R2020-273 2020-12-14RESOLUTION NO. R2020-273
A Resolution of the City Council of the City of Pearland, Texas, authorizing
the purchase of Video Camera Hardware/Software Maintenance services
from WatchGuard, in the estimated amount of $65,786.00, to support in -car
and body worn video cameras.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously implemented the WatchGuard in -car and body
worn video systems for use in various City departments.
Section 2. That the WatchGuard System requires consistent hardware/software
maintenance.
Section 3. That the City Manager or his designee is hereby authorized to purchase
of a Software Maintenance services from WatchGuard in accordance with Exhibit "A" attached
hereto.
PASSED, APPROVED, and ADOPTED this the 14th day of December, A. D., 2020.
EVIN COLE
AYOR
ATT
L`ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Bill To Ship To
Accounts Payable
P.O. Box 2719
Pearland, TX 77588-2719
accountspayable@pearlandtx.gov
Vendor WatchGuard Video
Vendor No. 9954
Contact
Dave Childress
PO Box 677996
Dallas, TX 75267-7996
3519 Liberty Drive
PEARLAND, TX 77581
City of Pearland
Reprint Purchase Order
No. 2021-00000738
12/18/20
Deliver by
Ship Via
Freight Terms
Originator Eliana Fuentes
Resolution Number R2020-273
Special Instructions
Quantity U/M Description
Unit Cost
Total Cost
1.0000 EACH Computer - Hardware Maintenance
Item Description Video Camera Hardware/Software Maitenance
$40,000.0000
$40,000.00
1.0000 EACH Computer - Software Maintenance
Item Description Video Camera Hardware/Software Maitenance
$25,786.0000
$25,786.00
Total Due $65,786.00
Purchase Order Terms & Conditions
1. Acceptance: Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be
bound by any different or additional terms and conditions contained in the acceptance unless each such different or
additional term is expressly agreed to in writing by city. Vendor's action in (a) accepting this order, (b) delivering
materials, or (c) performing services called for hereunder shall constitute an acceptance of terms and conditions
below on this order.
2. Contractual Relationship: Vendor shall perform the work described independently and not as an employee of the
city. The city has no right to supervise, direct, or control the Vendor or the Vendor's officers or employees in the
means, methods, or details of the work to be performed by Vendor. The city and Vendor agree that the work
performed is not inherently dangerous, that Vendor will perform the work in a workmanlike manner, and that Vendor
will take proper care and precautions to ensure the safety of Vendor's officers and employees.
3. Insurance: All insurance requirements applicable shall be fulfilled prior to the issuance of this Purchase Order.
Vendor is responsible for keeping required insurance current until service is complete.
4. Packing Slips or other suitable shipping documents shall accompany each shipment and shall show:
• Vendor company name and address
▪ Name and address of the city department to which the shipment is being made
• City Purchase Order number
▪ Descriptive information as to the items delivered, including quantity and part numbers
5. Invoices for payment shall be addressed to City of Pearland and submitted to the e-mail address reflected in the
Bill To field of this Purchase Order (preferred), and shall reference this Purchase Order number. If impracticable for
Vendor to email, hard -copy invoice may be submitted to Accounts Payable, P.O. Box 2719, Pearland, Texas 77588-
2719, and shall reference this Purchase Order number. Payment will be made within 30 days of invoice date or
satisfactory delivery of the product or service, whichever is later, provided that all other requirements as detailed in
the contract have been fulfilled.
6. Taxes: This Purchase Order, when properly executed by the city, serves as a tax exemption certificate in that the
City, as a municipality, claims an exemption from payment of taxes (under Texas Tax Code Section 151.309). These
taxes must not be included on invoice.
7. Payment: All payments to be made by the City to Vendor, including the time of payment and the payment of
interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Texas Government
Code.
8. Changes / Quantities: No changes may be made to this order without written authorization from a City
Purchasing representative. Exact quantities ordered should be shipped, except in instances where this is impractical
such as material in bulk, uneven lengths, etc., in which case nearest amount available and not exceeding specified
quantity is acceptable.
9. Quality Control: Goods supplied as a result of this Purchase Order shall be subject to approval as to quality and
must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications
shall be replaced at the Vendor's expense within a reasonable period of time. Payment for defective goods or goods
failing to meet specifications is not due until 30 days after satisfactory replacement has been made.
