R2021-278 2021-12-13RESOLUTION NO. R2021-278
A Resolution of The City Council of the City of Pearland, Texas, authorizing
the City Manager or his designee to participate in a cooperative pricing
arrangement with the Omnia Partners, for the purchase of software
renewals and hardware upgrades from Converg int Technologies, in the
amount of $147,343.10.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through cooperative pricing partner,
Omnia Partners, for the purchase of software renewals and hardware upgrades .
Section 2. That the City Manager or his designee is hereby authorized to participate in an
interlocal cooperative pricing arrangement with Omnia Partners for the purchase of software
renewals and hardware upgrades, in the estimated amount of $147,343.10.
PASSED, APPROVED and ADOPTED this the 13th day of December, A.D., 2021.
________________________________
J. KEVIN COLE
MAYOR
ATTEST:
________________________________
CRYSTAL ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 5FAB980C-43C0-497B-A506-4174CF747E78
Mobile 832-524-6024
michael.huffmanconvergint.com
UNITED STATES • CANADA • ASIA PACIFIC • EUROPE
November 5, 2021
Quotation:MH03405414P
RFP#:
Omnia Contract
Number: R170502
Project: Emergency Services
City of Pearland
Scope of Work
Provide a $25,000 draw to keep the City of Pearland for Emergency Services for labor and material
associated with the upkeep of the access control and video surveillance system. Convergint service
will keep a running total of all services including money left over for services rendered. If additional
funding is needed during the City calendar year between 2021-2022, Convergint will notify the City
IT department in advance.
Materials
Line Qty Part Description Manufacturer
1 All labor is in accordance with Omnia Contract R170502
Total Project Price $25,000.00
Page 2 of 3
Clarifications and Exclusion
1.All work proposed herein, shall be performed during normal business hours Monday through
Friday 8:00 am - 5:00 pm.
2.All labor and material will be billed in accordance with Omnia Cooperative purchasing program –
Security Systems Services Contract R170502. The official certified proposal number for the
amount allocated is TX-R170502-312901
3.Permits or associated fees are not included.
4.The above price does not include the following: bond, sales or use tax.
Page 3 of 3
Total Project Investment:$ 25,000.00
Thank you for considering Convergint Technologies for your Security needs. If you have any
questions or would like additional information, please don't hesitate to contact me immediately. If
you would like to proceed with the scope of work as outlined in this proposal, please sign below and
return to my attention.
Sincerely,
Michael Huffman
Convergint Technologies
Michael Huffman
By signing below, I accept this proposal based upon terms and conditions of Omnia Contract
between the City of Pearland and Omnia
Customer Name (Printed)Date
Authorized Signature Title
Mobile 832-524-6024
michael.huffmanconvergint.com
UNITED STATES • CANADA • ASIA PACIFIC • EUROPE
Security Proposal
November 11, 2021
City of Pearland
Fire Station #5 Project Name:Fire Station #5
Quotation:MH03404737P
Attention: John Knight
Scope of Work
Convergint Technologies is pleased to provide this proposal for your consideration. This proposal
remains firm for a period of forty-five (45) days from the proposal date. Convergint Technologies
payment terms are net 30 days.
Project Overview
Provide and install Genetec access control system for fire station #5 for the following locations:
Public exterior lobby door
Interior lobby door
Employee entrance door from parking lot
Door coming into bay
Two doors leading into interior space
Vehicle gate
System description and Scope of work
(Please refer to the equipment list of materials within this proposal for detailed information)
Convergint will furnish and install the following equipment
List of Materials
Line Qty Part Description Unit Price Extended
Price
1 Omnia Contract R170502
2 Access Control System
Page 2 of 4
Line Qty Part Description Unit Price Extended
Price
3 Open Market Items
4 Panel enclosure
5 1.00 CON243610RC 24X36X10 Panel Enclosure $537.78 $537.78
6 Surface mount door strikes
7 2.00 9600-12/24D-630-
LBM
9600-12/24D-630-
LBMUS32D,12/24V,RIM,SURF MT,LATCH $438.34 $876.68
8 Door sensors
9 6.00 GRI-18012B SW SET, 3/4 STEEL DOOR SPST- ,SINGLE $4.44 $26.64
10 Door shunt motions
11 6.00 DS160 REQUEST TO EXIT PIRLIGHT GREY $78.27 $469.62
12 Gate Pedestal
13 1.00 PM-369C 36 PEDSTL PAD MNT STL BLK $191.41 $191.41
14 1.00 PM-HDCS045X6 HOOD PRTRAIT 4.5 X 6 X 3 $85.70 $85.70
15 List Pricing
16 Power Supplies
17 1.00 AL1024ULACM UL 10A 8 OUT ACCESS SUPPLY $373.45 $373.45
18 Cloud Link
19 1.00 SY-CLOUDLINK
Synergis™ Cloud Link with 2GB of RAM,
16GB Flash, image installed with Synergis™
access control firmware, four RS-485 ports,
PoE.
