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HomeMy WebLinkAboutR2021-234 2021-10-25RESOLUTION NO. R2021-234 A Resolution of the City Council of the City of Pearland, Texas, authorizing a design contract with Joiner Architects, associated with renovations to the J. C. Doyle Public Safety Building, in the estimated amount of $84,375.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for design services associated with renovations to the J. C. Doyle Public Safety Building, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for design services associated with renovations to the J. C. Doyle Public Safety Building. PASSED, APPROVED and ADOPTED this the 25th day of October, A.D., 2021. TEST: STAL ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY •" '"''I,,,,"',/ Qt,,RLA/vO° El-: DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 Exhibit A CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and Joiner Architects ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Public Safety Building Renovations ("PROJECT"). (Project #FA2105) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall provide professional services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors Design 1 of 7 D2. Revised 04/2019 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Design 2 of 7 D2 Revised 04/2019 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end December 31, 2023. SECTION III - CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services (Lump Sum) $53,975.00 2. Additional Services shall require independent and specific authorization and shall be billed as (Lump Sum): $10,500.00 3. Bid Phase Services (Hourly Not to Exceed) $2,500.00 4. Construction Phase Services (Hourly Not to Exceed) $15,400.00 5. Reimbursable Expenses (Not to Exceed) $2,000.00 6. Total: $84,375.00 C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D. CONSULTANT shall invoice for work performed during the preceding thirty day period ("Billing Period"). The Billing Period shall run from the 26th day to the 25th day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and "Reimbursable" the CONSULTANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. Design 3 of 7 D2 Revised 04/2019 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/ or binding costs • Postage • Mileage, for travel from Consultant's local office (within a 25 mile radius) to meetings at the City or job -site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses, for destinations beyond 100 miles from the Consultant's local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. Design 4 of 7 D2 Revised 04/2019 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -- with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 700 Rockmead Drive, Suite 265, Kingwood, TX 77339. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. Design 5 of 7 D2 Revised 04/2019 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 SECTION VI - ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII - COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. DocuSigned by: 10/25/2021 I 6:04 PM PDT CT 8! EARLAND, TEXAS DATE CONtadasli 4A (4.11 irl 'ANT DATE Design 6 of 7 D2 Revised 04/2019 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 House Bill 89 Verification 1, , ob 1, Co? \ e (Person name), the undersigned representative (hereafter referred to s "Representative") of )Ol'nef PrCctAk\-€c ( IV1C • (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. SIGNATIUt OdFlirXEFIRSENTATIVE -i UBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this Li day of ( C oO2 ( , 20) 1. Design Notary Public 7 of 7 D2 Revised 04/2019 Doc CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2021-813056 Date Filed: 10/14/2021 Date Acknowledged: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Joiner Architects, Inc. Kingwood, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Pearland g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. #FA2105 Architectural design services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) PP ) Controlling Intermediary Copley, Joby Kingwood, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION l G q My name is JO :J\I CO? k , and my date of birth is �(4.l�I ^fit ` —1 L My address is "Ia(0 (nC-t,IUl , C'+t`t)Sb\i , + X , TJS32. , Rs . ( et) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in lI S C❑nruy, State of 1 2%(A-5 , on the I -c d t r'r Tay of OC- br . 