R2021-284 2021-12-13DocuSign Envelope ID: 5FAB980C-43C0-497B-A506-4174CF747E78
RESOLUTION NO. R2021-284
A Resolution of the City Council of the City of Pearland, Texas, authorizing a
design contract with GC Engineering for design services, associated with the
Woodcreek Park Bridge Project, in the estimated amount of $85,023.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for design services associated with the Woodcreek Park
Bridge Project, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all
purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a contract for design services associated with the Woodcreek Park
Bridge Project.
PASSED, APPROVED and ADOPTED this the 13th day of December, A.D., 2021.
,-DocuSigned by:
B4881AB35 3.E4F2
J. KEVIN COLE
MAYOR
ATTEST:
DocuSigned by:
1DA32BB464
CRYSTAL ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
C DocuSigned by:
mot-- ‘___-�,,,,,„
E13CA898881F4B6..
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
Exhibit A - oodcreek Park Bridge
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and GC Engineering, Inc. ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Woodcreek Park Bridge ("PROJECT"). (Project #PK2102)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the
same or similar circumstances:
A. The CONSULTANT shall perform the described Professional Services. See
Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule.
The PROJECT schedule shall be submitted in digital and hard copy form in the
Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for termination
of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving
payment for services not performed or for hours not worked, mishandling or
untruthful reporting of money transactions, destruction of assets, embezzlement,
accepting materials of value from vendors, or consultants, and/or collecting
reimbursement of expenses made for the benefit of the CITY. The CONSULTANT
agrees that it will not, directly or indirectly; encourage a CITY employee to engage
in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product generated
by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon
request, shall become subject to the Open Records Laws of this State.
F. The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors
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and omissions relating to the performance of any work by the CONSULTANT, its
agents, employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)
Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non -owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. The CONSULTANT shall agree to waive its Right to Subrogation.
Certificates of Insurance and endorsements shall be furnished to the CITY before
work commences. Each insurance policy shall be endorsed to state that coverage
shall not be suspended, voided, canceled, and/or reduced in coverage or in limits
("Change in Coverage") except with prior written consent of the CITY and only
after the CITY has been provided with written notice of such Change in Coverage,
such notice to be sent to the CITY either by hand delivery to the City Manager or
by certified mail, return receipt requested, and received by the City no fewer than
thirty (30) days prior to the effective date of such Change in Coverage. Prior to
commencing services under this CONTRACT, CONSULTANT shall furnish CITY
with Certificates of Insurance, or formal endorsements as required by this
CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies
providing the required coverage, conditions, and limits required by this
CONTRACT are in full force and effect.
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind
for which CONSULTANT is legally liable, including all expenses of litigation,
court costs, and attorney's fees, for injury to or death of any person, for damage to
any property, or errors in design, any of which are caused by the negligent act or
omission of the CONSULTANT, his officers, employees, agents, or subcontractors
under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
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SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end December 31, 2022.
SECTION III - CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section B.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1. Basic Services (Lump Sum) $41,975.00
2. Additional Services shall require independent and specific authorization
and shall be billed as (Lump Sum): $29,306.00
3. Bid Phase Services (Hourly Not to Exceed) $2,288.00
4. Construction Phase Services (Hourly Not to Exceed) $7,584.00
5. Reimbursable Expenses (Not to Exceed) $3,870.00
6. Total: $85,023.00
C. The CITY shall make payments to the CONSULTANT within thirty (30) days after
receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly
basis.
D. CONSULTANT shall invoice for work performed during the preceding thirty day
period ("Billing Period"). The Billing Period shall run from the 26th day to the 25`h
day of each consecutive month. Invoices shall be submitted to CITY not more
frequently than once every 30 days. CONSULTANT shall be responsible for
timely submittal of all invoices and CONSULTANT shall not be entitled to
payment for invoices in arrears. All invoices shall reflect most recent single Billing
Period only and represent the true, correct and accurate account of work performed
during the Billing Period.
E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and
"Reimbursable" the CONSULTANT shall not exceed the fixed contractual amount
without written authorization in the form of a Contract Amendment.
CONSULTANT shall provide 45 days prior notice to the CITY in the event contract
fees may exceed the fixed contract amount. CONSULTANT shall be responsible
for ensuring that such authorization is complete and executed by all parties
performing any work or submitting any invoices for work that exceeds the fixed
contract amount under any expense category.
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F. Allowable Reimbursable Expenses
CONSULTANT shall identify and include in the proposal any anticipated
Reimbursable Expenses, and shall itemize Reimbursable Expenses by work
category. Reimbursable Expenses shall be invoiced AT COST without subsequent
markup by the CONSULTANT. All invoices containing a request for
Reimbursable Expenses shall include copies of the original expense receipts
itemized per the allowable category. Allowable Reimbursable Expenses include:
• Hard copy reproductions, copies and/ or binding costs
• Postage
• Mileage, for travel from Consultant's local office (within a 25 mile radius)
to meetings at the City or job -site. Mileage shall be charged at the current
IRS rates.
• Travel expenses, mileage from local office to State or federal regulatory
agency office beyond 100 miles.
