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1983-07-25 CITY COUNCIL REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON JULY 25, 1983, AT 7:30 P. M. IN THE CITY HALL, 2335 N. TEXAS AVENUE, PEARLAND, TEXAS. The meeting was called to order with the following present: Mayor Councilman/Mayor Pro Tem Councilman Councilman Councilman City Manager City Attorney City Secretary Absent from the Meeting: Councilman Terry Gray INVOCATION AND PLEDGE OF ALLEGIANCE: Tom Reid Charles R. Mack Al Lentz James E. Bost Dennis Frauenberger Ronald J. Wicker Bobby Williams Dorothy L. Cook The invocation was given by Councilman Bost. The Pledge of Allegiance was led by City Manager Ronald J. Wicker. APPROVAL OF MINUTES: It was moved by Councilman Lentz, seconded by Councilman Mack that the minutes of the regular meeting held on July 11, 1983, be approved as submitted. Motion passed 3 to 0. Councilman Bost abstained. MAYOR'S ACTIVITY REPORT: Mayor Reid called attention to the fact that the Public Hearing on the Preliminary Maps, furnished by FEMA, would be held on August 1, 1983, at 7:30 P. M., in the Nelson Auditorium of the Pearland High School. He urged all interested persons to attend this Hearing. Mayor Reid announced that Roy Fuller from Baytown was elected to the 9-1-1 Board at a meeting of the Harris County Mayors and Councilmens Association held on July 21, 1983. Mayor Reid and Councilman Mack attended this meeting. COUNCIL ACTIVITY REPORTS: Councilman Lentz reported that some three months ago we participated with the Brazoria County Drainage District, Brookside Village and the Harris County Flood Control District relative to some additional studies that we felt needed to be considered in the FEMA study of Clear Creek. The Revised Preliminary Maps, which we now have, did not include this study since the Harris County Flood Control District's study is not due to be com- pleted until the middle of October. The maps we now have will likely be changed after the reports have been furnished FEMA. Councilman Lentz also stated that we may have to approve the current maps we have, and later approve something else. Councilman Lentz reported also that the Harris County Flood Control District would like to be included as approving subdivision plats in areas where they have jurisdic- tion. The proposed amendment to the Subdivision Ordinance requiring the Brazoria County Drainage District No. 4 to approve plats should also include Harris County Flood Control District, where applicable. 7 Councilman Mack reported that the Planning & Development Committee met with represen- tatives of MUD 7, and the Consent Resolution should be ready for Coi,ncil action shortly. MAYOR'S ACTIVITY REPORT: (Continued) Mayor Reid read a News Release from the Keep America Beautiful office in New York wherein the Clean Pearland Program has been honored with a Keep America Beautiful Week National Award. DEPARTMENTAL REPORTS: City Manager Wicker reported that the Drainage Study prepared by R. Wayne Smith Con- sulting Engineers, Inc. has been received, and a copy is on file in the office of the City Secretary for review by the public. City Manager Wicker advised that he felt this Report could be used as a tool in development as well as a tool for the City Staff to work with in preparing proposed projects. It should also be an asset to the BraZoria County Drainage District No. 4 and the Harris County Flood Control District to work with the City on drainage. The City Council requested that copies of this Report be made available to both Brazoria County DD No. 4 and the Harris County Flood Control District. Approval of this Report to be on the next Council agenda. CITIZENS: M. 0. Knapp, representing Actions, Inc. - Mr. Knapp presented a Certificate of Appre- ciation to the City Council from Actions, Inc. He discussed with the Council the possibility of a Committee to look into a grant for improved facilities for this group. Mr. Knapp asked that chis Committee be made up of a member of the City Council, member of the Chamber of Commerce, a real estate representative, and someone on the Committee that could give some idea of what a kitchen