202 ( . (month) (year) Signature authorlc agent of contracting business entity ( claran1) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 Client#: 161899 JOINEPAR ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 6/01/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER USI Southwest 9811 Katy Freeway, Suite 500 Houston, TX 77024 713 490-4600 CO TACT Callie Renaud NAME: PHAlCONENo, Extl: 713 4904600 I fttXC 713-490-4700 [,{AI, No]: E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : XL Specialty Insurance Company 37885 INSURED Joiner Architects, Inc. 700 Rockmead Dr Ste 265 Kingwood, TX 77339-2192 INSURER B: INSURER C INSURER D INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIV TYPE OF INSURANCE NSR WVO POLICY NUMBER jMMIDCYD EJYYYY)JMMIDMM LIMITS COMMERCIAL GENERAL LIABILITY OCCURRENCE $ I CLAIMS -MADE I I OCCUR EEA�ACCHH PRE MISES Cp(Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PRO - JECT PER: LOC GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE _, _ LIABILITY ANY AUTO OWNED AUTOS ONLY D AUTOS ONLY SCHEDULED AUTOS NON-OWNED COMBINED SINGLE LIMIT [Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ {Pares ddpnt)) DAMAGE $ .. _. UMBRELLA LIAB EXCESS LIAB _ OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ . DED I . RETENT ON $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y I N N IA f$ fS PER TllTE I IFORH E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Professional Liability DPR9978298 05/29/2021 05/29/2022 $2,000,000 per claim $2,000,000 annl aggr. DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) CERTIFICATE HOLDER CANCELLATION City of Pearland 3519 Liberty Drive Pearland, TX 77581 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) 1 of 1 #S32253451/M32246130 © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD P1 DZP DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 ,�cDRiF CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 05/28/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s?. PRODUCER StateFarm Butch Standerfer C i 1329 Kingwood Dr Kingwood, TX 77339 CONTACT Butch Standerfer NAME: /a__Hrc NQ F 281-361-8188 fAIC to), 281-361-0402 E-MAIL butch@butchstanderfer.com 1> DDRESS- INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : State Farm Lloyds 43419 INSURED Joiner Architects, Inc. 700 Rockmead Dr Ste 265 Kingwood, TX 77339-2191 INSURER B: State Farm Mutual Automobile Insurance Company 25178 INSURER C : State Farm Fire and Casualty Company 25143 INSURER D : State Farm Fire and Casualty Company 25143 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INsn SUER WWI POLICY NAJMBEI3 POLICY EFF IMM/DDIYYYYI POLICY EXP IMM/DDJYYYY) LIMITS 1 A X COMMERCIAL GENERAL LIABILITY OCCUR Y - Y 90-CX-R446-2 01/01/2021 01/01/2022 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X DAMAGE TO RENTED PREMISES (Ea r.,,,,urence) $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL&ADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES - PER: GENERAL AGGREGATE $ 2,000,000 X X POLICY PRO JECT PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER. $ B AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON -OWNED AUTOS ONLY Y Y 302 6955 -A07 -53-J-001 351 -1760 -F17 -53A 356 -9379 -B09 -53C 01/07/2021 12/17/2020 12/17/2020 07/07/2021 12/17/2021 12/17/2021 CQm@ MB�C7dBBINEDRt}SINGLE LIMIT $ X BODILY INJURY (Per person) $ 1,000,000 X BODILY INJURY (Per accident) $ 1,000,000 X PROPERTY DAMAGE (Per ow/dont) $ 1,000,000 $ C X UMBRELLA LIAR X EXCESSLIAR OCCUR CLAIMS -MADE 90-CX-R741-8 01/01/2021 01/01/2022 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 I DED X I RETENTION $ $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER ANY /EXCLUDED? (Mandatory in NH) Il yyes, describe under DESCRIPTION OF OPERATIONS YN N / A 90 -E8 -U287-3 01/01/2021 01/01/2022 PER OTH - STATUTE X ER EL. ACCIDENT ECUTIVE Y $ 1,000,000 below E.L DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more apace is required) CERTIFICATE HOLDER CANCELLATION City of Pearland 3519 Liberty Drive Pearland, TX 77581 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Completed by an authorized State Farm representative. If signature is required, please contact a State Farm agent. ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 1001486 132849.13 04-22-2020 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 JOINER ARCHITECTS 700 Rockmead, Ste 265 I Kingwood, TX 77339 I 281 359 6401 2600 S. Shore Blvd, Ste 300 I League City, TX 77573 1281.245 3304 October 12, 2021 Mr. Robert Upton Director of Engineering City of Pearland, Texas 3519 Liberty Drive Pearland, TX 77581 RE: CITY OF PEARLAND EXISTING PUBLIC SAFETY BUILDING RENOVATION PROPOSAL FOR PROFESSIONAL SERVICES Dear Mr. Upton: Thank you for the opportunity to submit this proposal for professional services. We greatly appreciate it. Joiner Architects, Inc., the Architect, is pleased to provide this proposal to the City of Pearland, the Client, for professional services for the above referenced project. Below are our proposed Scope of Services based on our understanding of the following Project Description: Project Description: Renovations to the existing Public Safety Building situated on an existing twelve -acre site currently owned by the City of Pearland located