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R2020-272 2020-12-14RESOLUTION NO. R2020-272 A Resolution of The City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with the Texas Department of Information Resources (DIR), for the purchase of network cabling equipment and installation services to support the Orange Street Service Center Project, from C. Link Corporation, in the estimated amount of $170,032.99. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That contract pricing has been obtained through interlocal cooperative partner DIR for the purchase of network cabling equipment and installation services to support the Orange Street Service Center Project. Section 2. That the City Manager or his designee is hereby authorized to participate in an interlocal cooperative pricing arrangement with the DIR for the purchase of network cabling equipment and installation services to support the Orange Street Service Center Project, in the estimated amount of $170,032.99. PASSED, APPROVED and ADOPTED this the 14th day of December, A.D., 2020. ATT TAL ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY ,,,,1,,,, G QEARLgNO �,, OE 4 4 Q90 - FPEARLAND F Bill To Ship To City of Pearland Accounts Payable 3519 Liberty Drive Reprint Purchase Order P.O. Box 2719 PEARLAND, TX 77581 No. 2021-00000754 Pearland, TX 77588-2719 accountspayable@pearlandtx.gov 12/1 8/20 Vendor Convergint Technologies, LLC Vendor No. 10343 Deliver by Contact Ship Via Convergint Technologies LLC Freight Terms 35257 Eagle Way Originator Eliana Fuentes Chicago,IL 60678-1352 Resolution Number R2020-270 • Special Instructions Quantity U/M Description Unit Cost Total Cost 1.0000 EACH Construction Equipment $95,940.0000 $95,940.00 Item Description Equipment,Installation Services and Commissioning Service Total Due '.95,940.00 (4111) Purchase Order Terms & Conditions 1.Acceptance:Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be bound by any different or additional terms and conditions contained in the acceptance unless-each such different or additional term is expressly agreed to in writing by city. Vendor's action in (a)accepting this order, (b)delivering materials, or(c) performing services called for hereunder shall constitute an acceptance of terms and conditions below on this order. 2. Contractual Relationship:Vendor shall perform the work described independently and not as an employee of the city. The city has no right to supervise, direct, or control the Vendor or the Vendor's officers or employees in the means, methods, or details of the work to be performed by Vendor. The city and Vendor agree that the work performed is not inherently dangerous,that Vendor will perform the work in a workmanlike manner, and that Vendor will take proper care and precautions to ensure the safety of Vendor's officers and employees. 3. Insurance:All insurance requirements applicable shall be fulfilled prior to the issuance of this Purchase Order. Vendor is responsible for keeping required insurance current until service is complete. 4. Packing Slips or other suitable shipping documents shall accompany each shipment and shall show: ❑ Vendor company name and address ❑ Name and address of the city department to which the shipment is being made ❑ City Purchase Order number O Descriptive information as to the items delivered, including quantity and part numbers 5. Invoices for payment shall be addressed to City of Pearland and submitted to the e-mail address reflected in the Bill To field of this Purchase Order(preferred), and shall reference this Purchase Order number. If impracticable for Vendor to email, hard-copy invoice may be submitted to Accounts Payable, P.O. Box 2719, Pearland, Texas 77588- 2719, and shall reference this Purchase Order number. Payment will be made within 30 days of invoice date or satisfactory delivery of the product or service,whichever is later, provided that all other requirements as detailed in the contract have been fulfilled. 6. Taxes:This Purchase Order,when properly executed by the city, serves as a tax exemption certificate in that the City, as a municipality, claims an exemption from payment of taxes (under Texas Tax Code Section 151.309). These taxes must not be included on invoice. 