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RTIRZ-2010-10 - 2010-06-07RESOLUTION NO. RTIRZ-2010-10 A RESOLUTION OF THE TAX INCREMENT REINVESTMENT ZONE NO. 2 (TIRZ), RATIFYING INVOICES THAT WERE PAID FROM APRIL 2009 THROUGH MAY 2010 AND APPROVING INVOICES FOR PAYMENT BE IT RESOLVED BY TIRZ BOARD OF DIRECTORS: Section 1. That the TIRZ hereby ratifies invoices that were paid from April 2009 through May 2010 pursuant to Exhibit "A". Section 2. That the TIRZ board approves invoices for payment pursuant to Exhibit "B". PASSED, APPROVED, AND ADOPTED this 7t" day of June, A.D., 2010. NIGEL HARRISON TIRZ No. 2 CHAIRMAN ATTEST: U// fu MIKE B R TIRZ No. 2 SECRETARY Exhibit "A'' Resolution No. RTIRZ-2010-10 PEARLAND TIRZ #2 RATIFICATION OF INVOICES APRIL 2009 - MAY 2010 VENDOR Marsh Darcy Partners Total Marsh Darcy LJA Engineering Total LJA Engineering INVOICE AMOUNT NUMBER 1,760.00 828 5,920.00 808 960.00 791 2,240.00 774 4,298.49 679 5,460.14 694 1,417.55 714 1,379.52 659 23,435.70 EXHIBIT A DATE CHECK PAID NUMBER 4/14/2010 166399 1 /27/2010 163790 1 /27/2010 163790 11 /18/2009 161442 9/2/2009 158292 9/2/2009 158292 9/2/2009 158292 6/10/2009 155271 797.46 20100655 4/4/2010 166396 265.82 20100260 4/4/2010 166396 1,860.74 20095007 1 /27/2010 163783 1,860.74 20094449 1 /27/2010 163783 3,189.85 20093796 11 /18/2009 161436 4,384.41 20093455 10/7/2009 159396 2,791.11 20093051 9/2/2009 158285 3,388.75 20092123 9/2/2009 158285 7,933.92 20091670 6/10/2009 155259 3,955.76 20091140 6/10/2009 155259 30,428.56 ABHR LLP 255.00 35054 10/7/2009 159341 186.02 35053 10/7/2009 159341 170.00 34553 9/2/2009 158181 136.05 34054 9/2/2009 158181 173.75 34055 9/2/2009 158181 88.75 33043 9/2/2009 158181 90.50 32918 9/2/2009 158181 632.25 32919 9/2/2009 158181 3,365.30 32426 6/10/2009 155139 85.00 32427 6/10/2009 155139 Total ABHR LLP LoneStar Overnight Total LoneStar Overnigl- Total Invoices Paid April 2009 to May 2009 5,182.62 15.00 4413241 9/2/2009 26.88 4384052 5/6/2009 41.88 59,088.76 158287 153979 PEARLAND TIRZ #2 RATIFICATION OF INVOICES APPROVAL OF NEW INVOICES INVOICE INVOICE VENDOR AMOUNT NUMBER DATE Marsh Darcy Partners 8,520.00 887 4/29/1923 LJA Engineering 5,591.27 20101566 5/7/2010 ABHR LLP 583.75 39258 5/21/2010 ABHR LLP 42.50 39252 5/21/2010 Huitt-Zollars 4,200.00 207091001 6/1/2010 Total to be Paid 18,937.52 Exhibit ''B'' Resolution No. RTIRZ-2010-10 EXHIBIT B Work on Annual Report Annual Report and LFA Submittals Annual Report Developer Reimbursement Construction Audit Services AGENDA REQUEST TAX INCREMENT REINVESTMENT ZONE NO. 2 PEARLAND, TEXAS AGENDA OF: 6/7/2010 ITEM NO.: Resolution No. RTIRZ-2010-10 DATE SUBMITTED: 05/25/2010 REPRESENTING: City of Pearland PREPARED BY: Claire Bogard PRESENTOR: Claire Bogard SUBJECT: Ratification of Invoices Previously Paid and Approval of Invoices to be Paid EXHIBITS: Resolution No. RTIRZ-2010-10 Ratification of invoices Pending Invoices EXPENDITURE REQUIRED: PROJECT: N/A EXECUTIVE SUMMARY In March 2009, the TIRZ board appointed an invoice review committee to review and approve the payment of invoices in between meetings. Since that time, the committee has reviewed and approved invoices totaling $59,088.76 that were paid. The board also has four invoices pending payment for approval totaling $18,967.52. RECOMMENDED ACTION Consideration and approval of a Resolution ratifying invoices already