northeast of the intersection of Cullen Blvd. and Freedom Dr. in Pearland, Texas. It is our understanding that the City intends to provide minor interior renovations to both levels of the existing building including security upgrades, office revisions, and department modifications. Renovations discussed include the following: • Add half walls in the entry/lobby with ballistic paneling in lieu of metal stanchions to filter occupants from the lobby to the courtroom. • Provide a ballistic rated full height window and exit doors with access control in the lobby stairwell to prohibit visitors from circulating upstairs. • Add separation walls, door, and access control between UB and JP service windows. • Expand the quarter master storage by adding a door/wall at the end of the adjacent corridor. • Add a door/wall to secure three second floor offices adjacent to the northeast stair tower. • Remove the wall between detective storage and detective briefing. Refinish spaces as required. • Renovate existing workout room to provide three offices, conference area, lactation room with sink, and storage room. Provide all necessary technology revisions. Refinish all spaces. • Expand the EOC by deleting the wall into the radio room. Remove all built-in casework in the radio room. Remove the wall between the EOC and EOC conference and provide a folding or sliding glass door/wall. Provide all necessary technology revisions. Refinish all spaces. • Renovate tax clerk's office into a large classroom with desks for forty occupants. Remove all built-in casework. Revise ceiling furdowns as needed. Provide all necessary technology revisions. Add double doors from the new classroom into the northern storage room. • Extensive kitchen renovations to maximize food production including revising existing equipment, adding a steam table, and adding a bank of microwaves. Page 1 of 3 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 JOINER ARCHITECTS 700 Rockmead, Ste 265 I Kingwood, TX 77339 I 281 359.6401 2600 S Share Blvd, Ste 300 I League Cily, TX 77573 1281245 3304 Scope of Basic Services: 1. Comply with all Services indicated in the City of Pearland "Architectural Services: Standard Scope of Work", pages 2-12, D23. Revised 10/12, unless noted as "Service Exclusions" herein. See attached Exhibit B for a complete description. 2. Consult with Client's security, low voltage and specify preferred systems. 3. Consult with Client's door hardware consultant, and specify preferred access control and hardware systems. 4. Design project to meet Client's anticipated budget and make all necessary revisions to the contract documents to meet that budget at no additional cost to Client. Upon Client's request, value -engineer construction documents as required at no additional cost to Client, unless Client changes the established budget after document completion. 5. Obtain all approvals and permits necessary to construct the project. Building code plan checking and permitting fees to be waived by Client. 6. Facilitate equipment demonstrations with the General Contractor and Client. 7. Coordinate with the General Contractor in obtaining the final Certificate of Occupancy. 8. Consult with MEPT engineer for any modifications pertaining to these disciplines. 9. Consult with Foodservice consultant for all kitchen renovations. Additional Services: The following items shall be considered additional when determining the Compensation for this proposal and will result in additional service charges. All additional services require prior approval by Client. See attached Exhibit A for a complete description: 1. MEP Commissioning services required by the current International Energy Conservation Code. 2. Third party mechanical system testing and balancing services. Reimbursable Expenses: The following items shall be paid by Architect and reimbursed by Client. See attached Exhibit A for a complete description: 1. TDL&R registration, review, and inspection fees pertaining to Accessibility for compliance with the Texas Accessibility Standards. 2. Printing & couriering costs. Service Exclusions: The following items were not considered when determining the Compensation for this proposal and shall result in additional service charges: 1. Design of fire sprinkler system (this service to be included in Base Bid construction cost if not present. Design must be provided by installer per State requirements. Performance spec provided by Plumbing Engineer. 2. LEED (Leadership in Energy and Environmental Design) Certification. 3. Construction material testing. 4. Fees associated with site and building plan checking and permitting (City, County, TXDOT, or any authority having jurisdiction). 5. Fees associated with utility service connections/taps/impacts. 6. Third party photographic construction documentation. 