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R2021-217 2021-09-27 RESOLUTION NO. R2021-217 A Resolution of the City Council of the City of Pearland,Texas, authorizing an engineering services contract with Freese& Nichols, Inc.,associated with the Barry Rose WRF Expansion Project, in the amount of$497,835.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for engineering services associated with the Barry Rose WRF Expansion Project, a copy of which is attached hereto as Exhibit"A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for engineering services associated with drainage improvements. PASSED, APPROVED and ADOPTED this the 27th day of September, A.D., 2021. (efl- VIN COLE AYO R A ST: TAL ROAN, TRMC, CMC ••`'QE.... .....R " CITY SECRETARY 0 APPROVED AS TO FORM: _V: "11 04 DARRIN M. COKER CITY ATTORNEY rl' F R E E S E Innovative approaches 1 ZNICHOLS Practical results a Outstacndingg service 11200 Broadway Street,Suite 2320 • Pearland,Texas 77584 • 832-456-4700 • FAX 832-456-4701 www.freese.com 0, rFr a, yr September 9, 2021 PEARLAND. Skipper Jones S' ' Capital Projects,Assistant Director City of Pearland 3501 East Orange Street Pearland,TX 77581 RE: SCOPE AND FEE FOR WRF CONSOLIDATION STUDY; CITY OF PEARLAND Dear Mr. Jones: Freese and Nichols is pleased to provide the attached proposed scope and fee, Exhibit A dated September 9, 2021, to the City of Pearland for a Wastewater Consolidation Study for the Barry Rose, Longwood, and JHEC Water Reclamation Facilities. We are ready to initiate work upon execution of a contract. If you have any questions,please do not hesitate to call us at(832) 975-1416 or via e-mail at david.munn@freese.com. Thank you for considering Freese and Nichols; we are looking forward to working with you on this study. Sincerely, . 4cr/f/i,-- David Munn, PE Associate/Group Manager Freese and Nichols, Inc. kifil#1•4 W Richard Weatherly, PE Principal/Vice President Freese and Nichols, Inc. September 9, 2021 Exhibit A pt4 ft : O R`92 v LARLAN2 TEXAS PLANNING SCOPE OF SERVICES FOR WW21 XX — Wastewater Consolidation Study for the Barry Rose, Longwood, and JHEC Water Reclamation Facilities Planning 1 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A BASIC SERVICES: The Consultant shall render the following professional engineering services to the OWNER in connection with the planning study. The project goal is to provide an assessment of multiple alternatives for consolidating wastewater treatment within the Longwood and Barry Rose basins with a focus on three water reclamation facilities (WRFs); namely, Barry Rose, Longwood, and JHEC. Critical to the study will be the establishment and incorporation of a common set of baseline assumptions regarding processes and methodologies by which alternatives are to be analyzed and assessed. The alternative that provides the best overall value to the City will be selected, for further consideration of life-cycle cost (CapEx and OpEx). Included in the evaluation will be the consideration of a new site located at the intersection of Pearland Parkway and Dixie Farm Road, herein referred to as the Dixie Farm Road WRF site. TASK A: PROJECT MANAGEMENT AND WORKSHOPS 1) Conduct one (1) project initiation meeting with the OWNER's Project Manager, City staff, and other OWNER stakeholders (OWNER Project Team) regarding the project to discuss Project expectations, schedule, and deliverables. 2) Project coordination, management, and communication shall include, but is not limited to, the following items: a) Ensure compliance to all contractual terms and conditions including adherence to budget, schedule, scope, and quality. b) Plan and ensure proper qualified and experienced personnel are timely assigned to project activities and coordinate the efforts of such personnel to ensure budget, schedule, scope, and quality compliance. c) Prepare, provide, and maintain an electronic project schedule for OWNER Project Team approval. Periodically update schedule at all phases of the Project. Planning 2 of l 1 Wastewater Consolidation Study September 9, 2021 Exhibit A d) Prepare and submit monthly progress/status reports to support monthly billings, and additional progress/status reports as requested by OWNER Project Team. 3) Manage, administer and coordinate the Work of the FNI Project Team, including sub-consultants. a) Conduct an initial project kickoff meeting. b) Review and become familiar with all reports, documents, studies, and other information obtained and developed by the Project's sub-consultants and incorporate into the Work. 4) Participate in up to eight (8) meetings with the City. These meetings may include an Alternatives Workshop, Initial Recommendations Workshop, Presentation of Final Recommendations, and coordination meetings with Other City Stakeholders, as necessary. It is anticipated that FNI's office in Pearland will be used for all meetings/workshops with City staff. 