R2006-078 05-22-06
RESOLUTION NO. R2006-78
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO PARTICIPATE IN AN INTERLOCAL COOPERATIVE
PRICING ARRANGEMENT WITH THE HOUSTON-GALVESTON AREA
COUNCIL (HGAC) FOR THE PURCHASE OF PAGERS FOR THE
PEARLAND VOLUNTEER FIRE DEPARTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through interlocal cooperative
partner HGAC for the purchase of pagers.
Section 2. That the City Manager or his designee is hereby authorized to
participate in an interlocal cooperative pricing arrangement with the Houston-Galveston
Area Council (HGAC) for the purchase of pager in the amount of $26,308.80.
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PASSED, APPROVED and ADOPTED this the 22nd day of Mav
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, A.D., 2006.
TOM REID
MAYOR
,
APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
RESOLUTION NO. R2006-78
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO PARTICIPATE IN AN INTERLOCAL COOPERATIVE
PRICING ARRANGEMENT WITH THE HOUSTON-GALVESTON AREA
COUNCIL (HGAC) FOR THE PURCHASE OF PAGERS FOR THE
PEARLAND VOLUNTEER FIRE DEPARTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through interlocal cooperative
partner HGAC for the purchase of pagers.
Section 2. That the City Manager or his designee is hereby authorized to
participate in an interlocal cooperative pricing arrangement with the Houston-Galveston
Area Council (HGAC) for the purchase of pager in the amount of $26,308.80.
PASSED, APPROVED and ADOPTED this the 22nd day of May, A.D., 2006.
RICHARD TETENS
MAYOR PRO- TEM
ATTEST:
YOUNG LORFING, TRMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Page 1 of 2
AGENDA REQUEST
BUSINESS OF THE CITY COUNCIL
CITY OF PEARLAND, TEXAS
AGENDA OF: Mav 22. 2006 ITEM NO. RaooL, ~ 7Z
DATE SUBMITTED: 5-15-06 DEPARTMENT OF ORIGIN: Purchasin!!IFire
PREPARED BY: Gordon Island. Purchasin!! Officer PRESENTOR: Bill Eisen. City Mana!!er
SUBJECT: Purchase of replacement pa!!ers for the PVFD
..... x H IBITS: none
EXPENDITURE REQUIRED: $ 26.308.80
AMOUNT BUDGETED: $ 26.308.80
ACCOUNT NO.: 010-2220-542.23-00
ADDITIONAL APPROPRIATION REQUIRED: None ACCOUNT NO.
.
.,
FUNDS AVAILABLE yes (Finance Department Approval) l--N
I
'V
EXECUTIVE SUMMARY
Introduction: Contract pricing (bid 2006-049) has been received from Motorola, Inc. for the purchase of
fifty 2 channel Pagers under a contract with inter-local cooperative partner Houston Galveston Area Council
(H-GAC) for the Pearl and Volunteer Fire Department. The upgraded model 5 pager equipment will replace
existing model 2, 3 & 4 pagers used by the department.
Background: This purchase is to upgrade the department to model 5 pagers which will replace the
remaining model 2, 3 & 4 pagers currently used by the department. Motorola has informed the City that
they will no longer repair or support model 2 pagers. Model 3 & 4 pagers are no longer being sold by
Motorola and will discontinue support in the near future. The department has purchased ten (10) model 5
pagers as part of a planned replacement program but, after receipt ofthe discontinued support notice, must
accelerate the replacement at this time. Pagers are used by the PVFD as a primary communication device to
inform its members of current emergency situations.
The benefits of utilizing Motorola pagers are:
1. Reliability (Have used the Motorola line of pagers for over 55 years with very little or no problems)
2. Currently set up in the PO dispatch office for toning of Motorola pagers, along with 3 other "off site"
locations.
3. Rugged and durable. The new pagers are replacing 10+ years old pagers. They have performed in all types
of inclement weather and fire conditions with little or no repairs.
4. We currently program our own pagers. We purchased the software and required cables to perform this
function in-house last year, saving the city repeated cost on sending out for programming other paging
. .
compames reqUire.
Page :2 of:2
5. With other paging companies, you rely on their systems to be up and operational. With these pagers, we
control the sites and are responsible for making sure our site is up and operational. We currently have 3 sites
that can page and will be doing a 4th next year.
6. The City currently has one repeater in service and a 2nd repeater is budgeted for purchase this year that
work specifically with the Motorola paging systems.
The H-GAC cooperative program was selected for this purchase because of the agencies traditionally low
pricing on quality equipment meeting the City's requirements with favorable delivery time. The low pricing
is directly based on the potential large volume of sales generated from their contract awards and cooperative
partners. The City of Pearland has an inter-local cooperative agreement with the H-GAC to participate in
their cooperative program. This program meets all the requirements of the Local Government Code 252 for
competitive bidding.
RECOMMENDED ACTION
Recommendation: Staff recommends purchase of fifty model 5 pagers from Motorola, Inc., Houston,
Texas under a contract with inter-local cooperative partner Houston Galveston Area Council (H-GAC) for in
the amount of $26,308.80.
IQTY MODEL
DESCRIPTION
HGAC
EXTENDEDI
50 A04KMS9239 A DUAL CH SV UHF PGR W/CHG
Dual Channel, Stored Voice VHF Minitor V with Standard
Charger
50 Y65AD AL T: 453-461.9975 MHZ, UHF SV
Tanapa Selection: Dual Channel, Stored Voice 453-461.9975 MHz
$427.20 $21,360.00
$0.00 $0.00
50 RLN5707
MINITOR V NIMH BATTERY PACK
$80.00 $4,000.00
$11.20 $560.00
Total $25,920.00
HGAC Fee 1.5% $388.80
Total $26,308.80
50 R522AG
ADD: 4 YR EXPRESS SVC PLUS