paid totaling $59,088.76 and approving invoices to be paid totaling $18,967.52. Revised 2007-01-09 marshdarcy PARTNERS 8955 Katy Freeway Suite 215 Houston, TX 77024 Bill To: City of Pearland q L// Attn: Claire Bogard JOB: TIRZ2 3519 Liberty Dr. Pearland, TX 77581 Item Description President/Exec. Vice Presid... Sue Darcy - Conv/ Gary Cook re: dates for TIRZ board meeting, City Council and Brazoria County presentation of annual report; discuss options for Ft. Bend County reporting without appearance at Commissioners Court; relay instructions on same to Jan Buehler. President/Exec. Vice Presid... Sue Darcy - Conv/ Gary Cook re: scheduling of presentations of annual report; followup w/ instructions to Jan Buehler for Brazoria County and AISD; place call to Lynne Humphries re: Ft. Bend County. President/Exec. Vice Presid... Sue Darcy - Coordinate meeting schedule for Fort Bend County presentation w/ Jan Buehler, Lynne Humphries and Ann Werlien in Judge Hebert's office. President/Exec. Vice Presid... Sue Darcy - Review and comment on preliminary changes to values per Tommy Lee reports; relay comments to John Havenstrite. President/Exec. Vice Presid... Sue Darcy - Review and comment on draft annual report; discuss same w/ John Havenstrite; review formatting issues w/ Jan Buehler. Thank you for your business. Phone # Fax: Web Site (713) 647-9880 (713) 647-6448 www.marshdarcypartners.com Invoice #: Date: I nvoice 0887 5/10/2010 Terms: Due on receipt # Rate Date Amount 0.5 160.00 4/22/2010 80.00 0.5 160.00 4/23/2010 80.00 0.5 160.00 4/26/2010 80.00 0.5 160.00 4/27/2010 80.00 1 160.00 4/28/2010 160.00 Total Due Page 1 marshdarcy PARTNERS 8955 Katy Freeway Suite 215 Houston, TX 77024 Bill To: City of Pearland Attn: Claire Bogard JOB: TIRZ2 3519 Liberty Dr. Pearland, TX 77581 Item Description Vice President/Project Man... John Havenstrite - Conv/ Gary Cook re: dates for TIRZ board meeting, City Council and Brazoria County presentation of annual report; discuss options for Ft. Bend County reporting without appearance at Commissioners Court; relay instructions on same to Jan Buehler. Vice President/Project Man... John Havenstrite - Review and comment on preliminary changes to values per Tommy Lee reports; relay comments to John Havenstrite. Vice President/Project Man... John Havenstrite - Review LFA templates and minutes re: same Vice President/Project Man... John Havenstrite - Followup re: annual report Vice President/Project Man... John Havenstrite - Prepare and review correspondence re: annual report; followup w/MMcG; followup w/JR; followup w/SD Vice President/Project Man... John Havenstrite - Update annual report tables Vice President/Project Man... John Havenstrite -Review and update annual report Exhibits re: buildout projections Vice President/Project Man... John Havenstrite -Finalize draft annual report Vice President/Project Man... John Havenstrite -Review SD comments; update re: same; prepare and transmit correspondence re: bonds, re: sales, re: values, re: reimbursements; re: LFAs; update report re: same Thank you for your business. Phone # Fax: Web Site (713) 647-9880 (713) 647-6449 v^vw.mars hdarcypartners.com Invoice # Date: Invoice 0887 5/10/2010 Terms: IDue on receipt # Rate Date Amount 0.5 160.00 4/22/2010 80.00 0.5 160.00 4/27/2010 80.00 7 160.00 4/12/2010 1,120.00 2 160.00 4/13/2010 320.00 4 160.00 4/14/2010 640.00 