Ord. 1605-2 2021-12-13ORDINANCE NO.1605-2
An Ordinance of the City Council of the City of Pearland, Texas, amending
Ordinance No. 1605-1, the 2021-2022 Annual Budget Ordinance, to facilitate
the changes identified herein; providing a savings clause, a severability
clause, a repealer clause, and an effective date.
WHEREAS, the City Council is authorized by law to make changes in the City budget for
municipal purposes and for emergency appropriations to meet a pressing need for public
expenditure to protect the public health, safety, and welfare as a result of unusual and
unforeseen conditions; and
WHEREAS, said amendments are necessary to reflect the Fiscal year 2022 budget
revisions, including revenues and expenditures; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City Manager or his designee is authorized to make
appropriations for a revised Fiscal Year 2022 year-end budget as set out in Exhibit A, attached
hereto and incorporated herein by reference for all purposes, as authorized by law for municipal
purposes.
Section 2. That the City Manager or his designee is authorized to take all actions
necessary to facilitate the changes identified herein.
Section 3. Savings. All rights and remedies which have accrued in favor of the City
under this Chapter and amendments thereto shall be and are preserved for the benefit of the
City.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or
portion of this Ordinance is for any reason held invalid, unconstitutional or otherwise
unenforceable by any court of competent jurisdiction, such portion shall be deemed a separate,
distinct, and independent provision and such holding shall not affect the validity of the remaining
portions thereof.
Section 5. Repealer. All ordinances and parts of ordinances in conflict herewith are
hereby repealed, but only to the extent of such conflict.
DocuSign Envelope ID: 5FAB980C-43C0-497B-A506-4174CF747E78
ORDINANCE NO. 1605-2
2
Section 6. Effective Date. This Ordinance shall become effective immediately upon
its passage and approval by the City Council.
PASSED and APPROVED ON FIRST READING this the 6th day of December, A.D.,
2021.
________________________________
J. KEVIN COLE
MAYOR
ATTEST:
________________________________
CRYSTAL ROAN, TRMC, CMC
CITY SECRETARY
PASSED and APPROVED ON SECOND AND FINAL READING this the 13th day of
December, A. D., 2021.
________________________________
J. KEVIN COLE
MAYOR
ATTEST:
____________________________
CRYSTAL N. ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
____________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 5FAB980C-43C0-497B-A506-4174CF747E78
Adopted Budget Amended Budget #1 Amended Budget #2 Adopted Budget Amended Budget #1 Amended Budget #2
Ord No. 1605 Ord No. 1605-1 Ord No. 1605-2 Ord No. 1605 Ord No. 1605-1 Ord No. 1605-2
OPERATIONS
100 General 99,602,092 101,345,824 101,345,824 99,572,064 101,315,796 102,526,952
200 Debt Service-General 43,172,285 43,172,285 43,172,285 44,425,764 44,425,764 44,425,764
900 PEDC 11,917,344 11,917,344 11,917,344 26,346,571 26,346,571 28,102,871
Special Revenue Funds
305 Hotel/Motel 927,900 927,900 927,900 1,067,623 1,067,623 1,075,166
310 Municipal Court Security 48,004 48,004 48,004 45,609 45,609 45,609
315 Citywide Donation 30,067 30,067 30,067 50,459 50,459 50,459
320 Court Technology 45,100 45,100 45,100 48,533 48,533 48,533
330 Parks Donations 105,650 105,650 105,650 105,550 105,550 105,550
331 Tree Trust 2,100 2,100 2,100 280,500 280,500 310,500
332 Parks Financial Assistance Donations 2,550 2,550 2,550 2,500 2,500 2,500
335 Police State Seizure 108 108 108 37,200 37,200 37,200
336 Federal Police 100 100 100 -
340 Park & Recreation Development 98,000 98,000 98,000 458,754 458,754 481,249
345 Sidewalk 5,100 5,100 5,100 -
350 Grant 1,841,796 1,841,796 1,841,796 1,843,115 1,843,115 1,877,214
351 Community Development 462,666 462,666 462,666 462,666 462,666 1,912,319
352 CDBG - Disaster Recovery Fund - 5,308,153
353 Disaster Recovery Fund - -
354 Hazard Mitigation Fund 1,073,790 1,073,790 1,073,790 1,073,790 1,073,790 4,292,742
355 Coronavirus Relief Fund - 129,216
356 ARPA Fund 5,944,486 5,944,486 5,944,486 5,964,486 5,964,486 5,964,486
360 Traffic Impact Improvement 100 100 100 214,920 214,920 214,920
365 Truancy Prevention and Diversion 52,600 52,600 52,600 51,984 51,984 51,984
366 Municipal Jury Fund 1,025 1,025 1,025 1,000 1,000 1,000
370 Municipal Channel 236,500 236,500 236,500 860,500 860,500 860,500
380 Regional Detention - -
510 Lower Kirby - -
