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R2021-149 2021-07-12RESOLUTION NO. R2021-149 A Resolution of the City Council of the City of Pearland, Texas, renewing a contract for utility bill printing and mailing services, with DataProse, in the estimated amount of $248,000.00, for the period of September 17, 2021 through September 16, 2022. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City previously awarded a contract for printing and mailing services. Section 2. That the City Council hereby renews a contract with DataProse, in the estimated amount of $248,000.00. Section 3. The City Manager or his designee is hereby authorized to execute a contract for printing and mailing services. PASSED, APPROVED and ADOPTED this the 12th day of July, A.D., 2021. VN COLE AYOR ATTEST: CRYSTAL ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY City of Pearland 3519 Liberty Drive Pearland, TX 77581 SERVICE CONTRACT NO. 0619-50 Printing and Mailing of the City's Utility Bills THIS CONTRACT ("Contract") is entered into by and between the City of Pearland, a Texas home - rule municipal corporation ("City") and Contractor ("Contractor"), and consisting of the following parts: Summary of Contract Terms Signatures Standard Contractual Provisions Special Terms and Conditions Additional Contract Attachments I. Summary of Contract Terms. Contractor: Description of Services: Contract Amount: Effective Date: End Date: Renewals: Resolution No/Bid No: II. Signatures CITY OF PEARLAND Purchasjpg Officer *Signed by: DataProse, LLC 1122 W. Bethel Rd. Suite 100 Coppell, TX 75019 Contractor will provide Printing and Mailing of the City's Utility Bills. $248,000 September 17, 2021 September 16, 2022 No remaining renewals available R2021-149; 0619-50 7.13.2021 Date 7/3/ Date _ Superintendent/Manager pirector ✓Deputy/Assistant City Manager _ City Manager *City Contract Signature Authority: Service Contract Standard Form Approved as to Legal Form 6.28.2021 CONTRACTOR )_ l %Z) Z'� Title: Date: • Superintendent/Manager — up to $10,000 Director - $10,001 - $30,000 City Manager/Deputy/Assistant City Manager - $30,001 + City Council Resolution over $50,000 Page 1 of 7 III. Standard Contract Provisions WHEREAS, Contractor has bid to provide Services ("Services") in response to Request for Bid/Proposal or Quote No. 0619-50 ("Solicitation"), which Solicitation includes the required scope of work and all specifications and which Solicitation and the Contractor's bid or proposal response, as applicable, are incorporated by reference in this Contract as Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety. NOW, THEREFORE, City and Contractor agree as follows: 1. Scope. Contractor will provide Services in accordance with the attached Scope of Work, as detailed in Attachment A, the content of which is incorporated by reference into this Contract as if fully set out here in its entirety, and in accordance with Exhibit 2. 2. Term. This Contract is for one year, with performance commencing upon the effective date or the date of issuance of the notice to proceed issued by the Contract Administrator or the Purchasing Division, or upon the performance date listed in the notice to proceed, whichever is later. The parties may mutually extend the Term of this Contract for up to two additional one-year periods ("Option Period(s)"), provided, the parties do so by written amendment prior to the expiration of the original term or the then -current Option Period. The City's extension authorization must be executed by the City Manager or designee. 3. Compensation and Payment. This Contract is for an amount not to exceed $248,000.00, subject to approved extensions and changes. Payment will be made for Services completed and accepted by the City within thirty (30) days of acceptance, subject to receipt of an acceptable invoice. Contractor shall invoice no more frequently than once per month. All pricing must be in accordance with the attached Bid/Pricing Schedule, as shown in Attachment B, the content of which is incorporated, in its entirety, by reference into this Contract. Any amount not expended during the initial term or any option period may, at the City's discretion, be allocated for use in the next option period. Invoices will be emailed to the following email address with a copy provided to the Contract Administrator: City of Pearland Attn: Accounts Payable Email: accountspavable(a7pearlandtx.gov 4. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Contract, including deductions for non-performance and authorizations for payment. The City's Contract Administrator for this Contract is as follows: Name: Nancy Massey Department: Utility Billing Phone: 281-652-1621 Email: nmassey@pearlandtx.gov 5. Insurance; Bonds. (A) Before performance can begin under this Contract, the Contractor must deliver a Certificate of Insurance ("COI"), as proof of the required insurance coverages, to the City's Contract Administrator. Additionally, the COI must state that the City shall be Service Contract Standard Form Page 2 of 7 Approved as to Legal Form 6.28.2021 provided no less than thirty (30) days' advance written notice of cancellation, material change in coverage, or intent not to renew any of the policies. The City must be named as an additional insured. The City Attorney must be given copies of all insurance policies within ten (10) days of the City Manager or his designee's written request. Insurance requirements are as stated in Attachment C, the entirety of which is incorporated by reference into this Contract. (B) Contractor shall provide any required payment bond, performance bond, or both, prior to commencement of performance under this Contract. The terms, conditions, and amounts of the bonds and appropriate surety information shall be included in the RFB/RFP or as may be added to Attachment C, and such content, the entirety of which. shall be incorporated into this Contract. 6. Purchase Release Order. For multiple -release purchases of Services provided by the Contractor over a period of time, the City will exercise its right to specify time, place and quantity of Services to be delivered in the following manner: the authorized City department or division shall send to Contractor a purchase release order signed by an authorized agent of the department or division. The purchase release order shall refer to this Contract, and Services shall not be rendered until the Contractor receives the signed purchase release order. 7. Inspection and Acceptance. City may inspect all Services and products supplied before acceptance. Any Services or products that are provided but not accepted by the City must be corrected or re -worked immediately at no charge to the City. If immediate correction or re- working at no charge cannot be made by the Contractor, a replacement service may be procured by the City on the open market and any costs incurred, including additional costs over the item's bid/proposal price, shall be paid by the Contractor within thirty (30) days of receipt of City's invoice. 8. Warranty. (A) The Contractor warrants that all products supplied under this Contract are new, quality items that are free from defects, fit for their intended purpose, and of good material and workmanship. The Contractor warrants that it has clear title to the products and that the products are free of liens or encumbrances. (B) In addition. the products purchased under this Contract shall be warranted by the Contractor or, if indicated in Attachment D by the manufacturer, for the period stated therein. Attachment D, the entirety of which, is attached to this is incorporated into this Contract. (C) Contractor warrants that all Services will be performed in accordance with the standard of care used by similarly situated contractors performing similar services. 9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing Schedule are estimates only and do not obligate the City to order or accept more than the City's actual requirements nor do the estimates restrict the City from ordering less than its actual needs during the term of the Contract including any Option Period. Substitutions and deviations from the City's product requirements or specifications are prohibited without the prior written approval of the Contract Administrator. 10. Non -Appropriation. The continuation of this Contract after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Contract as an expenditure in said budget, and it is Service Contract Standard Form Page 3 of 7 Approved as to Legal Form 6.28.2021 within the sole discretion of the City's City Council to determine whether or not to fund this Contract. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 11. Independent Contractor. Contractor shall perform all work required by this Contract as an independent contractor and will furnish such Services in its own manner and method, and under no circumstances or conditions will any agent, servant or employee of the Contractor be considered an employee of the City. 12. Subcontractors. In performing the Services, the Contractor will not enter into subcontracts or utilize the services of subcontractors unless the subcontractors were identified in the bid/quote/proposal or approved by the Contract Administrator. 13. Amendments. This Contract may be amended or modified only in writing and executed by authorized representatives of both parties. 14. Waiver. No waiver by either party of any breach of any term or condition of this Contract waives any subsequent breach of the same. 15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes and all other applicable taxes. Upon request, the City Manager shall be provided proof of payment of these taxes within 15 days of such request. 