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1986-02-10 CITY COUNCIL REGULAR MEETING MINUTES1q9 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS HELD ON FEBRUARY 10, 1986, AT 7--30 P. M. IN THE CITY HALL, 2335 N. TEXAS AVENUE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor Tom Reid Councilman Al Lentz Councilman Richard Tetens Councilman Dennis Frauenberger Councilman Terry Gray City Manager - Ronald J. Wicker City Attorney Luke L. Daniel City Secretary Kay Krouse Absent from the meeting: Councilman/Mayor-Pro Tem James Bost INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was given by Mayor Tom Reid. The Pledge of Allegiance was led by Councilman Al Lentz. APPROVAL OF MINUTES It was moved by Councilman Lentz, seconded by Councilman Tetens, that the Minutes of the Regular Meeting of January 27, 1986, be approved as submitted. Motion passed 4 to 0. MAYOR'S ACTIVITY REPORT Mayor Reid called a Special Meeting of the City Council for February 17, 1986, at 7:30 P. M. for the purpose of considering the award of several bids relating to the new Public Safety Facility and items relating to the bid for the Heavy Duty Rescue Vehicle. COUNCIL ACTIVITY REPORTS Councilman Gray stated that because we have had some serious disucssions in the past concerning building setback lines from pipeline easements, he would like to request that Council hold a workshop to reconsider this ordinance in order to make it more equitable for all involved. Mayor Reid requested that City Manager Ron Wicker and the Staff research this item to gather information for a workshop in the near future. DEPARTMENTAL REPORTS City Manager Ron Wicker reported we have received our new police cars which were purchased through an interlocal agreement with HGAC. Also, the construction of the new Public Safety Facility is coming along very nicely and should be on schedule with completion date in April or May. City Attorney Luke Daniel reported he had received word from the Western District Court of Texas last week. A lawsuit, EEOC vs Cities of Waco, Killeen, and Baytown and the State of Texas, was ruled in favor of the cities. The ruling was that 35 years of age is a valid cut off point for hiring police officers. City Attorney Daniel said this was good news for 1269m cities of Texas. CITIZENS: None DOCKETED PUBLIC HEARINGS: None CHANGE IN ORDER OF BUSINESS 193 NEW BUSINESS PRESENTATION OF AUDIT FOR FISCAL YEAR ENDING SEPTEMBER 30, 1985 BY EARL LAIRSON AND COMPANY, CERTIFIED PUBLIC ACCOUNTANTS Mr. Earl Lairson presented to Council the Comprehensive Annual Financial Report for the year ended September.30, 1985. Mr. Lairson reviewed with Council the high points of this financial report. It was moved by Councilman Tetens, seconded by Councilman Gray, that the Comprehensive Annual Financial Report for year ended September 30, 1985, prepared by Earl Lairson and Company, CPA, be received into the records of the City. Motion passed 4 to 0. RESOLUTION NO. R86-5,_ RESOLUTION AUTHORIZING MAYOR TO EXECUTE A CONTRACT BETWEEN THE CITY AND CAIJME, LINEBARGER & GRAHAM FOR DELINQUENT TAX COLLECTION City Tax Collector Barbara Lenamon explained that this is a two-year contract with a firm we have had good service with in the past. This will be our third renewal with them and she recommends approval of the contract. Resolution No. R86-5 was read in full by Councilman Lentz. It was moved by Councilman Lentz, seconded by Councilman Tetens, that Resolution No. R86-5 be passed and approved on the first and only reading. Said Resolution No. R86- 5 reads in caption as follows: RESOLUTION NO. R86-5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BY AND BETWEEN THE CITY OF PEARLAND AND CALAME, LINEBARGER & GRAHAM FOR DELINQUENT TAX COLLECTION. Voting "Aye" - Councilman Lentz, Councilman Tetens, Councilman Frauenberger, and Councilman Gray. Voting "No" - None. Motion passed 4 to 0. RESOLUTION NO. R86-7, RESOLUTION OF THE CITY OF PEARLAND, TEXAS, GIVING CONSENT FOR THE CREATION OF MUD NO. 6 City Manager Ron Wicker explained that for quite some time the Planning and Development Committee has been meeting with representatives of MUD No. 6. The primary item discussed had been densities. The densities agreed to, in this case, were six dwelling units