514 Infrastructure Reinvestment Fund 1,462,471 2,406,203 2,406,203 1,553,000 2,496,732 2,496,732
Internal Service Fund
700 Risk Management Fund 2,496,691 2,496,691 2,496,691 2,478,801 2,478,801 2,494,187
702 Medical Self-Insurance 9,775,632 9,775,632 9,775,632 9,775,633 9,775,633 9,775,633
703 Motor Pool 13,252,969 13,252,969 13,252,969 4,562,078 5,012,078 7,998,913
Proprietary Funds
600 Water and Sewer 54,437,322 54,437,322 54,437,322 64,055,530 64,055,530 65,915,470
601 Water and Sewer Debt Fund 30,676,991 30,676,991 30,676,991 26,416,290 26,416,290 26,416,290
610 Solid Waste 8,203,800 8,203,800 8,203,800 8,200,000 8,200,000 8,200,000
SUB TOTAL - OPERATIONS 285,875,239 288,562,703 288,562,703 299,954,920 303,092,384 321,122,112
CAPITAL IMPROVEMENT PROGRAM
Water/Sewer Capital Projects Funds
550 Utility Impact Fee 1,100,000 1,100,000 1,100,000 7,299,324 7,299,324 7,299,324
551 Water Impact Fee - - - -
552 Sewer Impact Fee - - - -
555 Shadow Creek Impact Fee - - - -
565 1999 W & S Revenue Bonds - - 2,154,393 2,154,393 2,154,393
566 W & S Revenue Bonds 2020 - - 29,239 29,239 29,239
567 TWDB Revenue Bond Series 2020 - - 60,381 60,381 60,381
568 W & S Revenue Bonds 2021 - - 101,992 101,992 101,992
569 W & S Revenue Bonds 2022 94,859,397 94,859,397 94,859,397 60,949,508 60,949,508 60,949,508
570 Water/Sewer Pay As You Go 3,819,000 3,819,000 3,819,000 2,889,938 2,889,938 2,889,938
571 TWDB Bonds 2021 - - 43,645 43,645 43,645
572 TWDB Bonds 2022 - - - -
573 TWDB Bonds 2023 - - - -
574 W&S Revenue Bonds 2023 - - 72,716,490 72,716,490 72,716,490
575 MUD 4 Capital Program - - - -
576 W&S Revenue Bonds 2024 - - 43,795,365 43,795,365 43,795,365
- - - -
Capital Projects Funds - - - -
500 Capital Projects 2,162,000 2,162,000 2,162,000 2,307,802 2,307,802 2,307,802
501 Capital Projects-CO 2001 450,000 450,000 450,000 1,338,212 1,338,212 1,338,212
503 Capital Projects-CO 2006 - - 3,542 3,542 3,542
506 Capital Projects-GO 2009 - - 987,032 987,032 1,382,376
507 Capital Projects-GO 2020 - - 329,934 329,934 329,934
508 Capital Projects-CO 2020 2,553,600 2,553,600 2,553,600 5,657,767 5,657,767 5,657,767
509 Capital Projects-GO 2021 - - 38,327 38,327 38,327
511 PEDC Projects - - - 15,289,500
512 Capital Projects-CO 2021 - - 55,834 55,834 55,834
513 Capital Projects-GO 2022 36,387,377 36,387,377 36,387,377 17,367,565 17,367,565 17,367,565
515 Capital Projects-CO 2020 (TIRZ) - - 282,303 282,303 282,303
516 Capital Projects-CO 2021 (TIRZ) 18,472,464 18,472,464 18,472,464 55,498 55,498 55,498
517 Capital Projects-CO 2022 32,808,776 32,808,776 32,808,776 26,786,884 26,786,884 26,786,884
518 Capital Projects-CO 2022 (TIRZ) 19,539,500 19,539,500 19,539,500 17,085,372 17,085,372 17,085,372
519 Capital Projects-GO 2023 - - 5,118,985 5,118,985 5,118,985
520 Capital Projects-CO 2023 - - 5,575,506 5,575,506 5,575,506
SUB TOTAL - CIP 212,152,114 212,152,114 212,152,114 273,030,838 273,030,838 288,715,682
GRAND TOTAL: 498,027,353 500,714,817 500,714,817 572,985,758 576,123,222 609,837,794
Fund Description
Revenues Expenses
EXHIBIT A
City of Pearland
Fiscal Year 2021-2022 Budget
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
City Manager's Office 100-105-270.5430.020 5,425$
Training needed to be rescheduled. Carryover needed to fund
IAP Software Training for Emergency Management. 2021-00001888 IAP Software Training 5,425$
City Manager's Office 100-105-270.5600.080 15,872$
Carryover needed to fund high water rescue boat. Expected
delivery date is December 2021. 2021-00001914 High water rescue boat-Fire 15,873$
Community
Development 100-410-420.5400.160 184,605$
Comprehensive Plan Update was authorized by Council
(R2021-129) and contract spans from FY21-FY22. Project is in
progress and is on the list of Supplemental and Major Items
for tracking purposes.2021-00001749 Comprehensive Plan Update 184,305$
Community
Development 100-410-420.5400.160 40,000$
Community Development portion of Tree Maintenance
required for public property to maintain a Safe Community and
Sustainable Infrastructure. Bids were collected in July of 2021
and requesting approval for carryover in order to fulfill full
estimated contract amount of $235,000 including FY21 and
FY22 funds.
Community
Development 100-305-315.5400.090 40,000$
Public Works portion of Tree Maintenance required for public
property to maintain a Safe Community and Sustainable
Infrastructure. Bids were collected in July of 2021 and
requesting approval for carryover in order to fulfill full
estimated contract amount of $235,000 including FY21 and
FY22 funds.