$1,067.85 $1,067.85
20 Intelligent / Door controllers
21 1.00 SY-LP1502
Mercury Intelligent Controller, Linux
Based, 8In/4Out/2Rd (Software
Connections included)
$1,406.78 $1,406.78
22 3.00 SY-MR52-S3
Mercury MR52 2-reader interface module
Series 3 (8 inputs, 6 relays, PCB only,
software connections included)
$656.50 $1,969.50
23 Card Readers
Page 3 of 4
Line Qty Part Description Unit Price Extended
Price
24 7.00 920PTNNEK00000
RDR, RP40, MULTICLASS, SE E, LF STD, HF
STD/SIO/SEOS, WIEG, PIG, BLK, STD-1, LED
RED, FLSH GRN, BZR ON, CSN 32-BIT MSB,
IPM OFF
$234.00 $1,638.00
25 Cabling
26 2.00 4461030 4 Element Composite Cable Plenum Ylw
Jkt $845.21 $1,690.42
27 1.00 714510VNQ 18-08 OAS STR DB TC Quad -Blk Jkt $1,032.85 $1,032.85
28 All labor is in accordance with Omnia Contract R170502
Summary
Equipment Total $11,366.68
Installation Total $9,873.32
Sales Tax $0.00
Total Investment $21,240.00
Clarifications
1.All work proposed herein, shall be performed during normal business hours Monday through
Friday 8:00 am - 5:00 pm.
2.Low voltage wiring shall be installed via open air code approved methods.
3.Two network connections will need to be provided for this installation. One for the Genetec
Cloud Link and the other for the Intelligent door controller.
4.Convergint will re-use existing surface mount door strikes that currently have keypad access on
the doors
5.Convergint will remove the existing keypad / gate pedestal and install a new pedestal and card
reader. Convergint will run new conduit and cable from gate to building location.
6.Twenty five percent of the proposal sell price shall be payable to Convergint Technologies for
project mobilization. Mobilization shall be invoiced and due upon customer acceptance.
7.The above pricing does not include the following: Bonds, sales or use tax, and 120VAC power
8.All pricing is in accordance with Omnia Cooperative Purchasing Program. Contract #R170502.
The certified proposal number is TX-R170502-312943
9.Permits and associated fees are included. The city will need to provide drawings of facility for
permit drawings.
Page 4 of 4
Performance Items
Items Included
Authority having Jurisdiction permit drawing
(requires customer CAD)
Electrified Door Locking Hardware
Freight (prepaid)Installation of Control Equipment Enclosures
Installation of Low Voltage Wire Installation of Wire and Cable
Material (listed in the BOM)Mounting/Termination of Proposed Devices
One-Year Warranty on Labor One-Year Warranty on Parts
Owner to Provide Static IP Addresses Project Management
System Programming Testing of all Proposed Devices
Mobile 832-524-6024
michael.huffmanconvergint.com
UNITED STATES • CANADA • ASIA PACIFIC • EUROPE
Security Proposal
November 18, 2021
City of Pearland
City Hall Complex Project Name:
Citywide Genetec Upgrade-
Remaining buildings
3519 Liberty Drive Pearland , 77581 Quotation:MH03234430P
Attention: John Knight
Scope of Work
Convergint is pleased to provide labor and materials for the following scope of work:
Upgrade City of Pearland Open Options Access Control System to Genetec Enterprise solutions.
The following are current card reader Convergint show to be in the current system based upon information
that was provide to Convergint by City of Pearland for the maintenance contract. The new fire station #1 and
Reflection Bay have been added since then. The amount shown below may not be 100% accurate, but believe
it is very close. For the purpose of this upgrade estimate we have included 5 additional reader counts for a
total of 167 additional readers.
Reference clarifications and exclusions for details below.
Site Card Readers Notes
City Hall Complex 40
Fire Admin 10
New Fire Station #1 22
Fire Station #2 13
Fire Station #3 6
Hill House 14
Parks RCN 8
Public Works 13
Tom Reid Library 6
Reflection Bay 21
FM521 Water Site 3
Magnolia Water Site 1
Total 162
Page 2 of 3
List of Materials
Line Qty Part Description Unit Price Extended
Price
1 Omnia Contract - R170502 - List Pricing
2 12.00 SY-CLOUDLINK
Synergis™ Cloud Link with 2GB of RAM,
16GB Flash, image installed with Synergis™
access control firmware, four RS-485 ports,
PoE.
