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R2021-189 2021-08-23 RESOLUTION NO. R2021-189 A Resolution of the City Council of the City of Pearland,Texas,.amending a contract with CDM Smith, Inc., in the additional amount of$971,900.00 (total amount of $8,093,433.00), for SCADA Design and Programming services associated with Surface Water Treatment Plant. BE IT. RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain amended contract,by and between the City of Pearland and • CDM Smith, Inc., a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest an amended contract with CDM Smith, Inc. • PASSED, APPROVED, AND ADOPTED this 23rd day of August, A.D., 2021. J. VIN COLE AYOR (:?ST— TAL ROAN, TRMC, CMC ,.�``,,,,,,PRL,,,,, % CITY SECRETARY ;=OF:. •, J _ APPROVED AS TO,FORM: :'� '••••,. • DARRIN M. COKER ,,,,,,,,,+,.a„,,,, CITY ATTORNEY Exhibit A AMENDMENT 4-SCADA SERVICES FOR PEARLAND SURFACE WATER TREATMENT PLANT PROJECT PROJECT#:WA1605 INTRODUCTION This scope of services for the Pearland Surface Water Plant(SWTP)is an amendment to add SCADA Development and Commissioning services to be performed by the Engineer.This overall project is broken into three design packages.The scope of the SCADA services apply to Packages 1 and 2 in their entirety and the Ground Storage Tanks and High Service Pump Station at the SWTP site that were designed under Package 3.The packages are defined below: • Package 1-Intake and Raw Water Pump Station • Package 2-Surface Water Treatment Plant • Package 3-Ground Storage Tank,High Service Pump Station,and Off-site Transmission System Improvements Stakeholders for this contract include: • CDM Smith Inc. and its teaming partners as"Engineer" • City of Pearland as"City" or"Owner" • Ardurra Group as"Owner's Representative". • Construction Manager-at-Risk(CMAR)is Pepper Lawson Waterworks (PLW) • Freese and Nichols as"Package 1 Consultant" • Stantec as"Package 3 Consultant" • Texas Water Development Board as"the funding agency" The work is separated into the following five phases: Phase 1-PROCESS EVALUATION AND DEVELOPMENT-Complete. Phase 2-PRELIMINARY DESIGN-Complete. Phase 3-FINAL DESIGN-Complete. Phase 4-CONSTRUCTION SERVICES-In progress. Phase 5-SCADA Development and Commissioning-Amendment 4. Phases 1 and 2 were completed under the original authorization.Amendment 1 was a no-cost reallocation of funds from the bench testing task to provide additional survey services.Phase 3 was authorized under a new Final Design Contract in the Pearland Manage-It system.Phase 4 services are described here as Amendment 3 to that Contract. This amendment will be additional tasks added to the Phase 4 services as defined below. PHASE 5 SCADA DEVELOPMENT AND COMMISSIONING: • CDM Smith is to serve as the application engineering services supplier(AESS) during construction of the SWTP. Application Engineering(AE) Services consist of SCADA development(Tasks 5.1 through 5.7) and SCADA commissioning(Task 5.8). AE Services for Pearland Surface Water Plant 1 SCADA Development and Commissioning July 2021 • SCADA Development,include: • AE Kickoff Meeting and Work Plan • AE Programming Plan • SCADA/HMI/OIT Graphics • SCADA System and Network Configuration • Reports/Alarms/Historian Development • Vendor Coordination • Database Development • PLC Programming and Development The AE services will be applicable to work products delivered under Packages 1,2,and 3 but are limited to areas that fall within or immediately adjacent to boundaries of the SWTP.Work products located within the fence line include: • Package 1 Raw Water Intake and Pump Station • Package 2 Surface Water Treatment Plant • Package 3 High Service Pump Station and Ground Storage Tank Additionally,AE services will include programming to establish read-only data exchange between GCWA and SWTP. SWTP to provide total daily volumes of raw water intake and flows leaving SWTP and discharging into the American Canal. GCWA will provide water quality readings from various-upstream analyzer locations. Assumptions/Requirements: Integration of external sites not listed above will be carried out under the City-Wide SCADA Design/Build Project(SCADA-WP/WW/LS,PO#2020-00001681). Task 5.1-Kick Off Meeting and AE Work Plan: Conduct a SCADA Programming kickoff meeting to introduce key stakeholders,their roles and responsibilities,key points of contact, and identify project goals,project procedure'protocols,and execution approach. Work with CMAR,Owner's Representative,Engineer,and CITY to establish an AE schedule with milestones coordinated with the established construction schedule and goals. Develop an AE Work Plan based upon the contract documents. Deliverables: Kickoff Meeting Agenda and Meeting Summary;Draft and Final AE Work Plan,electronic documents only. Task 5.2-AE Programming Executive Summary: Confirm and benchmark intent of contract documents applicable to the programming effort. This