Engineering & Capital
Projects 100-300-345.5400.150 987$
City cost for waterline design with the County on the Magnolia
Road project. Project is not complete at this time.2020-00001569
County Road 59-Magnolia Water Line
Design 987$
Engineering & Capital
Projects 100-300-340.5400.150 25,000$
Due to staff working with the County and equipment not being
available, we could not conduct engineering or evaluation of
asphalt.2020-00001869
MSA Task 04- flexible pavement
evaluation 25,000$
Engineering & Capital
Projects 100-300-345.5400.150 2,650$
Ongoing Project. This is a professional service contract that
remains open for the water storage building. Staff are in
contact with the consultant on completing this, closing this out,
getting finalized invoicing, etc. 2021-00001401 Water Storage Bldg.- Site Planning 2,650$
Engineering & Capital
Projects 100-300-340.5400.150 7,705$
Ongoing Project for the Community Rating System (CRS)
Program Modification that is ongoing.2021-00001657 CRS Modification 7,705$
Engineering & Capital
Projects 100-300-305.5410.250 5,800$
Traffic base is custom made to fit decorative pole, item
received does not fit the base, ordered the correct size.2019-00001693 Insurance Claim/Accident/Traffic Signal 5,800$
Engineering & Capital
Projects 100-300-305.5400.160 5,263$
Ongoing Contract for open task order for traffic services with
Cobb Fendley. 2021-00000282 MSA Task Order #5 -Traffic Operations 5,263$
Engineering & Capital
Projects 100-300-305.5440.010 8,054$
Current rental contract for the bucket truck. Replacement
bucket truck was ordered in April 2021. The rental is needed
until the replacement vehicle arrives.2021-00000708 Bucket Truck Rental #2 8,054$
Engineering & Capital
Projects 100-300-305.5110.110 75,430$
Due to supply availability and market conditions, parts &
materials were unavailable or backordered.2021-00001283 Traffic Signal Heads and Components 75,430$
Engineering & Capital
Projects 100-300-305.5110.060 4,315$
Due to supply availability and market conditions, parts &
materials were unavailable or backordered.2021-00001283 Traffic Signal Heads and Components 4,315$
Engineering & Capital
Projects 100-300-305.5110.110 1,175$
Due to supply availability and market conditions, parts &
materials were unavailable or backordered.2021-00001371 Traffic Signal parts & services 1,175$
Associated Purchase OrderBudget Carry-Over Request DetailsGeneral Fund
City of Pearland
Budget Office
11/24/2021 Page 9 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
Associated Purchase OrderBudget Carry-Over Request DetailsGeneral Fund
Engineering & Capital
Projects 100-300-305.5400.160 6,300$
Due to staffing constraints, additional counts were not
completed as part of the traffic committee requests.2021-00001665
Traffic Counts for the Traffic Calming
Committee 6,300$
Engineering & Capital
Projects 100-300-305.5400.160 28,450$
This is for the installation of Span Wire at an intersection. Staff
are working with the company to close this out and get final
invoices.2021-00001740 Span wire Construction 28,450$
Engineering & Capital
Projects 100-300-305.5410.250 3,703$ Pending Completion - Insurance Claim 2021-00002081
Fire Station 8 Flasher-accident
insurance claim 3,703$
Engineering & Capital
Projects 100-300-345.5400.160 6,184$
Meritage Development Agreement - City received $34,375 per
the Meritage Development agreement. Some funds have been
expenses/encumbered but not all. Additional funds will need to
be rolled per the agreement to continue land acquisition.
Finance 100-130-100.5400.150 44,500$
This was allocated in FY21 through BA#2 by City Council for
HUB Tracking. Staff has not come to a final determination on
how the funds could best be used and have not spent any
funding to date.
Fire 100-205-100.5420.065 5,030$
Contracted Services - Current contract runs through January
2022.2021-00000871 Medical Director Services 5,030$
Fire 100-205-275.5420.100 80,500$ Project was delayed due to weather. 2021-00001906 Demolition-4653 Main St 80,500$
Fire 100-205-260.5145.025 92,122$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00000809 Bunker Gear 92,122$
Fire 100-205-260.5400.010 21,442$
Contracted Services. Outstanding Invoices. Journal
Adjustments Needed. 2021-00000894 EMS Billing Services 21,442$
Fire 100-205-260.5145.025 5,661$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00001201 Bunker Gloves 5,661$
Fire 100-205-260.5400.160 9,589$
Contracted Services - Current Contract runs through
December 2021. 2021-00001331 Dispatching Services for 2021 9,589$
Fire 100-205-260.5600.080 23,834$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00001454 Stryker PowerLoad 23,834$
Fire 100-205-260.5115.050 7,565$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00001563 Equipment for Burn Building 7,565$
Fire 100-205-260.5600.080 44,796$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00001584 Ventilator and Monitor 44,796$
Fire 100-205-260.5145.020 31,934$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. Production Backorder.2021-00001694 Fire Department Uniforms 31,934$
Fire 100-205-260.5420.070 6,356$
Partial Assessments Complete. Upcoming Assessments to be
Scheduled. New hires were able to complete assessments
and vacant positions will require assessments. 2021-00001784 Assessment Center-BC, Captain and LT 6,356$
Fire 100-205-260.5145.025 7,583$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00001786 Gear for Training 7,583$
Fire 100-205-260.5115.050 1,196$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00001793 Standpipe Bag Kt 1,196$
City of Pearland
Budget Office
11/24/2021 Page 10 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
Associated Purchase OrderBudget Carry-Over Request DetailsGeneral Fund
Fire 100-205-260.5200.130 3,569$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00001847 Station 3 Long Range Reader 3,569$
Fire 100-205-260.5600.080 41,900$
Work will not be completed until December 2021. Currently
Under Contract. 2021-00001945 Purvis FSAS Systems 41,900$
Fire 100-205-260.5110.060 1,085$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. Long Lead Time Item. 2021-00001955 Ladder 1,085$
Fire 100-205-260.5300.030 10,000$
Programming Update Delayed. Work to be completed
December 2021. Long Lead Time Item. 2021-00001971 Portable Radios 10,000$
Human Resources 100-120-100.5420.075 13,984$
PO being carried over due to preemployment screenings for
fire department. New hires were hired during the 2021 -2022
fiscal year. 2021-00000539
PreEmploy & Medical Screenings for
Firefighters 13,984$
Human Resources 100-120-100.5420.070 8,961$
PO being carried over due to recruitment process still in place
for Assistant fire chief. HR has not received all invoices for the
recruitment process. 2021-00002068
Executive Recruitment for Assistant fire
Chief 3,960$
Human Resources 100-120-100.5420.070 6,344$
PO being carried over due to recruitment process still in place
for Assistant fire chief. HR has not received all invoices for the
recruitment process. 2021-00002068
Executive Recruitment for Assistant fire
Chief 5,468$
IT 100-140-100.5300.090 1,695$
Laserfiche implementation services for build out of operational
workflow necessary for the successful rollout of the new
software application.2021-00000224 CS-Laserfiche Software Support 17,506$
IT 100-140-100.5445.010 1,119$
Invoices for phone services cross into October with a bill date
in November.2021-00000323 AT&T Old Alvin Fire Alarm 1,119$
IT 100-140-100.5445.050 7,250$
Cellular Service for AMI communication cross into October
with a bill date in November.2021-00000992 AMI CGR Internet Service 7,250$
IT 100-140-100.5300.092 5,850$
Payment Gateway Change required by Finance. Solution has
been implemented but there are issues with the solution.