$1,067.85 $12,814.20
3 2.00 SY-LP1502
Mercury Intelligent Controller, Linux
Based, 8In/4Out/2Rd (Software
Connections included)
$1,406.78 $2,813.56
4 162.00 GSC-Sy-E-1R
1 External reader connection (required
when hardware not purchased from
Genetec™)
$208.92 $33,845.04
5 162.00 ADV-RDR-E-3Y Genetec™ Advantage for 1 Synergis™
Enterprise Reader 3 years $35.65 $5,775.30
6 All labor is in accordance with Omnia Contract R170502
Summary
Equipment Total $55,248.10
Installation Total $20,286.62
Sales Tax $0.00
Total Investment $75,534.72
Clarifications
1.All building system transfer from the Open Option System to the Genetec System will be done by
per building bases. A schedule will need to be provided to Convergint as to the sequence of
building turnover to be completed.
2.All work proposed herein, shall be performed during normal business hours Monday through
Friday 8:00 am - 5:00 pm.
3.Convergint will need to add a Genetec Cloud Link Module to each location for the system to
communicate with the existing mercury boards and software solution. A network cable will need
to be run by others and tied into city network. Convergint has factored one Cloud link for each
location listed below. If more cloud links are needed additional cost would apply.
Page 3 of 3
4.Convergint assumes all existing mercury hardware in working order.
5.If there are any sites or any particular areas of buildings and or gates that are utilizing Open
Options proprietary modules (Not Mercury); a separate cost estimate will need to addressed by
upgrading these modules to mercury in order to communicate with the Genetec system.
6.Genetec indicated that all existing mercury boards that is being utilized for the open options
systems should be able to be re-utilized by flashing the firmware. Genetec indicated that there
are some older open options mercury boards that were manufactured estimated 9 years ago
that are not compatible and will need to be replaced with new Intelligent control boards.
Convergint has added two Intelligent control boards for this project just in case any existing
Intelligent controllers are not compatible. If all system modules are compatible, Convergint will
turn over modules to City to be used as service stock.
7.Badge printer and cards are not factored in for this cost. Convergint assumes all existing will be
re-used.
8.Convergint has included system set up testing of the Genetec Cloud links at each location to
make sure the administrator at PSB can communicate with all system modules.
9.All programming will be the responsibility of IT per City IT request.
10.The PSB building has not been included on this cost estimate. The PSB upgrade was the first
building to be upgraded to the Genetec system and is the foundation of the system to transfer all
the remaining building to the Genetec system.
11.Permits or associated fees are not included.
12.Customer to provide static IP addresses and network connections at panel locations.
13.Proposal excludes sales tax.
14.All pricing is in accordance with Omnia Cooperative Purchasing. Convergint contract number is
R170502. The certified proposal number is TX-R170502-312904
15.Convergint Technologies payment terms are net 30 days.
16.120v Power by others (if required)
Performance Items
Items Included
Freight (prepaid)Material (listed in the BOM)
Mounting/Termination of Proposed Devices One-Year Warranty on Labor
One-Year Warranty on Parts Owner to Provide Static IP Addresses
Owner Training Project Management
Servers by Others System Programming
Testing of all Proposed Devices Workstations by Others
Mobile 832-524-6024
michael.huffmanconvergint.com
UNITED STATES • CANADA • ASIA PACIFIC • EUROPE
November 10, 2021
Quotation:MH03401169P
License/Cert:
Omnia Contract
Number: R170502
Project: Milestone SUSP - 2021/2022
City of Pearland
Scope of Work
This proposal includes a milestone software maintenance subscriptions for license #MO1-CO1-123-
01-6C4EDC. The software support subscription allows you to keep peace with Milestone revisions
and advancements as they are made available throughout the year. In addition the agreement
allows Convergint to contact technical support and receive assistance on your system if a Convergint
certified milestone technicians needs higher level support.
Materials
Line Qty Part Description Manufacturer
1 Omnia Contract - R170502
2 Video Surveillance - SUSP
3 1.00 YXPCOBT 1 YEAR SUP FOR XPROTECTCORPORATE BASE SERVER
LICENSE MILESTONE
4 329.00 YXPCODL 1 YEAR SUP FOR XPROTECTCORPORATE DEVICE
CHANNELLICENSE MILESTONE
5 Labor was quote with Omnia contract R170502
Total Project Price $19,597.26
Page 2 of 3
Clarifications and Exclusion
1.The city existing milestone software subscription expires December 31, 2021. The new
agreement will go in effect January 1, 2022 and will expire December 31, 2022.
