R2021-159 2021-08-09RESOLUTION NO. R2021-159
A Resolution of the City Council of the City of Pearland, Texas, authorizing a
contract with Joiner Architects, for design services associated with the Fire
Station No. 2 repairs, in the estimated amount of $81,400.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for design services associated with Fire Station No. 2
repairs, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is
hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a contract for design services associated with the Fire Station No. 2
repairs.
PASSED, APPROVED and ADOPTED this the 9th day of August, A.D., 2021.
VIN COLE
AYOR
AT
TAL N. ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Exhibit A
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and Joiner Architects ("CONSULTANT").
•
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Fire Station#2 Repairs ("PROJECT"). (Project#FA2103)
SECTION I-SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the
same or similar circumstances:
A. The CONSULTANT shall provide professional services. See Exhibit A, attached,
for a detailed SCOPE OF WORK and PROJECT schedule.The PROJECT schedule
shall be submitted in digital and hard copy form in the Microsoft Project for
Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook)considers the following to be misconduct that is grounds for termination
of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving
payment for services not performed or for hours not worked, mishandling or
untruthful reporting of money transactions, destruction of assets, embezzlement,
accepting materials of value from vendors, or consultants, and/or collecting
•
• reimbursement of expenses made for the benefit of the CITY. The CONSULTANT
agrees that it will not,directly or indirectly; encourage a CITY employee to engage
in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes,reports,estimates and any and all other documents or work product generated
by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon
request, shall become subject to the Open Records Laws of this State.
F. The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors
•
Design 1 of 7 D2.Revised 04/2019
and omissions relating to the performance of any work by the CONSULTANT, its
agents, employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits .of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. The CONSULTANT shall agree to waive its Right to Subrogation.
Certificates of Insurance and endorsements shall be furnished to the CITY before
work commences. Each insurance policy shall be endorsed to state that coverage
shall not be suspended, voided, canceled, and/or reduced in coverage or in limits
("Change in Coverage") except with prior written consent of the CITY and only
after the CITY has been provided with written notice of such Change in Coverage,
such notice to be sent to the CITY either by hand delivery to the City Manager or
by certified mail, return receipt requested, and received by the City no fewer than
thirty (30) days prior to the effective date of such Change in Coverage. Prior to
commencing services under this CONTRACT,CONSULTANT shall furnish CITY
with Certificates of Insurance, or formal endorsements as required by this
CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies
providing the required coverage, conditions, and limits required by this
CONTRACT are in full force and effect.
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees,harmless from any claim,loss, damage,suit, and liability of every kind
for which CONSULTANT is legally liable, including all expenses of litigation,
court costs, and attorney's fees, for injury to or death of any person, for damage to
any property, or errors in design, any of which are caused by the negligent act or
omission of the CONSULTANT,his officers,employees,agents,or subcontractors
under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT,.shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
Design 2 of 7 D2 Revised 04/2019
SECTION II-PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end September 30, 2022.
SECTION III-CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section B.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1. Basic Services (Lump Sum) $50,600.00
2. Additional Services, shall require independent and specific authorization
and shall be billed as (Not to Exceed): $5,900.00
3. Bid Phase Services (Hourly Not to Exceed) $4,600.00
4. Construction Phase Services (Hourly Not to Exceed) $14,300.00
5. Reimbursable Expenses (Not to Exceed) $6,000.00
6. Total: $81,400.00
C. The CITY shall make payments to the CONSULTANT within thirty(30)days after
receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly
basis.
D. CONSULTANT shall invoice for work performed during the preceding thirty day
period("Billing Period"). The.Billing Period shall-run from the 26th day to the 25th
day of each consecutive month. Invoices shall be submitted to CITY not more
frequently than once every 30 days. CONSULTANT shall be responsible for
timely submittal of all invoices and CONSULTANT shall not be entitled to
payment for invoices in arrears. All invoices shall reflect most recent single Billing
Period only and represent the true, correct and accurate account of work performed
during the Billing Period.
E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and
"Reimbursable"the CONSULTANT shall not exceed the fixed contractual amount
without written authorization in the form of a Contract Amendment.