• Lodging expenses, for destinations beyond 100 miles from the Consultant's
local office AND when business hours exceed eight hours within one
business day OR requires more than one eight hour day.
F.2. Disallowed Expenses
Disallowed Expenses include travel expenses for professional expertise traveling
into the greater Houston area from Consultant offices outside of the greater Houston
area.
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance
or approval of CONSULTANT'S work shall not relieve CONSULTANT'S
responsibility for errors or omissions of the CONSULTANT or its sub-
consultant(s) or in any way affect the CONSULTANT'S status as an independent
contractor of the CITY.
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SECTION V - TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason --
with or without cause -- by delivering written notice to CONSULTANT personally
or by certified mail at 2505 Park Avenue, Pearland, TX, 77581. Immediately after
receiving such written notice, the CONSULTANT shall discontinue providing the
services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
perfor ned prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be proportionate
to the percentage of services completed by the CONSULTANT based upon the
scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria County,
Texas. The laws of the State of Texas shall govern the terms of this CONTRACT.
The prevailing party in the action shall be entitled to recover its actual damages
with interest, attorney's fees, costs and expenses incurred in connection with the
dispute and/or action. CONSULTANT and CITY desire an expeditious means to
resolve any disputes that may arise between under this CONTRACT. To
accomplish this, the parties agree to mediation as follows: If a dispute arises out of
or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be
settled through negotiation, then the parties agree first to try in good faith, and
before pursuing any legal remedies, to settle the dispute by mediation of a third
party who will be selected by agreement of the parties.
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VI — i FIRE A(;IFI„EE;MF,N"I'
This, (ON'f IR,ACT represents the erttire agreement betweeni (7TFY and the ()NSI'ilt,TANT
SU perse des prior ne got FLI1 re presentalions, er oat cts e her r,,,ArT t truttt la 0 r
CI)NIRAC ttlay be amended only by vtlr ten instrument signed hy htn,t11 part k.
SECTION — COVENANT AGAINS°11' CONTING' ENT FEES
Fite 'N°1affirnis Blatt he Ilas not ernpityyed or reta'ined any cornpany ar persoti, other
than a bona :lid ein p I o y' e Narking for ln 12 UNSI I 1AN 'T to solicit or sec tire 'this C it,") N "17 R A
and that lie has not paid or agreed to pay any cotriparty or persotn other than a bona fide eiriployee,
any fee, comm rssion,„ percentag,e brokerage fee,„ girt, or any other consideration, contingent upon
or resttlting front the and or making of the 1 I7INTRA,(.7,'"'1k lirch .or violaiii)n of this la.use,
the rnay term iriate this C".:(")N.FR, r th0 ttt 1a1HIiLy. and in its diseretit)rik, Ill akdiict from
the CONTR.ACT price or et:amideration, or otherwise recover, the Rull ,amount 'd SLKil fee,
coat ra iss on percentage brokerage k,g I , or rt.) n t gern fee thatIus been pa 1„
SECIION VHI St C('ESSC)RS AND ASSI(INS
Ths 1 1 FI,AC17 shoIl not be assi gala ID e except ttp();r1 tit ritten consent of the pctl-ties hereto.
DocuSigned by:
4,1
1.-±.76ffrAIRI, AN TEX A.S
s
12/16/2021 I 4:04 PM PST
DA.TE"
6 CA' 7 D2 Rey klat 04/20 9
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House Bi
89 V
rification
Mahendra Rodrigo,. (Person name), the undersigned
representative (hereafter referred to as ''''Representativel of GC Engineering,nc
(company or
business name, hereafter referred to as 'tlusiness Entity"), being an adult over the age
of eighteen (18) years of age„ after being dully sworn by the undersigned notary, do hereby
depose and affirm the following:
1. That Repres,entative is authorized to execute this, verification on behalfof lAusiness
Entity;
2„ That it usiness, Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of
Pearland and
l
3, That Representative understands that the term "boycott Israel" is .defined by Texas
Government Code Section 2270,001 to mean refusing to deawith, terminating business
.activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm onor limit commerciarelations specifically with re or with a person or entity
doing business in Israel or in an Israeli -controlled territory, but does not include an action,
, l Isl,
made for ordinary business purposes, ow.,
ue
SIGNATURE OF REPRESENTATIVE
,SUBSCRt D AN SCORN To,:B0,E!4710RE ME, the undersigned authority, on this
day of ;:"2",,,6? ,„/ ,2
MICHAEL J GiANNELLi
Notary in, 4126574410
My CommissiOis Expires
July 3, 21024
'701 '7 ReOsod 041201.".0
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EXHIBIT A
1
1,11111111.
•
SCOPE OF SERVICES
FOR
Woodcreek Park Bridge
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STANDARD BRIDGE SCOPE OF SERVICES
Project Description
The City of Pearland (City) requested that GC Engineering, Inc. (GCE) provide professional engineering
services to design a pedestrian bridge over Mary's Creek at Woodcreek Park.