9 160.00 4/21 /2010 1,440.00 6 160.00 4/22/2010 960.00 8 160.00 4/26/2010 1,280.00 4 160.00 4/27/2010 640.00 Total Due Page 2 marshdarcy PARTNERS 8955 Katy Freeway Suite 215 Houston, TX 77024 Bill To: City of Pearland Attn: Claire Bogard JOB: TIRZ2 3519 Liberty Dr. Pearland, TX 77581 Item Description # Vice President/Project Man... John Havenstrite-Followup tni/JB re: 1.5 formatting Vice President/Project Man... John Havenstrite -Update annual 4 report per comments from team; followup w/SD re: same; followup correspondence to team re: same Vice President/Project Man... John Havenstrite -Receipt and review 3 of correspondence re: bonds; followup re: same; update Administrative Jan Buehler - Contact Brazoria County 0.5 Court clerk to confirm June 6th 9am date for commissioners court; report same to Gary Cook, Drew Pelter, Sue Darcy Administrative Jan Buehler - Email to Suzanne 1 Kincheloe/Brazoria County Judge office request agenda item at 6/8/10 Commissioners Court meeting for Pearland TIRZ #2 2009 Annual Report presentation by Drew Pelter, Sue Darcy and Gary Cook. Received confirmation. Research Fort Bend City Commissioners Court and Alvin ISD Trustees meeting schedules. Administrative Jan Buehler - SCR annual report proof 1.5 read and final formatting for John Havenstrite. Labor Subtotal Thank you for your business. Phone # Pax: Web Site (713) 647-9880 (713) 647-6448 www.niarshdarcypartners.com Invoice # Date: Invoice 0887 5/10/2010 Terms: Due on receipt Rate Date Amount 160.00 4/28/2010 240.00 160.00 4/29/2010 640.00 160.00 4/30/2010 480.00 40.00 4121 /2010 20.00 40.00 4/23/2010 40.00 40.00 4/28/2010 60.00 8,520.00 Total Due $8,520.00 Page 3 UA Engineering & Surveying, Inc. 2929 Briarpark Drive Phone 713.953.5200 Suite 600 Fax 713.953.5026 Houston, Texas 77042.3703 www.Ijaengineering.com Claire Manthei May 7, 2010 Pearland TIRZ #2 Project No: 1546-0000 c/o City of Pearland Invoice No: 20101566 3519 Liberty Drive Pearland, TX 77581 Project 1546-0000 Pearland TIRZ #2 Prj. Coord. Services Invoice for Professional Serjices from March 27. 2010 to Anril 30-2010 Phase 010 Engineering Services Project Manager Ross, James Coordination (TIRZ) Total Labor Phase 101 Engineering Services Project Manager Ross, James Designer Yim, Marcia Maps & Exhibits Total Labor Approved By: C—_� , 0, James oss Billed Hours Billing Rate Current Billing 21.00 132.91 2,791.11 21.00 2,791.11 2,791.11 Total this Phase $2,791.11 Billed Hours Billing Rate Current Billing 20.00 132.91 2,658.20 2.00 70.98 141.96 22.00 2,800.16 2,800.16 Total this Phase $2,800.16 Total Amount Due $5,591.27 Billing Backup Monday, May 10, 2010 LJA Engineering & Surveying, Inc. Invoice 20101566 Dated 05/07/10 2:44:12 PM Project 1546-0000 Pearland TIRZ #2 Prj. Coord. Services Phase 010 Coordination (TIRZ) Engineering Services Project Manager 091 Ross, James 04102/10 Annual Report Information 091 Ross, James 04/09/10 New Discovery Bay LFA 091 Ross, James 04/16/10 LFA #08-01-001 Submittal 091 Ross, James 04/16/10 LFA #08-05-001 Submittal 091 Ross, James 04/23/10 LFA #08-01-001 Submittal Q91 Ross, James 04/23/10 LFA #08-05-001 Submittal 091 Ross, James 04/23/10 LFA Audit review for Annual Report 091 Ross, James 04/30/10 LFA #08-05-001 Submittal 091 Ross, James 04/30/10 New Discovery Bay & School LFAs Total Labor Billed Hours Billing Rate Current Billing 5.00 132.91 664.55 