7. Any third -party engineering other than mechanical, electrical, plumbing, and technology. 8. Significant increase in project scope that increases the total budget by 10% or greater. Page 2 of 3 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 JOINER ARCHITECTS 700 Rockmead, Ste 265 I Kingwood, TX 77339 I 281 359 6401 2600 S Shore Blvd, Ste 300 I League City, TX 77573 1281245.3304 Schedule: The schedule shall be bid and run concurrently with the associated Fire Station 4 Renovations. Anticipated Construction Budget: $400,000.00 Compensation: Based on the above Scope of Basic Services, accepting all proposed Additional Services, and utilizing all proposed Reimbursable Expenses, we are proposing a lump -sum not to exceed fee of $84,375.00 (eighty-four thousand, three hundred seventy-five dollars and zero cents). See attached Exhibit A for a complete fee breakdown. Additional Services Schedule of Hourly Fees: Administrative $125.00 Design Professional/CAD Operator $150.00 Project Architect/Technical Lead $225.00 Principal $250.00 Please feel free to contact me if you have any questions pertaining to this proposal. We look forward to working with you, and completing another successful project. Sincerely, Joby M. Copley, AIA Partner Page 3 of 3 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 JOINER 10/12/2.1 ARCHITECTS 7110140O.9le,d SI,707 I 5!70,0004 TX 77339 i 7013571'401 211911S Son1e ONd, S10 300 I I engin,, CNV, [5 /7573 1301 245 3304 Pearland Public Safety Building Renovations - Exhibit A Archlteeiurel Fee (•aslc S rvicey - Lum• Sum} $ 8$ I ; t = - Programming Staff Rate/HR Fee Hours Administrative 5125 $0.00 0.00 CAD/Technical $150 $0.00 0.00 Architectural/Team Leader $225 5225.00 1.00 Partner $250 $500.00 2.00 • Hours Construction Documents Staff Rate/HR Fee Administrative $125 $1,000.00 8.00 CAD/Technical $150 $9,000.00 60.00 Architectural/Team Leader $225 $2,700.00 12.00 Partner $250 FilryrAnifirit&WW Rate/HR $4,500.00 Fee 18.00 Hours ii' Bidding Staff Administrative 5125 5250.00 2.00 CAD/Technical $150 $300.00 2.00 Architectural/Team Leader $225 $450.00 2.00 Partner $250 $1,500.00 6.00 Ili :fo �•� _ WaI'..1:VLOJ.P;;, Fee Hours Construction Administration Staff Rate/HR Administrative $125 $1,500.00 12.00 CAD/Technical $150 $1,200.00 8.00 Architectural/Team Leader 5225 $2,700.00 12.00 Partner $250 $10,000.00 40.00 'Accessibility Review/Inspection (Reimbursable) $1,000.00 7 • i. L FEE $35; •'i5,' t Printing/Couriering (Reimbursable) $1,000.00 MEPTS Engineering (Basic Services - Lump Sum) $29,550.00 MEP Commissioning • Lighting Controls (Additional Service) $2,500.00 Mechanical System Testing& Balancing (Additional Service) $6,000.00 Foodservice Design (Basic Services - Lumpi $6,500.00 TOTAL: $84,375.00 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 Pearland Public Safety Building Renovation - Exhibit B Architectural Services: Standard Scope of Work Services provided would include complete architectural, structural (including Windstorm Certification — WPI-8 Certificate), mechanical, electrical, plumbing, and civil design services. In addition the following services will be included. 1. Programming Phase 1. Attend Pre -Development meeting and address points of clarification regarding the project. 2. Create a comprehensive Site Plan in accordance with the Unified Development Code (UDC), site utilities, facilities, drainage requirements and traffic planning. a. Coordinate with acquisition manager. 3. Create a Program of Spaces for building interior, including: basic information such as sizes, space requirements, workflows, activities and special uses. 4. Facilitate meetings with City staff as needed to develop basic components of the building, including City's building standards, equipment, materials and specialized requirements. 5. Review the Geotechnical Report provided by City and incorporate findings and recommendations into site design. Coordinate with structural and civil engineer as related to the design. 6. Review the Boundary and Topographical Survey provided by City. Coordinate with civil engineer for design. 7. Review Traffic Impact Analysis (TEA) provided by the City and mcorporate findings and recommendations into site design. Coordinate with civil engineer as related to the design. 8. Attend coordination meetings with City staff and any pertinent external agencies (County, State and Federal) as required to determine and gain approvals from all pertinent entities. 9. Provide a schematic statement of probable cost and conceptual project schedule. 