Exiting Conditions:
The project is located within the Woodcreek Subdivision, approximately 1,200 feet northwest of FM-518
and Dixie Farm Road intersection (Figure 1 — Project Location Map). The existing pedestrian bridge
over Mary's Creek is a two -span concrete slab beam structure which provides access from Crane Drive
to Woodcreek Park. The existing bridge is approximately 40 feet in length and consist of chain link fence
rails, 6' high, either side of the structure. Based on FEMA FIRM Map No. 48039C0065K for Brazoria
County dated December 30, 2020, the project area is located within the Zone AE, with a Base Flood
Elevation of 37.0 feet NAVD 1988. Based on the field measurements taken, bank to bank width of Mary's
Creek at the project location is approximately 65.0 feet.
Proposed Project:
The proposed project includes removal of the existing pedestrian bridge and construction of a new bridge
structure in the vicinity of the existing bridge. Work includes design of abutments, bridge approaches,
restoration of stream banks, and bank stabilization at the new bridge location. In addition, project
includes coordination with the City and Brazoria Drainage District No. 4 (BDD4), preparation of plans,
specifications, and cost estimates (PS&E), and bid documents.
Based on the site visit with the City personnel on August 17, 2021 and discussions with the City, it is
understood that the City intends to use a steel bridge structure currently stored at the City's yard located
at the Hillhouse Facility. The City also indicated that this structure has been removed from some
previous use and, may require some rehabilitation work such as, sand blasting, painting, and wood deck
repair/replacement.
The steel bridge structure consists of a steel truss with 4'6" to 5'3" in height, made of rectangular tubular
steel members. The structure is approximately 62.0 feet long and approximately 7.0 feet wide.
Based on the City's GIS mapping, the top of bank of Mary's Creek is approximately at El. 34.5 feet,
approximately 2.5 feet below the 100-year Base Flood Elevation. As such, the proposed bridge structure
needs to be elevated in order to provide for the required clearances. In addition, the approach walkways
needs to be elevated in order to span the approximately 115-foot-wide floodway. As a result, it is
anticipated that the approach walkway shall resemble a timber boardwalk, in construction. The approach
ramps shall follow Americans with Disabilities Act (ADA) requirements. Other proposed features shall
also include proper bridge railing for pedestrian protection.
Based on the meetings with the City on September 22, 2021 and November 1, 2021, and with BDD4 and
the City on September 23, 2021, it was agreed that the project design needs to focus on minimizing the
impacts to floodway and floodplain, and therefore, a timber boardwalk supported on piers as stated above
shall be utilized for bridge approaches. In addition, GCE shall assist the City in ascertaining a variance
from BDD4 to eliminate the 2-foot free board requirement between low chord of the bridge and the 100-
year flood plain.
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BASIC SERVICES: GCE shall render the following professional Civil Engineering services
to the City in connection with Bridge design and construction.
1. Preliminary Design
A.Coordination and Data Collection
1. Ascertain available information for the project area including:
• Available as -built plans, drainage plans, utility plans, and engineering reports for the
project area,
• A site reconnaissance to visually observe the existing condition of the channel and
the bridge within the project area,
• Latest LiDAR, topographic and aerial mapping for the area,
• Available latest floodplain mapping for Mary's Creek in the project vicinity.
• Available subdivision plats and drainage reports, and
• Available details pertaining to the steel truss bridge.
2. Conduct a preliminary site reconnaissance to identify site constraints such as; existing
drainage structures, visible utilities, neighboring developments, site access, condition
of the stream banks including scour and deposition patterns.
3. Perform a brief condition assessment of the steel truss bridge and ascertain bridge
geometry.
4. Review and compile the information gathered
B.Surveying
Field surveying work shall be performed by KUO & Associates, Inc. (Kuo). GCE shall administer
the survey work by Kuo and coordinate with the City.
Field survey work comprises of; topography, 4 cross sections of Mary's Creek, locating ROW
and property boundaries, and establishing horizontal and vertical control points.
The scope of work for surveying tasks by Kuo is enclosed.
C. Geotechnical
Geotechnical work shall be performed by Geotest Engineering, Inc. (Geotest). GCE shall administer
the geotechnical work by Geotest and coordinate with the City.
Geotechnical study consists of; drilling 2 soil borings, each to a depth of 60 feet, soil sampling, and
geotechnical lab testing, and providing recommendations for bridge foundation and slope stability.
The scope of work for geotechnical tasks by Geotest is enclosed.
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D.Preliminary Design and PS&E Preparation/Deliverables (30% Design Level)
1. Prepare layouts to fit the existing structure for 2 alternatives, one at the current
location of the bridge and the other at a proposed new location, considering the
stream geometric features, arrangement of approach ramps, and other
considerations such as access from Crane Drive, connections to walkways within
the park, location of existing trees, and floodplain fill considerations.
Submit the two layouts to the City for review. The bridge layouts will be at 1" = 40'
(half-size) scale.
2. Coordinate with BDD4 and the City related to bridge geometry for the selected
alternative including: wingwall lengths, vertical and horizontal alignments, hydraulic
opening, staging, utilities.