2.00 132.91 265.82 2.00 132.91 265.82 2.00 132.91 265.82 2.00 132.91 265.82 2.00 132.91 265.82 2.00 132.91 265.82 2.00 132.91 265.82 2.00 132.91 265.82 21.00 2,791.11 2,791.11 Total this Phase $2,791.11 Phase 101 Maps & Exhibits Engineering Services Billed Hours Billing Rate Current Billing Project Manager 091 Ross, James 04/02/10 2.00 132.91 265.82 LFA Completion Packages 091 Ross, James 04/09/10 2.00 132.91 265.82 Annual Report LFA Cost Review 091 Ross, James 04/16/10 2.00 132.91 265.82 LFA#08-01-001 Submittal 091 Ross, James 04/16/10 4.00 132.91 531.64 LFA Audit review for Annual Report 091 Ross, James 04/23/10 2.00 132.91 265.82 LFA #08-01-001 Submittal 091 Ross, James 04/23/10 2.00 132.91 265.82 LFA #08-05-001 Submittal 091 Ross, James 04/30/10 2.00 132.91 265.82 LFA # 07-03-001 Submittal Billing Backup Invoice 20101566 Dated 05107/10 Monday, May 10, 2010 - 2:44:15 PM 091 Ross, James 04/30/10 2.00 132.91 265.82 LFA #08-01-001 Submittal 091 Ross, James 04/30/10 2.00 132,91 265.82 New Discovery Bay & School LFAs Designer 359 Yim, Marcia 04/30/10 2.00 70.98 141.96 update exhibits 22.00 2,800.16 Total Labor 2,800.16 Total this Phase $2,800.16 Total this report $5,591.27 Page 2 ABHR Allen Boone Humphries Robinson LLP Ta)VaWr 10 74-3W1731 May 21, 2010 REINVESTMENT ZONE NO.2, CITY OF PEARLAND, TEXAS Ms. Claire Bogard City of Pearland Client/Matter: 3519 Liberty Driw Statement Number: Pearland, TX 77581 Billing Attorney: General Account i fessional Fe --�`"� Fees for services posted through May 15, 2010, as follows: 56 Page: 1 P RZO02-01 39258 Lynne B. Humphries Date Professional Hours 04/29/10 Lynne B. Humphries Receive and review annual report and send comments 0.50 regarding same 05/03/10 Susan Hostetler Follow up with John Havenstrite regarding 2009 Annual 0.25 Report for the Zone 05/05/10 Susan Hostetler Work with John Havenstrite of Marsh Darcy Partners, Inc. 0.25 on ABHR's comments to the Zone's annual report. 05/05/10 Lynne B. Humphries Follow up 0.25 05/05/10 Lynne B. Humphries Follow up and exchange of a -mails regarding 2009 Annual 0.25 Report. 05/14/10 Susan Hostetler Coordinate with John Havenstrite of Marsh Darcy Partners, 0.25 Inc. regarding 2009 annual report. Total Fees: $ 482.50 Expenses and Other Items Expenses and Other Items posted through May 15, 2010 09/16/09 SLO Courier charge: LJA Engineering & Surveying, Inc 13.50 10/13/09 TA Photocopy Charges 40.05 02/04/10 SH Postage 4.80 02/05/10 SH Photocopy Charges 29.10 02/08/10 KH Photocopy Charges 0.15 02/08/10 SH Photocopy Charges 13.65 Allen Boone Humphries Robinson LLP May 21, 2010 Reinvestment Zone No. 2, City of Pearland, Texas PRZO02-01 RATE SUMMARY Professional Rate Hours Susan Hostetler 170.00 0.75 Lynne 8, Humphries 355.00 1.00 Page: 2 Statement Number: 39258 Total Expenses and Other Items: 101.25 Amount 127.50 355.00 Total Fees: $ 482.50 Total expenses and other items: $ 101.25 Total Amount Due: $ 583.75 Allen Boone Humphries Robinson LLP May 21, 2010 Allen Boone Humphries Robinson LLP To contact the ABHR Billing Department, please call 713-860-6443 or email at billing@abhr. com May 21, 2010 Reinvestment Zone No. 2, City of Pearland, Texas Page: 1 Client/Matter: PRZO02-01 Statement Number: 39258 General Billing Attorney: Lynne B. Humphries REMITTANCE PAGE Fees for services posted through May 15, 2010, as follows: 482.50 Expenses and other items