includes P&IDs and Control Narratives. Changes or clarifications will be documented and communicated to appropriate parties.One all day in-person meeting for all Packages and vendor coordination in Pearland to be scheduled after the Draft Submittal. The workshop goal is to generate a consensus understanding with all parties on how the system will be implemented and operated based on the contract documents. Only approved control narratives will be implemented on the project. Pearland Surface Water Plant 2 SCADA Development and Commissioning July 2021 • Deliverables: Meeting Agenda and Workshop results Summary,electronic documents only. Task 5.3-SCADA/HMI Graphics: Prepare outline list of graphics with their proposed • functionality.The outline will include a brief description of the graphics purpose,major equipment items included,layout features,and general orientations. Graphics layout information will be based on the process mechanical drawings,P&IDs,and SCADA Standards. The graphics outline will be provided for Stakeholder review. Conduct graphics workshops with the operations staff to discuss the outline and graphic content.The workshop will be in an all-day in person workshop for Packages 1,2 and 3 plus four hours of virtual meetings to review. Based on the results of the graphics workshop,AESS will develop the static portion of the graphics and issue for comment. Up to 80 HMI graphics for the VTScada. The graphics will be submitted per groups of systems to be determined. Once approved,the graphics will be configured for deployment. • Anticipated.HMI graphics include • • 1 Geographic Overview of SWTP • Up to 4 Level 1 or"Overview"Screens • Up to 10 Level 2 or"Process" Screens • Up to 30 Level 3 or"Unit" Screens • Up to 15 Level 4 or"Support"Screens (i.e. System Diagnostics,Tables) • • Up to 10 Strategy Interface Screens Deliverables: Graphics Outline Submittal,Representative Graphics Submittal(draft and final),up to 4 Static Graphics Submittals (Draft and final),Graphics Workshop Packages,Workshop Agendas,Workshop Summaries,all electronic document • Task 5.4-SCADA/HMI System Configuration: AESS will confirm information for server, workstation,and switches for.Packages 1,2 and 3 detailing the network configuration,serial numbers,licenses,and software required to be downloaded. The information will be coordinated with City IT staff. AESS will perform system setup in coordination with City IT for each I/O server,workstation, and switch based on the following: ■ Base HMI=VTScada(latest version) • Coordinate System Setup and SCADA/HMI Programming of: • Up to 2\VTScada I/O Servers • Up to 2 Historian Servers • Up to 1 Thick-client Engineering Workstation . • Up to 3 Thick-client Operator Workstations - • Up to 14 Thin-client Operator Workstations • Coordinate System Setup of up to 14 Switches Pearland Surface Water Plant 3 SCADA Development and Commissioning July 2021 Deliverables: Configured system components. Assumptions/Requirements: • Configuration of SCADA/HMI will be capable of operating as a stand-alone system without the need of an established City WAN connection during potential outages. The HMI will pull plant data from four SCADA serves:two redundant servers at Public Safety Building,SVR-SCADA-1 &2 and two redundant servers at SWTP,SVR-SCADA 3&4. • All Ethernet switches will be configured by City IT group. Task 5.5-Reports/Alarms/Historian Development:Based on the approved AE Programming Narrative.Review,a list of alarms will be prepared and submitted for review. J A list of historian tags will be prepared and submitted for review. Conduct one 4-hour workshop to discuss report form and content. Excel-based report templates,graphical interfaces and(listing for alarms and historical tags will be developed based do workshop results. Anticipated reports;alarm callouts,and historical tags include: • • Up to 14 Excel-based,8.5x11-inch Reports • Up to,50 manual entry points • Up to 1500 Historical Tags Deliverables: Workshop material, agenda and summary, alarm and historical tag lists, submittal for reports (date to be determined),electronic documents only. Task 5.6-Database Development: AESS will prepare an I/O list for Packages 1,2 and 3 and update based on Vendor Submittals,RFIs,and Change Orders. AESS will develop.database templates based on symbol type and prepare an excel-based database. AESS will create Peer-to- Peer lists based on Vendor Submittals which will be maintained with the I/O list. Deliverables: I/O List submittal,electronic document only. Task 5.7-PLC Development:'AESS will select applicable function blocks,routines,and associated guidelines for PLC programming. AESS will prepare a summary for each PLC that demonstrates chassis configuration(done by the PCSS/Vendor),hardwired I/O(done by . PCSS/Vendor),parent tag and their association with a function block,automatic controls,and peer-to-peer communication. AESS will develop