R2021-227 2021-10-11 RESOLUTION NO. R2021-227
A Resolution of the City Council of the City of Pearland,Texas,awarding a unit
supply contract for the purchase of Police Department Uniforms to Cop Stop,
in the estimated amount of $120,000 00, for the period of October 14, 2021
through October 13, 2022.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS
Section 1 That competitive bids for the purchase of Police Department Uniforms have
been obtained and reviewed
Section 2. That the City Council hereby awards a unit supply contract to Cop Stop, in the
estimated amount of$120,000 00
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of Police Department Uniforms
PASSED, APPROVED and ADOPTED this the 11th day of October, A.D , 2021
7/
VIN COLE
f/e._
MAYOR
AT ST
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TAL ROAN, TRMC, CMC
CITY SECRETARY .,` P%EAR(giy,,
APPROVED AS TO FORM 4 •1 "1-
DARRINMp
440,..L (14._____COKER
CITY ATTORNEY
RESOLUTION NO. R2021-227
A Resolution of the City Council of the City of Pearland,Texas,awarding a unit
supply contract for the purchase of Police Department Uniforms to Cop Stop,
in the estimated amount of $120,000.00, for the period of October 14, 2021
through October 13, 2022.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids for the purchase of Police Department Uniforms have
been obtained and reviewed.
Section 2. That the City Council hereby awards a unit supply contract to Cop Stop, in the
estimated amount of$120,000.00.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of Police Department Uniforms.
PASSED, APPROVED and ADOPTED this the 11th day of October, A.D., 2021.
, )
7LóZ. /e,
VIN COLE
MAYOR
ATTEST:
CRYSTAL ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
( a-L—
die______
DARRIN M. COKER
CITY ATTORNEY
SERVING EVERYDAY HEROES
0NS4TE CUSTOM EMBROIDERY S ALTERATIONS
6831 Broadway Street Ste F,Pearland,Texas 77581
281-412-7358 Office 844-270-1464 Fax
info(a?copstop.com
Proposal for Bid# 0821-56
Police Department Uniforms
Cop Stop was established in May of 2003 in Pearland Texas. Currently Cop Stop services over
200 accounts for various police, sheriff, constable, fire,and security departments throughout the State of
Texas. Cop Stop is a full-service uniform and equipment provider. Our location handles all hemming
and alterations as well as embroidery and custom heat press.
Fernandez Investment Group Inc dba Cop Stop is a corporation whose officers are Rick and
Natalie Fernandez. Rick and Natalie Fernandez are lifelong residents of the City of Pearland.Both
graduated from Pearland High School and still reside in the City of Pearland.
References have been provided on the Vendor Reference Page. References include the Harris
County Sheriffs Office, Houston ISD Police Department,and the Liberty County Sheriff's Office.
Additional references can be provided upon request.
Cop Stop will track employee uniform allocations by a spreadsheet.This spreadsheet is currently
used by the Pearland Police Department to track their employee allotments. We have used this system
for several years with multiple agencies and it has been very effective in keeping track of officer
purchases. The spreadsheet is updated as officers make their purchases.At any time,the spreadsheet can
be requested by the department.
All fittings are done at Cop Stop(6831 Broadway St,Pearland TX). Fittings done at our location
allow the employees to try on items to ensure proper fit and reduce sizing errors. Having a location in
the city limits of Pearland will allow the employees the ability to get sized without leaving the city to do
so. This can be a substantial savings to the City of Pearland by keeping employees and vehicles in the
city while purchases are made. This also increases the ability to make personal purchases which will
increase sales tax revenue for the city.
Thank you for co eration.
Rick Fernand ,Presi nt/CEO
Bid # 0821-56 EXHIBIT A
Title Police Department Uniforms
Cop Stop (Fernandez
Investment Group, Inc.