7. Payment:All payments to be made by the City to Vendor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Texas Government Code. 8. Changes/Quantities: No changes may be made to this order without written authorization from a City Purchasing representative. Exact quantities ordered should be shipped, except in instances where this is impractical such as material in bulk, uneven lengths, etc., in which case nearest amount available and not exceeding specified quantity is acceptable. 9. Quality Control: Goods supplied as a result of this Purchase Order shall be subject to approval as to quality and must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications shall be replaced at the Vendor's expense within a reasonable period of time. Payment for defective goods or goods failing to meet specifications is not due until 30 days after satisfactory replacement has been made. 10.Warranty: Vendor shall warrant that all items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. 11. Warranty—Product: Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the City. Vendor warrants that the goods provided hereto will conform to all specifications, drawings and/or descriptions of any City solicitation for bid resulting in this order. 12.Patents: Upon acceptance of this urder, Vendor agrees to protect the city from any claim involving patent right infringements, copyrights, or sale franchises. 13. Shipping:All prices must be F.O.B. destination. No boxing or packing charges will be allowed by city unless specifically authorized on the face of this order. 14. Risk of Loss: Risk of loss, damage, or destruction of materials covered by this order, regardless of F.O.B. point, shall be and remain with the Vendor until the goods are delivered to the destination set out in the order and accepted by the city or city's nominee. 15. Deliveries: Delivery shall not be made to any place other than the destination indicated on this Purchase Order, except as subsequently stated in writing by authorized City Purchasing personnel, on a date prior to shipment by the Vendor. 16. Cancellations: The city reserves the right to cancel purchase orders for failure on the part of the Vendor to deliver as promised, or within a reasonable time if no delivery commitment is made, unless acceptable notification of delay is given to the city by the Vendor. 17. Liability:Any person, firm or corporation performing services pursuant to this Purchase Order shall be liable for all damages incurred while in performance of such services. Vendor assumes full responsibility for the work to be performed hereunder, and hereby releases; relinquishes, and discharges the city, its officers, agents, and employees, from all claims, demands, and causes of action of every kind and character including the cost of defense thereof, for any injury to, including death of, any person whether that person be a third person,vendor, or an employee of either parties hereto, and any loss of or damage to property,whether the same be that of either of the parties hereto or of third parties, caused by or alleged to be caused by, arising out of or in connection with the issuance of this order to vendor,whether or not said claims, demands and causes of action in whole or in part are covered by insurance. Certificate of Insurance may be required for but not limited to Commercial General Liability, Commercial Auto Liability,Workers Compensation, and Professional Liability Insurance. 18. Personal Interest in City Contracts:Vendor agrees to comply with the Personal Interest In City Contracts provision of the Pearland City Charter, Section 10.07 latest amendment which states"Personal interest in city contracts or any other actual or potential conflicts of interest shall be governed by applicable state law, including Texas Local Government Code Chapter 171." Vendor agrees to maintain current, updated disclosure of information on file with the City Purchasing Department as appropriate throughout the term of this contract. 19. Conflict of Interest(Chapter 176 of Texas Local Government Code): By doing business-or seeking to do business with the city,Vendor acknowledges that they understand and accept the requirements of Chapter 176 of the Texas Local Government Code and that they are solely responsible for compliance.Vendor may register and post their Conflict of Interest questionnaires online by visiting the Supplier Registration page located on.the City of Pearland's website, http://pearlandtx.gov/ 20. Applicable Law: This Purchase Order shall be interpreted and enforced according to the provisions of the State of Texas Law, and Vendor shall abide by, and be in compliance with, all applicable laws, statutes, ordinances, and regulations. 