would cost to meet State standards. Mayor Reid stated that within a few months the present Library Building will be vacated and the plan has been to take this facility and renovate it for this group, funds permitting. The grant Mr. Knapp was speaking of is a Community Develop- ment Block Grant funding, and this is being investigated by City Staff members, Gary Jackson and Buford Parrish. Councilman Bost was appointed to serve as Council Co- ordinator for this project, and Guy Roberts of the Chamber of Commerce agreed to serve on the Committee. Ray Flatland of Skyline Interests - Mr. Ray Flatland appeared before the City Council regarding street and utility issues relating to the development of Aaron Pasternak's 130 -acre tract located between Independence Park and Shadycrest Subdivision. Mayor Reid asked Mr. Flatland to touch on general areas of concern, and then he would like to refer this to our Planning & Development Committee for further study and recommenda- tions. CHANGE IN ORDER OF BUSINESS NEW BUSINESS: STREET AND UTILITY ISSUES RELATING TO PASTERNAK'S 130 ACRE TRACT LOCATED BETWEEN INDE- PENDENCE PARK AND SHADYCREST SUBDIVISION: Mr. Flatland outlined the following: Streets and Thoroughfares: The Comprehensive Thoroughfare Plans shows a Type C road going from John Lizer to Dixie Farm Road and one from John Lizer through the proposed Subdivision and going into High- C] • way 35. The Type C road is capable of carrying high volume traffic. He stated that this type of road through a residential area would not be carrying out the plan of the type of neighborhood that they were trying to create, as well as the locking -in of the City in having to extend this type road through existing subdivisions. This type road would also require additional costs for crossing Mary's Creek. Drainage: Mr. Flatland stated he understood that there are several drainage problems in Shady - crest Subdivision. He has worked with the City Engineer and the Drainage District and has come up with a plan of action that would both fill his requirements and address most of the drainage prcblems in Shadycrest Subdivision. This would be handled by an underground drainage line in an easement along their property line. The cost of this line will exceed the amount that they planned for the property; however, the Drain- age District has agreed to.pay a portion for the oversizing of this line by virtue of actually installing the pipe. Mr. Flatland stated that the total cost would be approxi- mately $150,000. The cost for the Drainage District by virtue of laying the lines would be approximately $54,000.00; the Developer's cost $75,000.00, leaving the City $21,000.00 for the line. He stated further that these numbers are very preliminary. Water: Mr. Flatland stated that the City Manager has indicated the City might be interested in oversizing of the water line due to water problems in Shadycrest, and he stated that his firm was willing to address this issue also. Mayor Reid referred these problems to the Planning & Development Committee, and asked that they set up a meeting to work with Mr. Flatland and Associates. UNFINISHED BUSINESS: (CONTINUED) ANNEXATION OF PROPERTY WITHIN THE CITY'S EXTRA TERRITORIAL JURISDICTION. (PRELIMINARY STUDIES) : City Manager Wicker presented a map showing four areas of possible annexation as previ- ously discussed by the City Council. All four of the areas represent about three or four square miles added to the City. Barbara Lenamon, Tax Collector, submitted the following information on values in the area proposed to be annexed: TO: Ron Wicker, City Manager FROM: Barbara Lenamon, Tax Collector DATE: July 21, 1983 SUBJECT: VALUES OF PROPOSED ANNEXATIONS I. South Hwy. 35 Annexation: Land & Improvements $ 4,958,730 Personal Property 8,461,360 Approximate Value $ 13,420,090 Ii. West to Harkey Road Annexation: Land & Improvements $ 3,690,970 Personal Property 109,670 Approximate Value $ 3,800,640 0 III. West to O'Day Road Annexation: Land & Improvements $ 4,836 710 Personal Property 762,030 Approximate Value $ 5,598,740 NOTE: 1. All land and improvement values are taxable figures. (Ag. Values, Over 65 Exemptions have been deducted). 