10. Warranty: Vendor shall warrant that all items or services shall conform to the proposed specifications and all
warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title.
11. Warranty — Product: Vendor shall not limit or exclude any implied warranties and any attempt to do so shall
render this contract voidable at the option of the City. Vendor warrants that the goods provided hereto will conform
to all specifications, drawings and/or descriptions of any City solicitation for bid resulting in this order.
12. Patents: Upon acceptance of this order, Vendor agrees to protect the city from any claim involving patent right
infringements, copyrights, or sale franchises.
13. Shipping: All prices must be F.O.B. destination. No boxing or packing charges will be allowed by city unless
specifically authorized on the face of this order.
14. Risk of Loss: Risk of loss, damage, or destruction of materials covered by this order, regardless of F.O.B. point,
shall be and remain with the Vendor until the goods are delivered to the destination set out in the order and accepted
by the city or city's nominee.
15. Deliveries: Delivery shall not be made to any place other than the destination indicated on this Purchase Order,
except as subsequently stated in writing by authorized City Purchasing personnel, on a date prior to shipment by the
Vendor.
16. Cancellations: The city reserves the right to cancel purchase orders for failure on the part of the Vendor to
deliver as promised, or within a reasonable time if no delivery commitment is made, unless acceptable notification of
delay is given to the city by the Vendor.
17. Liability: Any person, firm or corporation performing services pursuant to this Purchase Order shall be liable for
all damages incurred while in performance of such services. Vendor assumes full responsibility for the work to be
performed hereunder, and hereby releases, relinquishes, and discharges the city, its officers, agents, and
employees, from all claims, demands, and causes of action of every kind and character including the cost of defense
thereof, for any injury to, including death of, any person whether that person be a third person, vendor, or an
employee of either parties hereto, and any loss of or damage to property, whether the same be that of either of the
parties hereto or of third parties, caused by or alleged to be caused by, arising out of or in connection with the
issuance of this order to vendor, whether or not said claims, demands and causes of action in whole or in part are
covered by insurance. Certificate of Insurance may be required for but not limited to Commercial General Liability,
Commercial Auto Liability, Workers Compensation, and Professional Liability Insurance.
18. Personal Interest in City Contracts: Vendor agrees to comply with the Personal Interest In City Contracts
provision of the Pearland City Charter, Section 10.07 latest amendment which states "Personal interest in city
contracts or any other actual or potential conflicts of interest shall be governed by applicable state law, including
Texas Local Government Code Chapter 171." Vendor agrees to maintain current, updated disclosure of information
on file with the City Purchasing Department as appropriate throughout the term of this contract.
19. Conflict of Interest (Chapter 176 of Texas Local Government Code): By doing business or seeking to do
business with the city, Vendor acknowledges that they understand and accept the requirements of Chapter 176 of
the Texas Local Government Code and that they are solely responsible for compliance. Vendor may register and
post their Conflict of Interest questionnaires online by visiting the Supplier Registration page located on the City of
Pearland's website, http://pearlandtx.gov/
20. Applicable Law: This Purchase Order shall be interpreted and enforced according to the provisions of the State
of Texas Law, and Vendor shall abide by, and be in compliance with, all applicable laws, statutes, ordinances, and
regulations.
21. Venue: Both parties agree that venue for any litigation arising from this contract shall lie in Pearland, Brazoria
County, Texas.
22. Arrears in Taxes: City shall be entitled to counterclaim and offset against any debt, claim, demand or account
owed by the City to any person, firm or corporation who is in arrears to the City of Pearland for taxes, in the amount
of taxes so in arrears, and no assignment or transfer of such debt, claim, demand or account after the said taxes are
due shall affect the right of the City to offset the said taxes against the same.
