R2006-045 04-10-06
RESOLUTION NO. R2006-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
MAKE PAYMENT TO THE TEXAS DEPARTMENT OF TRANSPORTATION
FOR THE DIXIE FARM ROAD PROJECT (PHASE I).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City Council hereby authorizes the City Manager or his
designee to make payment to the Texas Department of Transportation for the Dixie Farm
Road Project (Phase I) in accordance with Exhibit "A" attached hereto.
PASSED, APPROVED and ADOPTED this the 10th day of April, A.D., 2006.
~~~
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
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I Texas Department of Transportation
P.O. BOX 1386 . HOUSTON, TEXAS 77251-1386. (713) 802-5000
March 9, 2006
CONTACT: CONSULTANT
Brazoria County
CSJ 0912-31-158
CR: Dixie Farm Road from Harris CIL to
1500 feet South of FM 518
CSJ 0912-71-744
CR: Dixie Farm Road from Beamer Road
to Brazoria CIL
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2006
Mr. Joseph Wertz, Jr., Projects Director
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Dear Mr. Wertz:
The subject roadway project is currently scheduled to let for construction on May 9 or
May 10, 2006. Per the terms of the funding agreement between the Texas Department of
Transportation (TxDOT) and the City of Pearl and (City), TxDOT agreed to notify the City, prior
to letting of the amount of funds payable by the City to TxDOT for this project.
The project is funded under the Metro Mobility Program with Federal funds participating in
80 percent ofthe cost up to a maximum Federal cost of $23,234,902,00. The City is responsible
for paying for the 20 percent match to the Federal funds and 100 percent of all items in excess of
the Federal participation.
The attached cost calculation worksheet details the funding responsibilities for the project. The
City's match to the Federal participation is $4,676,465.77. Thus, the total owed by the City is
$4,676,465.77.
Please consider this letter as your notification that a payment $4,676,465.77 is now due and
payable to TxDOT for the City's funding participation for this project. This sum is based on the
current estimate of costs. Should the actual bid price for the project be higher or lower than the
estimated amount, TxDOT will notify the City of an adjustment to the incremental payment
amount. We request that you expedite this payment, as we will not be able to let the project to
construction without having the City's cost participation in hand.
An Equal Opportunity Employer
Mr. Joseph Wertz, Jr.
March 9,2006
Page 2
We look forward to the successful completion of the Dixie Farm Road project in the near future.
Please contact Mr. Mark D. Patterson, P.E., at (713) 802-5506, should you have any questions or
need additional information.
MDP:ha
Attachment
cc: Mr. Mark D. Patterson, P.E.
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Sincerely,
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Elvia R. Cardinal, P.E.
Director of Consultant
Contract Administration
Houston District
EXHIBIT
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COST CALCULATION WORKSHEET
Dixie Fann Road From Beamer to 1500 feet south of FM 518
CSJ 0912-71-744 and 0912-31-158
2/8/2006
TOTAL FEDERAL CITY
Construction Costs For
Eligible Items (CSJ 0912-71-744) $6,967,191.28 $5,573,153.02 $1,393,438.26
Force Account Items
(CSJ 0912-71-744) $34,850.00 $27,880.00 $6,970.00
Ineligible Items
(CSJ 0912-71-744) $1,835.00 $0.00 $1,835.00
Construction Costs For
Eligible Items (CSJ 0912-31-158) $13,967,844.85 $11,174,275.88 $2,793,568.97
Force Account Items
(CSJ 0912-31-158) $75,850.00 $60,680.00 $15,170.00
Ineligible Items
(CSJ 0912-31-158) $2,050.00 $0.00 $2,050.00
SUBTOTAL $21,049,621.13 $16,836,588.90 $4,213,032.23
TxDOT Construction
Management Eligible Items (11.0%) $2,315,030.97 $1,852,024.78 $463,006.19
TxDOT Construction
Management Ineligible Items (11.0%) $427.35 $0.00 $427.35
Desion Costs $2,057,570.02 $1,646,056.02 $411,514.00
Review Cost $150,000.00 $120,000.00 $30,000.00
TOTAL $25,572,649.47 $20,454,669.70 $5,117,979.77
Max. Federal Funds Available =
$23,234,902.00 [$15,898,900 CSJ 0912-31-158]
[$7,336,102 CSJ 0912-71-744]
City Participation
$5,117,979.77 City share of total costs
-$411,514.00 Design Costs Paid Separately
-$30,000.00 Review Costs Paid Previously
$4,676,465.77 (AMOUNT CITY OWES)
"Excess Federal funds available =
$2,780,232.30