1985-01-15 PEARLAND LIBRARY BOARD MEETING MINUTESPearland Library Board Mi^utes
January 15, 1985 7:30 P,
Meeting was called to order by Fay Hunter, and the minutes were read by Rosalie 0lah.
There was a correction to the November minutes in that the $.88 interest was added
to the savings account, not checking account.
Dede thanked Nancy Sallee and her husband for the Christmas tree donated to the library.
The treasurer's report was given by Nancy as follows:
#136.60 opening checking account balance
75.31 deposit, 11-30-84
25.00 Texas Library Association
22.70 deposit, 12-21-84
$209.61 new balance
Savings account $64.12
.90 interest added
$65.02
Dede reported she is removing the Pearland history exhibit this month. February will
feature Walter Vaughn's models of early forts, and March a painted egg exhibit. Deese
asked if anyone had ideas for the displays. Typewriters have arrived and are in use.
Steve Brown, a security system analyst, has reviewed the library's method of book
loans and advised we have more books in the library than are listed. A new brochure
is being planned for the library, as well as a new map of Pearland, to be given to new
families. Dede commented that the video tapes are in big demand.
John Moorman noted that Pearland's increase in size has been so rapid and it will be
close to second largest in the county for number of books in the library. Revised
statistical sheets are forthcoming. It is John's hope that the growth of the community
and the library will show more interaction in the future.
Pearland is to receive a new public copy machine. A new offset duplicating machine
is now installed in the county systemoffices.
planning.
John has begun work on 1986 budget.
Tom Reid reported that the library vacancy on the board expires in February. A new
prospect will be required to have disclosure forms stating whether the party has
conducted or will be conducting business with the city, because of possible conflict
of interest. Tom said he has a good candidate for the board and will bring this up
with the council on the 28th of January.
Tom said according to the city ordinance the board is required to meet every month,
but he will help to change that with the new City Attorney, Luke Daniel. Tom suggested
that the libary board would like to choose their own leadership; the board concurred.
John said he would look at the ordinance and advise Tom if any other changes need to
Pearland Library Board Mi ;es (Continued)
January 15, 1985
be made. Possible changes now would be concerning 1) yearly terms 2) March the month
elections would be due 3) February would be month of expired term.
Bettye asserted that the number of meetings a year should not be left to the board's
discretion and that there should be at least four or five meetings per year. Tom
suggested that there should be attendance requirements and that note should be taken
of attendance and absenteeism. In cases of an absentee problem, the president of
council should be notified and the board member replaced or not reappointed. Tom
will introduce such procedures at the January 28th meeting. John will put together
the by-laws for Tom's reference and .;.ohn will also attend the council meeting.
Nancy will bring bank balance sheets annually to meetings. She reported she has
many of these at home.
Fay inquired about the new library signs and Tom informed the board that the new signs
will be combined signs for the chamber and library. Dede asked if a site for the new
police station has been selected, and Tom said it will be on the west side as close
to FM 518 as possible. The land will have to be purchased. The city hall will be
built near the library at the city center and will be a three-story building. FM 518
is to be a five -lane highway, with construction to begin in summer or fall of 1986.
Dede questioned what should be done with funds from the rental typewriter donated by
Dennis. She will call Dennis and verify that funds are to be used for repair. The
use of the funds will be voted on at next meeting. A new rental typewriter, an I.B.M.
Selectric II or III preferred, is being saved for and should cost about $634.00.
Dede commented on the need for volunteers for dusting and for typing names in donor
cards of new books. Bettye suggested senior citizens might like to do this and that
there should be a training day for volunteers.
Fay showed a front page picture and story featuring the library and its activities.
Dede will send a reminder of library plans to the newspapers each month.
Lynn will have a general meeting January 30th at 7:00 P.M. for a spring membership
drive. She plans an annual meeting and membership drive, with Founders' Day also
a membership drive day.
Dede announced ideas for the library's first anniversary, such as a no fines day.
John mentioned an open house to which the community would be invited, and Nancy
suggested a clown.
Dede said Joe Hicks wants to donate pictures as a permanent gift, and others have
mentioned donations of art. John said the policy should be that any art used should
be purchased by the board or an appointed committee.
Pearland Library Board MI .tes (Continued)
January 15, 1985
Bettye inquired how the janitorial service has been doing for the library. Dede
reported that the cleaning service has suffered in the absence of a Parks Director
since one has resigned and a new one has not yet been appointed. Dede reported that
the projector does not work properly and that she informed Gary Jackson of this.
Meeting adjourned.
Respectfully submitted,
Rosalie Olah, Acting Secretary Fay Hunter, Chairman