per acre over the entire development with a maximum of 145.5 acres of. multi -family. MUD No. 6 occupies property on the north and south of FM 518 at the HW 288 intersection. Resolution No. R86-7 was read in full by Councilman Gray and Councilman Frauenberger. It was moved by Councilman Gray, seconded by Councilman Frauenberger, that Resolution No. R86-7 be passed and approved on the first and only reading. Said Resolution No. R86-7 reads in caption as follows: RESOLUTION NO. R86-7 r--- A RESOLUTION OF THE CITY OF PEARLAND, TEXAS, GIVING CONSENT TO THE CREATION OF A MUNICIPAL UTILITY DIS- TRICT WITHIN ITS EXTRATERRITORIAL JURISDICTION. Voting "Aye" - Councilman Gray, Councilman Frauenberger, Councilman Tetens, and Councilman Lentz. Voting "No" - None. Motion passed 4 to 0. UNFINISHED BUSINESS 194 ORDINANCE NO. 507, AN ORDINANCE ORDERING A SPECIAL ELECTION ON PROPOSED CHARTER AMENDMENTS Ordinance No. 507 was read in caption by Councilman Tetens. (Second Reading) It was moved by Councilman Tetens, seconded by Councilman Lentz, that Ordinance No. 507 be passed and approved on the second and .final reading. Said Ordinance No. 507 reads in caption as follows: ORDINANCE NO. 507 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, ORDERING A SPECIAL ELECTION TO BE HELD ON THE 5TH DAY OF APRIL, 1986; DESIGNATING THE HOURS AND PLACE FOR HOLDING SUCH ELECTION AND PROVIDING FOR SUBMISSION TO THE VOTERS OF CERTAIN PROPOSED CHARTER AMENDMENTS. Voting "Aye" - Councilman Lentz, Councilman Tetens, Councilman Frauenberger, and Councilman Gray. Voting "No" - None. Motion passed 4 to 0. AUTHORIZATION FOR MAYOR TO EXECUTE LEASE PURCHASE AGREEMENT WITH PEARLAND STATE BANK FOR GARBAGE TRUCKS City Manager Ron Wicker explained arrangements have been made for the City to enter into a lease purchase agreement with Pearland State Bank for payment of two garbage trucks. Copies of a letter from the bank setting forth the agreement and terms were presented for Council's consideration. It was moved by Councilman Frauenberger, seconded by Councilman Gray, that the Mayor be authorized to execute a lease purchase agreement for the City of Pearland with Pearland State Bank for sanitation collection equipment. Motion passed 4 to 0. BID NO. B85-23, HIGH DENSITY COMPACTION REAR -LOADING REFUSE TRUCKS Public Works Director Bill Thomasset explained he had informed Council at the last meeting that they had given the low bidder an opportunity to prove their equipment could compact 1000 lbs. per cubic yard as advertised. They could not: Leach was given an opportunity and they could not. City Manager Ron Wicker stated that the trucks we have now are rated at 700 compaction and we are getting 500. The new equipment should give us about a 40% increase in capacity. City Attorney Luke Daniel explained State law allows a City to waive one of its specifications; therefore, we could waive the 1000 lb. requirement. It was moved by Councilman Gray, seconded by Councilman Tetens, that Bid No. B85-23, Refuse Trucks, be awarded to Refuse Technologies in the amount of $121,294.00 with trade-in of two vehicles, subject to the lease purchase agreement. Motion passed 4 to 0. RESOLUTION NO. R86-4, -RESOLUTION ADOPTING PROVISIONS OF TEXAS ELECTION CODE IN REGARD TO REGULAR CITY OFFICERS' ELECTION TO BE HELD ON THE FIFTH DAY OF APRIL, 1986. Resolution No. R86-4 was read in full by Councilman Lentz. It was moved by Councilman Lentz, seconded by Councilman Tetens, that Resolution No. R86-4 be passed and approved on the first and only reading. Said Resolution No. R86- 4 reads in caption as.follows: RESOLUTION NO. R86-4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, ADOPTING THE PROVISIONS OF ARTICLE 7.15, AND OTHER PERTINENT PROVISIONS OF THE TEXAS ELECTION CODE, IN REGARD TO THE REGU- LAR CITY OFFICERS' ELECTION TO BE HELD ON THE FIFTH DAY OF APRIL, 1986. 