2. More personal property will be available from each area. a. Houston Light & Power b. Southwestern Bell Telephone c. Entex d. Texas -New Mexico Power Co. e. Santa Fe Railroad f. Pipelines thru each area g. Minerals (North Hasting's_.Field) This makes up a lot more value, but unknown until each company has a map of the area and makes a rendition to the Appraisal District. An educated opinion may be from 5 - 10 million. Dick Qualtrough, City Engineer, discussed the capital improvements on the various pro- posed annexations and made the following report: I. South Hwy. 35 Annexation (Capital Improvements - Estimate) Water extended from :H o me o to Dixie Farm 10" $ 140,000 Water line extended Dixie Farm 8" 60,000 Isolated areas 60,000 $ 260,000 Sanitary Sewer - extended from Longwood $ 318,000 Sanitary Sewer - laterals 80,000 $ 398,000 Total $ 658,000 II. West of O'Day Annexation Water $ 350,000 Sanitary Sewer 400,000 Total $ 750,000 III. West to Harkey Road Annexation Water $ 200,000 Sanitary Sewer 200,000 Total $ 400,000 IV. Nasawood and Triangle City Attorney Williams advised that as soon as the Engineer furnished information on the Plan for Nasawood and the Triangle area we should be able to start the annexation proceedings. Mayor Reid requested that other annexations discussed tonight to be placed on the next regular agenda for council consideration. NEW BUSINESS: (CONTINUED) SUBMISSION OF CITY MANAGER'S BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1983: City Manager Wicker presented his proposed Budget for the Fiscal Year beginning Octo- ber 1, 1983, and read into the records the following letter: July 25, 1983 The Honorable Mayor and City Council City Hall Pearland, Texas Dear Mayor and Council: In accordance with Article 8.02 of the Pearland Charter, I am submitting herewith the proposed Budget for Fiscal Year 1983-84. Again this year the proposed Budget is based on estimated Tax Roll. Our conversations with Brazoria County Central Appraisal District indicates that the official rolls will not be ready until late October. This will, again, delay the mailing of Tax Statements by approximately two months. We do not, however, anticipate the same problems experienced last year. This Budget preparation process is based on less revenue from Sales Tax and Ad Valorem Tax. This Budget is based on an Ad Valorem Tax Roll estimate that is basically equal to the amount used in the 1982-83 Budget. The City Sales Tax estimate is based on anticipated 1982-83 estimate which is approximately 33% less than budgeted 1982-83. I feel these declines are a result of the economic times. In preparing this Budget we have attempted to keep all departmental budgets at or below last year's figures. In many cases the actual departments' budgets were less than last year's, and in other cases, slightly more. The Budget as presented does not anticipate any cut back in services. This Budget proposes a 3% across-the-board salary increase for all employees, with a 2% amount set aside in the City Manager's budget for merit increases and salary adjustments. The 3% requested is far less than provided in previous Budgets, but I feel is realistic figures in light of today's economy. The proposed Budget will require a tax increase of approximately 2� and would increase the tax rate from 68� per $100 evaluation to 70� per $100 evaluation. I feel that all department heads have worked diligently to keep estimated expen- ditures at a minimum without affecting services. I am recommending approval of this Budget as submitted. Respectfully submitted, /s/ Ronald J. Wicker Ronald J. Wicker City Manager RJW:kk It was moved by Councilman Bost, seconded by Councilman Lentz that the proposed budget be received into the records of the City, and that a Public Hearing be called on August 8, 1983, under Docketed Public Hearings of the regular agenda. Motion passed 4 to 0. BID NO. B83-10 - PEARLAND LIBRARY REAR PROJECTION ROOM FURNISHINGS: The following bid was reviewed by the City Council: VENDOR TOTAL LUMP SUM BID TERMS OF PAYMENT 11 INSTALLATION TIME Photo & Sound Company $6,933.31 Net 30 Days 30 - 45 Days Texas