Payment and Invoice have been held until 100% solved.2021-00001632
Public Safety Project Management
Services 5,850$
IT 100-140-100.5550 38,062$
A/V equipment for Court Technology Refresh. Delays in
equipment have contributed to installation delays and project
completion.2021-00002084 Audio Visual and Recording Systems 95,155$
Parks 100-500-540.5300.060 $ 5,481 Delay in delivery of parts and limited work force 2021-00000108
American Maintenance - Equipment
repair and maintenance to zero turn
mowers $ 5,481
Parks 100-500-555.5200.130 $ 25,354
Install awaiting drawings from Sheridan. Currently running into
major delays with supplies and materials. Estimated ship date
for drive system is November 26th with estimated installation
for the week of December 6th. 2021-00001959
Key Installations - Installation of Friction
Drive Electric System - RCN Bleachers $ 25,354
Parks 100-500-510.5140.020 $ 1,175 Delays on production. 2021-00002022
CustomInk - Table Covers for
Programming $ 1,175
City of Pearland
Budget Office
11/24/2021 Page 11 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
Associated Purchase OrderBudget Carry-Over Request DetailsGeneral Fund
Police 100-200-230.5110.020 25,893$
Nationwide ammo shortage has remaining portion of ammo on
backorder. Supply and pricing for the FY22 bulk order is
unknown, so PD wants to avoid eating into FY22 funds for the
remaining balance. 2021-00001616 Ammunition Purchase for FY21 25,893$
Police 100-200-200.5145.020 3,566$ Large badge order that did not come in before 9/30 2021-00001855 Bulk order of Police Badges 3,566$
Police 100-200-200.5600.080 10,000$
Funds were budgeted to replace K9 that was retired in FY21
but officer vacancies prevented the department from moving
another officer to K9 division after the officer with the retired
K9 moved to CID. The department plans to move an officer to
the K9 division and replace the retired K9 in FY22 once new
officers are realized in squad staffing.
Public Works 100-305-315.5200.020 21,913$
Due to paint shortage, all pavement marking areas were not
completed.2021-00000704 Pavement Markings 21,913$
Public Works 100-305-315.5200.020 109,898$
Due to contract limitations staff could not expend all of the mid-
year funds for the pavement markings. Per State law we could
not increase the contract from the original bid/award by more
than 25%. This carryover is for the additional funding Public
Works received at mid-year (Budget Amendment #2) and did
not have enough time from mid-year updates to bid the work
out again to spend the remaining funds needed in FY21. The
contract renewal recently went to Council – R2021-224.
Total 1,192,125$ 1,008,269$
City of Pearland
Budget Office
11/24/2021 Page 12 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
CVB 305-800-100.5400.160 7,543$ Ongoing - Adapt CVB conf room for hybrid meetings.2021-0001836 CVB Conference Room Hybrid A/V 7,453$
Community
Development 331-410-100.5200.130 30,000$
Tree Trust portion of Tree Maintenance required for public
property to maintain a Safe Community and Sustainable
Infrastructure. Bids were collected in July of 2021 and
requesting approval for carryover in order to fulfill full
estimated contract amount of $235,000 including FY21 and
FY22 funds.
Parks 340-500-100.5600.050 22,495$
Manufacturing delays would have led to project not being
completed on time.N/A Variable Frequency Drive $ -
Grants 350-205-260.5430.020 34,099$ Unspent NDRI Grant Allocation 2021-00001763 Peer Support Class 2,520$
CDBG Grant Fund 351-850-800.5420.140 493,099$
Per HUD CDBG regulations, several CDBG allocations involving
unspent funds MUST remain as part of the City's available CDBG
Grant Fund (Fund 351) balance as they remain part of our allocated
available resources for future uses (24 CFR 570). They cannot,
however, always be used in future years for the administrative or
social services purposes that they were originally budgeted for
beyond the initial program year they were budgeted in, and in
those cases will be reverted to other, unprogrammed uses (future
infrastructure, facilities, etc...). Therefore, these amounts MUST be
carried over into the "OTHER" budgetary account until the City
decides how to reprogram these dollar amounts into HUD CDBG
eligible projects and amend previous/applicable annual action plans
to accommodate the affiliated project(s). There may be exceptions;
specifically, social services programmed and/or unprogrammed
resources that are a part of multi-year COVID-19 HUD Allocations
(CDBG-CV) that can be used for those same purposes year after
year.