3. Based on the recommendations of the Geotechnical Consultant, size the bridge
substructure. Perform preliminary design calculations for the abutments and wingwall
elements including the foundation design. Design the approaches based on
applicable loading conditions for pedestrian bridges. Bridge approaches consist of
a timber boardwalk structure meeting the ADA requirements. Design shall also
include bank stabilization at the existing and proposed bridge location, as
appropriate. The design shall also include channel modifications and floodplain fill
mitigation within the project limits, as required.
4. Prepare and submit design documents at 30% level. Submittal shall include;
• Title sheet and Index sheet
• General and Project Notes
• Bridge layout
• Abutment Layout and geometry
• Approach plans and details
• Channel sections and details, and
• Typical sections.
In addition, prepare 30% Engineers Opinion of Construction Cost.
Submit 30% preliminary plans in pdf electronic format for the City's review and
comments.
5. Chair meeting to discuss 30% submittal.
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2. Final Bridge Foundation and Approach Design and PS&E
Preparation/Deliverables
A. Final Design and PS&E
Upon receipt of comments on the 30% submittal, prepare final plans, specifications, and cost
estimate for 100% and Final Design levels. The work comprises of the following:
1. Prepare construction drawings including substructure elements.
2. Prepare the material specifications utilizing existing bridge for the bridge items in the
form of notes on the drawings. References will be made to AASHTO, ASTM, TxDOT
and BDD4 specifications where appropriate.
3. Prepare 95% Engineers Opinion of Construction Cost.
4. Compile and submit 95% plans in pdf electronic format for the City's review.
5. Incorporate 95% plan comments and prepare Final Construction Plans.
6. Prepare Final Engineers Opinion of Construction Cost.
7. Submit Final Construction Plans in pdf format for BDD4 and the City's approval.
8. Submit one (1) stamped set of electronic drawings of Final Construction Plans to
the City for bidding the project.
B. Bid Phase
The work comprises of the following:
a. Provide Notice to Bidders (NTB) to the Project Manager in an electronic form
appropriate for the City's e-bid system format. City is responsible for advertising.
b. Chair pre -bid meeting and answer questions.
c. Respond in writing to questions from bidders and prepare addenda as necessary.
d. Prepare Engineer's Recommendation of Award Letter that includes the following
required content:
i. Check for math errors and reconcile mathematical discrepancies
ii. Review for unbalance bid items
iii. Certified Bid Tabulation including Engineer's estimate
iv. Explanation of discrepancies between the Engineer's estimate and bids
v. Recommendation to award.
e. Attend City Council meeting and recommendation for award of Contract for
Construction.
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3. Construction Phase Services
1. Review Contractor submittals, Request for Information (RFI), Proposals,
Change Orders including coordination with Project Manager on Request for
Proposals (RFP) and Change Orders.
2. Coordinate with Construction Manager to facilitate communication and
documentation of project issues and details.
3. Perform periodic on -site inspections to confirm compliance with the construction
drawings.
4. Review and approve interim and final pay requests submitted by the contractor.
5. Perform a field inspection at the time of substantial completion of the bridge.
6. Prepare a punch list of work items required by the contractor to reach final completion.
7.Prepare the final "Record Drawings" and documents that verify field changes.
a. Prepare a letter certifying the bridge was constructed in accordance with the
design drawings.
b. Submit one (1) set of electronic final "Record Drawings" to the CITY.
4. Final Bridge Inspection
1. Compile and submit to the City a folder that includes pertinent records for the bridge. This
folder will include: plans, specifications, inspection reports, load rating calculations, maintenance
records, correspondence, etc.
2. Coordinate and direct one-yearwarrantywalk-thru.
ASSUMPTIONS
The proposal presented is based on the following assumptions:
1. Based on the meeting with the City held on November 1, 2021, the scope entailed herein
does not include H&H Analysis for the project. If H&H analysis is required, GCE shall
perform the work as out of scope services.
2. FEMA Conditional Letter of Map Revision (CLOMR) is not required.
3. The steel truss has adequate load capacity for the intended use.
4. The project shall not require environmental studies or permitting.
5. The bridge approach walkways shall be timber construction similar to a timber boardwalk
with handrails.
6. The property at 2905 Crane Drive is available for constructing the bridge abutments and
approaches as well as floodplain fill mitigation.
7. Additional submittals other than those stated in the scope or design changes will be
performed as out of scope services.
TIME OF COMPLETION: GCE shall complete the project design services included in Basic
Services within 6 months of notice -to -proceed. An estimated total duration of 6 weeks was
included for reviews by the City, acquiring approvals, and permits in the above estimate.
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SCHEDULE OF CHARGES
Woodcreek Pedestrian Bridge over Mary's Creek
City of Pearland, Pearland, Texas
Direct labor: Direct labor will be charged at the following rates:
DIRECT LABOR SCHEDULE
CLASSIFICATION
BILLING
RATE
Principal
$200.00
Project Manager
$180.00
Project Engineer
$152.00
Senior Engineer
$145.00
Civil Engineer
$120.00
CADD Manager
$115.00
CADD Technician
$95.00
Clerical
$50.00
Senior Resident Engineer
$110.00
Construction Inspector
$78.00
The individual salaries will be adjusted annually.