LINE ITEMS dba Cop Stop) Galls, LLC
Line Description UOM QTY Unit Extended Unit Extended
MEN'S UNIFORMS-As specified in
1 solicitation document EA 1 $58,191.60 $62,160.00
1.1 Men's Short Sleeve Shirts EA 423 $37.40 $41.00
1.2 Men's LONG Sleeve Shirts EA 360 $39.90 $43.50
1.3 Men's Trousers EA 435 $44.60 $47.00
1.4 Hybrid Shirt EA 264 $32.60 $33.00
WOMEN'S UNIFORMS -As specified in
2 solicitation document EA 1 $5,539.20 $5,970.00
2.1 Women's Short Sleeve Shirts EA 47 $37.40 $41.00
2.2 Women's LONG Sleeve Shirts EA 40 $39.90 $43.50
2.3 Women's Trousers EA 49 $44.60 $47.00
VCJ 10-/1J bpeuliCU III JUIIL,ILd1IUIl
3 document EA 1 $22,050.00 $20,055.00
3.1 External Armor Vest Carriers EA 35 $277.00 $210.00
3.2 Internal Armor Vest Carriers EA 35 $115.00 $115.00
3.3 Vest Covers EA 35 $238.00 $248.00
4 MISCELLANEOUS ITEMS EA 1 $715.03 $594.50
4.1 White Cover Uniform Cap, Sizes XS -XXL EA 1 $96.70 $50.00
4.2 Navy Cover Uniform Cap, Sizes XS -XXL EA 1 $69.48 $50.00,
4.3 Clear Rain Cap Cover for Uniform Cap EA 1 $6.60 $5.00
4.4 Gold EA 1 $12.00 $9.00
Metal Expansion Strap for Front of Cap,
4.5 Silver EA 1 $12.00 $9.00
4.6 Burlane Name Plate, Gold EA 1 $13.75 $6.00
4.7 Burlane Name Plate, Silver EA 1 $13.75 $6.00
4.8 P.D. 1/2" Collar Insignia, Gold EA 1 $6.00 $5.00
4.9 P.D. 1/2" Collar Insignia, Silver EA 1 $6.00 $5.00
4.10 Metal"P" Buttons EA 1 $1.53 $1.50
4.11 Sewing of hashmark/service stripe, etc. EA 1 $0.00 $2.00
4.12 Removal of hashmark/service stripe, etc. EA 1 $0.00 $2.00
Anchor Uniform Navy Duty Jacket, #02212,
4.13 Sizes S-XL EA 1 $90.00
Samuel Broome Uniform Tie with
4.14 Buttonholes, 18, #90010 EA 1 $6.00 $6.00
Samuel Broome Uniform Tie with
4.15 Buttonholes, 20, #90043 EA 1 $6.00 $6.00
Samuel Broome Uniform Tie with
4.16 Buttonholes, 22, #90063 EA 1 $6.00 $6.00
4.17 Level II Holsters EA 1 $129.00 $65.00
4.18 ASP Baton Holster EA 1 $36.50 $35.00
4.19 Cuff Case (open) EA 1 $26.54 $36.00
4.20 Cuff Case(closed) EA 1 $34.38 $36.00
4.21 Belt Keepers EA 1 $5.30 $9.00
4.22 Duty Belt EA 1 $87.50 $35.00
4.23 Flying Cross Soft-Shell Jacket EA 1 $105.00 $100.00
4.24 Traffic Vest EA 1 $35.00 $20.00
Total $86,495.83 $88,779.50
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10/19/2021 | 10:43 AM PDT
10/19/2021 | 1:29 PM CDT
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SECTION III – SCOPE OF WORK
1.0 GENERAL REQUIREMENTS
1.1 Stock Sizes and Garments:
1.1.1 It is the intention of the City to contract for the purchase of a
manufacturer’s stock garments provided in standard sizes.
1.1.2 The definition of a stock size for this contract will be those sizes that are
cataloged and priced by the manufacturer as readily available with
delivery from stock.
1.1.3 The City will agree to pay a normal industry standard additional charge for
oversize garments. Generally, oversize garments would be considered
as men’s shirts 18-1/2 and above and men’s trousers 44 and above.
1.1.4 The Navy stripe on pants should be included in the price of the pants.
Pants with stripe are considered a standard order and not ever be
considered a special order for the purpose of delayed delivery times.
Bidders should keep delivery time tables in mind and keep stock on hand.
1.2 Color:
City of Pearland Police Department uniform is navy. Fabric color of shirts must
match trousers and vice versa.
1.3 Guarantee of Continuity and Availability of Garments
1.3.1 Unless a given fabric is discontinued by the mill, all garments that are
specified by the offeror’s bid shall be available to the City during the life of
the contract.
1.3.2 All production including fabric, color shade, trimmings and construction
shall equal or exceed the standards set forth in these specifications and
must match the style, color and quality of the initial order as accepted by
the specifications and will not be changed without prior approval of the
City.
1.4 Substitution of Material:
1.4.1 Substitution of fabric will be permitted in the event of a mill strike,
disaster, and act of God or other circumstance that causes disablement
of the mill. In this event, prior written authority must be obtained from the
City of Pearland, it being agreed that the City shall be the sole judge of
the proposed substitution being comparable.
1.5 Rejections:
1.5.1 Any article that fails to meet specifications as material, workmanship or
proper fit is subject to rejection and can be cause for termination of
contract.
1.5.2 Special attention will be paid to uniform garments regarding neatness
and straightness of seams and stitching. Any garment that contains
broken, crooked, or loose stitching will not be acceptable.
