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1984-03-08 CITY COUNCIL REGULAR MEETING MINUTES131 _MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON MARCH 8, 1984, AT 7:30 P. M. IN THE CITY HALL, 2335 N. TEXAS AVE., PEARLAND, TEXAS. The Meeting was called to order with the following present: Mayor Tom Reid Councilman/Mayor Pro Tem Charles R. Mack Councilman Dennis Frauenberger Councilman Al Lentz Councilman Terry Gray City Manager Ronald J. Wicker City Attorney Bobby Williams City Secretary Dorothy L. Cook Absent from the Meeting: Councilman James E. Bost. INVOCATION AND PLEDGE OF ALLEGIANCE: The invocation was given by Mayor Reid. The Pledge of Allegiance was led by Janet Eastburn. APPROVAL OF MINUTES: It was moved by Councilman Lentz, seconded by Councilman Mack that the Minutes of the Regular Meeting held on February 27, 1984, be approved as submitted. Motion passed 4 to 0. MAYOR'S ACTIVITY REPORT: None COUNCIL ACTIVITY REPORTS: Councilman Mack reported that representatives of the new MUD 8 met with the Planning and Development Committee to review a proposed Consent Resolution, and this,item should be ready for the next Council Meeting. DEPARTMENT REPORTS: City Manager Wicker reported that a retirement party for Mabel Salyer will be held on March 16, 1984, at the Community Center. Mrs. Salyer is the first person retiring under the Retirement Plan of the City. CITIZENS: None DOCKETED PUBLIC HEARINGS: None CHANGE IN ORDER OF BUSINESS NEW BUSINESS: RATIFICATION OF CITY MANAGER'S APPOINTMENT OF JANET EASTBURN AS ASSISTANT DIRECTOR OF FINANCE AND ASSISTANT CITY TREASURER: City Manager Wicker asked that the City -Council ratify his appointment of Janet East - burn as Assistant Director of Finance and Assistant City Treasurer. 132 It was moved by Councilman Gray, seconded by Councilman Lentz that the City Manager's appointment of Janet Eastburn as Assistant Director of Finance and Assistant City Treasurer be ratified. Motion passed 4 to 0. Mayor Reid administered the Oath of Office to Ms. Eastburn. CHANGE IN ORDER OF BUSINESS UNFINISHED BUSINESS: APPROVAL OF PRECISION GRADING AND CONSTRUCTION COMPANY, INC. INVOICE DATED FEBRUARY 22, 1984: It was moved by Councilman Lentz, seconded by Councilman Mack that Invoice dated February 22, 1984, in the amount of $15,871.50 be paid from the appropriate funds. Motion passed 4 to 0. It was moved by Councilman Lentz, seconded by Councilman Mack that the retainage of $1,763.50 be paid to Precision Grading and Construction Co., Inc. out of the appropriate fund. Motion passed 4 to 0. APPROVAL OF ENGINEERS ESTIMATE FOR LIBERTY DRIVE ASSESSMENT PAVING PROJECT: The following Estimate, submitted by Snowden Engineering Inc., was reviewed by the City Council as follows: ENGINEER'S ESTIMATE CITY OF PEARLAND, BRAZORIA COUNTY, TEXAS (41' wide approximately 1,600 L.F. of 7" Reinforced Concrete Pavement and 2,160 L.F. of 24" Storm Sewer Line) SUBTOTAL BID PRICE BASE BID (SECTION A): $ 267,310.00 SUBTOTAL BID PRICE EXTRA WORK (SECTION B): $ 7,960.00 TOTAL CONSTRUCTION COST: $ 275,270.00 ENGINEERING COST: $ 17,660.00 5% CONTINGENCY $ 13,635.00 TOTAL ESTIMATED COST: $ 306,565.00 Prepared and Certified by: /s/ James D. Snowden James D. Snowden, P.E.,R.P.S. Dated: March 6, 1984 It was moved by Councilman Gray, seconded by Councilman Frauenberger that the Engineer-, ing Estimate for Liberty Drive, as submitted by Snowden Engineering Company, be approved. Motion passed 4 to 0. APPROVAL OF