5) Provide electronic versions of draft and final deliverables. Only the final Wastewater Consolidation Feasibility Study Report will be provided in hardcopy form, and will include a compilation of all prior deliverables. TASK B: SITE ANALYSIS 1) Provide a desktop assessment of the Barry Rose and Dixie Farm Road WRF sites. The purpose of the desktop assessment will be to identify specific constraints, determine the impact on possible use of the site and conclude whether any site has a major flaw that makes it inappropriate for a WRF facility. 2) Identify usable space within the sites based on agreed upon constraints. 3) Recommend additional property to be purchased adjacent to the existing site(s), where necessary to mitigate site constraints and accommodate expansion. 4) Provide a "fatal flaw" analysis of each site to determine if there are any factors that could prevent or significantly complicate use the site, such as severe National Pollutant Discharge Elimination System (NPDES) limits as identified Planning 3 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A through discussions with the TCEQ, flood plain/ flood way proximity, wetlands permitting challenges, major utility conflicts (high-voltage power or natural gas pipelines), insufficient space, and property acquisition challenges identified by the City. The fatal flaw analysis is to be based on current and existing, readily available information. 5) Review readily available FEMA, HCFCD, USACE, and Clear Creek Project information to determine the degree to which the floodway elevation has already been adjusted within the vicinity of the site and the likelihood that the floodway can be further adjusted, where necessary. 6) Have one (1) meeting with Pearland and Brazoria County Drainage District to discuss the possibility that one or more sites will be limited by the hydraulic capacity within the receiving stream. TASK C: EXISTING INFRASTRUCTURE CONDITION ASSESSMENT 1) Review the prior condition assessment report and related information developed by Stantec for the Barry Rose WTF. 2) Identify critical WRF assets that must be re-assessed in the field. 3) Provide a day-long multi-discipline (structural, electrical, and process mechanical) field assessment of the Barry Rose WRF. The field assessment will include visual observation only, to generally affirm and understand the condition assessment findings and to identify any significant differences in the assessed condition of critical WRF assets. 4) Provide a list of capital improvements needed as part of a renewal/replacement plan for existing assets that are to remain in use at Barry Rose for the duration of the planning horizon. Provide recommendations for immediate restorative work and Order of Magnitude cost estimate. TASK D: ESTABLISH ASSESSMENT CRITERIA 1) Determine a common set of baseline assumptions by which all alternatives are to be developed, including: Planning 4 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A a) Renewal/Replacement Plan for Existing Assets - Determine a common set of assumptions to be used in terms of the remaining useful life and renewal/replacement schedule for major assets at Barry Rose. b) Determine Flow Criteria — Utilize the 2020 Wastewater Master Plan and hydraulic model to establish a common set of flow criteria and treatment capacity requirements to be assumed by decade for the duration of the planning horizon. c) Establish Cost Estimating Criteria - Establish common cost estimating criteria, including common unit costs, contingency, overhead, and related factors such as power cost and inflation. d) Determine unit CapEx and OpEx costs for treatment (cost per million gallons per day [MGD] of treatment capacity) to be utilized for estimating treatment plant costs. An appropriate unit cost will be determined for achieving the City's water quality effluent goals within the available site boundaries. The cost will be non-specific to any one treatment process. Treatment process selection is beyond the scope and not a part of this project. Site specific costs such as relocating existing utilities and major site clearing/ grading that may be unique to one or more alternatives will be estimated separately as part of Task 1104 below and added to the treatment unit cost when determining the overall CapEx costs. TASK E: ALTERNATIVES IDENTIFICATION 1) Alternatives Charrette a) Perform a brief