CONSULTANT shall provide 45 days prior notice to the CITY in the event contract
fees may exceed the fixed contract amount. CONSULTANT shall be responsible
for ensuring that such authorization is complete and executed by all- parties.
performing any work or submitting any invoices for work that exceeds the fixed
contract amount under any expense category.
• Design 3 of 7 D2 Revised 04/2019
F. Allowable Reimbursable Expenses
CONSULTANT shall identify and include in the proposal any anticipated.
Reimbursable Expenses, and shall itemize Reimbursable Expenses by work.
category. Reimbursable Expenses shall be invoiced AT COST without subsequent
markup by the CONSULTANT. All invoices containing a request for
Reimbursable Expenses shall include copies of the original expense receipts
itemized per the allowable category. Allowable Reimbursable Expenses include:
• Hard copy reproductions, copies and/or binding costs
• Postage
• Mileage, for travel from Consultant's local office (within a 25 mile radius)
to meetings at the City or job-site. Mileage shall be charged at the current
IRS rates.
• Travel expenses, mileage from local office to State or federal regulatory
agency office beyond 100 miles.
• Lodging expenses,for destinations beyond 100 miles from the Consultant's
local office AND when business hours exceed eight hours within one
business day OR requires more than one eight hour day.
F.2. Disallowed Expenses
Disallowed Expenses include travel expenses for professional expertise traveling
into the greater Houston area from Consultant offices outside of the greater Houston
area.
•
SECTION IV-THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
•
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection,review, acceptance
or approval of CONSULTANT'S work shall not relieve CONSULTANT'S
responsibility for errors or omissions of the CONSULTANT or its sub-
consultant(s) or in any way affect the CONSULTANT'S status as an independent
contractor of the CITY.
Design 4 of 7 D2 Revised 04/2019
SECTION V-TERMINATION
A. The CITY, at its sole discretion,may terminate this CONTRACT for any reason--
with or without cause--by delivering written notice to CONSULTANT personally
or by certified mail at 700 Rockmead Drive, Suite 265, Kingwood, TX 77339.
Immediately after receiving such written notice, the CONSULTANT shall
discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty(60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum,the portion of such sum payable shall be proportionate
to the percentage of services completed by the CONSULTANT based upon the
scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria County,
Texas. The laws of the State of Texas shall govern the terms of this CONTRACT.
The prevailing party in the action shall be entitled to recover its actual damages
with interest, attomey's fees, costs and expenses incurred in connection with the •
dispute and/or action. CONSULTANT and CITY desire an expeditious.means to
resolve any disputes that may arise between under this CONTRACT. To
accomplish this,the parties agree to mediation as follows: If a dispute arises out of
or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be
settled through negotiation, then the parties agree first to try in good faith, and
before pursuing any legal remedies, to settle the dispute by mediation of a third
party who will be selected by agreement of the parties.
•
Design 5 of 7 D2 Revised 04/2019
SECTION VI—ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and
supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII—COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT,
and that he has not paid or agreed to pay any company or person,other than a bona fide employee,
any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon
or resulting from the award or making of the CONTRACT.For breach or violation of this clause,
the CITY may'terminate this CONTRACT without liability,and in its discretion,may deduct from
the CONTRACT price or consideration, or otherwise recover, the full amount of such fee,
commission,percentage brokerage fee,gift,or contingent fee that has been paid.
SECTION VIII-SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
AI Z()u
C OF /E/AIfLAND,TEXAS DATE
l
l �.
CONSU TAN DATE
•
•
•
Design 6 of 7 D2 Revised 04/2019
House Bill 89 Verification
I, Joby M. Copley (Person name), the undersigned representative (hereafter referred to
as "Representative") of Joiner Architects (company or business name, hereafter referred
to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after
being duly sworn by the undersigned notary, do hereby depose and affirm the following:
1.. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does nat boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City
of Pearland; and
3. That Representative understands that the term "boycott Israel"is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating
business activities with, or otherwise taking any action that is intended to penalize,
inflict economic harm on, or limit commercial relations specifically with Israel, or
with a person or entity doing business in Israel or in an Israeli-controlled territory,
but does not include an action,made for ordinary business purposes.