Educational Aids (LATE BID -UNOPENED) It was moved by Councilman Frauenberger, seconded by Councilman Bost that Bid No. B83-10 be awarded to Photo & Sound Company in the amount of $6,933.31 to be paid out of the appropriate bond funds. Motion passed 4 to 0. STANDARD SPECIFICATIONS FOR STREET, BRIDGE, SEWER AND WATER LINE CONSTRUCTION AS SUB- MITTED BY ENGINEERING DEPARTMENT: City Manager Wicker recommended that these specifications be approved by Minute Order so that any future amendments to these specifications might also be handled by Minute Order. It was moved by Councilman Lentz, seconded by Councilman Mack that the City of Pear - land, Standard Specifications for Street, Bridge, Sewer and Water Line Construction as submitted by the Engineering Department be approved. Motion passed 4 to 0. ORDINANCE NO. 246-87, AN ORDINANCE AMENDING THE LAND USE AND URBAN DEVELOPMENT ORDINANCE APPLICATION NO. 121 - BAZEL CROWE, AGENT FOR W.E.L. H A RTMAN, OWNER - CLASSIFICATION R-2 TO P/A: Ordinance No. 246-87 read in caption by Councilman Mack. (First Reading) It was moved by Councilman Mack, seconded by Councilman Frauenberger that Ordinance No. 246-87 bepassed and approved on first of two readings. Said Ordinance No. 246-87 reads in caption as follows: ORDINANCE NO. 246-87 AN ORDINANCE OF THE CITY OF PEARLAND, TEXAS, AMENDING ORDINANCE NO. 246, KNOWN AS THE LAND USE AND URBAN DEVELOPMENT ORDINANCE OF THE CITY OF PEARLAND, TEXAS; PROVIDING FOR AMENDMENT OF THE LAND USE DISTRICT MAP; PROVIDING AN EFFECTIVE DATE AND CONTAIN- ING OTHER PROVISIONS RELATING TO THE SUBJECT. Voting "Aye" Councilman Frauenberger, Councilman:Mack, Councilman Bost and -Council- man Lentz. Voting "No": None Motion passed 4 to 0. Councilman Gray absent from the Meeting. APPOINTMENTS: It was moved by Councilman Frauenberger, seconded by Councilman Lentz that W R. Keele be reappointed for a four-year term on the Building Board of Adjustment & Appeals, and that A. V. Jolley be reappointed for a four-year term on the Plumbing Appeals & Advisory Board. Motion passed 4 to 0. PAYMENT OF INVOICES: It was moved by Councilman Lentz, seconded by Councilman Bost that the following in- voices be approved for payment from the appropriate bond funds: 12 (a) Invoice No. 4450 (Interim Invoice No. 1) - H. Platt Thompson Engineering Co., Inc. in the amount of $28,941.25 for Dixie Farm Road Improvements - Engineering. (b) Invoice No. 1205 - Losco Building Systems, Inc. in the amount of $7,829.60 for Fire Station Extension. (c) Invoice No. 974-2 - Mercer Construction Company in the amount of $6,258.24 for Sewer Line Construction. (d) Invoice No. 9270 - Dansby & Miller, AIA Architects in the amount of $5,878.00 for Architectural Services on Library and Community Building. (e) Application No. 4 - Stone Construction Company, Inc. in the amount of $203,617.00 for Library and Community Center. (f) Invoice No. 325 - R. Wayne Smith Consulting Engineers, Inc. in the amount of $6,627.19 for Drainage Study and Report. (g) Invoice No. 3378 - Langford Engineering, Inc. in the amount of $1,090.81 for Investigation, Study and Report on Sanitary Sewer System Rehabilitation. (h) Caldwell Tanks in the amount of $45,504.00 for overhead Water Storage Tanks. Motion passed 4 to 0. OTHER BUSINESS: It was moved by Councilman Mack, seconded by Councilman Frauenberger that Councilman Bost's absence from the regular meeting held on July 11, 1983, be shown as excused absence. Motion passed 3 to 0. Councilman Bost abstained. EXECUTIVE SESSION AT 9:45 P. M., ARTICLE 6252-17, TEXAS REVISED CIVIL STATUTES, SECTION 2, SUBSECTION (f) PURCHASE, EXCHANGE OR VALUE OF REAL PROPERTY AND SECTION 2, SUB- SECTION (g) PERSONNEL. RETURNED FROM EXECUTIVE SESSION AT 10:34 P. M. AUTHORIZATION FOR PURCHASE OF ADDITIONAL SITES FOR SEWAGE TREATMENT PLANTS: It was moved by Councilman Mack, seconded by Councilman Frauenberger that the City Manager be authorized to proceed with sewer plant site selection, one or more, and acquisition. Motion passed 4 to 0. ADJOURN: Meeting adjourned at 10:35 P. M. Minutes approved as submitted and/or corrected this the___,f' _day of A. D., 1983. ATTEST ty Secretary Mayor