preliminary, qualitative analysis of those sites identified in the Ardurra presentation to assist the City in determining the validity and cost benefits, if any, of one of these alternative plans against the Base Line, which is defined in the 2019 Basis of Design Report for the Barry Rose Expansion by Stantec. Up to three (3) alternatives will be further analyzed in detail as part of the modeling/planning, conveyance, and treatment tasks below. Planning 5 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A 2) Modeling/Planning All wastewater modeling will be conducted utilizing the City's InfoWorks ICM© calibrated hydraulic wastewater model that was developed during the 2020 Wastewater Master Plan Update. a) WRF Service Area Optimization i) Develop WRF Basin Optimization Scenarios (1) Walnut Lift Station Service Area to JHEC, Barry Rose or Dixie Farm Road (2) East JHEC Service Area to Longwood ii) Develop Updated Flow Projections and Charts. The flow projections for the 5-year and Buildout (2042) planning periods from the 2020 Wastewater Master Plan Update will be utilized for this Consolidation Study. Linear interpolation will be used to estimate projected wastewater flows for intermediate years. iii) Develop Updated WRF Service Area Mapping b) Assess Capacity in JHEC Collection System i) Utilize the City's wastewater model to assess available capacity of the existing collection system infrastructure in the JHEC service area to accept flows from the Longwood and Barry Rose Service Areas. c) Alternative Infrastructure Modeling i) Input diversion/consolidation alternative infrastructure ii) Develop sizing for infrastructure iii) Develop average daily and peak wet weather flow hydrographs for each WRF delivery site for up to three (3) planning periods based on anticipated infrastructure phasing. d) Alternatives Phasing i) Develop intermediate phasing, as needed, in 5-year intervals up to Buildout for each infrastructure alternative Planning 6 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A 3) Conveyance a) Develop costs and document alignment definition for the following route: i) Route that begins at Longwood follows along Clear Creek and crosses the golf course, follows the overhead power corridor and then northwest to Barry Rose. (Route 1A from Barry Rose PER) b) Evaluate feasibility, develop costs, and document alignment definition for the following routes: i) Longwood WRF site to Dixie Farm Road WRF site along Dixie Farm Rd, then from Dixie Farm Road WRF site to JHEC WRF site along Pearland Pkwy. and Magnolia St. ii) Barry Rose to Dixie Farm Road along Pearland Pkwy. c) Utilize City GIS to coordinate with existing utilities. d) Prepare simple lift station layout to determine costs and evaluate siting for each diversion lift station. Evaluate pumping configurations to size force main(s) for each diversion. Determine power needs and ongoing pumping costs for each diversion lift station. e) Assess the possibility of reversing flow in existing force mains based upon the review of as-built documents provided by the City. f) Cost Estimating i) Provide conveyance capital cost, life cycle cost, and present-worth analysis for each of the three (3) alternatives considered. ii) Cost estimating will be Level 5 AACE cost estimate g) Review and confirm the phasing of improvements from the Ardurra presentation identifying any changes necessary in accordance with modeling/planning projections. h) Define the required easements for each alternative and estimate acquisition costs. Planning 7 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A 4) Treatment a) Review prior Stantec reports, designs, meeting minutes and the past 5- years of flow and organic loads at Longwood and Barry Rose. b) Review permit violations and service disruptions having occurred within the last five years. Summarize the risk of increased permit violations and service disruptions. c) Estimate the quality of influent wastewater after having traveled through long force mains and the related operational challenges. i) Determine the residence time within the force mains during initial low flow and average flow conditions. ii) Perform biological modeling using GPS-X to demonstrate the effect of long residence times on influent wastewater characteristics; namely, the production of hydrogen sulfide gas, consumption of alkalinity, and impact to biological oxygen demand. Models will be developed to simulate three (3) different force main residence times. iii) Based on the results of estimated residence time, biological modeling, and a literature review, describe possible operational risks associated with treating flow after long