21.Venue: Both parties agree that venue for any litigation arising from this contract shall lie in Pearland, Brazoria County,Texas. 22.Arrears in Taxes: City shall be entitled to counterclaim and offset against any debt, claim,,demand or account owed by the City to any person, firm or corporation who is in arrears to the City of Pearland for taxes, in the amount of taxes so in arrears, and no assignment or transfer of such debt, claim, demand or account after the said taxes are due shall affect the right of the City to offset the said taxes against the same. 4151 South Main Pearland, TX 77588 281-997-9111 office 281-997-9181 fax www.clinkcorp.com lance@clinkcorp.com / 832-574-4664 cell Date: 12/7/20 Company: Contact: Address: City, ST, Zip: Phone Number: Email Address: Other Info: City of Pearland John Knight 3519 Liberty Drive Pearland TX 281-652-1601 jknight@pearlandtx.gov C. Link Quote Number: 20-044 Project Name: Orange St Admin SCOPE OF WORK: Provide cat6a and cat6 Belden cabling infrastructure. A total of 657 data drops DIR Contract number TSO-3699. C.Link has completed Fire Station 1 and currently working on Fire Station 8. C.Link also provides MAC work for all the city buildings. C.Link is an authorized Belden installer and can provide 20 year end to end warranty on parts installed. Cabling: Provide cable support pathways where needed Provide sleeve and fire sealant where needed Provide 312 Black cat6a Belden solution for data drops, WAP's and Cameras 25 drops for WAP's, 25 drops for cameras and 262 for data drops throughout building Provide 290 Black cat6 Belden solution for lighting Provide 55 black cat6 Belden drops for light switches Machine label all plates, panels, and cables Provide white dual port plates All lighting, camera, and WAP's will be terminated with RevConnect Flex Plugs All data drops will be terminated with RevConnect jacks color white All WAP' cabling to be placed on same patch panel Provide 2 2post racks with cable management, and ladder racks system in MDF and IDF Provide a 12 strand 0S2 fiber backbone from 1 St to 2' floor Provide fiber box, bulk heads and LC connectors for each closet All fiber will be fusion spliced Provide patch cords for closet and user end Certify copper cabling with Fluke tester Certify fiber with Viavi tester Send client all test results Provide as built drawings ,Ground Wire #6 12"J-Hook Tape Jet Line Velcro 75' Truck and Tools Misc Labels 1" Sleeves Fire Sealant cat6a cat6 cat6a jacks pk 20 Cat 6 rev connect rev connect flex jack patch panel patch cords 7' 2-Post Rack Vertical Managers Horrizontal Manager Rack to Runway Plate Runway Elevation Kit ladder tray bus bar 6 strand om2 om2 Ic connectors Ic bulk heads 1 ru fiber box fiber patch cords Caddy 200 1000 100 10 20 1 10 3200 50 24 I 54000 34000 30 330 325 26 1000 F..... 4 6 20 14 4 10 2 Belden 200 Belden 20 Belden 4 Belden 2 Belden I 4 Belden Belden Belden Belden Belden Belden Belden Hoffman Hoffman Hoffman Hoffman Hoffman Hoffman 1300 man hours @50.00 40 project management hours @65.00 Testing, drawing and misc fees: $3,080.79 Materials Cost: S99,352.20 Labor cost: $67,600.00 Total cost before taxes: $170,032.99 ft $ 0.51 $ 102.00 ea $ 3.25 $ 3,250.00 ea $ 0.85 ' $ 85.00 ea $ 28.00 $ 280.00 ea $ 28.00 S 560.00 ea $ 1,000.00 ' $ 1, 000.00 ea $ 50.00 1 $ 500.00 ea J $ 0.30 $ 960.00 ea $ 10.00 $ 500.00 ea i $ 10.00 $ 240.00 ft $ 0.50 S 27,000.00 ft $ 0.23 $ 7.820.00 ea 5 199.00 S 5,970.00 ea $ 7.00 S 2,310.00 ea $ 14.63 $ 4,753.13 ea 3 50.00 S 1, 300.00 ea S 15.00 $ 15, 000.00 ea 5 200.00 $ 800.00 _ ea S 535.00 $ 3,210 00 ea 3 45.00 $ 900.00 ea 4. 