ENGINEERING ESTIMATE FOR GALVESTON AVENUE ASSESSMENT PAVING PROJECT: The following Estimate submitted by Snowden Engineering, Inc. was reviewed by the City Council as follows: 133 ENGINEER'S ESTIMATE CITY OF PEARLAND, BRAZORIA COUNTY, TEXAS (28'-41' wide approximately..1,300 L.F. of 7" Reinforced Concrete Pavement, 1,780 L.F. 24" and 18" Storm Sewer Line) SUBTOTAL BID PRICE BASE BID (SECTION A): $ 200,655.00 SUBTOTAL BID PRICE EXTRA WORK (SECTION B): $ 5,140.00 TOTAL CONSTRUCTION COST: $ 205,795.00 ENGINEERING COST: $ 15,540.00 5% CONTINGENCY $ 10,300.00 TOTAL ESTIMATED COST: $ 231,635.00 Prepared and Certified by: /s/ James D. Snowden James D. Snowden, P.E., R.P.S. Dated: March 6, 1984 It was moved by Councilman Lentz, seconded by Councilman Mack that the Engineering Estimate for Galveston Avenue, as submitted by Snowden Engineering Company, be approved. Motion passed 4 to 0. NEW BUSINESS: (Continued) CERTIFICATION OF BALLOT CARDS TO BE USED IN THE CITY OFFICERS' AND SPECIAL ELECTION TO BE HELD ON APRIL 7, 1984: It was moved by Councilman Frauenberger, seconded by Councilman Mack that the follow- ing ballot numbers be approved for use in the April 7, 1984, City Officers' and Special Election: ABSENTEE VOTING 00051 THROUGH 00300 REGULAR VOTING ON ELECTION DAY 1061 THROUGH 3000 Motion passed 4 to 0. PROPOSAL FROM EARL LAIRSON & COMPANY, CPA, TO EXAMINE THE FINANCIAL STATEMENT OF THE VARIOUS FUNDS OF THE CITY FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1984: It was moved by Councilman Gray, seconded by Councilman Lentz that the Proposal sub- mitted by Earl Lairson & Company, dated March 1, 1984, be approved. Motion passed 4 to 0. PROPOSAL FROM LANGFORD ENGINEERING INC. FOR ENGINEERING STUDY AND REPORT FOR UPGRADING THREE EXISTING WASTEWATER TREATMENT PLANTS A proposal from Langford Engineering, Inc. dated February 23, 1984, was brought before the City Council for consideration. A discussion was held regarding how much of the $61,300 cost of the preliminary reports and preliminary design would be applied to the final engineering fee. It was moved by Councilman Lentz, seconded by Councilman Mack that the City approve this particular contract contingent upon the negotiations of the fee into the final phase, and that the Mayor be authorized to sign the contract. Motion passed 3 to 1. Councilman Gray opposed. PROPOSAL FROM LANGFORD ENG., INC. FOR PREPARATION OF WASTEWATER DISCHARGE PERMITS FOR TWO NEW PLANTS: 134 A proposal from Langford Engineering, Inc. dated February 23, 1984, was brought before the City Council for consideration. It was moved by Councilman Lentz, seconded by Councilman Frauenberger that the City approve this particular contract and that the Mayor be authorized to sign same. Motion passed 3 to 1. Councilman Gray opposed. CALL OF JOINT WORKSHOP MEETING FOR LAND USE REVISIONS: Mayor Reid called a joint workshop meeting of the Planning & Zoning Commission and the City Council to start review on the proposed amendments to the Land Use Ordinance. This workshop was called for April 2, 1984 at 7:30 P. M. in the City Hall. OTHER BUSINESS: RECESSED TO EXECUTIVE SESSION AT 8:25 P. M. UNDER TEXAS REVISED CIVIL STATUTES, ARTICLE 6252-17, SECTION 2, SUBSECTION (g) PERSONNEL. RETURNED TO OPEN SESSION AT 8:50 P. M. - NO ACTION AS A RESULT OF EXECUTIVE SESSION. ADJOURN: Meeting adjourned at 8:50 P.M. Minutes approved as submitted and/or corrected this the _.gtI2 day of A. D., 1984. 4Y2LJ Mayor ATTEST: C:;:ityv Secretary