residence times in force mains, including considerations of hydrogen sulfide production, increased corrosion, odor production at plant and along force main, consumption of alkalinity, and interference with nitrification. iv) Estimate the CapEx and OpEx costs associated with odor control along up to three (3) force main routes. d) In order to develop unit CapEx and OpEx costs for a generic treatment process (Task D 1) d)), an assessment must first be made to understand the City's goals, operational preferences, and desired level of conservatism. An assessment will be done to determine the possible CapEx savings associated with varying influent design loads, mixed liquor suspended solids concentrations, reactor concentrations, basin volumes, equipment types, ability to achieve future nutrient removal, and wet Planning 8 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A weather management strategies. The Baseline Barry Rose MBR design and JHEC SBR design will be used as the basis of the assessment. i) Update the Baseline Barry Rose MBR opinion of probable construction cost (OPCC) based on value engineering ideas identified in the assessment. ii) Update the life-cycle cost analysis for MBR operation based on the assessment. iii) Estimate the additional improvements and associated costs necessary to achieve biological nutrient removal at the JHEC WRF. iv) Provide a life-cycle cost analysis for an SBR-based WRF at Barry Rose, including an OPCC and annual operating costs. The OPCC will be provided as a Level 5 AACE cost estimate using cost information from the City's other SBR WRF projects. e) Environmental i) Conduct a virtual meeting to discuss with TCEQ: (1) The likely timing of more stringent nutrient limits associated with each receiving stream, (2) The assimilative capacity of receiving streams, and (3) Viability of consolidating flows according to the alternatives. f) WRF Master Planning i) Determine the new treatment capacity to be added at each WRF as part of each alternative. ii) Identify existing assets at Barry Rose that will remain in use as part of some alternatives, and project the cost of maintaining those assets in accordance with the alternative(s). iii) Identify any unique factors associated with either site that are above and beyond costs included in the treatment unit cost established in task 3, such as additional odor control, site clearing, and site fill. g) Cost Estimating i) Develop a life-cycle cost analysis for each of the three (3) considered alternatives. Cost estimating will be Level 5 AACE cost estimate. Planning 9 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A ii) Determine the cost of new treatment capacity to be added as part of each of the three (3) considered alternatives based on the unit CapEx and OpEx costs for treatment identified in Task D 1) d). iii) Determine the value of existing treatment processes that are to remain in service as part of the "new treatment capacity". iv) Determine the cost of any unique, site-specific features, as discussed above. TASK F: REPORT DEVELOPMENT & PRESENTATION TO CITY COUNCIL 1) Develop a single technical report that consolidates the efforts, findings, and recommendations from the Tasks above. a) Provide one draft report to City Staff for review. b) Address one (1) round of comments provided by the City staff. c) Present findings of the report to City Council. d) Address one (1) round of comments from City Council. e) Provide the final report to the City. Assumptions: 1) All alternatives will decommission the existing Longwood WRF. 2) Full life-cycle cost analysis will only be conducted for three (3) considered alternatives. 3) Shortlisted alternatives identified as part of the Alternatives Charrette will be considered "frozen" once the Alternatives Analysis has been started. Modification to these alternatives can be provided as an additional service. 4) No environmental work to be performed under this effort beyond a desk-top review of the National Wetlands Inventory. 5) No stormwater modeling will be performed as part of this scope of work. CLOMR/LOMR applications can be provided as part of an additional service. 6) Concepts and capital costs for the currently under construction 2 MGD JHEC expansion (4 MGD to 6 MGD) will be based on a review of information Planning 10 of 11 Wastewater Consolidation Study September 9, 2021 Exhibit A provided by others. FNI will be responsible for estimating the cost of the future 2 MGD JHEC expansion (6 MGD to 8 MGD). 7) FNI will utilize the hydraulic model previously developed as part of the 2020 Wastewater Master Plan. Planning periods will be in 5-year periods from Existing through Buildout (-2042). 