20.24 $ 80.96 ea S 15.00 $ 60.00 ea $ 80.00 . $ 800.00 ea $ 150.00 ; $ 300.00 ea $ 2.60 J $ 520.00 ea $ 15.00 $ 300.00 ea $ 65.00 $ 260.00 ea $ 200.00 $ 400.00 ea , $ 20.00 r $ 80.00 Terms- 30% down and monthly draws until project completion. • Quote does not cover taxes (if applicable) and delivery charges. Any changes will be billed as a change order if different from scope of work. All work is to be performed between 8-5 standard working hours; all other hours are considered over time, and will be billed as OT Rates. Customer Authorization: Signature by customer denotes acceptance of this quote/bid/contract and authorization for C. Link to perform work described at the price fisted. Additionally signature denotes that customer hos read and understands notes above. Customer understands this is a binding contract and will owe for services completed. SIGNATURE: NAME: L DATE: \2�-1- ED SIGNATURE: _ NAME: DATE: Cable Services: Voice and Data Cabling, Fiber Optics, Structured and OSP, Security Cameras, Phone Systems, Intercom/Sound Systems, TV Systems, etc. Hire www.CLinkcorp.com for all your cabling and service needs. "Great Service Happy Customer" Dept. of Information Resources cc►o�wcw-r.vs 1VininCNal.11M6 M# Thank You for the work opportunity and the continued working relationship. 5/11/2021 Clink Bid Package NEL Bid Package 5 Department of Information Resources Cabling Services and Related Products Request for Offer DIR-CPO-TMP-551 Vendor References VENDOR REFERENCES Cabling Services and Related Products Request for Offer DIR-CPO-TMP-551 REFERENCE DEADLINE TO DIR: No later than 01/05/2020 02:00 PM Texas Department of Information Resources (DIR) requests your assistance in providing a Vendor reference for this Request for Offer (RFO) that has been issued. The Vendor that is responding to this RFO is providing this document for you to fill out and return directly to DIR at the following email address: RFO551@dir.texas.gov This portion to be completed by the Vendor requesting reference information**** If emailed from the DIR VIS System to the Customer, then Vendor, please provide this information to the Customer for inclusion in the Reference Form. **** Vendor Name C.Link Corporation Insert Type of (e.g. Software) Product/Services Category_ Cabling Prime Contractor Subcontractor(s) Dates of Performance: Starting Date _1/1/20 Ending Date _12/31/20 https://pearlandtx.civicweb.net/filepro/documents/68424?preview=68647 1/3 5/11/2021 Clink Bid Package Total Est. Contract Dollar Amount 50,000 This portion to be completed by the Customer providing reference and returned to DIR at RF0551@dir.texas.gov. Rating: (0) Unsatisfactory; (1) Marginally Satisfactory; (2) Satisfactory; (3) Exceeds Expectations; N/A. Not Applicable Definitions for each rating category are contained on the following page. Please provide your opinion by rating the following: Quality of End -User IT Outsourcing Products and Related Services 1. Have you purchased any Cabling Services or Related Products from this Vendor in the past 2 years? Yes No 2. Vendor's ability to provide the products or services in a timely manner? 0. 1. 2. 3. N/A 3. Vendor's knowledge of and ability to answer questions regarding the products? N/A 4. Vendor's ability to resolve problems? N/A Cost 5. Timely, current, accurate & complete invoices N/A Timeliness of Performance 6. Adherence to delivery schedule (major tasks, milestones) N/A Business Relations & Customer Satisfaction 7. Effectively communicated with customer management & staff N/A 8. Vendor personnel (professional, cooperative & flexible) N/A 0. 1. 2. 3. 0. 1. 2. 3. 0. 1. 2. 3. 0. 1. 2. 3. 0. 1. 2. 3. 0. 1. 2. 3. 9. Vendor's attitude toward customer service 0. 1. 2. 3. N/A 10. Overall Satisfaction with Vendor 0. 1. 2. 3. N/A Comments: (Please use additional page if necessary) In your opinion, should this Vendor be used again for Cabling Services and Related Products? Yes No In your opinion, should this Vendor be recommended to others? Yes No Rater's Name: Date: Organization: Title: Phone Number: Fax Number: Email address: Vendor Reference Evaluation Scoring https://pearlandtx.civicweb.net/filepro/documents/68424?preview=68647 2/3 5/11/2021 Clink Bid Package Excellent (3) There are no quality problems. There are no cost issues. There are no delays. Responses to inquiries, technical, service, and administrative issues are effective and responsive. Satisfactory (2) Nonconformances do not impact achievement of contract requirements. Cost issues do not impact achievement of contract requirements. Delays do not impact achievement of contract requirements. Response to inquiries, technical, service, and administrative issues is usually effective and responsive. Marginal (1) Nonconformances require minor Agency resources to ensure achievement of contract requirements. Unsatisfactory (0) Nonconformances are compromising the achievement of contract requirements. Cost issues require minor Agency resources to ensure achievement of contract