SIGNATU OF E RESENTA}IVE
44ASUBSCRIBVD AND SWORN TO BEFORE ME, the undersigned authority, on this
o�___ day of c l;� ., 20at:
•
i
Notary Public '
� �* D 11?M59166
• Expite February 4.2023
Design 7 of 7 D2 Revised 04/2019
JoINER
ARCHITECTS
700 Rockmead,Ste 265 I Kingwood,TX 77339 I, 281.359.6401
2600 S.Shore Blvd,Ste 300 I League City,7X 77573 12812453304
July 9,2021
Mr. Robert Upton
Director of Engineering
City of Pearland,Texas
3519 Liberty Drive
Pearland,TX 77581
RE: CITY OF PEARLAND EXISTING FIRE STATION NO.2 REMEDIATIONS PROPOSAL FOR PROFESSIONAL
SERVICES
Dear Mr. Upton:
Thank you for the opportunity to submit this proposal for professional services. We greatly appreciate
it. Joiner Architects, Inc.,the Architect, is pleased to provide this proposal to the City of Pearland,the
Client,for professional services for the above referenced project. Below are our proposed Scope of
Services based on our understanding of the following Project Description:
Project Description:
Remediations to the existing Pearland Fire Station No.2 located at 6050 Fite Rd. in Pearland,Texas
77584. It is our understanding that the City intends to provide interior and exterior plumbing and
paving modifications due to existing expansive soil conditions. Remediations shall be based upon
recommendations from the Report of Findings Structural Evaluation performed by Rimkus Consulting
Group, Inc. dated 9/22/2020,and the Geotechnical Engineering Study performed by Raba Kistner dated
9/5/2019.A complete scope of work,is indicated in Exhibit C.
Scope of Basic Services:
1. Comply with all Services indicated in the City of Pearland "Architectural Services:Standard
Scope of Work", pages 2-12, D23. Revised 10/12, unless noted as"Service Exclusions" herein.
See attached Exhibit B for a complete description.
2. Consult with the following engineering consultants and document systems:civil&plumbing.
3. Design project to meet Client's anticipated budget and make all necessary revisions to the
contract documents to meet that budget at no additional cost to Client. Upon Client's request,
value-engineer construction documents as required at no additional cost to Client, unless Client
changes the established budget after document completion.
4. Obtain all approvals and permits necessary to construct the project. Building code plan checking
and permitting fees to be waived by Client.
5. Prepare interior and exterior finish color selections/schemes for the Client's approval.
6. Facilitate equipment demonstrations with the General Contractor and Client.
7. Coordinate with the General Contractor in obtaining the final Certificate of Occupancy.
Page 1 of 3 )
joiNER
ARCHITECTS •
700 Rockmead,Ste 265 I Kingwood,TX 77339 1281.359.6401
2600 S.Shore Blvd,Ste 300 I League Cdy,1X 77573 1281.245.3304 I
Service Exclusions: ,
1. Schematic Design&Design Development Services shall not be necessary or provided based on
the Project Description.
,
Additional Services:
The following items shall be considered additional when determining the Compensation for this
proposal and will result in additional service charges.All additional services require prior approval by
Client.See attached Exhibit A for a complete',description:
1. Consult with geotechnical engineer to provide additional geotechnical investigation/study.
2. Consult with structural engineer to provide additional structural investigation/study.
3. Consult with civil engineer and/or surveyor to provide all required boundary/topo/utility
surveying,elevation certificates,and plan/profile public utility connection drawings.
4. MEP Commissioning services required by the 2015 International Energy Conservation Code.
Reimbursable Expenses:
The following items shall be paid by Architect and reimbursed by Client.See attached Exhibit A for a
complete description:
1. TDL&R registration, review,and inspection fees pertaining to Accessibility for compliance with-
the Texas Accessibility Standards.
2. Printing costs.
3. Couriering costs.
Service Exclusions:
The following items were not considered when determining the Compensation for this proposal and
shall result in additional service charges:
1. LEED (Leadership in Energy and Environmental Design) Certification.
2. Construction material'testing.
3. Fees associated with site and building plan checking and permitting(City,County,TXDOT,or any
authority having jurisdiction).