8) Property adjacent to the existing Barry Rose WRF may be purchased by the City, as necessary to mitigate floodway/flood plain impacts and accommodate the expansion. 9) The City will provide the following information: a) All calculations and assumptions developed by Ardurra in support of their July 12, 2021 presentation. b) Engineering reports, process models, design plans, and actual cost for the 2 MGD JHEC expansion. It is assumed that no new process models will need to be developed by FNI. c) The last 5-years of influent data (BOD5, TSS, NH3-N [Total and TKN], alkalinity, pH, and Phosphorous) for Barry Rose, Longwood, and JHEC. d) Record drawings, O&M manuals, and maintenance logs for the Barry Rose WRF. e) Native files (word, excel, and other electronic files) used by Stantec to develop the condition assessment provide in Stantec's PER and Post Hurricane Harvey Assessments; in particular, editable versions of the condition assessment forms will be provided. 10) It is anticipated that FNI's office in Pearland will be used for all meetings/ workshops with City staff. Planning 11 of 11 Wastewater Consolidation Study Freese and Nichols,Inc. Exhibit A City of Pearland Project Fee Summary Wastewater Consolidation Study Basic Services $ 497,835 9/9/2021 Special Services $ Detailed Cost Breakdown Total Project $ 497,835 Labor David Munn Chuck Wolf Richard Weathedyi Kendall Ryan Richard Campbell Nabeel Khan Lindsey Corson Somnath Chilukuri Nick Landes Ranjit Jail Rachel Adkisson Chris Dixon Jared Barber I Elizabeth B Task Task Description PM DC PIC APM Financial ModelPlanning GIS Treatment Lead Sr.Process Eng. Treatment Eli Process Modeler Treatment CAD Conveyance Lead Conveyan. $286 $305 $249 $176 $288 $113 $74 $225 $188 $101 $126 $60 $195 $143 A TASK A:PROJECT MANAGEMENT AND WORKSHOPS 1)Conduct one(1)project initiation meeting with the OWNER's Project Manager,City staff,and other OWNER stakeholders(OWNER Project Team) 4 4 4 regarding the project to discuss Project expectations, schedule,and deliverables 2)Project coordination,management,and 4 communication. 3)Manage,administer and coordinate the Work of the 20 FNI Project Team,including sub-consultants. a)Internal Project Kickoff Meeting 2 1 2 1 1 1 1 1 1 b)Review and become familiar with all reports, documents,studies,and other information obtained and developed by the Project's sub-consultants and incorporate into the Work 4)Participate in up to eight(8)meetings with the City. These meetings may include an Alternatives Workshop,Initial Recommendations Workshop, 24 24 24 16 16 16 Presentation of Final Recommendations,and coordination meetings with Other City Stakeholders,as necessary. 5)Provide electronic versions of draft and final deliverables. Only the final Wastewater Consolidation Feasibility Study Report will be provided in hardcopy form,and will include a compilation of all prior deliverables. w t B TASK B:SITE ANALYSIS 1)Provide a desktop assessment of the Barry Rose and Dixie Farm Road WRF sites. 2)Identify usable space within the sites based on 4 8 4 8 8 20 8 agreed upon constraints 3)Recommend additional property to be purchased adjacent to the existing site(s),where necessary to 2 4 8 mitigate site constraints and accommodate expansion. 4)Provide a"fatal flaw"analysis of each site to determine if there are any factors that could prevent or significantly complicate use the site,such as severe National Pollutant Discharge Elimination System (NPDES)limits as identified through discussions with the TCEQ,flood plain/flood way proximity,wetlands 4 4 8 4 40 12 20 10 permitting challenges,major utility conflicts(high- voltage power or natural gas pipelines),insufficient space,and property acquisition challenges identified by the City. The fatal flaw analysis is to be based on current and existing,readily available information. 5)Review readily available FEMA,HCFCD,USACE, and Clear Creek Project information to determine the degree to which the floodway elevation has already 2 2 4 8 4 heron arlil inters within the vicinity of the Rite and the Freese and Nichols,Inc. Exhibit A City of Pearland Project Fee Summary Wastewater Consolidation Study Basic Services 9/9/2021 Special Services Detailed Cost Breakdown Total Project $ 497,835 Labor David Munn Chuck Wolf Richard Weatherly Kendall Ryan Richard Campbell Nabeel Khan Lindsey Corson Somnath Chilukuri Nick Landes Ranjit Jail Rachel Adkisson Chris Dixon Jared Barber Elizabeth B Task Task Description PM DC PIC APM Financial Model/Planning GIS Treatment Lead Sr.Process Eng. Treatment ER Process Modeler Treatment CAD Conveyance Lead Conveyarh $286 $305 $249 $176 $288 $113 $74 $225 $188 $101 $126 $60 $195 $143 TASK C:EXISTING INFRASTRUCTURE CONDITION ASSESSMENT 1)Review the prior condition assessment report and related information developed by Stantec for the Barry 4 1 8 Rose WTF. 2)Identify critical WRF assets that must re-assessed 2 in the field. 