16. Notice. Any notice required under this Contract must be given by hand delivery, or certified mail, postage prepaid, and is deemed received on the day hand -delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Pearland Attn: Nancy Massey Title: Water Billing and Collections Manager Address: 3519 Liberty Drive, Pearland, TX 77581 Phone: 281-652-1621 IF TO CONTRACTOR: Name of Company: DataProse, LLC Attn: Curtis Nelson Title: COO Address: 1122 W. Bethel Road, Suite 100, Coppell, TX 75019 Phone: 972-462-5400 17. Liability and Indemnity. ANY PROVISION OF ANY ATTACHED CONTRACT DOCUMENT THAT LIMITS THE CONTRACTOR'S LIABILITY TO THE CITY OR RELEASES THE CONTRACTOR FROM LIABILITY TO THE CITY FOR ACTUAL OR COMPENSATORY DAMAGES, LOSS, OR COSTS ARISING FROM THE PERFORMANCE OF THIS CONTRACT OR THAT PROVIDES FOR CONTRACTUAL INDEMNITY BY ONE PARTY TO THE OTHER PARTY TO THIS CONTRACT IS NOT APPLICABLE OR EFFECTIVE UNDER THIS CONTRACT. EXCEPT WHERE AN ADDITIONAL CONTRACT DOCUMENT PROVIDED BY THE CITY PROVIDES OTHERWISE, EACH PARTY TO THIS CONTRACT IS RESPONSIBLE FOR DEFENDING AGAINST AND LIABLE FOR PAYING ANY CLAIM, SUIT, OR JUDGMENT FOR DAMAGES, LOSS, OR COSTS ARISING FROM Service Contract Standard Form Page 4 of 7 Approved as to Legal Form 6.28.2021 THAT PARTY'S NEGLIGENT ACTS OR OMISSIONS IN THE PERFORMANCE OF THIS CONTRACT IN ACCORDANCE WITH APPLICABLE LAW. THIS PROVISION DOES NOT AFFECT THE RIGHT OF EITHER PARTY TO THIS CONTRACT WHO IS SUED BY A THIRD PARTY FOR ACTS OR OMISSIONS ARISING FROM THIS CONTRACT TO BRING IN THE OTHER PARTY TO THIS CONTRACT AS A THIRD - PARTY DEFENDANT AS ALLOWED BY LAW. 18. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one-half of the mediator's fees. 19. Attorney's Fees. Should either party to this Contract bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney's fees or other costs relating to the suit. 20. Termination. (A) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City's own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (g) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default shall provide the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of this Contract pursuant this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. 21. Owner's Manual and Preventative Maintenance. Contractor agrees to provide a copy of the owner's manual and/or preventative maintenance guidelines or instructions if available for any equipment purchased by the City pursuant to this Contract. Contractor must provide such documentation upon delivery of such equipment and prior to receipt of the final payment by the City. 22. Limitation of Liability. The City's maximum liability under this Contract is limited to the total amount of compensation listed in this Contract. In no event shall the City be liable for incidental, consequential or special damages. 23. Assignment. No assignment of this Contract by the Contractor, or of any right or interest contained herein, is effective unless the City Manager first gives written consent to such assignment. The performance of this Contract by the Contractor is of the essence of this Contract, and the City Manager's right to withhold consent to such assignment is within the sole discretion of the City Manager on any ground whatsoever. 24. Severability. Each provision of this Contract is considered to be severable and, if, for any Service Contract Standard Form Page 5 of 7 Approved as to Legal Form 6.28.2021 reason. any provision or part of this Contract is determined to be invalid and contrary to applicable law, such invalidity shall not impair the operation of nor affect those portions of this Contract that are valid, but this Contract shall be construed and enforced in all respects as if the invalid or unenforceable provision or part had been omitted. 25. Order of Precedence. In the event of any conflicts or inconsistencies between this Contract. its attachments, and exhibits, such conflicts and inconsistencies will be resolved by reference to the documents in the following order of priority: A. this Contract (excluding attachments and exhibits); B. its attachments; C. the bid solicitation document including any addenda (Exhibit 1); then, D. the Contractor's bid response (Exhibit 2). 26. Certificate of Interested Parties. Contractor agrees to comply with Texas Government Code Section 2252.908, as it may be amended, and to complete Form 1295 "Certificate of Interested Parties" as part of this Contract if required by said statute for items approved by the City Council. 27. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws in the performance of this Contract. The applicable law for any legal disputes arising out of this Contract is the law of the State of Texas, and such form and venue for such disputes is the appropriate district, county, or justice court in and for Brazoria County, Texas. 