posted through May 15, 2010 101.25 Total Amount Due: $ 583.75 Please return this page with your payment to the remittance address below. Allen Boone Humphries Robinson LLP PO Box 4346 Department 90 Houston, Texas 77210-4346 Checks should be made payable to Allen Boone Humphries Robinson LLP Please include the immice number on your check Total aluoznatpayable in U.S. dollars ABHR Allen Boone Humphries Robinson LLP Taparr ID 74-3U91731 May 21, 2010 REINVESTMENT ZONE NO.2, CITY OF PEARLAND, TEXAS Ms. Claire Bogard City of Pearland 3519 Liberty Dri\,e Pearland, TX 77581 Construction Account Professional Fees Fees for services posted through May 15, 2010, as follows: Client/Matter: Statement Number: Billing Attorney: Page: 1 P RZ002-03 39252 Lynne B. Humphries Date Professional Hours 04/16/10 Susan Hostetler Receipt and review of summary of reimbursements to 0.25 developers from Mark McGrath, and notes regarding timeline for reimbursement to Shadow Creek Retail. Total Fees: $ 42.50 RATE SUMMARY Professional Rate Hours Amount Susan Hostetler 170.00 0.25 42.50 Total Fees: $ 42.50 Total expenses and other items: $ 0.00 Total Amount Due: $ 42.50 Allen Boone Humphries Robinson LLP May 21, 2010 Allen Boone Humphries Robinson LLP To contact the ABHR Billing Department, please call 713-860-6443 or email at billing@abhr.com May 21, 2010 Reinvestment Zone No. 2, City of Pearland, Texas Page: 1 Client/Matter: PRZO02-03 Statement Number: 39252 Construction Billing Attorney: Lynne B. Humphries REMITTANCE PAGE Fees for services posted through May 15, 2010, as follows: 42.50 Expenses and other items posted through May 15, 2010 0.00 Total Amount Due: $ 42.50 Please return this page with your payment to the remittance address below. Allen Boone Humphries Robinson LLP PO Box 4346 Department 90 Houston, Texas 77210-4346 Checks should be made payable to Allen Boone Humphries Robinson LLP Please include the inwice number on your check Total antomit payable in U.S. dollars HUIrf-ZOLLARS. INC. i ISM SouthDairy Aihfotd i Suite 200 1 Houston, iX 77077.3059 , 2S1A96.0066 phone 1 281,496.0220 fax i huiff-zoNots.com INVOICE June 01, 2010 Invoice No: 207091001 Clair Bogard Pearland TIRZ 2 City of Pearland 3529 Liberty Drive Pearland, TX 77024 Project 02070910 Construction Audit Services For Professional Services Rendered T_hrou_gh_Period_En_de_d_Ma_y 29, 2010 Phase — _ — —100— — — _ Discovery Bay Extension — " _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Phase Phase Percent JTD Prior Current Description Contract Fee Complete Billing Billing Billing Discovery Bay Extension 1,400.00 100.00 1,400,00 0.00 1,400.00 Total Fee 1,400.00 1,400,00 0,00 1,400.00 TOTAL FEE 1,400.00 Total this Phase $1,400.00 Phase ---- 200 — �SCH4------------------------------- Phase Phase Percent JTD Prior Current Description Contract Fee Complete Billing Billing Billing SCH 4 1,400.00 100.00 1,400.00 0.00 1,400.00 Total Fee 1,400.00 1,400.00 0.00 1,400.00 TOTAL FEE 1,400.00 Total this Phase $1,400.00 Phase 300 SCH 5 Phase Phase Percent JTD Prior Current Description Contract Fee Complete Billing Billing Billing SCH 5 1,400.00 100.00 1,400.00 0.00 1,400.00 Total Fee 1,400.00 1,400.00 0100 1,400.00 TOTAL FEE 1,400,00 Total this Phase $1,400M TOTAL DUE THIS INVOICE $4,200.00 Project Manager; Steven Gardner PLEASE REMIT TO: Huitt-Zollars, Inc., P.O. Box 191294, Dallas TX 75219