CDBG Grant Fund 351-850-800.5500 38,623$ See above
CDBG Grant Fund 351-850-800.5500 186$ See above
CDBG Grant Fund 351-850-800.5500 2,062$ See above
CDBG Grant Fund 351-850-800.5500 92$ See above
CDBG Grant Fund 351-850-800.5500 5,630$ See above
CDBG Grant Fund 351-850-800.5500 2,798$ See above
CDBG Grant Fund 351-850-800.5500 28$ See above
CDBG Grant Fund 351-850-800.5500 13,393$ See above
CDBG Grant Fund 351-850-800.5500 2,200$ See above
CDBG Grant Fund 351-850-800.5500 1,156$ See above
CDBG Grant Fund 351-850-800.5500 2,001$ See above
CDBG Grant Fund 351-850-800.5500 50,000$ See above
CDBG Grant Fund 351-850-800.5500 4,500$ See above
CDBG Grant Fund 351-850-800.5500 2,100$ See above
CDBG Grant Fund 351-850-800.5500 2,016$ See above
Special Revenue Funds Budget Carry-Over Request Details Associated Purchase Order
City of Pearland
Budget Office
11/24/2021 Page 13 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
Special Revenue Funds Budget Carry-Over Request Details Associated Purchase Order
CDBG Grant Fund 351-850-800.5500 912$ See above
CDBG Grant Fund 351-850-800.5500 199,255$ See above
CDBG Grant Fund 351-850-800.5500 1,600$ See above
CDBG Grant Fund 351-850-800.5500 272$ See above
CDBG Grant Fund 351-850-800.5500 500$ See above
CDBG Grant Fund 351-850-800.5500 69,546$ See above
CDBG Grant Fund 351-850-800.5500 8,238$ See above
CDBG Grant Fund 351-850-800.5500 1,545$ See above
CDBG Grant Fund 351-850-800.5500 1,100$ See above
CDBG Grant Fund 351-850-800.5500 9,608$ See above 2021-00001700
CDBG-Public Services-Mental Health
Services (close PO)9,608$
CDBG Grant Fund 351-850-800.5500.110 183,400$ HUD CDBG Home Repair Program 2020-00000502
Community development Block Grant
(CDBG)183,400$
CDBG Grant Fund 351-850-800.5500.110 117,499$ Public Facilities and Improvements-CDBG-PNC 2021-00001801
Public Facilities and Improvements-CDBG-
PNC
CDBG Grant Fund 351-850-800.5500.110 236,294$ Unprogrammed CDBG Funds
CDBG Disaster Recovery
Fund 352-105-100.5000.010 224,136$
CDBG Disaster Recovery
Fund 352-105-100.5005.010 340$
CDBG Disaster Recovery
Fund 352-105-100.5005.020 28,121$
CDBG Disaster Recovery
Fund 352-105-100.5005.030 15,259$
CDBG Disaster Recovery
Fund 352-105-100.5005.050 3,540$
CDBG Disaster Recovery
Fund 352-105-100.5005.060 35,943$
CDBG Disaster Recovery
Fund 352-850-800.5500 455,342$
CDBG Disaster Recovery
Fund 352-850-800.5600.010 212,259$
CDBG Disaster Recovery
Fund 352-850-800.5600.030 2,135,500$
CDBG Disaster Recovery
Fund 352-850-800.5600.040 2,197,713$
Hazard Mitigation Fund 354-105-100.5000.010 9,288$
Hazard Mitigation Fund 354-105-100.5005.010 1,587$
Hazard Mitigation Fund 354-105-100.5005.015 123$
Hazard Mitigation Fund 354-105-100.5005.020 735$
City of Pearland
Budget Office
11/24/2021 Page 14 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
Special Revenue Funds Budget Carry-Over Request Details Associated Purchase Order
Hazard Mitigation Fund 354-105-100.5005.030 1,251$
Hazard Mitigation Fund 354-105-100.5005.060 9$
Hazard Mitigation Fund 354-850-810.5400.160 504,377$ 2021-00001713 CDBG-DR-TDEM Buyouts Hurrican Harvey 77,106$
Hazard Mitigation Fund 354-850-810.5446.010 1,039$
Hazard Mitigation Fund 354-850-810.5600.030 2,700,543$
Coronavirus Relief Fund 355-850-810.5420.140 1,700$ Unspent Multi-Year Grant Funds 2021-00000556
Rental Assistance Program-CRF-PERAP-
CDBG 1,700$
Coronavirus Relief Fund 355-850-810.5420.140 5,004$ Unspent Multi-Year Grant Funds 2021-00000611
Rental Assistance Program-CRF-PERAP-
CDBG 5,004$
Coronavirus Relief Fund 355-850-810.5420.140 5,730$ Unspent Multi-Year Grant Funds 2021-00000616
Rental Assistance Program-CRF-PERAP-
CDBG 5,730$
Coronavirus Relief Fund 355-850-810.5420.140 1,982$ Unspent Multi-Year Grant Funds 2021-00000619
Rental Assistance Program-CRF-PERAP-
CDBG 1,982$
Coronavirus Relief Fund 355-850-810.5420.140 4,675$ Unspent Multi-Year Grant Funds 2021-00000622
Rental Assistance Program-CRF-PERAP-
CDBG 4,675$
Coronavirus Relief Fund 355-850-810.5420.140 6,336$ Unspent Multi-Year Grant Funds 2021-00000780
Rental Assistance Program-CRF-PERAP-
CDBG 6,336$
Coronavirus Relief Fund 355-850-810.5420.140 1,715$ Unspent Multi-Year Grant Funds 2021-00000767
Rental Assistance Program-CRF-PERAP-
CDBG 1,715$
Coronavirus Relief Fund 355-850-810.5420.140 8,275$ Unspent Multi-Year Grant Funds 2021-00001259
Rental Assistance Program-CRF-PERAP-
CDBG 8,275$
Coronavirus Relief Fund 355-850-810.5420.140 4,000$ Unspent Multi-Year Grant Funds 2021-00001573
Rental Assistance Program-CRF-PERAP-
CDBG 4,000$
Coronavirus Relief Fund 355-850-810.5420.140 58,050$ 2021-00001739
CDBG-CV Nutrition Services Program-
ActionS 58,050$
Coronavirus Relief Fund 355-850-810.5420.140 9,837$ 2021-00000529 Rental & Utility Assistance Program CRF 9,837$
