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R2021-236 2021-10-25RESOLUTION NO. R2021-236 A Resolution of the City Council of the City of Pearland, Texas, renewing a software maintenance contract with Tyler Technologies, Inc., for software maintenance services in the amount of $212,496.67. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby renews a software maintenance contract with Tyler Technologies, Inc. associated with the Incode Software and the New World Software. Section 2. That the Incode Software maintenance contract will renew for the period of October 1, 2021 through September 30, 2022; and the New World Software maintenance contracts will renew for the period of April 1, 2022 through March 31, 2023. Section 3. The City Manager or his designee is hereby authorized to execute a software maintenance contract for software maintenance services, including the Maintenance Cost Schedule, a copy of which is attached hereto as Exhibit "A". PASSED, APPROVED and ADOPTED this the 25th day of October, A.D., 2021. ;EVIN COLS YOR ST: ��{'STAL ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Remittance THIS IS NOT AN INVOICE •�••� Tyler Technologies, Inc. PROFORMA tier (FEIN 75-2303920) • technologies P.O. Box 203556 Company OrderN� Dallas, TX 75320-3556 Empowering people who serve the public® questions 025 1503E Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Fax: 1-866-673-3274 Finail• nr(n�tvlartarh rnm To: City of Pearland Ship To: City of Pearland 3519 Liberty Drive 3519 Liberty Drive Customer Grp/No, Customer PO# Payment Terms Currency Code Ship Via Salesperson Cu 1 48415 Net 45 USD No. Item/ Description) Comments Drop Ship #Users Quantity UIM Unit Price Disc % Total Cost Contract No.: Pearland, TX 1 Renewal: No 1 1 EA 844.27 .00 844,27 Basic Network Support Service Maintenance: Start: 10101/2021, End: 0913012022; Term: 12 months 2 Renewal: No 1 1 EA 1,912.25 .00 11912,25 System Software - Maintenance Maintenance: Start: 10/0112021, End: 09/30/2022; Term: 12 months 3 Renewal: No 1 1 EA 54,050.94 .00 54,050.94 Incode Court Case Management Suite Maintenance: Start: 10/01/2021, End: 09130/2022; Term: 12 months 4 Renewal: No 1 1 EA 7,018.61 .00 7,018.61 Incode ContenUDocument Management Suite -Maintenance Maintenance: Start: 10/01/2021, End: 09/3012022; Term: 12 months 5 Renewal: No 1 3 EA 141.71 .00 425.14 Topaz Signature Pad T-L462 - USB -Maintenance Maintenance: Start: 10101/2021, End: 09/30/2022; Term: 12 months 6 Renewal: No 1 1 EA 0.00 .00 0.00 Secure Signatures -Maintenance Maintenance: Start: 10/01/2021, End: 09/30/2022; Term: 12 months 7 Renewal: No 1 1 EA 0.00 .00 0.00 Tyler Content Manager Standard Edition -TCM SE -Maintenance Maintenance: Start: 10/01/2021, End: 09I30/2022; Term: 12 months 8 Renewal: No 1 1 EA 0.00 .00 0.00 Each Signature (scan &Prepare for use) -Maintenance Maintenance: Start: 10/01/2021, End: 09I30I2022; Term: 12 months 9 Renewal: No 1 1 EA 0.00 .00 0.00 Output Director -Existing Customers -Maintenance Remittance THIS IS NOT AN INVOICE •�• •� tier Tyler Technologies, Inc. PROFORMA (FEIN 75-2303920) n 07 technologies P.O. Box 203556 Dallas, TX 75320-3556 Company order No. Date Page Empowering people who serve the public° Questions 025 150384 08/12/2021 2 of 3 Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Fax: 1-866-673-3274 Finail• arntvlartanh cnm No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost Maintenance: Start: 10/01/2021, End: 0913012022; Term: 12 months 10 Renewal: No SETCIC (Harris Cc Courts) Collections Export Interface - Maintenance Maintenance: Start: 