4. Fees associated with utility service connections/taps/impacts.
5. Environmental/Wetland/Faultline assessments/studies.
6. Roadway warning signal design/modifications.
7. Third party photographic construction documentation.
8. Significant increase in project scope that increases the total budget by 10%or greater.
Schedule:
See attached Exhibit D for our Proposed Design and Construction Schedule.
Anticipated Construction Budget:
$148,750.00
Page2of3
•
•
ARCHITECTS
700 Rockmead,Ste 265 I Kingwood,1X 77339 1281.359.6401
2600 S.Shore Blvd,Ste 300 I League Cily,7X 77573 1281245.3304 I'
Compensation:
Based on the above Scope of Basic Services,accepting all proposed Additional Services,and utilizing all
proposed Reimbursable Expenses,we are proposing a lump-sum not to exceed fee of$81,400.00
(eighty-one thousand,four hundred dollars and zero cents). See attached Exhibit A for a complete fee
breakdown.
Additional Services Schedule of Hourly Fees:l
Administrative $125.00
Design Professional/CAD Operator $150.00
Project Architect/Technical Lead $225.00
Principal $250.00
Please feel free to contact me if you have anyl questions pertaining to this proposal.We look forward to
working with you,and completing another successful project.
•
Sincerely,
•
Joby M. Copley,AIA •
Partner •
•
•
•
•
Page 3 of 3
JOINER
ARCHITECTS
700 Roe-knead.Ste 265 I Kingwood,TX 77339 I 281 359 8401
2600 S.sr ae eNd,se 300 I tape(Ay.TX 77573 1281.245.3304
Pearland Fire Station No.2 Renovations-Exhibit A , - 7/9/21
Architectural Fee(Basic Services-Lump Sum) $39,000.00
Preliminary Engineering(Lump Sum); , -_ _ - _ Staff _ gate/Fig --_ Fee Hours-.I
Administrative $125 $0.00 0.00
CAD/Technical $150. $150.00 1.00
Architectural/Team Leader $225 $0.00 0.00
Partner . $250 $750.00 3.00
1111.1117/21.1111.1. $900.00 4:00
Construction Documents(Lump Sum) Staff Rate/HR !Fee, ,. ,Hours
Administrative _ $125 $2,000.00 16.00
CAD/Technical $150 $9,600.00 64.00.
Architectural/Team Leader $225 $3,600.00 16.00
Partner $250 $4,000.00 16.00
PHASE TOTAL $19 200.00 .111FFAT)
Bidding(Not to Exceed) Staff Rate/HR'; 'Fee, ';;Hours
Administrative $125 $500.00 4.00
CAD/Technical $150 $1,200.00 8.00
Architectural/Team Leader $225 $900.00 4.00
Partner $250 $2,000.00 8.00
PHASE TOTAL $4,600.00 Illllllllllll r
Construction Administration(Nat toExceed) Staff: Rate/HR, Fee Hours
Administrative $125 $2,000.00 16.00
CAD/Technical $150 $2,400.00 16.00
Architectural/Team Leader • $225 $5,400.00 24.00
Partner $250 $4,500.00 18.00
PHASE TOTAL $14,300.00 74.00
Accessibility Review/Inspection(Reimbursable Not to Exceed) } e $1,000:00, • 39°000.00
Printing/Couriering(Reimbursable-Not,to Exceed) _. ._ $5,000:00 ._ ,
Plumbing Engineering(Basic Services-Lump Sum) $5,000.00
Civil Engineering(Basic Services-Lump Sum) $25,500.00
Topographic'Surveying.(Additiona!Service-'Not to Exceed) -„ $5,900.00
TOTAL..,
1
•
•
Pearland Fire Station No. 2 Renovation - Exli'ibit B
Architectural Services:Standard Scope of Wert
Services provided would include complete architectural, structural (including Windstorm
Certification=WPI-8 Certificate), mechanical, electrical, plumbing, and civil design services. In
addition the following services-will be',included
I.Programming Phase 1
1. Attend Pre-Development meeting and address points of clarification regarding the
project.
2. Create a comprehensive Site Plan in accordance with the Unified Development Code
(UDC),site utilities,facilities,drainage requirements and traffic planning.
a. Coordinate with acquisition manager. r
3. Create a Program of Spaces for building interior,including:basic information such as
sizes,space requirements,workflows,activities and special uses.