requirements. Cost issues are compromising performance of contract requirements. Delays require minor Agency resources to ensure achievement of contract requirements. Delays are compromising the achievement of contract requirements. Response to inquiries, technical, service, and administrative issues is somewhat effective and responsive. Response to inquiries, technical, service, and administrative issues is not effective and responsive. https://pearlandtx.civicweb.net/filepro/documents/68424?preview=68647 3/3 Bill To Ship To Accounts Payable P.O. Box 2719 Pearland, TX 77588-2719 accountspayable@pearlandtx.gov Vendor C Link LLC Vendor No. 3837 Contact Tim Weeks PO Box 1196 Pearland , TX 77588 3519 Liberty Drive PEARLAND, TX 77581 City of Pearland Reprint Purchase Order No. 2021-00000757 12/18/20 Deliver by Ship Via Freight Terms Originator Eliana Fuentes Resolution Number R2020-272 Special Instructions Quantity U/M Description Unit Cost Total Cost 1.0000 EACH Computer - Software Purchase Item Description Network Cabling Equipment $170,032.9900 $170,032.99 Total Due $170,032.99 Purchase Order Terms & Conditions 1. Acceptance: Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be bound by any different or additional terms and conditions contained in the acceptance unless each such different or additional term is expressly agreed to in writing by city. Vendor's action in (a) accepting this order, (b) delivering materials, or (c) performing services called for hereunder shall constitute an acceptance of terms and conditions below on this order. 2. Contractual Relationship: Vendor shall perform the work described independently and not as an employee of the city. The city has no right to supervise, direct, or control the Vendor or the Vendor's officers or employees in the means, methods, or details of the work to be performed by Vendor. The city and Vendor agree that the work performed is not inherently dangerous, that Vendor will perform the work in a workmanlike manner, and that Vendor will take proper care and precautions to ensure the safety of Vendor's officers and employees. 3. Insurance: All insurance requirements applicable shall be fulfilled prior to the issuance of this Purchase Order. Vendor is responsible for keeping required insurance current until service is complete. 4. Packing Slips or other suitable shipping documents shall accompany each shipment and shall show: • Vendor company name and address ▪ Name and address of the city department to which the shipment is being made • City Purchase Order number ▪ Descriptive information as to the items delivered, including quantity and part numbers 5. Invoices for payment shall be addressed to City of Pearland and submitted to the e-mail address reflected in the Bill To field of this Purchase Order (preferred), and shall reference this Purchase Order number. If impracticable for Vendor to email, hard -copy invoice may be submitted to Accounts Payable, P.O. Box 2719, Pearland, Texas 77588- 2719, and shall reference this Purchase Order number. Payment will be made within 30 days of invoice date or satisfactory delivery of the product or service, whichever is later, provided that all other requirements as detailed in the contract have been fulfilled. 6. Taxes: This Purchase Order, when properly executed by the city, serves as a tax exemption certificate in that the City, as a municipality, claims an exemption from payment of taxes (under Texas Tax Code Section 151.309). These taxes must not be included on invoice. 7. Payment: All payments to be made by the City to Vendor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Texas Government Code. 8. Changes / Quantities: No changes may be made to this order without written authorization from a City Purchasing representative. Exact quantities ordered should be shipped, except in instances where this is impractical such as material in bulk, uneven lengths, etc., in which case nearest amount available and not exceeding specified quantity is acceptable. 9. Quality Control: Goods supplied as a result of this Purchase Order shall be subject to approval as to quality and must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications shall be replaced at the Vendor's expense within a reasonable period of time. Payment for defective goods or goods failing to meet specifications is not due until 30 days after satisfactory replacement has been made. 10. Warranty: Vendor shall warrant that all items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. 