10/01/2021, End: 09130/2022; Term: 12 months 11 Renewal: No Citation Issuing Device Interface - Maintenance Maintenance: Start: 10/01/2021, End: 09/3012022; Term: 12 months 12 Renewal: No Online Search - Maintenance Maintenance: Start: 10/01/2021, End: 09/3012022; Term: 12 months 13 Renewal: No Centralized Cash Collections - Maintenance Maintenance: Start: 10/01/2021, End: 09130/2022; Term: 12 months 14 Renewal: No Incode Scheduling - Maintenance Maintenance: Start: 10101/2021, End: 09/30/2022; Term: 12 months 15 Renewal: No General Ledger (non-Incode) Interface - Maintenance Maintenance: Start: 10/01/2021, End: 0913012022; Term: 12 months 16 Renewal: No Jury Data Import (Generic Interface) - Maintenance Maintenance: Start: 10/01/2021, End: 09/30/2022; Term: 12 months 17 Renewal: No Court/ Police (non-Incode) Interface - Maintenance Maintenance: Start: 10/01/2021, End: 09/3012022; Term: 12 months 18 Renewal: No Court Incode Web Services - Maintenance Maintenance: Start: 10/0112021, End: 09130/2022; Term: 12 months 19 Renewal: No Officer Email Notification (Generic Interface) - Maintenance Maintenance: Start: 10101/2021, End: 09/3012022; Term: 12 months 20 Renewal: No Criminal Court Case Management - Maintenance Maintenance: Start: 10/01/2021, End: 0913012022; Term: 12 months 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 1 1 EA 0.00 .00 0.00 �• Remittance k THIS IS NOT AN INVOICE ••• •• tyler Tyler Technologies, Inc. PROFORMA (FEIN 75-2303920) n 47 technologies P.O. Box 203556 Dallas, TX 75320-3556 Empowering people who serve the public® Questions Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Fax: 1-866-673-3274 Finail• nrntvlartarh rnm No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost 21 Renewal: No 1 1 EA 0.00 .00 0.00 Collection Agency Export Interface - Maintenance Maintenance: Start: 10/01/2021, End: 09130/2022; Term: 12 months 22 Renewal: No 1 1 EA 0.00 .00 0.00 GIS/ Street Index Import - Maintenance Maintenance: Start: 10101/2021, End: 09/3012022; Term: 12 months Does not include any applicable taxes Order Total: 64,251.21 Comments: Upon acceptance please email your purchase order to POAtvlertech.com Remittance THIS IS NOT AN INVOICE 00 00 Tyler Technologies, Inc. p p c p M tyler (FEIN 75-2303920) I— R I— R�Y� or technologies P.O. Box 203556 g Company OrderN( Dallas, TX 75320-3556 Empowering people who serve the public° Questions 045 1636. Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Finail• arn5 tvlartach nnm To: City of Pearland Ship To: City of Pearland 3519 Liberty Drive 3519 Liberty Drive Customer Grp/No. Customer Poll Payment Terms Currency Code Ship Via Salesperson Cd 1 48415 Net 45 US D No. Iteml Descriptionl Comments Drop Ship #Users Quantity U/M Unit Price Disc % Total Cost Contract No.: Pearland, TX 1 Renewal: No 600 1 EA 0,00 .00 0.00 SUPPORT & UPDATE LICENSING - User License to Site License Maintenance Plan: ; Start: 04/01/2022, End! 03/3112023; Term: 12 months 2 Renewal: No 1 1 EA 2,024.68 .00 2,024.68 SUPPORT &UPDATE LICENSING -Asset Management Maintenance Plan: ; Start: 04/01/2022, End: 03/31/2023; Term: 12 months 3 Renewal: No 1 1 EA 1,574.37 .00 1,574.37 SUPPORT &UPDATE LICENSING -Bank Rec Maintenance Plan: ; Start: 0410112022, End: 03/31/2023; Term: 12 months 4 Renewal: No 1 1 EA 2,024.68 .00 2,024.68 SUPPORT &UPDATE LICENSING -BID &QUOTE MANAGEMENT Maintenance Plan: ; Start: 04/01/2022, End: 03131/2023; Term: 12 months 5 Renewal: No 1 1 EA 2,024.68 .00 2,024.68 SUPPORT &UPDATE LICENSING -CONTRACT Accounting Maintenance Plan: ; Start: 04/01/2022, End: 03/3112023; Term: 12 