3)Provide a day-long multi-discipline(structural, electrical,and process mechanical)field assessment of the Barry Rose WRF. The field assessment will include visual observation only,to generally affirm and 8 1 understand the condition assessment findings and to identify any significant differences in the assessed condition of critical WRF assets. 4)Provide a list of capital improvements needed as part of a renewal/replacement plan for existing assets that are to remain in use at Barry Rose for the duration 4 4 4 2 4 4 2 4 4 of the planning horizon.Provide recommendations for immediate restorative work and Order of Magnitude cost estimate. D TASK D:ESTABLISH ASSESSMENT CRITERIA 1)Determine a common set of baseline assumptions by which all alternatives are to be developed,including: a)RenewaUReplacement Plan for Existing Assets 4 8 20 b)Determine Flow Criteria 2 2 6 16 2 c)Establish Cost Estimating Criteria 4 2 2 8 d)Determine unit CapEx and OpEx costs for treatment (cost per million gallons per day[MGD]of treatment 4 2 8 capacity)to be utilized for estimating treatment plant costs. 111111 E TASK E:ALTERNATIVES IDENTIFICATION 1)Alternatives Charette a)Perform a brief preliminary,qualitative analysis of those sites identified in the Ardurra presentation to assist the City in determining the validity and cost benefits,if any,of one of these alternative plans against the Base Line,which is defined in the 2019 4 4 4 8 8 8 8 8 8 Basis of Design Report for the Barry Rose Expansion by Stantec.Up to three(3)alternatives will be further analyzed in detail as part of the modeling/planning, conveyance,and treatment tasks below. 2)Modeling/Planning a)WRF Service Area Optimization i)Develop WRF Basin Optimization Scenarios (1)Walnut Lift Station Service Area to JHEC, 1 8 12 8 Barry Rose or Dixie Farm Road (2)East JHEC Service Area to Longwood 1 8 12 8 ii)Develop Updated Flow Projections and Charts 1 8 16 Freese and Nichols,Inc. Exhibit A City of Pearland Project Fee Summary Wastewater Consolidation Study Basic Services $ 497,835 9/9/2021 Special Services ' $ - Detailed Cost Breakdown Total Project S 497,835 Labor • I David Munn Chuck Wolf (Richard Weatherly Kendall Ryan Richard Campbell Nabeel Khan Lindsey Corson Somnath Chilukuri I Nick Landes Ranjit Jail Rachel Adkisson Chris Dixon Jared Barber Elizabeth B Task Task Description PM CC PIC APM Financial Model/Planning GIS Treatment Lead Sr.Process Eng. Treatment EIT Process Modeler Treatment CAD Conveyance Lead Conveyan, $286 $305 $249 $176 $288 $113 $74 $225 $188 $101 $126 $60 $195 $143 i)Develop near-term(5-year)and long-term(20- 2 4 32 64 40 year+)phasing for each infrastructure alternative 3)Conveyance a)Develop costs and document alignment definition for the following route: i)Route that begins at Longwood follows along Clear Creek and crosses the golf course,follows the 12 8 12 overhead power corridor and then northwest to Barry Rose.(Route 1A from Barry Rose PER) b)Evaluate feasibility,develop costs,and document alignment definition for the following routes: i)Longwood WRF site to Dixie Farm Road WRF site along Dixie Farm Rd,then from Dixie Farm Road WRF site to JHEC WRF site along Pearland Pkwy. 20 16 28 and Magnolia St. ii)Barry Rose to Dixie Farm Road along Pearland Pkwy. c)Utilize City GIS to coordinate with existing utilities. 2 4 d)Prepare simple lift station layout to determine costs and evaluate siting for each diversion lift station. Evaluate pumping configurations to size force main(s) 16 24 for each diversion.Determine power needs and ongoing pumping costs for each diversion lift station. e)Assess the possibility of reversing flow in existing force mains based upon the review of as-built 8 16 documents provided by the City. f)Cost Estimating i)Provide conveyance capital cost,life cycle cost, and present-worth analysis for each of the three(3) alternatives considered. 2 20 8 8 16 ii)Cost estimating will be Level 5 AACE cost estimate g)Review and confirm the phasing of improvements from the Ardurra presentation identifying any changes 1 4 4 8 necessary in accordance with modeling/planning projections. h)Define the required easements for each alternative and estimate acquisition costs. 