PLC programming based on the following: • Development environment=Allen Bradley's Studio5000 • Base CPU=ControlLogix 1756-L7x/L8x • Programming of 6 PLCs: •. PLC-RW-SCADA(Package 1) •. PLC-OP-SCADA(Package 2) . • PLC-ME-SCADA(Package 2) • PLC-DW-SCADA(Package 2) •• PLC-CH-SCADA(Package 2) - • . PLC-HS-SCADA(Package 3) Pearland Surface Water Plant 4 SCADA Development and Commissioning July 2021 Deliverables: PLC Summaries and PLC Programming(total of 6),electronic submittals only as part of the O&M Manual. Assumptions/Requirements:Power Quality Meters,VFD's,and Vendor-supplied PLCs will be configured by the vendor suppliers. Task 5.8-SCADA Commissioning: AESS will provide AE commissioning services that include: • Commissioning Coordination • Factory Testing • Onsite Testing • SCADA Training • Onsite Support Task 5.8.1-Commissioning Coordination: (Up to 96 hours included)Planning for testing will begin prior to site work.AESS will participate in conference calls for coordination activity with Contractor and PCSS sub-contractor as part of the commissioning planning process. Deliverables: Review comments,meeting summaries as applicable,all electronic deliverables. Task 5.8.2-Factory Testing:AESS will prepare a factory test procedure. It will be submitted to • Engineer,CMAR,Owner's Representative,and City for approval. AESS will conduct Unwitnessed Factory Test(UFT),System Integration Test(SIT),and Witnessed Factory Test(WFT)based on the approved factory test procedure. Deliverables: AESS Factory Test Procedures,Test Records and Punch List Reports for all UFT,WFT and SIT,all electronic deliverables. Assumptions/Requirements: • PCSS will conduct all testing and support per Contract Documents Section 13612. • Basis of level of effort is 20 man-days of testing for SIT at PCSS facility. • Basis of level of effort is 10 man-days of testing for WFT at PCSS facility. • WFT does not include vendor systems Task 5.8.3-Onsite Testing:AESS will prepare onsite test procedures in accordance with contract documents,SCADA standards,graphics,and control narrative submittals. Procedures will be submitted to Engineer,CMAR,Owner's Representative,and City for approval. AESS will participate in the Operational Readiness Test(ORT),Function Demonstration Test (FDT),and Site Acceptance Test(SAT)based on the approved onsite test procedure as described in Section 13612. AESS will participate in bringing the equipment online and performing tuning and adjustments in the SCADA system during the plant startup effort. A weekly summary report will be provided to the Owner's representative/Resident Project Representative(RPR) detailing AESS activity. Contents will include progress achieved as well Pearland Surface Water Plant 5 SCADA Development and Commissioning July 2021 as impediments to progress due to circumstances beyond AESS control.The purpose of the report will be to assist the RPR in assessing overall construction progress and to identify potential problems that impact the AESS schedule. Assumptions/Requirements: • The level of effort assumptions reflects reasonable on-site activity based on the AESS experience. • AESS requires 15 business days of prior notice of mobilization. • When scheduled to be on-site,AESS normal business hours are defined as 8am to 5pm, Monday to Friday. Cases where the AESS is asked to be present onsite after normal business hours will be considered on a case-by-case basis. • AESS assumes the review of one factory test plan and one onsite test plan from the PCSS and up to two submittal reviews(one initial and one follow-up)for reviewing for each PCSS test plan. • AESS requires that City will provide remote access to all applicable servers including central servers for VTScada,Win911,and Historian as well as any new servers installed on this project. • AESS man-day are eight-hour days: • AESS includes up to 60 man-days onsite for ORT. • AESS includes an equivalent of 50 man-days for start-up support(equivalent to 400 total hours).Whether the hours are virtual or in-person support to be coordinated with the CMAR firm and Owners Representative at the time of implementation. • AESS includes up to 15 man-days onsite for FDT. • AESS includes up to 5 man-days onsite for pre-substantial completion testing. AESS will remain onsite during normal business hours and maintain remote access capabilities outside normal business hours during the 72-hour consecutive test. • PCSS has completed all PCSS-oriented testing prior to notifying AESS of readiness. • Two full-time dedicated PCSS team members and on-demand personnel in the field for the ORT phase will be available from the PCSS. • Vendors provide the appropriate personnel to conduct onsite SCADA integration testing with the AESS. Deliverables: AESS Test Procedures,Test Records and Punch List for ORT,FDT,SAT, and Weekly Summary Report,all as electronic deliverables. Task 5.8.4-SCADA Training: AESS will