Coronavirus Relief Fund 355-850-810.5420.140 1,241$ 2021-00000653 Rental & Utility Assistance Program CRF 1,241$
Coronavirus Relief Fund 355-850-810.5420.140 18,572$ 2021-00000672 Rental & Utility Assistance Program CRF 18,572$
Coronavirus Relief Fund 355-850-810.5420.140 2,100$ 2021-00000678 Rental & Utility Assistance Program CRF 2,100$
Total 10,200,111$ 409,303$
City of Pearland
Budget Office
11/24/2021 Page 15 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
IT 600-140-100.5300.095 1,720$
Equipment Inventory depletion and delays from the
manufacturer.2021-00001991 HP Thin Clients Hardware 1,720$
IT 600-140-100.5300.095 2,475$
Equipment Inventory depletion and delays from the
manufacturer.2021-00002087 NUC 2,475$
Public Works 600-305-350.5300.105 34,510$ Ongoing Project - SCADA in process 2020-00001681 SCADA Design Build Contract 34,510$
Public Works 600-305-365.5300.100 19,391$ Ongoing Project - SCADA in process 2020-00001681 SCADA Design Build Contract 19,391$
Public Works 600-305-355.5400.160 79,685$ MUD invoicing is approximately two months behind. 2021-00000858 Brazoria County MUD #3 Services 79,685$
Public Works 600-305-350.5400.160 2,266$ MUD invoicing is approximately two months behind. 2021-00000858 Brazoria County MUD #3 Services 2,266$
Public Works 600-305-315.5400.090 3,304$ MUD invoicing is approximately two months behind. 2021-00000858 Brazoria County MUD #3 Services 3,304$
Public Works 600-305-365.5400.160 25,187$ MUD invoicing is approximately two months behind. 2021-00001101 Brazoria County MUD #2 Services 25,187$
Public Works 600-305-100.5400.160 20,000$ Ongoing Project - Modeling in process 2021-00001156 Wastewater Model Updates 20,000$
Public Works 600-305-100.5300.090 125,274$
Ongoing Project - Asset Management Implementation is in
process 2021-00001157 Asset Management Implementation 125,274$
Public Works 600-305-100.5400.160 13,767$ Ongoing Project - Modeling in process 2021-00001483 On Call Water Modeling & Planning 13,767$
Public Works 600-305-355.5300.105 5,541$ Pending invoice 2021-00002093 Emergency Pump Rental-TS Nicholas 5,541$
Public Works 600-305-365.5170.050 105,246$ Invoicing is delayed and pending water true up invoice 2021-00000468 Purchase of Water-American Canal 105,246$
Public Works 600-305-365.5170.010 1,074,752$ Invoicing is delayed and pending water true up invoice 2021-00000588 Annual Drinking Water FM521 1,074,752$
Public Works 600-305-365.5170.020 231,593$ Invoicing is delayed and pending water true up invoice 2021-00000686 Drinking Water 10mgd 231,593$
Public Works 600-305-365.5200.130 4,908$
Due to supply availability and market conditions, parts &
materials were unavailable or backordered. This is the second
vendor we have attempted to order the reagents from.2021-00002075
Purchase Regents for
Ammonia/Monochloramine Analyzers 4,908$
Public Works 600-305-365.5300.090 83,120$ Asset Management implementation ongoing cost.
Utility Billing 600-130-390.5400.160 27,200$
Ongoing contract with Rogue Water. Contract initiated 3/25/21
and runs through FY22. Resolution #R2021-62.2021-00001280 Utility Billing Communication Consultant 27,200$
Total 1,859,940$ 1,776,820$
Associated Purchase OrderBudget Carry-Over Request DetailsEnterprise Fund
City of Pearland
Budget Office
11/24/2021 Page 16 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
Fire 703-305-325.5600.110 185,294$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. No Chassis Available. 2021-00001074 Emergency Services Vehicles 185,294$
Fire 703-305-325.5600.110 30,071$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. Long Lead Time Item. 2021-00001968 Mobile Radio Units for FD Vehicles 30,071$
Fire 703-305-325.5600.110 1,219$
Manufacturer and Shipping Delays. Ordered in FY 21 and not
received before October 1, 2021. 2021-00001994 Cradlepoint for new FD Units 1,219$
Public Works 703-305-325.5600.110 421,259$ Pending vehicle(s) delivery 2021-00001094 Purchase of 1 GapVax Truck (S&D)421,259$
Public Works 703-305-325.5600.110 29,955$ Pending vehicle(s) delivery 2021-00001158 Purchase of 1 new replace F150 for IT 29,955$
Public Works 703-305-325.5600.110 111,013$ Pending vehicle(s) delivery 2021-00001199 Purchase of 3 vehicles 111,013$
Public Works 703-305-325.5600.110 166,271$ Pending vehicle(s) delivery 2021-00001200 Bucket Truck 166,271$
Public Works 703-305-325.5600.110 34,328$ Pending vehicle(s) delivery 2021-00001642 Purchase of One New Vehicle for EOC 34,328$
Public Works 703-305-325.5600.110 174,425$ Pending vehicle(s) delivery 2021-00001805 New Chassis and Remount Unit TL160 174,425$
Public Works 703-305-325.5300.070 63,000$
Additional fleet rental funds due to delayed vehicle
manufacturing and failing vehicles, i.e. bucket truck and
ambulance.