28. H.B. 89. In accordance with Chapter 2270 of the Texas Government Code, the signatory executing this contract on behalf of company verifies that the company does not boycott Israel and will not boycott Israel during the term of this contract. This clause is subject to companies with ten or more full time employees and the contract value is $100,000 or more that is to be paid wholly or partially with public funds of the governmental entity. 29. Public Information Act Requirements. This paragraph applies only to Contracts that have a stated expenditure of at least $1,000,000 or that result in the expenditure of at least $1,000,000 by the City. The requirements of Subchapter J, Chapter 552, Government Code, regarding certain entities requirement to provide contracting information to governmental bodies in connection with a public information request, may apply to this contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter. 30. Entire Agreement. This Contract constitutes the entire agreement between the parties concerning the subject matter of this Contract and supersedes all prior negotiations, arrangements, agreements, and understandings, either oral or written, between the parties. IV. Special Terms and Conditions. None. V. Additional Contract Documents Attached and Incorporated by Reference: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Attachment C: Insurance and Bond Requirements Attachment D: Warranty Requirements Service Contract Standard Form Page 6 of 7 Approved as to Legal Form 6.28.2021 Incorporated by Reference Only: Exhibit 1: RFB/RFP/Quote No. 0619-50 Exhibit 2: Contractor's Bid/Proposal Response Service Contract Standard Form Page 7 of 7 Approved as to Legal Form 6.28.2021 GENERAL SPECIFICATIONS 1.1 ATTACHMENT A - SCOPE OF WORK The City of Pearland (City) seeks proposals for the printing and mailing of water bills for the City's Utility Billing department. Service to include print file manipulation, material, laser printing, and mailing utilizing digit automation for postal discount rates. The purpose of these specifications is to describe the minimum requirements of the City. 1.2 As a quality control measure, The City of Pearland will provide the mutually agreed totals and counts with each file sent for production. Successful Offeror will implement program to make sure output matches the totals supplied. Note: The City of Pearland is a fast growing community located in northern Brazoria County, adjacent, to the City of Houston and is experiencing many new home starts per year. Quantities listed are estimates based on current usage. 1.3 Successful Offeror must conduct an audit four (4) times per year of all invoices mailed via USPS and received at designated customer address to ensure that City of Pearland customers receive their bills. 1.4 The City's Utility Billing department seeks to outsource the file manipulation, all materials, laser printing and mailing of the City's utility bills and delinquent letters. 1.4.1 Successful Offeror shall provide all material and labor to produce utility bills and delinquent notices in the form of an 8.5" X 11" 201b. sheet. The City currently provides bills printed on this size sheet. 1.4.2 The billing sheets are perforated so the customer's section of the bill can be torn off, and retained by the customer. The billing sheets are also currently preprinted on back. Refer to Exhibit A for sample of the City's current billing sheet as an example of the minimum requirements. The billing sheet has three colors printed (primarily black) and the digitally printed variable data is black print. Currently each form is printed on demand; there are no preprinted stock documents. 1.4.3 Successful Offeror shall utilize the full-size billing sheet, supply a No. 9R preprinted return envelope and inserted in a No. 10W envelope (see Exhibit B for example envelopes) and mailed 1st class digit automated for full postage discounts. 1.4.4 Delinquent letters are printed on pink paper, in black ink. 1.5 Successful Offeror shall provide their own comparable weight stock for best postal rate and utilize both sides of the billing sheet_ Billing sheet shall be perforated to allow for return stub. All billing information currently printed on the sample utility bill, from the print file, must be included in Offeror's format. Offeror shall include in proposal packet a sample layout of the front and back of the utility bill, utilizing Offeror's experience in lay out design (City is looking for sample bill and what you can print based on information that is interfaced from City's print file; a redesign is not desired at this time). If sample data from Billing Test File is desired, please email request to Nancy Massey at nmassey@pearlandtx.gov. 1.6 Sample Billing sheet shall include as minimum requirements the following: • Customer's name • Customer's service address • Customer's mailing address • City's return address • Customer's account number • Due By Date (shall