Direct Expenses: Direct Expenses will be charged at the following rates:
Plotting Reproduction
Bond $2.50
Color $5.75
Vellum $5.00
Mylar $8.00
Mileage
Blue/Blacklines $0.20/square Foot IRS approved rate
Other Direct Expenses: Other direct expenses are reimbursed at actual cost times multiplier of 1.10.
They include outside printing and reproduction expense, communication expense, travel, and
transportation, and other miscellaneous expenses directly related to work, including costs of laboratory
analysis, and other work required to be done by independent persons other than staff members.
Design
7 of 8
Page 21 of 35
D9. Revised 7/08
DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
EXHIBIT "B"
Woodcreek Pedestrian Bridge over Mary's Creek
City of Pearland, Pearland, Texas
Project Budget
Task Description
Direct
Labor
Direct
Expenses
Subs
Total
1. Preliminary Design
A. Coordination and Data Collection
$3,256
$0
$0
$3,256
B. Surveying
$0
$385
$3,850
$4,235
C. Geotechnical
$0
$1,268
$12,683
$13,951
D. Preliminary Design and PS&E
Preparation/Deliverables (30% Design
Level)
$20,383
$150
$0
$20,533
Total for Preliminary Design
$23,639
$1,803
$16,533
$41,975
2. Final Bridge Foundation and
Approach Design and PS&E
Preparation/Deliverables
A. Final Design and PS&E
$27,586
$1,720
$0
$29,306
B. Bid Phase
$2,088
$200
$0
$2,288
Total for Final Design and PS&E
Preparation/Deliverables
$29,674
$1,920
$0
$31,594
3. Construction Phase Services
Total for Construction Phase
Services
$7,434
$150
$0
$7,584
4. Final Bridge Inspection
Total for Final Bridge Inspection
$3,720
$150
$0
$3,870
TOATL FOR THE PROJECT
$64,467
$4,023
$16,533
$85,023
M:IProposals12021 Proposals1029 - COP Woodcreek Pedestrian BridgelProposal1211111 proposa11211111 21-029 Woodcreek Pedestrian Bridge
Scope of Services.docx
Design
8 of 8
Page 22 of 35
D9. Revised 7/08
DocuSign Envelope ID: C18D9168-D531-4D99-A101-58AD328A5C3C
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DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
associates,. hie.,
September 1, 2021
Chandi S. Rodrigo, PE
GC Engineering, Inc.
2505 Park Avenue
Pearland, TX 77581
10300 Westoffice Drive, Ste. 800
Houston, TX 77042
Phone: (713) 975-8769
Fax: (713) 975-0920
Engineering Firm Reg. No. F-4578
Surveying Firm Reg. No. 10075600
www.kuoassociates.com
Re: Proposed Woodcreek Pedestrian Bridge — City of Pearland
Limited Topographic Surveying
Dear Ms. Rodrigo:
Kuo & Associates, Inc. is pleased to submit this proposal to perform limited topographic surveying
for the above referenced project.
Scope of work and fee will be as follows:
SCOPE OF WORK
Limited Topographic Survey shall conform to City of Pearland's all surveying requirements and
Category 6, Condition 2 survey of TSPS Manual of Practice, as applicable for such limited survey.
Scope of survey works is shown in the attached Scope of Work document. Attached exhibit shows
location of surveying.
The deliverable will be as per shown in the attached.
Exclusion
To our understanding the following and any other items not mentioned in the attached Scope of
Work are excluded from the scope of this proposal
• Boundary category survey for ROW delineation
• Any detail topo and utility features survey along Woodcreek/Crane Road beside whatever
needed for delineation of estimated ROW
FEE AND SCHEDULE:
We estimate a lump sum fee of $3,850.00 as shown itemized in the attached table.
We estimate to complete the above work in 2 to 3 weeks upon your authorization to proceed.
We appreciate this opportunity to submit this proposal. If you need further information, please do not
hesitate to contact me.
Sincerely,
Shaheen Chowdhury, P.E., R.P.L.S.
President
Page 24 of 35
DocuSign Envelope ID: C18D9168-D531-4D99-A101-58AD328A5C3C
September 1, 2021
Proposal for Limited Surveying
Woodcreek Pedestrian Bridge
Page No. 2
Level of Efforts: Limited Topographic Surveying
Survey Tasks
sub tasks
Principal
$180.00
RPLS
$140.00
SIT
$105.00
CADD
$90.00
Crew
$145.00
Hrs
Cost
Total
Survey Controls
Tie to benchmark (Pearland
Monument)
1
1
$145.00
$1,255.00
Tie to benchmark
1
1
$145.00
Establish survey controls
1
2
3
$395.00
Preparation of Survey Control
Map
2
4
6
$570.00
Topo Survey
Survey ditch cross sections (5)
2
2
$290.00
$580.00
Search and survey iron rods
along road ROW
1
1
$145.00
Limited topo survey along
Woodcreek/Crane Street (100')
1
1
$145.00
CAD- Plan & Profile
Utility coordination and research
Limited abstracting
Estimated ROW
Prepare a plan drawing
Prepare profile drawing
1
1
$105.00
$1,735.00
0
$350.00
1
2
3
$350.00
1
4
5
$465.00
1
4
5
$465.00
Project Management
QA/QC
1
1
$140.00
$280.00
Project coordination
1
1
$140.00
Total
$3,850.00
Page 25 of 35
DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
Proposed Woodcreek Pedestrian Bridge — City of Pearland
Project area: See enclosed Figures 1 and 2
SURVEY SCOPE OF WORK:
Item-1: Topographic Surveying - Topographic Survey shall conform to all requirements of City
of Pearland survey standards. In general, the scope for survey will be including the following
tasks:
1. Perform topographic survey.
2. Horizontal and vertical controls will be established and tied to the City of Pearland
and FEMA datums. Nearby City of Pearland Monuments will be used as
benchmarks.
3. Survey four stream cross sections at the lengths shown on Figure 2 as follows;
a. One section at the existing bridge
b. Two sections upstream from the existing bridge at 100' intervals
c. One section, 200' downstream from the existing bridge.
4. Survey of property corners.
5. Locate Bench marks. Tie the survey to City of Pearland and FEMA datums.
6. Provide Control points.
7. Establish ROW of Winding Creek Drive/Crane Drive in the project area.
8. Locate two (2) boreholes in the field horizontally and vertically and include in the
survey with borehole information.
9. Prepare plan view drawings containing all topographic information and visible utility
features in AutoCAD format.
10. Prepare a survey control map (22x34 size) showing swing ties to traverse and
baseline points as well as TBM's. The survey control map will be signed and sealed
by a responsible professional in charge of the project.
11. Show utilities.
Item-2: Deliverables:
1. Provide Topographic survey in .dwg file format with AutoCAD version 2020 compatible.
2. Provide Plan and profile in .dwg file format with AutoCAD version 2020 compatible.
3. Provide ASCII point text file.
4. Provide conversion factor from surface coordinates to grid coordinates.
5. Provide topographic survey and horizontal and vertical control pdf in 22x34 format.
Horizontal and vertical control sheets shall be signed and sealed by RPLS.
Item-3: CADD standards:
a. All objects shall have color and line weight setting as "bylayer".
b. No objects shall be in layer "0".
c. Provide a list/description of all abbreviations used on the survey.
d. All text shall be separated from object layer
e. All text size shall be legible to 1:20 scale drawing.
M:IProposals12021 Proposals1029 - COP Woodcreek Pedestrian BridgelSurvey-Kuo1210831 to Kuo1210831 21-029 COP
Woodcreek Bridge topo survey - scope of work.docx
Page 26 of 35
DocuSign Envelope ID: C18D9168-D531-4D99-A101-58AD328A5C3C
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DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
Chive Ho
(713) 2 l 977
Proposal No. 1140540999
September 15, 2021
Mrs. Chandi Rodrigo, P.E.
GC Engineering, Inc.
2505 Park Avenue
Pearland, Texas 77581
Reference: Proposal for Geotechnical Investigation
Woodcreek Park Pedestrian Bridge
City of Pearland, Texas
Dear Mrs. Rodrigo:
In accordance with your request, Geotest Engineering, Inc. (Geotest) is pleased to present
this revised proposal for the geotechnical investigation of the referenced project. Based on the
provided information, the scope of the project includes construction of a new single span
prefabricated steel pedestrian bridge (approximate 62-feet in length, 7 -foot wide and height of
4.5 feet at each end and 5 feet 3 inches in middle above grade). The bottom of the bank is
approximate elevation of 28 ft and the top of bank is approximate elevation of 35 feet. The
pedestrian bridge is located at north of Woodcreek Park and cross over Marys Creek in City of
Pearland, Texas.
Purpose and Scope
The purpose of this study is to perform a geotechnical investigation and to develop
geotechnical recommendations for the proposed pedestrian bridge foundation and channel slope
treatment at the bridge abutments.
The scope of services is based on the information provided through your e-mail on
August 31, 2021, and our discussions with you on September 1, 2021, and consists of the
following:
• Drill and sample two (2) 60-foot borings with one at each side and at the top
of the bank:
Proposed Boring Program is shown on Attachment No. 1.
• Perform laboratory tests including grain size distribution curves with D5o on
representative soil samples to evaluate the engineering properties of the soils.
Double hydrometer and crumb tests will be performed to determine the
erosion characteristics of the site soils.
• Perform engineering analyses to develop geotechnical recommendations for
the design of the proposed pedestrian bridge foundation and channel slope
treatment at the bridge abutment, in accordance with Brazoria County
Drainage District (BDD4) Guideline.
• Prepare and submit a final geotechnical report following BDD4 Guideline and
containing a plan showing the locations of the borings and recommendations
as outlined above.
Page 29 of 35
DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
Mrs. Chandi Rodrigo, P.E. Proposal No. 1140540999
Page 2 September 15, 2021
Schedule and Fee
We should be able to start field work within one (1) week after receiving your written
authorization or one (1) week after staking the borings, whichever is latest. The field work will
be complete in about three (3) week, barring bad weather. The laboratory tests will be completed
in about four (4) weeks. The complete geotechnical report, which will include field and
laboratory data and design recommendations, will be submitted in about eight (8) weeks after
completion of the field work.