4 12 4)Treatment a)Review prior Stantec reports,designs,meeting minutes and the past 5-years of flow and organic loads 4 8 4 24 at Longwood and Barry Rose. b)Review permit violations and service disruptions having occurred within the last five years. Summarize 2 6 2 8 the risk of increased permit violations and service disruptions. c)Estimate the quality of influent wastewater after having traveled through long force mains and the 2 4 4 related operational challenges. i)Determine the residence time within the force mains during initial low flow and average flow 4 Freese and Nichols,Inc. Exhibit A City of Pearland Project Fee Summary Wastewater Consolidation Study Basic Services $ 497,835 9/9/2021 Special Services $ - Detailed Cost Breakdown Total Project $ 497,835 Labor David Munn Chuck Wolf Richard Weatherly Kendall Ryan Richard Campbell Nabeel Khan Lindsey Corson Somnath Chilukuri Nick Landes Ranjil Jail Rachel Adkisson Chris Dixon Jared Barber j Elizabeth B Task Task Description PM DC PIC APM Financial ModelPlanning GIS Treatment Lead Sr.Process Eng. Treatment EIT Process Modeler Treatment CAD Conveyance Lead Conveyan $286 $305 $249 $176 $288 $113 $74 $225 I $188 $101 $126 $60 $195 $143 iii)Based on the results of estimated residence time, biological modeling,and a literature review,describe possible operational risks associated with treating flow after long residence times in force mains, 2 6 4 12 including considerations of hydrogen sulfide production,increased corrosion,odor production at plant and along force main,consumption of alkalinity, and interference with nitrification. iv)Estimate the CapEx and OpEx costs associated with odor control along up to three(3)force main 1 6 12 routes. d)In order to develop unit CapEx and OpEx costs for a generic treatment process(Task D 1)d)),an assessment must first be made to understand the Citys goals,operational preferences,and desired level of conservatism. An assessment will be done to determine the possible CapEx savings associated with varying influent design loads,mixed liquor suspended 12 20 8 40 solids concentrations,reactor concentrations,basin volumes,equipment types,ability to achieve future nutrient removal,and wet weather management strategies.The Baseline Barry Rose MBR design and JHEC SBR design will be used as the basis of the assessment. i)Update the Baseline Barry Rose MBR opinion of probable construction cost(OPCC)based on value 6 20 40 engineering ideas identified in the assessment. ii)Update the fife-cycle cost analysis for MBR 6 6 2 operation based on the assessment. . iii)Estimate the additional improvements and associated costs necessary to achieve biological 6 10 2 24 30 nutrient removal at the JHEC WRF. iv)Provide a life-cycle cost analysis for an SBR- based WRF at Barry Rose,including an OPCC and annual operating costs. The OPCC will be provided as 6 20 8 40 a Level 5 AACE cost estimate using cost information from the City's other SBR WRF projects. e.Environmental i)Conduct a virtual meeting to discuss with TCEQ: (1)The likely timing of more stringent nutrient limits associated with each receiving stream, (2)The assimilative capacity of receiving 3 6 streams,and (3)Viability of consolidating flows according to the alternatives. f.WRF Master Planning i)Determine the new treatment capacity to be added 4 8 12 12 4 4 at each WRF as part of each alternative. ii)Identify existing assets at Barry Rose that will Freese and Nichols,Inc. Exhibit A City of Pearland Project Fee Summary Wastewater Consolidation Study Basic Services $ 497,835 9/9/2021 Special Services $ - Detailed Cost Breakdown Total Project $ 497,835 Labor ' David Munn Chuck Wolf ,Richard Weatherly1 Kendall Ryan I Richard Campbell Nabeel Khan I Lindsey Corson Somnath Chilukuri Nick Landes Ranjit Jail i Rachel Adkisson Chris Dixon Jared Bather I Elizabeth B Task Task Description PM DC i PIC APM Financial ModeVPlanning GIS Treatment Lead Sr.Process Eng. Treatment EIT Process Modeler Treatment CAD Conveyance Lead Conveyan, $286 $305 $249 $176 1 $288 I $113 $74 $225 $188 ' $101 $126 $60 i $195 $143 ii)Determine the cost of new treatment capacity to be added as part of each of the three(3)considered 4 4 8 alternatives based on the unit CapEx and OpEx costs for treatment identified in Task D 1)d). it)Determine the value of existing treatment processes that are to remain in service as part of the 4 12 16 "new treatment capacity". • iv)Determine the cost of any unique,site specific 4 12 16 features,as discussed above. F TASK F:REPORT DEVELOPMENT AND PRESENTATION TO CITY COUNCIL 1)Develop a single technical report that consolidates the efforts,findings,and recommendations from the Tasks above. a)Provide one draft report to City Staff for review. 