4: Facilitate meetings with City staff as needed to develop basic components of the
• building, including City's building standards, equipment, materials and specialized
requirements.
5. Review the Geotechnical1 Report provided by City and mcorporate findings and
recommendations into site design. Coordinate with structural and civil engineer as
related to the design.
6. Review the Boundary andliTopographical Survey provided by City. Coordinate with
civil engineer for design.
7. Review Traffic Impact Analysis(TIA)provided by the City and incorporate findings
and recommendations into site design.Coordinate with civil engineer as related to the
design. •
8. Attend coordination meetings with City staff and any pertinent external agencies
(County, State and Federal) as required to determine and gain approvals from all
pertinent entities.
9. Provide a schematic statement of probable c,ost and conceptual project schedule.
10. Prepare and submit one set of Final Project Program of Spaces(site plan program of
spaces and adjacencies layout)for review and approval.
a. Attend review meeting with City.
•
•
Design 2 of 6 D23.Revised 10/12.,
Pearland Fire Station No. 2 Renovation - Exhibit B
II,Schematic Design Phase(30%)
1. Attend and chair monthly(or as requested by Project Manager)progress meetings with
City of Pearland.
a. Prepare and submit agenda at least two days prior to progress meeting.
b, Prepare and submit progress meeting minutes in a timely manner.
2. Facilitate meetings with City, staff to review building square footage,required utilities,
drainage,zoning and traffic'needs to,develop Schematic Design Documents.
• 3. Obtain and review applicable City standards and guidelines for.design(Design Criteria
Manual,Unified Development Code)and provide design that meets City codes.
4. Provide design, to obtain 'LEED Certified certification with current LEED New
Construction standards and guidelines.
5. Prepare and submit four (4)sets of Schematic Documents, Schematic Cost.Estimate
and Schedule to complete design to the City staff for review and approval. (30%plan
review). Components to include:
a. Site plans,paving layouts and Traffic circulation.
b. Floor plans and building circulation.
c. Exterior elevations;perspectives,rendering and color palette.
d. Relevant site requirements.
e. Identify utility requirements.
6, ;After receiving schematic design comments, initiate plan review process with critical
stakeholders;
a. Planning Department, Building officials and Fire Marshall to review project
requirements.
b. City Engineer and Brazoria Drainage District 4 ,(BDD4) to review project
drainage.
c: Public Works to review utilities.
7. Respond in writing to all City comments from items 5 and 6 in excel format.
8. Coordinate and send full set of plans to private utilities and service providers. Provide
copy of transmittal letters to City.
III,Design Development Phase(60%)
1. Attend and chair monthly(or as requested by Project Manager)progress meetings with
City of Pearland.
a. Prepare and submit agenda at least two days prior to progress meeting.
b. Provide and submit progress meeting minutes in a timely manner.
2. Facilitate arid attend meetings with City staff to develop Design Development
Documents.
3. Prepare and submit four(4)sets of Design Development Documents including Detailed
Specifications, Cost Estimate land Schedule to the City staff for review and approval,
(60%plan review). Components to include:
a. Site plans,paving layouts,traffic circulation,lighting,signage and utilities.
b, Floor plans, Structural,(WPI-8),,Civil, Architectural, Storm Water Pollution
Prevention Plan(SWPPP),MEP,Fire Protection,landscaping and irrigation.
c: Exterior elevations,perspectives,rendering and color palette.
d. All building sections and details.
e. Interior elevations,casework and millwork elevations.
f. Drainage study and calculations.
g. Report addressing all City's Design Criteria and Code requirements.
4. Respond in writing to all City comments on plans from items 2 in excel format.
5. Coordinate-final utility plans.
Design 3 of 6 D23.Revised 10112
Pearland Fire Station No. 2 Renovation - Exhibit B
6. Coordinate and send full set of plans to private Utilities and service providers. Provide
copy of transmittal letters to!City.
7. Coordinate architectural plans with mechanical, electrical, plumbing and structural
plans..