1.5.3 Any item that fails to meet specifications will be returned to the awarded
vendor at their expense.
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2.0 SCOPE
2.1 Measurements and Fit:
2.1.1 The awarded vendor shall have a typical retail “store front” open to the
general public within a 15-mile radius of 2555 Cullen Parkway, Pearland, TX
77584 and/or no more than 20 road miles from 2555 Cullen Parkway for
onsite measurements and fittings.
2.1.2 If outside the designated geographic radius, awarded vendor agrees to
provide a minimum frequency of once weekly visits by a service technician to
the Pearland Police Department for required measurements, etc., as
requested by the City. Failure to provide this service may result in
termination of contract.
2.1.3 An authorized official representative shall gain a precise uniform
measurement of each individual employee at time of order. The City and the
awarded vendor, for the accomplishment of this task, shall prearrange a set
time frame for measurements.
2.1.4 When garments are ordered for specific persons named in the order, the
supplier shall be responsible to ensure that rack size garments provided are
appropriately sized to correctly fit the individual but shall not be considered as
made to measure or custom tailored.
2.1.5 Made to measure or custom tailoring required will be specified at time of
order and bidders must state any extra charges for this service at time of bid.
2.1.6 Newly hired employees shall be fitted for uniforms on an as needed basis.
Delivery of uniforms for newly hired employees shall be made within a
fourteen (14) day period. In the event uniforms are not delivered within the
time stated, the City reserves the right to cancel the order and purchase
uniforms from another source.
2.1.7 Awarded vendor shall attach all Department patches on the uniform shirts.
The City of Pearland Police Department Emblem shall be sewn on both
shoulders. Patches will be provided to vendor by the Police Department.
2.1.8 A Badge Reinforcement should be sewn onto the left chest of every shirt.
2.1.9 All emblems, embellishments and alterations are sewn using thread to match
garment.
2.1.10 The pants are to be hemmed at no additional cost to the City.
2.1.11 Both male and female employees shall be measured and fitted as required.
All clothing shall be guaranteed to properly fit.
2.1.12 The awarded bidder on all garments shall assume full responsibility for
material, workmanship and uniformity of the product as well as the correct
fitting of each garment; and in the event of error, the vendor shall immediately
replace any or all garments at no cost to the City.
2.1.13 The awarded bidder on all garments shall assume full responsibility for
measurement, sizing properly fitting uniforms to personnel, uniformity of
color, quality of materials, tailoring, alterations and proper attachment of all
patches and insignia provided by the Police Department at no additional cost.
2.2 Delivery:
2.2.1 The City of Pearland Police Department requires all contract items aside
from body armor to be delivered no later than 14 calendar days after
receipt of purchase order (including all embroidery and patch application).
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2.2.2 Failure to meet this delivery schedule may result in termination of the
contract.
2.2.3 Delivery shall be at City of Pearland Police Department 2555 Cullen
Parkway, during regular business hours 8:00 AM to 4:00 PM Monday –
Friday excluding city holidays.
2.2.4 There shall be no extra charge for the delivery option. NO
EXCEPTIONS.
2.3 All mathematical calculations will be verified. If discrepancies are found the
City’s calculation shall be considered accurate.
2.4 There are two (2) sections in this bid, male and female uniforms.
2.5 Name Brands: Specifications reference name brands and model numbers. It is
not the intent of the City of Pearland to restrict bidding in such cases, but to
establish a desired quality level of merchandise or to meet a pre-established
standard due to like existing items. Bidders may offer items of equal construction
and performance, with the burden of proof of such equivalence resting with
bidders. The City of Pearland shall act as sole judge in determining equality and
acceptability of products offered.
Bidders desiring to bid a substitute item should make a request no later than
one week prior to bid opening for a product equivalence.
2.6 Approved Equals: Specifications regarding the materials and construction of the
uniform articles described herein have been written in the best interests of the
City of Pearland Police Department. This is to ensure that both quality and
workmanship in all uniforms supplied by bidders will be consistent. However, a
bidder may offer another uniform article for consideration as “equal” only if, prior
to the bid opening, approval of said alternate is approved by the City of Pearland.
Requests for approved equals should be made in writing via email to
ebids@pearlandtx.gov, not later than 2:00 pm Thursday, August 26, 2021.
Bidders requesting to submit a pre-approved equal item may be required to
provide the following, to include but not be limited to, performance specifications
of item, samples of item, etc. If a bidder fails to name a substitute, he will be
required to furnish the bid items as identified in line items.
2.7 Records/Tracking: Vendor must be able to keep accurate records pertaining
employee allotment. Vendor records will be used to ensure that individuals are
not exceeding annual allotment, and for other tracking/usage information. The
Police Department must be able to access this information as needed. All
documentation must be Microsoft Office software compatible.