include date and dollar amount) • Due After Date (shall include date and dollar amount) — Past Due • Billing information breakdown (i.e., previous balance, water, sewer, City garbage, sales tax, miscellaneous charges, impact fee) (Provide Sample Breakdown) • Printed "Return This With Payment" on front side of customer stub area of billing sheet Printed "Change of Address Notification Requested" on back of customer stub. Room for messages on one side (messages may vary with different customers) bar-coding for five (5 digit discounts 1.7 Successful Offeror shall not sub -broker any part of the mailing, printing, or metering to any other vendor without express permission from City of Pearland. Prior written authorization from the City is required. 2.0 QUANTITIES 2.1 The quantities listed are estimates based on current usage. These estimates are for acquainting the Offeror with probable quantities to be expected during the contract period. These estimates are not intended to set forth minimum or maximum quantities of this contract and shall not be construed as such. This contract is intended for routine and continuous usage. 2.2 The Utility Billing Department bills customers in four (4) cycles per month. Cycle I Cycle II Cycle III Cycle IV Total Approx. # of Bills Approx. # of Bills Approx. # of Bills Approx. # of Bills Monthly Bills 12,600 7,900 7,600 9,550 37,650 Approx. # of Delinquent Notices Approx. # of Delinquent Notices Approx. # of Delinquent Notices Approx. # of Delinquent Notices Delinquent Notices 1,650 1,500 1,200 1,200 5,550 2.3 Quantities are based on 37,650 bills per month, which will be used as the estimated total for evaluation purposes. The City is a fast growing city and reserves the right to increase or decrease quantities during the term of this contract and at any time during the entire term of this contract at the same pricing as specified by Offeror. 3.0 MODIFICATIONS After award, successful Offeror must have approval from City Water Billing and Collection Manager for modifications in bills regarding printing, set up, or quality of service. 4.0 SET-UP/ SOFTWARE CAPABILITY 4.1 Successful Offeror shall have the technology and ability to transfer City's customer files, perform file manipulation; and print out all pertinent information required. Currently, the City uses Tyler New World Logos ERP System. 4.2 Successful Offeror shall provide a secure File Transfer Protocol (FTP) site. Offeror shall be responsible to retrieve the billing file from the site upon notification by email or telephonic means that the file is ready. Upon successful, retrieval of the billing file from the FTP site, the Offeror will be responsible for physical security of the data received and ensuring data integrity is maintained. Offeror shall develop data file program and indicate on the proposal anyi cost for said program development to allow processing/manipulation of the City's billing print file. An example of the City's billing print file may be obtained by emailing a request to Nancy Massey at nmasseyPpearlandtx.gov Any questions pertaining to file transfer are to be directed to Nancy Massey at nmasseyPpearlandtx.gov. 4.3 Successful Offeror shall provide the City with an electronic PDF file or CD for each billing cycle that includes all bills processed. Indexed by customer ID and location ID. Offeror shall develop data file program and indicate on the proposal any cost for said program development to allow processing/manipulation of the City's billing print file. 4.4 Successful Offeror may forward the PDF files to the City using a secure File Transfer Protocol (FTP) site. The City shall be responsible for retrieving the PDF files from the site upon notification via email. 4.5 Both utility billing and delinquent notices are the same XML file type. 5.0 CHANGE OF ADDRESS NOTIFICATION 5.1 Successful Offeror shall utilize the National Change of Address (NCOA) to comply with the United States Postal Service (USPS) "move" update requirement program every 95 days (starting at the beginning of the contract) and notify the City when any change of addresses or other customer information may occur in order to update the City's customer files. 5.2 Offeror shall indicate on the proposal the charge per usage of NCOA. 5.3 Offeror shall indicate any breakdown for charges incurred to utilize the NCOA program (cost i.e., per 100, per 1000 addresses, etc.). 6.0 POSTAGE AND MAILING 6.1 in addition to providing material, transferring files, performing file manipulation, and laser printing, Offeror shall perform all handling and mailing of customer bills on a routine basis. 6.2 Each bill shall be 1st class and receive the best -automated discounts available. 6.3 The City of Pearland will pay all postal charges. The City shall maintain all permits and maintenance of the postage account established with the Post Office. 