11. Warranty — Product: Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the City. Vendor warrants that the goods provided hereto will conform to all specifications, drawings and/or descriptions of any City solicitation for bid resulting in this order. 12. Patents: Upon acceptance of this order, Vendor agrees to protect the city from any claim involving patent right infringements, copyrights, or sale franchises. 13. Shipping: All prices must be F.O.B. destination. No boxing or packing charges will be allowed by city unless specifically authorized on the face of this order. 14. Risk of Loss: Risk of loss, damage, or destruction of materials covered by this order, regardless of F.O.B. point, shall be and remain with the Vendor until the goods are delivered to the destination set out in the order and accepted by the city or city's nominee. 15. Deliveries: Delivery shall not be made to any place other than the destination indicated on this Purchase Order, except as subsequently stated in writing by authorized City Purchasing personnel, on a date prior to shipment by the Vendor. 16. Cancellations: The city reserves the right to cancel purchase orders for failure on the part of the Vendor to deliver as promised, or within a reasonable time if no delivery commitment is made, unless acceptable notification of delay is given to the city by the Vendor. 17. Liability: Any person, firm or corporation performing services pursuant to this Purchase Order shall be liable for all damages incurred while in performance of such services. Vendor assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes, and discharges the city, its officers, agents, and employees, from all claims, demands, and causes of action of every kind and character including the cost of defense thereof, for any injury to, including death of, any person whether that person be a third person, vendor, or an employee of either parties hereto, and any loss of or damage to property, whether the same be that of either of the parties hereto or of third parties, caused by or alleged to be caused by, arising out of or in connection with the issuance of this order to vendor, whether or not said claims, demands and causes of action in whole or in part are covered by insurance. Certificate of Insurance may be required for but not limited to Commercial General Liability, Commercial Auto Liability, Workers Compensation, and Professional Liability Insurance. 18. Personal Interest in City Contracts: Vendor agrees to comply with the Personal Interest In City Contracts provision of the Pearland City Charter, Section 10.07 latest amendment which states "Personal interest in city contracts or any other actual or potential conflicts of interest shall be governed by applicable state law, including Texas Local Government Code Chapter 171." Vendor agrees to maintain current, updated disclosure of information on file with the City Purchasing Department as appropriate throughout the term of this contract. 19. Conflict of Interest (Chapter 176 of Texas Local Government Code): By doing business or seeking to do business with the city, Vendor acknowledges that they understand and accept the requirements of Chapter 176 of the Texas Local Government Code and that they are solely responsible for compliance. Vendor may register and post their Conflict of Interest questionnaires online by visiting the Supplier Registration page located on the City of Pearland's website, http://pearlandtx.gov/ 20. Applicable Law: This Purchase Order shall be interpreted and enforced according to the provisions of the State of Texas Law, and Vendor shall abide by, and be in compliance with, all applicable laws, statutes, ordinances, and regulations. 21. Venue: Both parties agree that venue for any litigation arising from this contract shall lie in Pearland, Brazoria County, Texas. 22. Arrears in Taxes: City shall be entitled to counterclaim and offset against any debt, claim, demand or account owed by the City to any person, firm or corporation who is in arrears to the City of Pearland for taxes, in the amount of taxes so in arrears, and no assignment or transfer of such debt, claim, demand or account after the said taxes are due shall affect the right of the City to offset the said taxes against the same.