Based on the scope of work outlined above, the cost of the field investigation, laboratory
testing, engineering analyses, and a final complete geotechnical report will be a lump sum cost of
$12,683.00. The cost breakdown given in Attachment No. 2 is for additional information only.
The invoices will be billed on Lump Sum basis based on percent completion. This cost is based
on the assumption that the site is accessible to a truck mounted drilling rig and no site clearance
will be required.
We appreciate the opportunity to submit this proposal. Formal authorization is required
for our services. This may be provided by signing in the space provided below and returning one
copy for our files.
Very truly yours,
GEOTEST ENGINEERING, INC.
Yiqing "Jerry" Wei, Ph.D., E.I.T
Assistant Project Manager
Mohan Ballagere, P.E.
Vice President
Copies Submitted: (1-PDF)
Enclosures: Attachment No. 1 — Proposed Boring
Attachment No. 2 — Cost Breakdown
Scans\Geotechnical\Proposals\2021 \40540999.DOC
ACCEPTED BY:
PRINTED NAME:
TITLE:
DATE:
Page 30 of 35
DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
11405409699
Attachment No. 1
PROPOSED BORING PROGRAM
Proposed Boring
Footage (feet)
O
N
Depth (feet)
COCD
Number
N
Pedestrian Bridge
Structure Type
Tts
O
H
pc38\Geotechnical\Proposals\40540999R\Boring Program (1)
Page 31 of 35
DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
G eotech n ical Investigation
Woodcreek Park Pedestrian Bridge
City of Pearland, Texas
Attachment No. 2
COST BREAKDOWN
Engineering Services
Sr Engineer
Project Engineer
Graduate Engineer
Support Personnel (Drafting, Word Processing)
Direct Expenses
Subsurface Field Investigation
Mobilization/Demobilization of Buggy Mounted Drill Rig and Crew
Drilling and Continuous Sampling, Truck Mounted Rig, from 0 to 20 feet
Drilling and Intermittent Sampling, Truck Mounted Rig, from 20 to 50 feet
Drilling and Intermittent Sampling, Truck Mounted Rig, from 50 to 100 feet
Grouting of Completed Bore Holes
Field Coordinationand Utilities Clearence
Vehicle Charge
Laboratory Tests
Liquid and Plastic Limits
Moisture Content
Percent Passing No. 200 Sieve
Sieve Analysis through No. 200 Sieve
Sieve Analysis with Hydrometer
Unconsolidated-Undrained Triaxial Compressive Strength, per Specimen or Stage
Double Hydrometer (to detmine erosion characteristics of channel embankment soils)
Crumb Test (to detmine erosion characteristics of channel embankment soils)
Proposal No. 11405409699
QUANTITY UNIT RATE COST
4 hrs. $170.00
8 hrs. $133.00
24 hrs. $105.00
4 hrs. $68.00
Subtotal
1 ea. $400.00
40 ft. $24.00
60 ft. $20.00
20 ft. $24.00
120 ft. $10.00
8 hrs. $80.00
8 hrs. $10.00
Subtotal
$680.00
$1,064.00
$2,520.00
$272.00
$4, 536.00
$400.00
$960.00
$1,200.00
$480.00
$1,200.00
$640.00
$80.00
$4,960.00
12 ea. $68.00 $816.00
24 ea. $10.00 $240.00
8 ea. $52.00 $416.00
5 ea. $62.00 $310.00
2 ea. $145.00 $290.00
12 ea. $69.00 $828.00
1 ea. $245.00 $245.00
1 ea. $42.00 $42.00
Subtotal $3,187.00
Total $12,683.00
pc38:\geotech n i cal\Proposals\40540999 R\Cost-1
Page 32 of 35
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M:IProposals12021 Proposa/s1029 - COP Woodcreek Pedestrian BridgelProposal1211111 proposall211111 21-029 GCE Proposal 11/11/2021
Page 33 of 35
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100% PS&E Preparation
Final PS&E Preparation
Prepare Engineers Construction Cost Estimate
Attend pre bid meeting
Final Design and PS&E Subtotal
IB. Bid Phase
Provide Bid Phase Services
Bid Phase Subtotal
Total for Final Design and PS&E
Preparation/Deliverables
M:IProposals12021 Proposa/s1029 - COP Woodcreek Pedestrian BridgelProposal1211111 proposall211111 21-029 GCE Proposal 11/11/2021
Page 34 of 35
DocuSign Envelope ID: C18D9168-D531-4099-A101-58AD328A5C3C
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$1,120
$1,260
$1,068
$1,014
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3. Construction Phase Services
Attend Pre -Construction Meeting
Review Contractor Submittals
Review Pay Applications
Monthly Progress Meetings
Periodic Inspections
Services related to Substantial Completion
Prepare As -Built Drawings
Total for Construction Phase Services
4.Final Bridge Inspection
Compile and submit to the City a folder that includes
all pertinent records for the bridge
One-year Walk-Thru
Total for Final Bridge Inspection
Man Hours Sub -Total
TOTAL FOR THE PROJECT
M:IProposals12021 Proposa/s1029 - COP Woodcreek Pedestrian BridgelProposal1211111 proposall211111 21-029 GCE Proposal 11/11/2021
Page 35 of 35
Memo
To: Clay Pearson, City Manager
From: Sergio Becerril, Project Manager
CC: Trent Epperson, Deputy City Manager
Robert Upton, P.E., Director of Engineering & Public Works
Skipper Jones, Assistant Director of Capital Projects
Carry Capers, Director of Parks and Recreation
Kevin Carter, Assistant Director of Parks and Recreation
Date: November 24, 2021
Re: WA2101 —Woodcreek Park Bridge
Executive Summary
This memo provides information about the progress on the Woodcreek Park Bridge Replacement project's
current status and the forthcoming proposed award of a contract for professional services. The contract scope
includes the design and construction administration phases for the replacement of a pedestrian bridge
crossing Mary's Creek. The contract is scheduled for presentation to Council on the December 13, 2021
meeting agenda. Staffs recommendation will be to award the contract, in the amount of $85,023.00, to GC
Engineering. The project is within budget, and the expected completion date is February 2023.