2.8 Employees:
2.8.1 Contractor must ensure that their employees assigned to work on City
contracts have the legal right to work in the United States, and Contractor
must comply with requirements of e-verify program, as administered by
U.S. Citizenship and Immigration Services.
2.8.2 City reserves the right to request different workers if it deems any
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worker’s quality of work to be poor or if issues with attendance or
behavior (discourteous, belligerent, unsafe, etc.) arise. City’s request will
be submitted in writing stating reasons.
2.9 Contractor is expected to perform all work in a competent and professional
manner. Any damage to a City building/facility, either direct or indirect, resulting
from the Contractor, or his employees, while performing work for the resultant
contract must be repaired fully and completely at the cost to the Contractor,
including work, materials, and any litigation fees that may be incurred to recover
the cost of such damages not repaired or not repaired in a workmanlike manner.
3.0 COMPENSATION
3.1 The City will compensate the Contractor as reflected in the contract.
3.2 The City will not pay any additional charges unless specified in the contract.
These charges may include, but are not limited to, delivery charges and/or fuel
surcharges.
3.3 Contract prices are all inclusive: No price changes, additions, or subsequent
qualifications will be honored during the course of the contract.
3.4 Contractor will be paid for work completed.
3.5 Amount to be paid will be based on the actual items completed. Quantities so
measured will be paid for at the specified item bid/contracted price.
The City of Pearland reserves the right to conduct any testing or inspection it may deem
advisable prior to payment to assure that all work conforms to the specifications herein.
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Bid #0821-56
Title Police Department Uniforms
LINE ITEMS
Line Description UOM EST. QTY Unit
1
MEN'S UNIFORMS -As specified in
solicitation document EA 1
1.1 Men's Short Sleeve Shirts EA 423 $37.40
1.2 Men's LONG Sleeve Shirts EA 360 $39.90
1.3 Men's Trousers EA 435 $44.60
1.4 Hybrid Shirt EA 264 $32.60
2
WOMEN'S UNIFORMS -As specified in
solicitation document EA 1
2.1 Women's Short Sleeve Shirts EA 47 $37.40
2.2 Women's LONG Sleeve Shirts EA 40 $39.90
2.3 Women's Trousers EA 49 $44.60
3
VESTS -As specified in solicitation
document EA 1
3.1 External Armor Vest Carriers EA 35 $277.00
3.2 Internal Armor Vest Carriers EA 35 $115.00
3.3 Vest Covers EA 35 $238.00
4 MISCELLANEOUS ITEMS EA 1
4.1 White Cover Uniform Cap, Sizes XS - XXL EA 1 $96.70
4.2 Navy Cover Uniform Cap, Sizes XS - XXL EA 1 $69.48
4.3 Clear Rain Cap Cover for Uniform Cap EA 1 $6.60
4.4
p p p,
Gold EA 1 $12.00
4.5
Metal Expansion Strap for Front of Cap,
Silver EA 1 $12.00
4.6 Burlane Name Plate, Gold EA 1 $13.75
4.7 Burlane Name Plate, Silver EA 1 $13.75
4.8 P.D. 1/2" Collar Insignia, Gold EA 1 $6.00
4.9 P.D. 1/2" Collar Insignia, Silver EA 1 $6.00
4.10 Metal "P" Buttons EA 1 $1.53
4.11 Sewing of hashmark/service stripe, etc.EA 1 $0.00
4.12 Removal of hashmark/service stripe, etc.EA 1 $0.00
4.13
Anchor Uniform Navy Duty Jacket, #02212,
Sizes S-XL EA 1
4.14
Samuel Broome Uniform Tie with
Buttonholes, 18, #90010 EA 1 $6.00
4.15
Samuel Broome Uniform Tie with
Buttonholes, 20, #90043 EA 1 $6.00
4.16
Samuel Broome Uniform Tie with
Buttonholes, 22, #90063 EA 1 $6.00
4.17 Level II Holsters EA 1 $129.00
4.18 ASP Baton Holster EA 1 $36.50
4.19 Cuff Case (open)EA 1 $26.54
4.20 Cuff Case (closed)EA 1 $34.38
4.21 Belt Keepers EA 1 $5.30
4.22 Duty Belt EA 1 $87.50
4.23 Flying Cross Soft-Shell Jacket EA 1 $105.00
4.24 Traffic Vest EA 1 $35.00
Cop Stop (Fernandez
Investment Group, Inc. dba
Cop Stop)
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Awarded Proposer shall warrant that all items or services shall conform to the proposed specifications and all
warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and
title.
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