IV.Construction Documents Phase(90%)
1. Attend and chair monthly(or as requested by Project Manager)progress meetings with
City of Pearlend. '
a. Prepare and submit agenda at least two days prior to progress meeting.
b. Prepare and submit progress meeting minutes in a timely manner.
2. Prepare complete Construction Documents and Specifications and submit four(4)sets
to City staff for Code and general review and approval(90%plan review).
3. Attend follow up meetings with Fire Marshall, BDD4,City Engineer,Pleimitig,Public
Works, Building Maintenance, Information Technology and Chief Building Official
(CBO).
a. Obtain BDD4's approval and signature of plans.
4. Respond in writing to all City comments on fr.,oin item 1 and 2 in excel format.
5. Complete Platting and record Plat.
6. Complete final coordination with private utilities and service providers and obtain all
necessary signatures on each page of the full set of plans.
7. Prepare and submit four(4)lcomplete sets of Construction Documents, including 90%
written responses,Specifications and Architect's Cost Estimate and schedule to
a: Projects Department for review and approval(100%plan review).
b. Community Development fOr formal Plan Review for Permit.
8. Submit plans and coordinate with Texas DepartMent of Licensing and Regulation
(TDLR) or Registered Accessibility Specialist (RAS) for accessibility review, Obtain
EAB Number and Plan Review Report.
9. Correct plans to reflect issues noted by Review for Permit.
1:0. Acquire signature of City Engineer.and Chief Building Official.
V.Bid.Phase(Hourly,not to exceed)
a. Provide Notice to Bidders(NTB)to the Project Manager in an electronic
form appropriate fOr The e.4:oid system format,City is responsible for
advertising.
b. Provide electronic copy of bid ready plans and project Manual to the Project
Manager for the e-bid system.
, c. Coordinate and chair pre-bid Meeting and attend the Bid Opening.
d. Respond in writing;to questions from bidders.Prepare and issue Addenda as
necessary. .
a. Assist with design of Bid Proposal.
f. Prepare Architect's',Recommendation of Award Letter that includes the
following required content:
i. Check for math emirs arid reconcile any mathematical discrepancies.
iL Review for unbalance bid items.
iii. Certified Bid Tabulation including Architect's estimate.
iy. Review of contractor's financial standing and references provided
v.. Explanation of discrepancies between the Architect's eatimate and
bids.
vi. Recommendation to award,
Design 4 of6 D23.Revised 10/12
Pearland Fire Station No. 2 Renovation - Exhibit B
2. Attend City Council meeting to answer questions and recommend award of
Construction Contract.
3. Produce and transmit to selected contractor five(5)sets of project documents ready
for execution with City's Notice of Intent to Award(NOI).
VI.Construction Administration Phase(Hourly,not to exceed) ;
1. Facilitate Pre-Construction meeting with agenda.
2. Attend and chair monthly(or as requested by Project Manager)construction progress
meetings.
• • a. Provide and submit,agenda at least two days prior to progress meeting.
b. Provide and upload progress meeting minutes into Pro-Trak in a timely
manner.
3. Provide Construction Administration.
a. Coordinate with Project Coordinator on Pro-Trak training.
b. Obtain and review schedule of values from contractor.
i. Prepare and submit schedule of values in excel format ready for Pro-
Trak(template provided by City)to Project Manager.
c. Review, log and approve submittals, shop drawings, samples, product data,
Request for Information, Request for Proposals, Change Orders, etc. in
• accordance with Contract Documents using City's Pro-Trak system.
Coordinate with Construction Manager and Project Manager.
d. Review Construction Materials Testing reports in Pro-Trak system.
e. Review and approve applications for payment in Pro-Trak system.
f. Provide direction for questions and concerns from the contractor and
Construction/Project Manager in resolution of problems.
4. Provide Field Services for entire construction period
a. Architect's Construction Administrator to conduct a site visit a minimum of
one(1)time per month, including observation of structural concrete placement,
underground piping installation and inspections,
mechanical/electrical/plumbing cover-up, masonry installation, ceiling cover-
ups,etc.
b. Coordinate with City's Engineering inspector on a monthly basis.
c. Provide&upload site visit report to Project Manager weekly in Pro-Trak.
d. Coordinate WPI-8 inspection,and documentation.