months 6 Renewal: No 1 1 EA 15,747.18 .00 15,747.18 SUPPORT &UPDATE LICENSING - FM Base Suite Maintenance Plan: Start: 04/0112022, End: 03/31/2023; Term: 12 months 7 Renewal: No 1 1 EA 4,724.27 .00 4,724.27 SUPPORT &UPDATE LICENSING - GASB Reporting Maintenance Plan: ;Start: 04/01/2022, End: 03/31/2023; Term: 12 months 8 Renewal: No 1 1 EA 2,024.68 .00 2,024.68 SUPPORT &UPDATE LICENSING -Grant Management Maintenance Plan: ;Start: 04/01/2022, End: 03131/2023; Term: 12 months 9 Renewal: No 1 1 EA 4,724.27 .00 4,724.27 SUPPORT &UPDATE LICENSING -INTEGRATED CREDIT CARD Maintenance Plan: ;Start: 04/01I2022, End: 03/31I2023; Term: 12 months 40 Remittance THIS IS NOT AN INVOICE 10 0 •0 tyler Tyler Technologies, Inc. n p ®C®p M /� (FEIN 75-2303920) 1— R r fVV'M n 47 technologies P.O. Box 203556 Dallas, TX 75320-3556 Empowering people who serve the public° Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Finail' grntvlartarh rnm No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost 10 Renewal: No 1 1 EA 21024,68 .00 2,024.68 SUPPORT & UPDATE LICENSING - Misc. Billing & Receivables Maintenance Plan: ; Start: 04/0112022, End: 03/3112023; Term: 12 months 11 Renewal: No 1 1 EA 2,024.68 .00 2,024.68 SUPPORT & UPDATE LICENSING - Project Accounting Maintenance Plan: ; Start: 04/01/2022, End: 03/31/2023; Term: 12 months 12 Renewal: No 1 1 EA 4,724.27 .00 4,724.27 SUPPORT& UPDATE LICENSING - PURCHASING Maintenance Plan: ; Start: 04/0112022, End: 0313112023; Term: 12 months 13 Renewal: No 1 1 EA 2,024.68 .00 2,024.68 SUPPORT &UPDATE LICENSING -REQUISITIONS Maintenance Plan: ; Start: 04101/2022, End: 03/31/2023; Term: 12 months 14 Renewal: No 1 1 EA 2,024.68 .00 2,024.68 SUPPORT &UPDATE LICENSING -THIRD PARTY DOCUMENT IMAGING INTERFACE Maintenance Plan: ; Start: 04/01/2022, End: 03/3112023; Term: 12 months 15 Renewal: No 1 1 EA 2,699.58 .00 2,699.58 SUPPORT &UPDATE LICENSING -APPLICANT TRACKING Maintenance Plan: ; Start: 04/01/2022, End: 03/31/2023; Term: 12 months 16 Renewal: No 1 1 EA 2,249.27 .00 2,249.27 SUPPORT &UPDATE LICENSING -Benefits Admin Maintenance Plan: ; Start: 04/01/2022, End: 03/31/2023; Term: 12 months 17 Renewal: No 1 1 EA 2,699.58 .00 2,699.58 SUPPORT &UPDATE LICENSING -EMPLOYEE EVENT TRACKING Maintenance an: ;Start: 04/01I2022, End: 03/31/2023; Term: 12 months 18 Renewal: No 1 1 EA 11,697.80 .00 11,697.80 SUPPORT &UPDATE LICENSING - HR Base Suites Maintenance Plan: ;Start: 04/01/2022, End: 03131/2023; Term: 12 months 19 Renewal: No 1 1 EA 3,374.48 .00 3,374.48 Support &Update Licensing -Leave Management Maintenance Plan: ;Start: 04/01/2022, End: 03/31/2023; Term: 12 months 20 Renewal: No 1 1 EA 2,699.58 .00 2,699.58 SUPPORT &UPDATE LICENSING -Personnel Action Processing Maintenance Plan: ;Start: 04/01/2022, End: 03/31/2023; Term: 12 months Remittance THIS IS NOT AN INVOICE •�• •� tyler Tyler Technologies, Inc. PROFORMA (FEIN 75-2303920) M 47 technologies P.O. Box 203556 Dallas, TX 75320-3556 Empowering people who serve the public° Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Finail- arntvlartarh nnm No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost 21 Renewal: No 1 1 EA 2,699.58 .00 2,699.58 SUPPORT & UPDATE LICENSING - Position Budgeting Maintenance Plan: ; Start: 0410112022, End: 03/3112023; Term: 12 months 22 Renewal: No 1 1 EA 2,699.58 .00 2,699.58 SUPPORT & UPDATE LICENSING - TIME AND ATTENDANCE INTERFACE Maintenance Plan: ; Start: 04/01/2022, End: 03131/2023; Term: 12 months 23 Renewal: No 1 1 EA 3,374.48 .00 3,374.48 SUPPORT & UPDATE LICENSING - WORKERS COMPENSATION ADMIN Maintenance Plan: ; Start: 04101/2022, End: 03/3112023; Term: 12 months 24 Renewal: No 1 1 EA 2,024.68 .00 2,024.68 SUPPORT &UPDATE LICENSING - IVR INTERFACE FOR ACCT BAL & PMTS Maintenance Plan: Start: 04/01/2022, End: 03/31/2023; Term: 12 months 25 Renewal: No 1 1 EA 2,475.01 .00 2,475.01 SUPPORT &UPDATE LICENSING -METER AND DEVICE INVENTORY Maintenance Plan: ; Start: 04/0112022, End: 0313112023; Term: 12 months 26 Renewal: No 1 1 EA 4,948.85 .00 4,948.85 SUPPORT &UPDATE LICENSING -SERVICE ORDER PROCESSING Maintenance Plan: ; Start: 04/01/2022, End: 03/31/2023; Term: 12 months 27 Renewal: No 1 1 EA 8,998.22 .00 8,998.22 SUPPORT &UPDATE LICENSING -UTILITY BILLING (Water/Sewer Base) Maintenance Plan: ; Start: 04/0112022, End: 0313112023; Term: 12 months 28 Renewal: No 999 1 EA 3,374.48 .00 3,374.48 SUPPORT &UPDATE LICENSING - FM DASHBOARDS Maintenance Plan: ; Start: 04101/2022, End: 03/31/2023; Term: 12 months 29 Renewal: No 999 1 EA 3,374.48 .00 3,374.48 SUPPORT &UPDATE LICENSING - HR DASHBOARDS Maintenance Plan: ;Start: 04/01/2022, End: 03/31/2023; Term: 12 months 30 Renewal: No 999 1 EA 3,374.48 .00 3,374.48 SUPPORT &UPDATE LICENSING - UM DASHBOARDS Maintenance Plan: ;Start: 04/01/2022, End: 03/31/2023; Term: 12 months 31 Renewal: No 999 1 EA 4,724.27 .00 4,724.27 SUPPORT &UPDATE LICENSING -DECISION SUPPORT BASE DATAMART Maintenance Plan: ;Start: 04/01/2022, End: 03I3112023; Term: 12 months • Remittance THIS IS NOT AN INVOICE • ••• tyier Tyler Technologies, Inc. •• ••• (FEIN 75-2303920) n • technologies P.O. Box 203556 Dallas, TX 75320-3556 Empowering people who serve the public" Questions ze]:i1�J / 1 Company Order No. Date Page 045 163618 10/12/2021 4 of 4 Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Fmnil• nrntvlartarh rnm No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost 32 Renewal: No 999 1 EA 2,699.58 .00 2,699.58 SUPPORT & UPDATE LICENSING - FM ANALYTICS Maintenance Plan: ; Start: 04/01/2022, End: 03/31/2023; Term: 12 months 33 Renewal: No 999 1 EA 2,699.58 .00 2,699.58 SUPPORT & UPDATE LICENSING - HR ANALYTICS Maintenance Plan: ; Start: 04101/2022, End: 03/31/2023; Term: 12 months 34 Renewal: No 999 1 EA 2,699.58 .00 2,699.58 SUPPORT & UPDATE LICENSING - UM ANALYTICS Maintenance Plan: ; Start: 04/0112022, End: 03131/2023; Term: 12 months 35 Renewal: No 1 1 EA 3,374.48 .00 3,374.48 SUPPORT &UPDATE LICENSING -SELF SERVICE eBenefits Admin Maintenance Plan: Start: 04/01/2022, End: 03/3112023; Term: 12 months 36 Renewal: No 1 1 EA 6,745.48 .00 6,745.48 SUPPORT &UPDATE LICENSING -SELF SERVICE eEmployee Maintenance Plan: ; Start: 04/0112022, End: 03131/2023; Term: 12 months 37 Renewal: No 1 1 EA 2,249.27 .00 2,249.27 SUPPORT &UPDATE LICENSING -SELF SERVICE ePayments Maintenance Plan: ; Start: 04/01/2022, End: 03/31/2023; Term: 12 months 38 Renewal: No 1 1 EA 3,374.48 .00 3,374.48 SUPPORT &UPDATE LICENSING -SELF SERVICE eRecruit Maintenance Plan: ; Start: 04101/2022, End: 03131/2023; Term: 12 months 39 Renewal: No 999 1 EA 4,724.27 .00 4,724.27 SUPPORT &UPDATE LICENSING - eSUITE BASE (Payments) Maintenance Plan: ; Start: 04101/2022, End: 03/31/2023; Term: 12 months 40 Renewal: No 1 1 EA 2,249.27 .00 2,249.27 SUPPORT &UPDATE LICENSING -SELF SERVICE eSupplier Maintenance an: ;Start: 04/01/2022, End: 03/31/2023; Term: 12 months 41 Renewal: No 1 1 EA 2,249.27 .00 2,249.27 SUPPORT &UPDATE LICENSING -SELF SERVICE eUtilities Maintenance Plan: ;Start: 04101/2022, End: 03/31/2023; Term: 12 months Does not include any applicable taxes Order Total: 148,245.46 Comments: Upon acceptance please email vour purchase order to PO a(�Mertech.com