Total 1,216,835$ 1,153,835$
Associated Purchase OrderBudget Carry-Over Request DetailsMotor Pool Fund
City of Pearland
Budget Office
11/24/2021 Page 17 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
Public Works 700-150-100.5410.250 7,338$
Due to supply availability and market conditions, parts &
materials are backordered.2021-00001529 Overhead Door Repair Fire Sta #3 7,338$
Public Works 700-150-100.5410.250 8,048$
Due to supply availability and market conditions, parts &
materials are backordered.2021-00001570 Overhead Door Repair Fire Sta #2 8,048$
Total 15,386$ 15,386$
Associated Purchase OrderBudget Carry-Over Request DetailsRisk Management Fund
City of Pearland
Budget Office
11/24/2021 Page 18 of 19
Department GL Account
Budget Carry-Over
Request Amount Justification Purchase Order PO Description
PO Amount
Remaining
PEDC 900-600-100.5650 63,000$ Approved by PEDC Board
Rice Drier Road Reconstruction (Phase
II)63,000$
PEDC 900-600-100.5650 300,000$ Approved by PEDC Board Halik Road Reconstruction (Phase III)300,000$
PEDC 900-600-100.5650 302,000$ Approved by PEDC Board LK Park Amenities 302,000$
PEDC 900-600-100.5650 20,000$ Approved by PEDC Board
288 Corridor Enhancements
(construction)20,000$
PEDC 900-600-100.5600.130 85,000$ Approved by PEDC Board
Distressed Property Demolition (4653
Main)85,000$
PEDC 900-600-100.5448.070 27,300$ Approved by PEDC Board Marketing 27,300$
PEDC 900-600-100.5400.320 75,000$
Entryway maintenance repair projects intended to be
completed in FY21 but ran over to FY22. Entryway Maintenance Repair Projects 75,000$
PEDC 900-600-100.5650 214,000$ Previously approved by PEDC Board and Council Alice Street Redevelopment 214,000$
PEDC 900-600-100.5650 440,000$ Previously approved by PEDC Board and Council
288 Corridor Enhancements
(Construction)440,000$
PEDC 900-600-100.5650 230,000$ Previously approved by PEDC Board and Council LK Labrador Road and BW8 WL 230,000$
Total 1,756,300$ 1,756,300$
Associated Purchase OrderBudget Carry-Over Request DetailsPEDC Fund
City of Pearland
Budget Office
11/24/2021 Page 19 of 19
FY22 Adopted Budget
Amendment #2
12/06/21
Tonight’s Discussion
•What is a Carry-Over?
•FY21 Unaudited Preliminary Year-end Standing
•Recommended FY22 Carry-Overs & New FY22 Appropriations
•General Fund
•Water and Sewer Enterprise Fund
•Motor Pool
•Other Funds
•Questions
11/30/2021 2
Defining Carry-Overs
•The process of recognizing and moving some expenditures and revenues from
one fiscal year to the next.
•Standard practice in municipal financial management
•Carry-Overs are...
•Goods/services approved and ordered in FY21 but not received by September 30, 2021
•Special projects or purchases that were approved, budgeted, and scheduled to occur
during FY21 but were delayed
•Funds for FY21 Mid-year allocation items
•Carry-Overs are not…
•Items under $1,000 -Small dollar amounts are absorbed by FY22 funding
•Savings meant to compensate for reductions to FY22 Budget requests
•Operating and supply accounts and other recurring expenses
11/30/2021 3
General Fund
11/8/21 4
Preliminary FY21 Income Statement
General Fund
11/30/2021 5
Fiscal Year 2021 year-end projects are not final because the fiscal year has not yet closed. Final figures will be shared with t he Comprehensive Annual Financial Report
available in March.
Figures are before the carryovers that are subject of the FY 22 budget amendment #2. These expenditures had been anticipated in FY 21 but are going to hit FY22 by
virtue of this FY22 budget amendment #2.
FY21
Amended
Budget
FY21
Unaudited
Actual
Variance % Variance
Beginning Fund Balance $29,076,296 $29,076,297 -
Revenue $91,541,723 $94,181,866 $2,640,143 2.88%
Expenditures $93,827,920 $89,782,610 ($4,045,310)-4.31%
Ending Fund Balance $26,790,099 $33,475,553 6,685,453
Policy Minimum Current
Target (90 days)
$23,135,652
90 Days
$22,138,178
90 Days
Amount Over Policy $3,654,447
104 Days
$11,337,375
136 Days
General Fund Budget Variance Notes
•Revenues outperformed expectations.
•Sales Taxes came in $1.87M higher than expected.
•Charges for Services also contributed a positive variance of ~$330K.
•Expenditures were less than expected.
•This was primarily driven by Salaries & Wages, which is projected to
finish with ~$1.5M or 2%remaining at year-end.
•Miscellaneous Services expenditures (mostly contracts with third
parties) also finished approximately $1.5M below projected
expenditures. This will decrease between now and the FY21 close.
11/8/21 6
New FY21 Appropriations
General Fund
•Budget Amendment #2 General Fund contains $0 in
New FY22 Appropriations.
11/30/2021 7
Updated FY22 Income Statement
General Fund
11/30/2021 8
FY22 Amended Budget w/
Updated Fund Balance
(includes Budget
Amendment #1 changes)[1]
Budget
Carryovers
FY22 Amended
Budget (Budget
Amendment #2)
FY22 Beginning Fund Balance[2]$33,475,553 $33,475,553
Revenue $101,345,824 $101,345,824
Expenditures $101,315,796 $1,192,125[3]$102,507,921
Projected FY22 Ending Fund Balance $33,505,581 $32,313,456
Policy Minimum Target (90 days)$24,981,977 $25,275,925
Amount Over Policy $8,523,604
121 Days
$7,331,479
115 Days
[1]The Amended Budget for FY22 includes the changes made with Budget Amendment #1. The amendment utilized an additional $1,743,7 2 in revenue from the Texas Department of Health and
Human Services to fund $450K to purchase once ambulance, $350K for capital project software, and $943,732 for street and sidewalk repairs. Budget amendment #1 was passed by Council on
11/8/21.
[2]The FY22 beginning fund balance used here is the FY21 Unaudited Actuals Ending Fund Balance.
[3]This figure was incorrectly listed as $1,008,269 in the Wednesday Packet memo detailing the carryover amendment. Other parts of the memo correctly referred to the full General Fund
carryover amount of $1,192,125. This table has been updated with the more accurate figure. The days over policy shifted from an estimated 116 to 115.
Fiscal Year 2021 year-end projects are not final because the fiscal year has not yet closed. Final figures will be shared with the Comprehensive Annual Financial Report available in March.
Enterprise Operating Fund
11/30/2021 9
Carry-Over Update
•The memo Council received on 11/24 incorrectly states that this
amendment contains a new appropriation of $83,120 in the
Enterprise Operations Fund for Asset Management. This
amount is not a new appropriation and is instead a normal
carryover. The item was funded in FY21.
•There are no new budget appropriations in the Enterprise Fund
in this amendment.