Background
The Woodcreek neighborhood park is physically separated from Crane Drive by Mary's Creek and enjoyed
by residents as a neighborhood park. The current bridge spanning Mary's Creek was identified by staff to be
functionally obsolete. The current bridge construction consists of concrete slab sections on a header and
posts built across the creek. The railings consist of chain -link fence posts mounted on the top of the deck.
The bridge will need replacing to maintain safe access to the newly renovated park amenities. Inspection of
this facility raised concerns for the safety of our citizens and the recommendation presented is to close it and
to provide a total replacement.
Staff salvaged a prefabricated welded steel frame pedestrian bridge, which ran from the Regency Park
subdivision to the Jr. High School East parking lot when the street replacement project was performed in
2015. The street replacement project triggered the need to update the emergency response two -point
access. Thus, removing the prefabricated welded steel frame pedestrian bridge and replacing it with a
vehicular bridge, which included a gate and Knox box, only giving access to emergency personnel. The
removed bridge is in good condition and still has many years of useful life. Preliminary inspections show that
the decking will need to be replaced and the welded steel frame and handrails will need to be sandblasted
and painted. The salvaged bridge will be installed as a replacement to the existing concrete bridge providing
a safe modern means of access to and from the Woodcreek Park.
Current Status
Staff used the City's standard qualification -based selection process to select GC Engineering (GC) from a
list of similarly qualified firms. GC has performed similar projects in the past and has a sound working
relationship with Brazoria Drainage District #4, which is a critical element for this project. The scope of the
design contract includes: the removal of the old concrete pier bridge, address any embankment issues,
address BDD4 flood control requirements, design bridge abutments, coordinate construction inspection, and
refurbishment and replacement of the existing welded steel frame pedestrian bridge over Mary's Creek with
the salvaged pedestrian bridge. Because the construction scope does not include the cost of fabrication of
the actual bridge, the design costs are slightly out of proportion with the normal design to construction ratio.
The fees proposed by GC Engineering are broken down into the following components:
I. Preliminary Engineering (Lump Sum)
II. Design Phase Services (Lump Sum)
III. Bid Phase Services (Hourly Not to Exceed)
IV. Construction Administration Services (Hourly Not to Exceed)
V. Inspection Services (Hourly Not to Exceed)
Total
$ 41,975.30
$ 29,306.00
$ 2,288.00
$ 7,584.00
$ 3,870.00
$ 85,023.00
Next Steps
Staff will present the GC Engineering proposal for Professional Engineering Services which will include
Preliminary engineering, design services, bid phase services, and construction administration services. Upon
approval of the contract by Council, a Notice to Proceed (NTP) will be issued in December 2021.
The project schedule is as follows:
• Preliminary Engineering Phase - 75 Calendar Days
• Design Phase - 105 Calendar Days
• Bid Phase - 45 Calendar Days
• Construction Phase — 120 Calendar Days
Budget Info
Funding Sources
Series
To Date Future
Total Budget
General Revenue - Cash
Certificates of Obligation
Certificates of Obligation
General Obligation Bonds
General Obligation Bonds
W/S Revenue Bonds
Impact Fee - Debt
Other Funding Sources
2022
455,000
455,000
-
-
-
-
-
-
-
Total Funding Sources
455,000 -
455,000
Expenditures To Date
Future
Total
PER
-
Land
-
Design
85,023
85,023
Construction
350,000
350,000
Construction Management/Inspection
-
Construction Materials Testing
-
FF&E
-
Total Expenditures -
435,023
435,023
Project Contingency
4%
19,977
Project Balance
-
Schedule Info
Design Start
Base Line Current _
December-21 December-21
Bid Start
Construction Start
Construction Completion
Recommendation
August-22
October-22
March-23
Staff will recommend Council approve a contract with GC Engineering, Inc. for the engineering design
services for the Woodcreek Park Bridge project in the amount of $85,023.00, at its December 13, 2021
meeting.
Previous Memos
N/A
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