•
e. Coordinate structural/mechanical/electrical/plumbing observations and
certifications.
5. Conduct Substantial Completion Inspection
a. Coordinate with Construction Manager/Project Manager to create and submit
substantial completion punch list.
•
b. Substantiate that items rioted are completed through Pro-Trak.
c. Issue Certificate of Substantial;Completion in Pro-Trak.
•
•
Design 5 of 6 D23.Revised 10/12
Pearland Fire Station No. 2 Renovation - Exhibit B
•
VII.Project Close Out
1. Conduct Final Completion Inspection
a. Coordinate with Construction Manager/Project Manager to create and submit
final punch list
b. 'Substantiate that items noted are completed through,Pro-Trak,
2. Provide Warranty Administration Services during the entire Warranty Period.Architect
to issue Warranty Reports and review items after the Contractor has notified the City
that these items are complete. •
3. Coordinate WPI-8 inspection and obtain certificate.
4. Chair project close out meeting and coordinate project close out process.
5. Obtain and review close out submittal from the contractor for completeness before
transmitting to the City which include but are not limited to:
a. Contractor's red lines'and as-built notes
b. Warranty information
c. Material Safety Data Sheet(MSDS)
d. Operating Manuals
e. Start up and testing reports
f. Building commissioner report
g. As-Built record drawings(in hard copy and digital format)
6. Issue Architect's Certificate of Final Completion and Acceptance letter to the City
recommending acceptance.
• Additional Services
1.Testing and Balancing/Building Commissioning
a. Fundamental Commissioning of Building Energy System
•
Design 6 of 6 D23.Revised 10/12
•
•
•
6) gw�na �oaden dun Indsh Iz. Im Iw. I Im less La. Ia Inn -IN. las less Iza Scut Is. lo.
R �Peadand Fre Radon x 53L5 :Thee/l0/21 Fi 11/15/22 • ` e
_ iaenov_aOm o_
Sri J� Construdl0n Document 32.63 -�Tuee/10/11 ITue 9/l/21 • •
Phase 'days
2 2a: Begin CO_ •Slays_Tuea/10/ll 30e8/10/21_ '•0/10
giJa__ 50%Feview - flay •TuSSR6/21 ue8/x</2i
i 100%PeNeur tlday .Tee 9/7/11 ITue 9/7/x1 •4 S 4 Issue for SOLO Plan Review 0 days ,Tue9/T/21 ITue 9/2/21 al 9/2 '
6 A suetor Pemmine 1day ee 9/2/21 'Wed9/3/21 yil
)• c Proposal Phase COS daysTue •
6 A—ini Issue I00%Set for CSP 25 days Mon 9/6/21 Tue 9/2e/21
Present 0el1Value Vmpesal'1 dap ue 10/12/11. Rue 10/12/20 • '
anry Coe.
ConxtruNan Phase 96 days ,Tue 10/13/21 .Wed 1/5/21
kl5 issue Notice to Proceed '0days Tue1e/12/21_Fee 00/22/21__- 0 10/12
t2 �f . Su0stanLal Completion 0/Fys Tue i/2 due ii2/2 •1/•
13 0. closeout Phase •39 aars wed 5/s/xl_yrd nz/i/ix —.
Punch Lid idly 1Vedl/5/2x wedl/5/22
IS At C 1D1AImpeeuon 0d610 Thu1/6/22--53hu3/6/12 •1/6
•
Final Completion _1day Tuel%11/2x_;Tue1/111/22 V
submit final Close-oue 30 days'Wed 1/12/22 ,Mon 2/1/21 •
document. •
m _{ Warranty Phase 36s days,wed]/slu_,cd ll/2%u— ..— . —.- _.. ..—. _, — , __ .., _._ _— _— -
+9 y1 warranty requests and 365 days Wedl/5/22 M11/25/22 •
repairs
•
•
•
•
•
•
•
•
Project Pealane five nation Tel se... ya0we0 1 1 see sseew res3 — Nano. Peery [ a .. noPm
Date Wed7f0R1 . spa .. suseys 11-1 m.u.w .wncns�...q 1----1 0.amws SI u+upsv..+9�•e-�1 0.0.0es 0 rmwaaoo.. 0 r.q...
Page 1