11/8/21 10
Preliminary FY22 Income statement
Enterprise Operations Fund
FY22
Adopted Budget
w/ Updated Fund
Balance
Budget
Carryovers
New FY22
Appropriations
FY22
Amended
Budget
Beginning Cash
Equivalents $24,610,461 $24,610,461
Revenue $54,437,322 $54,437,322
Expenditures $64,055,530 $1,859,940 $65,915,470
Net $(9,618,208)$(11,478,148)
Ending Cash Equivalents $14,992,253 $13,132,313
11/30/2021 11
Fiscal Year 2021 year-end projects are not final because the fiscal year has not yet closed. Final figures will be shared with the Comprehensive Annual Financial
Report available in March. Bond Coverage Ratio (1.4 required) and Cash Reserve Ratio (25% required) are calculated using the combined Enterprise Fund and
Enterprise Debt Fund totals. These metrics will be available in the Comprehensive Annual Financial Report.
Motor Pool Fund
11/8/21 12
Other Funds
One new appropriation to be aware of
•The Motor Pool Fund carryover list contains an additional appropriation
totaling $63K for additional fleet rental funds due to delayed vehicle
manufacturing and failing vehicles. The additional funds will allow the
City to rent vehicles as necessary so that mission-critical work can still
be performed, rather than being postponed due to not having a vehicle.
11/30/2021 13
Motor Pool Fund Notes
•This budget amendment contains $1.2M in carryover requests
to pay for vehicles that were ordered last year
•City Council is being asked to fund one new appropriation of
$63K for to increase the vehicle and equipment rental budget.
This is a new appropriation
•This amendment also authorizes a new tranche of vehicle
purchases in FY22, separate from the items mentioned above
and the vehicles already approved for purchase by Council.
•Council is being asked to appropriate $1,770,000 for a second
tranche of vehicle purchases in FY22.
11/8/21 14
Equipment Replacements
11/30/2021 15
Department Unit Make Model Replacement Cost Notes
DEPARTMENT:305-310 -
PW -STREETS &
DRAINAGE M128 VOLVO EC55 $200,000
Replace with skid steer
for milling asphalt roads
to couple with concrete
shaver
DEPARTMENT:305-310 -
PW -STREETS &
DRAINAGE M147 CASE 621E-XT $300,000
Replace with Grapple
loader, picks up debris
and vegetation
DEPARTMENT:305-310 -
PW -STREETS &
DRAINAGE M156
ASPHALT
ZIPPER AZ-390B $25,000
Replace with concrete
shaver and broom
DEPARTMENT:305-310 -
PW -STREETS &
DRAINAGE M136 BLAW-KNOX
TACK
TRAILER $100,000
Tack Trailer, holds tack oil
for paving work
Subtotal for Equipment
Replacements $625,000
Vehicle Replacements
11/30/2021 16
Department Unit Make Model Replacement Cost Notes
DEPARTMENT:305-315 -PW -
GROUNDS MAINT.TL164 FORD F350 1 $100,000 -
DEPARTMENT:305-310 -PW -
STREETS & DRAINAGE TL135 FORD F450 1.5 $65,000 -
DEPARTMENT:200-200 -PD -Patrol U199 CHEVROLET TAHOE $70,000 -
DEPARTMENT:205-265 -FIRE
MARSHAL P290 FORD F250 3/4 $40,000 -
DEPARTMENT:305-330 -PW -
FACILITIES P297 FORD RANGER 1/4 $40,000 -
DEPARTMENT:410-415 -COMM.
DEV. -PERM/INS P243 FORD F150 1/2 $40,000 -
DEPARTMENT:200-200 -PD -Patrol U174 CHEVROLET TAHOE $70,000 -
DEPARTMENT:305-310 -PW -
STREETS & DRAINAGE P293 FORD F250 3/4 $40,000 -
DEPARTMENT:205-275 -FIRE -
CODE ENFORCEMENT P233 FORD F150 1/2 $40,000 -
DEPARTMENT:200-200 -PD -Patrol U173 CHEVROLET TAHOE $70,000 -
DEPARTMENT:205-275 -FIRE -
CODE ENFORCEMENT P268 FORD RANGER 1/4 $40,000 -
DEPARTMENT:300-340 -
ENGINEERING P333 FORD F150 1/2 $40,000 -
Subtotal for Vehicle Replacements $655,000
Total Loss Vehicle Replacements
11/30/2021 17
Department Unit Make Model Replacement Cost Notes
DEPARTMENT:200-200 -PD -
Patrol U167 CHEVROLET TAHOE $70,000
Vehicle struck a light pole, causing
frame damage
DEPARTMENT:200-200 -PD -CID C397 CHEVROLET CAPRICE $40,000
Vehicle was flooded in high water,
causing the engine to knock
DEPARTMENT:200-200 -PD -
Patrol U188 CHEVROLET TAHOE $70,000
Vehicle struck a pedestrian
vehicle in the front causing
damage to the frame, TML
determined total loss
DEPARTMENT:200-200 -PD -
Patrol -K9 U183 CHEVROLET TAHOE $70,000
Vehicle was involved in an accident
involving a suspect pursuit
DEPARTMENT:WS 305-350 -PW -
W/S LIFT STATIONS TH160 FORD F750 $200,000
Vehicle caught fire at job site and
was a total loss
DEPARTMENT:WS 305-350 -PW -
W/S LIFT STATIONS P428 FORD F150 1/2 $40,000
Vehicle caught fire at job site and
was a total loss
Subtotal for Emergency Vehicle
Replacements $490,000
Carryovers -All Other Funds
Fund Expense Revenue
Special Revenue Funds*$10,200,111
Risk Management Fund $15,386
PEDC Fund $1,756,300
11/30/2021 18
Fiscal Year 2021 year-end projects are not final because is not yet closed. Final
figures will be shared with the CAFR.
*Special Revenue Fund carryovers are largely grant related.
Next Steps
•1st Reading –December 6th
•2nd Reading –December 13th
11/30/2021 19