195 Voting "Aye" - Councilman Lentz, Councilman Tetens, Councilman Frauenberger, and Councilman Gray. Voting ."No" - None. Motion passed 4 to 0. RESOLUTION NO. R86-6, RESOLUTION AMENDING RESOLUTION NO. R86-2 AS REGARDS THE APPOINTMENT OF CLERKS TO THE ABSENTEE BALLOT BOARD FOR THE REGULAR CITY OFFICERS' ELECTION. Resolution R86-6 was read in full by City Attorney Luke Daniel. The caption of the Spanish version of Resolution R86-6 was also read by City Attorney Daniel. It was moved by Councilman Gray, seconded by Councilman Lentz, that Resolution No. R86-6 be passed and approved on the first and only reading. Said Resolution No. 886- 6 reads in caption as follows: RESOLUTION NO. R86-6 A RESOLUTION AMENDING RESOLUTION NO. R86-2 AS REGARDS THE APPOINTMENT OF CLERKS TO THE ABSENTEE BALLOT BOARD FOR THE REGULAR CITY OFFICERS' ELECTION. Voting "Aye" - Councilman Lentz, Councilman Tetens, Councilman Frauenberger, and Councilman Gray. Voting "No" - None. Motion passed 4 to 0. AUTHORIZATION FOR MAYOR TO ERECUTE LEASE PURCHASE AGREEMENT WITH PE RLAND STATE BANK FOR HEAVY DUTY RESCUE VEHICLE Mayor Reid stated that at the request of the Fire Department and City Manager Ron Wicker, this item will be passed to the Special Council Meeting on February 17, 1986. REVIEW OF BIDS (a) BID NO. B86-1, HEAVY DUTY RESCUE VEHICLE Mayor Reid stated at the request of the Fire Department and City Manager Ron Wicker, this item wil be passed to the Special Council Meeting on February 17, 1986. (b) BID NO. B86-2, MATERIALS FOR O'DAY ROAD WATER LINE Council reviewed the following bids: TOTAL LUMP SUM BID VENDOR ON VARIOUS ITEMS NET TOTAL W/DISCOUNT AQUA UTILITY $ 53,745.00 $ 53,745.00 UTILITY SUPPLY 52,244.22 52,244.22 ROHAN COMPANY 54,596.20 53,504.97 MUNICIPAL PIPE 52,465.20 52,465.20 INDUSTRIAL INTERNATIONAL 108,197.00 108,197.00 Assistant City Manager Gary Jackson explained this bid and the next are connected with each other. The materials for O'Day Road water line include the asbestos pipe but were bid separately to get better prices. Utility Supply is the low bidder on IQA both; they have excellent delivery time and we have had good dealings with them in the past. It was moved by Councilman Lentz, seconded by Councilman Tetens, that Bid No. B86-2, Materials for O'Day Road Water Line, be awarded to Utility Supply based on their low bid of $52,244.22 and that payment be made from the appropriate .funds. Motion passed 4 to 0. (c) BID NO. B86-3, ASBESTOS -CEMENT PIPE Council reviewed the following bids: TOTAL LUMP SUM BID VENDOR ON VARIOUS ITEMS NET TOTAL W/DISCOUNT AQUA UTILITY $ 57,860.00 $ 57,860.00 UTILITY SUPPLY 58,135.00 56,972.30 MUNICIPAL PIPE 57,640.00 57,640.00 INDUSTRIAL INTERNATIONAL 58,960.00 58,960.00 It was moved by Councilman Lentz, seconded by Councilman Tetens, that Bid No. B86-3, Asbestos -Cement Pipe be awarded to Utility Supply in the amount of $56,972.30, with the Staff being authorized to make sure the invoice gets paid to obtain the discount and that payment be made from the appropriate funds. Motion passed 4 to 0. CONTRACTOR'S APPLICATION FOR PAYMENT NO. 6, LEBCO CONSTRUCTORS, INC., FOR CONSTRUCTION OF PEARLAND PUBLIC SAFETY FACILITY IN THE AMOUNT OF $197.,764.00 It was moved by Councilman Tetens, seconded by Councilman Lentz, that Contractor's Application for payment No. 6, LEBCO Constructors, Inc. for construction of Pearland Public Safety Facility in the amount of $197,764.00 be approved and payment be made from the appropriate funds. Motion passed 4 to 0. ACCEPTANCE OF PROPOSAL FROM SIGN ORDINANCE CONSULTANT, GEORGE A. STAPLES, JR., FOR PROFESSIONAL SERVICES. City Manager Ron Wicker explained that some time back the Council authorized him to proceed with soliciting a proposal from someone who was considered an expert in drafting sign ordinances. We contacted George Staples, an attorney from the Hurst area and he has submitted for Council review a letter outlining his proposal. Anti- cipated cost through project completion is $5,625.00 and we would recommend approval of this proposal so we can get Mr. Staples here to work with the Sign Ordinance Committee. It was moved by Councilman Frauenberger, seconded by Councilman Gray, that Mr. George Staples be engaged, as recommended by the City Manager, in a contract in the approximate amount of $5,625 for development of a sign ordinance for the City. Motion passed 4 to 0. OTHER BUSINESS Mayor Reid announced that there was no requirement for an executive session for this evening. The meeting adjourned at 8:40 P. M. 197 Minutes approved as submitted and/or corrected this �� day of A. D., 1986 ATTEST: — tlA�� City Sec,4etary , ---, �, , - k,,,, -, ,) Mayor