10. Prepare and submit one set of Final Project Program of Spaces (site plan program of spaces and adjacencies layout) for review and approval. a, Attend review meeting with City. Design 2 of 6 D23. Revised 11/12 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 Pearland Public Safety Building Renovation - Exhibit B II. Schematic Design Phase (30%) 1. Attend and chair monthly (or as requested by Project Manager) progress meetings with City of Pearland. a. Prepare and submit agenda at least two days prior to progress meeting. b. Prepare and submit progress meeting minutes in a timely manner. 2. Facilitate meetings with City staff to review building square footage, required utilities, drainage, zoning and traffic needs to develop Schematic Design Documents. 3. Obtain and review applicable City standards and guidelines for design (Design Criteria Manual, Unified Development Code) and provide design that meets City codes. 4, Provide design to obtain LEED Certified certification with current LEED New Construction standards and guidelines. 5. Prepare and submit four (4) sets of Schematic Documents, Schematic Cost Estimate and Schedule to complete design to the City staff for review and approval. (30% plan review). Components to include; a. Site plans, paving layouts and traffic circulation. b. Floor plans and building circulation. c. Exterior elevations, perspectives, rendering and color palette. d. Relevant site requirements. e. Identify utility requirements. 6. After receiving schematic design comments, initiate plan review process with critical stakeholders: a. Planning Department, Building officials and Fire Marshall to review project requirements, b. City Engineer and Brazoria Drainage District 4 (BDD4) to review project drainage. c. Public Works to review utilities. 7. Respond in writing to all City comments from items 5 and 6 in excel format. 8. Coordinate and send full set of plans to private utilities and service providers. Provide copy of transmittal letters to City. III. Design Development Phase (60%) 1. Attend and chair monthly (or as requested by Project Manager) progress meetings with City of Pearland, a. Prepare and submit agenda at least two days prior to progress meeting. b. Provide and submit progress meeting minutes in a timely manner. 2. Facilitate and attend meetings with City staff to develop Design Development Documents. 3. Prepare and submit four (4) sets of Design Development Documents including Detailed Specifications, Cost Estimate and Schedule to the City staff for review and approval. (60% plan review). Components to include: a. Site plans, paving layouts, traffic circulation, lighting, signage and utilities. b. Floor plans, Structural (WPI-8), Civil, Architectural, Storm Water Pollution Prevention Plan (SWPPP), MEP, Fire Protection,landscaping and irrigation. c. Exterior elevations, perspectives, rendering and color palette. d. All building sections and details, e. Interior elevations, casework and millwork elevations. f. Drainage study and calculations. g. Report addressing all City's Design Criteria and Code requirements. 4. Respond in writing to all City comments on plans from items 2 in excel format. 5. Coordinate final utility plans. Design 3 of 6 D23. Revised 10/12 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F7901 7 Pearland Public Safety Building Renovation - Exhibit B 6. Coordinate and send full set of plans to private utilities and service providers. Provide copy of transmittal letters to City. 7. Coordinate architectural plans with mechanical, electrical, plumbing and structural plans. IV. Construction Documents Phase (90%) 1. Attend and chair monthly (or as requested by Project Manager) progress meetings with City of Pearland. a. Prepare and submit agenda at least two days prior to progress meeting. b. Prepare and submit progress meeting minutes in a timely manner. 2. Prepare complete Construction Documents and Specifications and submit four (4) sets to City staff for Code and general review and approval (90% plan review). 3, Attend follow up meetings with Fire Marshall, BDD4, City Engineer, Planning, Public Works, Building Maintenance, Information Technology and Chief Building Official (CBO). a. Obtain BDD4's approval and signature of plans. 4. Respond in writing to all City comments on from item 1 and 2 in excel format. 5. Complete Platting and record Plat. 6. Complete final coordination with private utilities and service providers and obtain all necessary signatures on each page of the full set of plans. 7. Prepare and submit four (4) complete sets of Constniction Documents, including 90% written responses, Specifications and Architect's Cost Estimate and schedule to: a. Projects Department for review and approval (100% plan review). b. Community Development for formal Plan Review for Permit. 8. Submit plans and coordinate with Texas Department of Licensing and Regulation (TDLR) or Registered Accessibility Specialist (RAS) for accessibility review. Obtain FAB Number and Nan Review Report. 9. Correct plans to reflect issues noted by Review for Permit. 