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L' I L) E cl
415 E. Exchange Parkway Allen, TX 75002
PO Box 677996 Dallas, TX 75267-7996
(972) 423-9777 Fax: (972) 423-9778
National Toll -Free 1-800-605-MPEG (6734)
www.watchguardvideo.com
Customer
Pearland Police Department
Attn: Dan McGhinnis
2555 Cullen Pkwy, Pearland, TX, 77584
Telephone Number
Fax Number
713-248-5427
Email Address
dmcghinnis@pearlandtx.gov
# Part Number Description
WAR-VIS-CAM-5TH
2
WAR-VIS-CAM-4TH
3
WAR-VIS-CAM-2ND
Warranty, VISTA, 5th Year
Warranty, VISTA 4th Year
Warranty, VISTA 2nd Year
Hardware Warranty / Evidence
Library / DVR Software
Maintenance Renewal Quote
2020 2021
Quote #: QUO-109698-T7M5 Rev #: 0
Quote Information
Quote Valid From:
Quote Presented By:
Presenter Contact:
11/30/2020 To: 12/20/2020
Bart Andrew Kudlicki
bart.kudlicki@motorolasolutions.com
Est. Ship Date
Ship Via
Payment Terms
30 days
Will Call
Net 30
4
WAR-4RE-CAR-3RD
Warranty, 4RE, In -Car, 3rd Year
5
SFW-MNT-EL4-ADD
VISTA Software Maintenance, Evidence Library Additional Year
6
SFW-MNT-EL4-ADD
4RE Software Maintenance, Evidence Library Additional Year
7
WAR-4RE-CAR-2ND
Warranty, 4RE, In -Car, 2nd Year
Comments: Texas DIR Contract # 4163
* Total Discount Applied to this Quote:
$14,264.00
2020 2021 HW SW Quote provides costs to extend Hardware Warranty and
Evidence Library / DVR & Device Maintenance Software on (291) devices for one
year, (Confidential Loyalty Discount applied for entire quote fulfillment only)
Hardware Warranty Protection
•Complete Hardware Warranty Protection - Factory Repair (not on -site)
•Covers Hardware & Components, including VISTA transfer stations (if all VISTA are under
warranty) Does not include or cables, etc. for moving older DVR's from vehicle to vehicle
•Covers In -Car Wireless Hardware and Components (excluding server)
•VISTA Extended Warranties are "No Fault" If one is covered, all must be. 4RE Warranties do
not cover damage
•Allows Any User Immediate Access to Service & Repairs
•Advanced Replacement Program (refurbs) - Ships Within 24 Hours*
•Unlimited Phone & Free Remote Technical Support - VPN Access Required
•Component Batteries Included
•Covers Building Related Wi-Fi Access Points (if purchased from WG)
•UPS Shipping / Return Labels Included
Without Hardware Warranty; all parts, labor, shipping and other charges will be billed on a
case -by -case basis* Repair, Replacement & down time costs available, by request, as a
comparison tool
*Only devices with an active Warranty will have Advanced Replacements shipped within 24
Hours, when needed
Without Warranty Protection the Normal Repair Time backlog is 3-5 Weeks
Evidence Library / DVR Software Device Fee
•EL Software / Firmware Updates Device Interface Fee
•Includes All New Upgrades to Evidence Library
•Includes All New Updates to 4RE VISTA Firmware. These updates assure the best customer
interface / experience, possible
•Evidence Library Server Updates
•Evidence Library Transfer Client Updates
•Unlimited CJIS Compliant Cloud Sharing
•Mandatory Yearly Licensing is Required to run EL5
Device fees are quoted annually for all devices pushing data to Evidence Library. All WG
devices must be covered in order to receive EL software / 4RE & VISTA firmware updates
Unit Price
$225.00
$225.00
$225.00
$200.00
$150.00
$150.00
$100.00
66
83
7
3
163
128
Ext Price
$10,494.00 *
$13,197.00 *
$1,575.00
$570.00 *
$22,005.00 *
$17,280.00 *
7
$665.00 *
Subtotal
Shipping
Taxes
Total
$65,786.00
$0.00
$65,786.00
TO RENEW / BE INVOICED
Do not contact our accounting
department or others. Contact
Bart, instead
We do not need to receive
payment to renew warranties /
maintenance, only an
authorization to bill you
We do not have automated
invoicing. To be invoiced, you
must request an invoice
WatchGuard requires an
authorization in the form of a
Signed Quote or Purchase Order
You can also Mail a Check
Credit / Purchase Cards are
accepted but purchases over 6K
adds an additional 3%
convenience fee
Please refer to this quote #
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