2.All pricing is inclusive the license only. Convergint will Email City of Pearland IT representative
the license file one Convergint received the new files from Milestone
3.All pricing is in conjunction with Omnia Cooperative Purchasing Contract (Contract R170502).
Page 3 of 3
Total Project Investment:$ 19,597.26
Thank you for considering Convergint Technologies for your Security needs. If you have any
questions or would like additional information, please don't hesitate to contact me immediately. If
you would like to proceed with the scope of work as outlined in this proposal, please sign below and
return to my attention.
Sincerely,
Michael Huffman
Convergint Technologies
Michael Huffman
By signing below, I accept this proposal
Customer Name (Printed)Date
Authorized Signature Title
Mobile 832-524-6024
michael.huffmanconvergint.com
UNITED STATES • CANADA • ASIA PACIFIC • EUROPE
Security Proposal
November 4, 2021
City of Pearland
Public Safety Building Project Name:
Two door Access Add-Rm 2030 &
Interrogation Rm
, Quotation:MH03396906P
Attention: John Knight RFP#:Access Control
Scope of Work
Convergint Technologies is pleased to provide this proposal for your consideration. This proposal
remains firm for a period of forty-five (45) days from the proposal date. Convergint Technologies
payment terms are net 30 days.
Project Overview
Provide and install card reader to Room 2030 and Interrogation room
System description and Scope of work
(Please refer to the equipment list of materials within this proposal for detailed information)
Convergint will furnish and install the following equipment
List of Materials
Line Qty Part Description Unit Price Extended
Price
1 Omnia Contract R170502
2 Access Control System
3 Open Market Items
4 Panel enclosure
5 1.00 CON12246HC3 12X24X6 - Panel Enclosure $288.44 $288.44
Page 2 of 3
Line Qty Part Description Unit Price Extended
Price
6 Door Strike
7 1.00 8000C-12/24D-630-
LBM
8000C-12/24D-630-LBM8000 STRIKE
COMPLETE W/FCPLTSLTCHBLT
MONITORING
$252.25 $252.25
8 Cable
9 2.00 LOTOFCABLE-2 Lot of cable $285.71 $571.42
10 Power Supplies
11 1.00 AX-1024ULPD4 10 AMP 24 VOLT P/S W/PD4UL INS $289.98 $289.98
12 1.00 ACM4 ACC PWR CNTRLR BD, 4FUSED TRIG $46.64 $46.64
13 List Pricing
14 Door sensors
15 2.00 1078C-M
CONTACT RECESSED STEEL
DOOR3/4DIA.W/WIRE LEADS CLSD
LOOP3/8 GAP SIZE BROWN
$8.88 $17.76
16 Door controller
17 1.00 SY-MR52-S3
Mercury MR52 2-reader interface module
Series 3 (8 inputs, 6 relays, PCB only,
software connections included)
$656.50 $656.50
18 Card Readers
19 2.00 920PTNNEK00000 RDR, RP40, MULTICLASS, SE, STDPROX, HF
STD, WIEGAND, PIGBLK, STD SECURITY $190.20 $380.40
20 All labor is in accordance with Omnia Contract R170502
Summary
Equipment Total $2,503.39
Installation Total $2,182.45
Sales Tax $0.00
Total Investment $4,685.84
Clarifications
Page 3 of 3
1.All work proposed herein, shall be performed during normal business hours Monday through
Friday 8:00 am - 5:00 pm.
2.Low voltage wiring shall be installed via open air code approved methods.
3.Twenty five percent of the proposal sell price shall be payable to Convergint Technologies for
project mobilization. Mobilization shall be invoiced and due upon customer acceptance.
4.The above pricing does not include the following: Bonds, sales or use tax, and 120VAC power
5.All pricing is in accordance with Omnia Cooperative Purchasing Program. Contract #R170502
6.Permits and associated fees are not included.
Performance Items
Items Included
Electrified Door Locking Hardware Freight (prepaid)
Installation of Control Equipment Enclosures Installation of Low Voltage Wire
Installation of Wire and Cable Material (listed in the BOM)
Mounting/Termination of Proposed Devices One-Year Warranty on Labor
One-Year Warranty on Parts Owner to Provide Static IP Addresses
Project Management System Programming
Testing of all Proposed Devices