6.4 All postage calculations are to be estimated on 95% of the 37,650 customers billing being qualified for auto 5-digit discounts and the remaining 5% estimated next best automated 3-digit discounts. 6.5 All units are estimated and subject to change during the actual billing year. 7.0 CYCLE DATES 7.1 The City will provide billing dates for each calendar month (See Exhibit D). 7.2 Cycles are based on the due dates. Print file will be electronically submitted by the Utility Billing department to successful Offeror the day prior to mail/bill date. 7.3 Offeror will complete billing/mailing cycle within twenty-four (24) hour turnaround. 7.4 FAILURE TO MEET MAILING CYCLE DATE REQUIREMENTS MAY RESULT IN TERMINATION OF THIS CONTRACT. 8.0 ALTERNANTE PROCESSING PLAN Successful Offeror shall have an alternate processing plan to ensure timely delivery of utility billing should their primary facility be rendered unable to provide the necessary services for the City. This service will be at no additional cost to the City. Include overview of alternate plan in proposal. CAPABILITY SURVEY The City reserves the right to perform a complete facility survey prior to award to determine if the Offeror has the capability to successfully perform services as outlined in specifications. 10.0 ACCEPTANCE AND NONCONFORMING STANDARDS All service shall be accepted subject to inspection, count and/or testing. A waiver on one occasion does not constitute a waiver on future occasions. 11.0 AUDIT Successful Offeror shall provide the City a line item report of quantities and expenditures on a monthly basis or at any time during the term of this contract for materials, commodities, or services rendered as requested by the Purchasing Department. ATTACHMENT B — BID/PRICING SCHEDULE Line Description UOM Est Qty Unit 1 Cost Per Each Utility Bill including all production, labor, material and any other related cost. EA 451800 $0.082 Cost Per Each Delinquent Notice including all production, labor, material and any other related Org.$0.075 2 cost. EA 66600 $0.082** USPS Postage Rate - Based on Automated 5 Digit Org.$0.38 3 Discount (estimated at 95% of total quantity). EA 492480 $0.395*** USPS Postage Rate - Based on Automated 3 Digit 4 Discount (estimated at 5% of total quantity) EA 25920 $0.412 Programming Cost - Development of Data File To Allow Processing/Manipulation Of The City's Billing 5 Print File. EA 1 $0.00 Charge Per Usage of National Change of Address 6 (NCOA). EA 1 $0.20 Miscellaneous Mailings - 1/2 page inserts, one 7 sided EA 1 $0.027 8 Miscellaneous Mailings - full page inserts, one sided EA 1 $0.039 9 Additional Cost EA 1 $0.01 *Optional Charges/Services: Set-up City of Pearland FTP Site — City to retrieve PDF's — Unlimited Password protected City access — Charge is flat monthly fee. There is no set-up cost. Additional Impressions Oversized bills (8-99 pages) — includes 9 x 12 envelope House -holding Oversized bills (100+ pages) — includes box dditional programming — client requested/approved NCOALink (Address Correction/Update) Offline folding Special Handling — Overnight + FedEx charge Estimated Postage Cost / 1-3oz. Piece — Based on the lowest possible 5-digit zip code rate. Actual postage will apply. ** Added printing to the back side beginning in April 2021 ***January 2021 USPS increased rates and 1-3 oz rate is currently .395. $150/Month $0.035 Each $0.35 Each $4.00 Each $125 Hour $0.20 Correction $0.005 Each Cost Each $0.38 Each ATTACHMENT C — INSURANCE REQUIREMENTS Contractors performing work on City property or public right-of-way for the City of Pearland shall provide the City a certificate of insurance or a copy of their insurance policy(s) evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy. All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of Pearland. Listed below are the types and amounts of insurances required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work. Type of Insurance Amount of Insurance Provisions 1. Workers' Compensation Employers' Liability Statutory Limits $100,000 per occurrence City to be provided a WAIVER OF SUBROGATION and 30-day notice of cancellation or material change in coverage. 2. Commercial General (Public) Liability to include coverage for: a) Premises/Operations b) Products/Completed Operations c) Independent Contractors d) Personal lnjury e) Contractual Liability Personal Injury - $1,000,000 per person; Property Damage - $1,000,000 per occurrence; General Aggregate - $1,000,000 City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage. 3. Business Auto Liability to include coverage for: a) Owned/Leased vehicles b) Non -owned vehicles c) Hired vehicles Combined Single Limit - $1,000,000 City shall be provided 30-doy notice of cancellation or material change in coverage. Certificate of Insurance forms may be sent to Purchasing Department. ATTACHMENT D — WARRANTY Not applicable to this contract.