The URL can be used to link to this page

Home My WebLink AboutR2021-285 2021-12-13RESOLUTION NO. R2021-285 A Resolution of the City Council of the City of Pearland, Texas, authorizing the purchase of software maintenance service s (asset management), from Cityworks, in the amount of $79,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for the purchase of software maintenance services from Cityworks, a copy of which is attached hereto as Exhibit “A” and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for the purchase of software maintenance services. PASSED, APPROVED and ADOPTED this the 13th day of December, A.D., 2021. ________________________________ J. KEVIN COLE MAYOR ATTEST: ________________________________ CRYSTAL ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 5FAB980C-43C0-497B-A506-4174CF747E78 Quote Number Q-12549-1 Created Date 11/22/2021 Contact Information Contact Name:Julie Blackmore Prepared By Name: Jenn Miya Customer:Pearland (TX), City of Prepared By Phone: (801) 872-9528 Contact Address: 3519 Liberty Dr Pearland, TX 77581 Prepared By Email: jmiya@cityworks.com Quote Lines Product Name Quantity Net Unit Price Server AMS Premium ELA 1.00 USD 79,000.00 AMS Respond ELA License 1.00 USD 0.00 AMS Native Mobile Apps ELA License 1.00 USD 0.00 Storeroom ELA License 1.00 USD 0.00 Equipment Checkout ELA License 1.00 USD 0.00 Contracts ELA License 1.00 USD 0.00 Cityworks for Excel ELA License 1.00 USD 0.00 Cityworks Analytics ELA License 1.00 USD 0.00 eURL ELA License 1.00 USD 0.00 Operational Insights 1.00 USD 0.00 Workload 1.00 USD 0.00 Web Hooks 1.00 USD 0.00 CCTV Interface for PACP ELA License 1.00 USD 0.00 Pavement Management 1.00 USD 0.00 Performance Budgeting 1.00 USD 0.00 Citizen Engagement API License 1.00 USD 0.00 Inspection API License 1.00 USD 0.00 Metrics API License 1.00 USD 0.00 Service Request API License 1.00 USD 0.00 Work Order API Basic License 1.00 USD 0.00 Work Order API Extended License 1.00 USD 0.00 Storeroom API 1.00 USD 0.00 TOTAL:USD 79,000.00 Maintenance Start Date: 3/8/2022 Maintenance End Date: 3/7/2023 Quote Notes: Terms and Conditions Payment Terms Payment due within 30 days All quotations are valid for ninety-days (90) from the date above, unless otherwise stated in this quotation form. All prices quoted are in USD, unless specifically provided otherwise, above. These prices and terms are valid only for items purchased for use and delivery for the Customers listed above. Unless otherwise referenced, this quotation is for the Cityworks software products referenced above only. Pricing for implementation services (installation, configuration, training, etc.), or other software applications is provided separately and upon request. The procurement, installation and administration of the Esri software or any other third-party software utilized in conjunction with Cityworks will be the responsibility of the Customer. The procurement, installation and administration of the RDBMS utilized in conjunction with Cityworks will be the responsibility of the Customer. Currently, Cityworks supports Oracle and SQL Server. The procurement, installation and administration of the infrastructure (hardware and networking) utilized in conjunction with Cityworks will be the responsibility of the Customer. This quotation and the pricing information herein is confidential and proprietary and may not be copied or released other than for the express purpose of the current system Software and Product selection and purchase. This information may not be given to outside parties or used for any other purpose without written consent from Azteca Systems, LLC or unless otherwise specifically permitted by law. If a “public access” or similar request is made, Customer, shall notify Azteca Systems, prior to any disclosure. Software Licensing All Azteca Systems software offered in this quotation are commercial off-the-shelf (COTS) software developed at private expense, and is subject to the terms and conditions of the signed “Cityworks Software License and Maintenance Agreement” ("Agreement") and any and all addendums or amendments thereto. A fully executed copy of the Agreement and any addendum(s) is required before delivery and installation and usage of the software is subject to the terms of the current license agreement. The terms and conditions of the executed Cityworks Software License Agreement apply to this Quote unless otherwise specifically stated herein. Any additional or conflicting terms set forth in any purchase orders, invoices, or other standard form documents exchanged during the ordering process, other than product descriptions, quantities, pricing, and dates are void and of no effect. Delivery method is by way of download through Azteca Systems, LLC. customer support web portal. Taxes Prices quoted do not include any applicable state, sales, local, or use taxes unless so stated. In preparing your budget and/or Purchase Order, please allow for any applicable taxes, including, sales, state, local or use taxes as necessary. Azteca Systems reserves the right to collect any applicable sales, use or other taxes tax assessed by or as required by law. Azteca Systems reserves the right to add any applicable tax to the invoice, unless proof with the order is shown that your organization or entity is tax exempt or if it pays any applicable tax directly. International Customers These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations. Your signature indicates your acceptance of this Quote, and that you have read and accepted the Terms and Conditions set forth above. Accepted by: Title ______/_____/_____ Date Azteca Systems, LLC - Cityworks | 11075 South State Street Suite 24, Sandy, UT 84070 | Corporate Main 801-523-2751 | Corporate Fax 801-523-3734 Cityworks“ AZIKA SVSHMS,ll( December 2,2021 City of Pearland Attn:Daniel McGhinnis Pearland City Hall 3519 Liberty Drive Pearland,TX 77581 Via e»mai|:dmcghinnis@gearlandtx.gov Re:Cityworks Sole Source Letter —City of Pear/and,Texas Daniel McGhinnis: This letter is to confirm that the Cityworks”Software is a sole source product,designed, created,and owned exclusively by Azteca Systems,LLC.Azteca Systems is the sole creator and owner of the Cityworks software including the Copyrights and Trademarks for Cityworks”and Empowering G|S@ in the United States and elsewhere.Within the United States of America,Azteca Systems,LLCis the sole source provider of the Cityworks license and maintenance services.The product may be purchased only directly from Azteca Systems or through authorized parties. Should you have any further questions please contact me at (801)523»2751 or if you prefer e- mail at bhaslam@cityworl<s.com. Sincerely, I /;5izh¢r2r}A Brian L.Haslam President —CEO,Azteca Systems,LLC Anna SysIeIs.ll(|1107S Sun Slate street,020 |Sandy,UT 81070 Iel:801.S13.27S1|www.cltyworls.(oI|eI:|I:II1o@(llyvtoilx.(ol