prepare a preliminary training outline with examples of training aids and tools used during training. AESS will also prepare audience-focused training courses in accordance with the contract documents and centered on the final developed control system. AESS will coordinate scheduling,attendees,classroom preparation,course work packages,and technology requirements with all stakeholders no less than 15 business days prior to the scheduled course. AESS will conduct audience focused training courses per the following: Pearland Surface Water Plant 6 SCADA Development and Commissioning July 2021 • Management Level-One (1)course up to two hours each for two sessions to cover a high- level overview of the control system including system architecture,SCADA equipment, graphics,reports,alarm management,and historical data. • Operator Level-One (1) course up to 8 hours broken into two 4-hour segments to support two shifts to cover an operator-level overview of the control system including system architecture,SCADA equipment graphics,reports,alarm management,and historical data. Will provide a deeper operator-level section covering the operability of the HMI,OTT, reports,alarming,and all control strategies under scope. Basic troubleshooting and diagnostic will also be included. • Administrator Level-One(1)course up to 8 hours each for two sessions to overview of the control system and control strategies. Provides an in-depth course covering troubleshooting and maintenance of HMIs,PLCs,OITs,Reports,Alarm Callouts and Historian. AESS includes training course materials for all attendees per class. AESS will prepare record of attendance of each training course and submit as proof of completion. Deliverables: Training Outlines-Management,Operator,Administration;Training Course -Management,Operator,Administrator;Training Roster,and Records of Attendance Assumptions/Requirements: • Prerequisite: all City administrators for the SCADA system have completed all training courses for PLC,HMI,and Historian under the contract documents. • Suitable training location with Video Conferencing will be provided by Owner for training. • Owner will furnish 1 SCADA Servers,5 thick/thin clients,2 PLCs,and individual Tablet processors for training sessions. Task 5.8.5-AESS O&M Submittal: AESS will prepare a preliminary operational and maintenance (O&M)outline and submit for review no later than 90 days before ORT.AESS will prepare and submit draft O&M manual 60 days prior to starting the ORT. The O&M contents will include: • Section 01350 requirements • System Architecture Drawings and Diagrams • Control Narrative Submittal • Graphics Submittal •, Reports,Alarming and Historian Submittal • Test Records • . Training.Attendance Records • Training Course Packets • Software Programs • Listings and Databases AESS will prepare and submit final version of the PLC,HMI and OIT programs and updated documents as insertion/replacements to O&M manual no later than 30 days after notice of substantial completion to ENGINEER. Pearland Surface Water Plant 7 • SCADA Development and Commissioning July 2021 Deliverables: O&M Outline,O&M Manual(2 Hardcopies and 2 USB Drives),O&M As- Builts and insertion/replacements text. BILLING INFORMATION The following table summarizes the billing terms for Phase 4-Construction Services as outlined above. Pearland Surface Water Treatment Plant Project Package 2-Engineering Fee Summary and Billing Termsl• Project Phase Engineering Fee Billing Terms Phase 5-SCADA Development and Commissioning $971,900 • Lump Sum 1 Total Amendment $971,900 - 1. Fee Detail is provided on Table 1 END OF SCOPE OF WORK Pearland Surface Water Plant 8 SCADA Development and Commissioning July 2021 • Table 1-Pearland SWTP Fee Detail Proposed Personnel Hours-SCADA Services Date: 7/21/2021 Total, Task Description AES PM AES 8 AES 7 AES 5/6° AES 3/4 Designer AES Admin Hours Subtotal ' ODCs Total Fees Hourly Rate $250 $230 $210 $180 $160 $130 $100. Phase 3 SCADA Deve o ment 5.1 Kick Off Meeting and AES Work Plan 16 4 4 56 16 96 $ 1-7,500 $ 1,500 $ 19,000 5.2 AES Programming Review 14 12 56 12 8 102 $ 18,900 $ 3,000 $ 21,900 ,. 5.3 SCADA/HMI Graphic 40 40 420 560 600 1,660 $ .262,400 $ 3,000 $ 265,400 5.4 SCADA/HMI System Configuration 12 16 32 24 84 $ 14,200 $ 14,200, 5.5 Reports/Alarms/Historian 24 4 120 120 0 268 $ 47,800 $ 47,800 5.6 Database Development 8 120 120 248 - $ 42,800 $ 42,800 5.7 PLC Development 12 420 420 300 1,152 $ 184,800 $ 184,800 5.8 SCADA Commisioning 84 16 880 904 60 64 2,008 $ 342,000 $ 34,000 $ 376,000 5.8.1 Commissioning Coordination 12 60 20 92_ $ 17,000 $ 17,000 5.8.2 Factory Testing 8 16 240 240 504 $ 87,300 $ 87,300 5.8.3 Onsite Testing 24 500 564 - 1,088 $ 186,300 $ 186,300 5.8.4 SCADA Training 24 32 40 32 128 $ 21,400 $ 21,400 5.8.5 AESS O&M Submittal 16 48 40 60 32 196 $ 30,100 $ 30,100 SCADA TOTAL 210 64 16 2,088 2,168 984 88 5,618 930,400 41,500 971,900 971,900