10. Acquire signature of City Engineer and Chief Building Official. V. Bid Phase (Hourly, not to exceed) a. Provide Notice to Bidders (NTB) to the Project Manager in an electronic farm appropriate for the a -bid system format. City is responsible for advertising. b. Provide electronic copy of bid ready plans and project manual to the Project Manager for the a -bid system. c. Coordinate and chair pre -bid meeting and attend the Bid Opening. d. Respond in writing to questions from bidders. Prepare and issue Addenda as necessary. e. Assist with design of Bid Proposal. f. Prepare Architect's Recommendation of Award Letter that includes the following required content: I. Check for math errors and reconcile any mathematical discrepancies. ii. Review for unbalance bid items. iii. Certified Bid Tabulation including Architect's estimate. iv. Review of contractor's financial standing and references provided. v. Explanation of discrepancies between the Architect's estpntate and bids. vi. Recommendation to award. Design 4 of 6 D23. Revised 10/12 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F79017 Pearland Public Safety Building Renovation - Exhibit B 2. Attend City Council meeting to answer questions and recommend award of Construction Contract. 3. Produce and transmit to selected contractor five (5) sets of project documents ready for execution with City's Notice of Intent to Award (NOI). VI. Construction Administration Phase (Hourly, not to exceed) 1. Facilitate Pre -Construction meeting with agenda. 2. Attend and chair monthly (or as requested by Project Manager) construction progress meetings. a. Provide and submit agenda at least two days prior to progress meeting. b. Provide and upload progress meeting minutes into Pro-Trak in a timely manner. 3. Provide Construction Administration. a. Coordinate with Project Coordinator on Pro-Trak training. b. Obtain and review schedule of values from contractor. i. Prepare and submit schedule of values in excel format ready for Pro- Trak (template provided by City) to Project Manager. c. Review, log and approve submittals, shop drawings, samples, product data, Request for Information, Request for Proposals, Change Orders, etc. in accordance with Contract Documents using City's Pro-Trak system. Coordinate with Construction Manager and Project Manager. d. Review Construction Materials Testing reports in Pro-Trak system. e. Review and approve applications for payment in Pro-Trak system. f. Provide direction for questions and concerns from the contractor and Construction/Project Manager in resolution of problems. 4. Provide Field Services for entire construction period a. Architect's Construction Administrator to conduct a site visit a minimum of one (1) time per month, including observation of structural concrete placement, underground piping installation and inspections, mechanical/electrical/plumbing cover-up, masonry installation, ceiling cover- ups, etc. b. Coordinate with City's Engineering inspector on a monthly basis. c. Provide & upload site visit report to Project Manager weekly in Pro-Trak. d. Coordinate WPI-8 inspection and documentation. e. Coordinate structural/mechanical/electrical/plumbing observations and certifications. 5. Conduct Substantial Completion Inspection a. Coordinate with Construction Manager/Project Manager to create and submit substantial completion punch list. b. Substantiate that items noted are completed through Pro -Trek. c. Issue Certificate of Substantial Completion in Pro-Trak. Design 5 of6 D23. Revised 10/12 DocuSign Envelope ID: EB87F33A-C786-479A-AFD5-5C6830F7901 7 Pearland Public Safety Building Renovation - Exhibit B VII. Project Close Out 1. Conduct Final Completion Inspection a. Coordinate with Construction Manager/Project Manager to create and submit final punch list b. Substantiate that items noted arc completed through Pro Trak. 2. Provide Warranty Administration Services during the entire Warranty Period. Architect to issue Warranty Reports and review items after the Contractor has notified the City that these items are complete. 3. Coordinate WPI-8 inspection and obtain certificate. 4. Chair project close out meeting and coordinate project close out process. 5. Obtain and review close out submittal front the contractor for completeness before transmitting to the City which include but are not limited to: a. Contractor's red lines and as -built notes b. Warranty information c. Material Safety Data Sheet (MSDS) d. Operating Manuals e. Start up and testing reports 1. Building commissioner report g. As -Built record drawings (in hard copy and digital format) 6. Issue Architect's Certificate of Final Completion and Acceptance letter to the City recommending acceptance. Additional Services 1.Testing and Balancing/Building Commissioning a. Fundamental Commissioning of Building Energy System Design 6 of 6 D23. Revised 10/12