6 3 3 6 16 16 12 6 6 16 16 6 12 b)Address one(1)round of comments provided by the 2 1 1 2 4 4 4 2 2 4 4 2 4 City staff. c)Present Results of the Report to City Council 4 4 d)Address one(1)round of comments from City 12 4 4 16 16 16 4 16 4 8 12 Council. e)Provide the final report to the City. 8 4 4 8 16 8 8 16 4 8 12 Total Hours/Quantity 227 25 95 249 I 60 3991 213 269 56 377 98 36 146 • Total Effort $ 64,840 $ 7,622 $ 23,680 $ 43,9391 $ 17,2961 $ 45,135 I $ 15,800 $ 60,619 $ 10,554 $ 37,941 $ 12,351 $ 2,177 $ 28,482 $ 25, CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY")and Freese and Nichols, Inc. ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Wastewater Consolidation Study for the Barry Rose, Longwood, and JHEC Water Reclamation Facilites ("PROJECT"). (Project#WW1502) SECTION I-SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall perform engineering services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule.The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook)considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not,directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes,reports,estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons,damages to property, or any errors Design 1 of 7 D2.Revised 04/2019 and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CON TRACT,CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees,harmless from any claim, loss,damage, suit,and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT,his officers,employees,agents,or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Design 2 of 7 D2 Revised 04/2019 SECTION II-PERIOD OF SERVICE This CONTRACT will be binding upon execution and end September 30, 2022. SECTION III-CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services (Not to Exceed) $497,835.00 2. Additional Services shall require independent and specific authorization and shall be billed as(Lump Sum): 3. Bid Phase Services (Hourly Not to Exceed) 4. Construction Phase Services (Hourly Not to Exceed) 5. Reimbursable Expenses (Not to Exceed) 6. Total: $497,835.00 C. The CITY shall make payments to the CONSULTANT within thirty(30)days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D. CONSULTANT shall invoice for work performed during the preceding thirty day period("Billing Period"). The Billing Period shall run from the 26th day to the 25th day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true,correct and accurate account of work performed during the Billing Period. E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and "Reimbursable"the CONSULTANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. Design 3 of 7 D2 Revised 04/2019 F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions,copies and/or binding costs • Postage • Mileage, for travel from Consultant's local office (within a 25 mile radius) to meetings at the City or job-site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses,for destinations beyond 100 miles from the Consultant's local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV-THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection,review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. Design 4 of 7 D2 Revised 04/2019 SECTION V-TERMINATION A. The CITY, at its sole discretion,may terminate this CONTRACT for any reason -- with or without cause--by delivering written notice to CONSULTANT personally or by certified mail at 11200 Broadway Street, Suite 2320, Pearland, TX 77584. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty(60)days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum,the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this,the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. Design 5 of 7 D2 Revised 04/2019 SECTION VI—ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII—COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person,other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability,and in its discretion,may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission,percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. C O P AND, TEXAS DATE 04/1•44 14.44,661117 September 27,2021 CONSULTANT DATE Design 6 of 7 D2 Revised 04/2019 House Bill 89 Verification Richard Weatherly (Person name), the undersigned representative (hereafter referred to as "Representative") of Freese and Nichols, Inc. (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18)years of age,after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. AdVIA) 0140017 SIGNATURE OF REPRESENTATIVE �,�SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this day of ,U2 pti 2... , 2002.1. Notary Public • ..sr• PAULA DURANT � Nn; ry Public,State of Texas �T •_)mm.Expires 06-22-2024 Notary ID13049336-7 Design 7 of 7 D2 Revised 04 2019