R2021-124 2021-06-14RESOLUTION NO. R2021-124
A Resolution of the City Council of the City of Pearland, Texas, authorizing
a contract with LEAF Engineers for design services, associated with the
Cowart's Creek Pump Station Generator Project, in the estimated amount
of $63,040.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for design services associated with the Cowart's
Creek Pump Station Generator Project, a copy of which is attached hereto as Exhibit "A" and
made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for design services associated with Cowart's Creek
Pump Station Generator Project.
PASSED, APPROVED and ADOPTED this the 14th day of June, A.D., 2021
z ,1
EVIN COLE
MAYOR
ST..
CR STAL ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Exhibit A
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and LEAF Engineers ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Cowarts Creek Detention Pump Station Generator("PROJECT").(Project#DR21 01)
SECTION I-SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the
same or similar circumstances:
A. The CONSULTANT shall perform professional engineering services. See Exhibit
A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The
PROJECT schedule shall be submitted in digital and hard copy form in the
Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
1 of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook)considers the following to be misconduct that is grounds for termination
of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving
payment for services not performed or for hours not worked, mishandling or
untruthful reporting of money transactions, destruction of assets, embezzlement,
accepting materials of value from vendors, or consultants, and/or collecting
reimbursement of expenses made for the benefit of the CITY. The CONSULTANT
agrees that it will not,directly or indirectly; encourage a CITY employee to engage
in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings ,electronic files shall be
submitted to the CITY in TIF format.
E. . The CONSULTANT recognizes that all drawings, special provisions, field survey
notes,reports,estimates and any and all other documents or work product generated
by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon
request, shall become subject to the Open Records Laws of this State;
F. The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors
Design 1 of 7 D2.Revised 04/2019 - ,
and omissions relating to the performance of any work by the CONSULTANT, its
agents, employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles,with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. The CONSULTANT shall agree to waive its Right to Subrogation.
Certificates of Insurance and endorsements shall be furnished to the CITY before
work.commences. Each insurance policy shall be endorsed to state that coverage
shall not be suspended, voided, canceled, and/or reduced in coverage or in limits
("Change in Coverage") except with prior written consent of the CITY and only
after the CITY has been provided with written notice of such Change in Coverage,
such notice to be sent to the CITY either by hand delivery to the City Manager or
by certified mail, return receipt requested, and received by the City no fewer than
thirty (30) days prior to the effective date of such Change in Coverage. Prior to
commencing services under this CONTRACT,CONSULTANT shall furnish CITY
with Certificates of Insurance, or formal endorsements as required by this
CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies
providing the required coverage, conditions, and limits required by this
CONTRACT are in full force and effect.
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees,harmless from any claim,loss, damage,suit,and liability of every kind
for which CONSULTANT is legally liable, including all expenses of litigation,.
court costs, and attorney's fees, for injury to or death of any person, for damage to
any property, or errors in design, any of which are caused by the negligent act or
omission of the CONSULTANT,his officers,employees,agents,or subcontractors
under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
Design 2 of 7 D2 Revised 04/2019
SECTION II-PERIOD OF SERVICE.
This CONTRACT will be binding upon execution and end July 31,2022.
SECTION III-CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section B.
•B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1. Basic Services (Lump Sum) $49,040.00
2. Additional Services shall require independent and specific authorization
and shall be billed as (Not to Exceed): $3,100.00
3. Bid Phase Services(Hourly Not to Exceed) $1,800.00
4. Construction Phase Services (Hourly Not to Exceed) $7,000.00
5. Reimbursable Expenses(Not to Exceed) $1.200.00
6. Total: $63,040.00.
C. The CITY shall make payments to the CONSULTANT within thirty(30)days after
receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly
• basis.
D. CONSULTANT shall invoice for work performed during the preceding thirty day
period("Billing Period"). The Billing Period shall run from the 26th day to the 25th
day of each consecutive month. Invoices shall be submitted to CITY not more
frequently than once every 30 days. CONSULTANT shall be responsible for
timely submittal of all invoices and CONSULTANT shall not be entitled to
payment for invoices in arrears. All invoices shall reflect most recent single Billing
Period only and represent the true, correct and accurate account of work performed
during the Billing Period.
E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and
"Reimbursable"the CONSULTANT shall not exceed the fixed contractual amount
without written authorization in the form of a Contract Amendment.
CONSULTANT shall provide 45 days prior notice to the CITY in the event contract
fees may exceed the fixed contract amount. CONSULTANT shall be responsible
for ensuring that such authorization is complete and executed by all parties
performing any work or submitting any invoices for work that exceeds the fixed
contract amount under any expense category.
Design 3 of 7 D2 Revised 04/2019
• F. Allowable Reimbursable Expenses
CONSULTANT shall identify and include in the proposal any anticipated
Reimbursable Expenses, and shall itemize Reimbursable Expenses by work
category. Reimbursable Expenses shall be invoiced AT COST without subsequent
markup by the CONSULTANT. All invoices containing a request for
Reimbursable Expenses shall include copies of the original expense receipts
itemized per the allowable category. Allowable Reimbursable Expenses include:
• Hard copy reproductions, copies and/or binding costs
• Postage
• Mileage, for travel from Consultant's local office(within a 25 mile radius)
to meetings at the City or job-site. Mileage shall be charged at the current
IRS rates.
• Travel expenses, mileage from local office to State or federal regulatory
agency office beyond 100 miles. 7
• Lodging expenses,for destinations beyond 100 miles from the Consultant's
local office AND when business hours exceed eight hours within one
business day OR requires more than one eight hour day.
F.2. Disallowed Expenses
Disallowed Expenses include travel expenses for professional expertise traveling
into the greater Houston area from Consultant offices outside of the greater Houston
area.
SECTION IV-THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor,compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection,review,acceptance
or approval of CONSULTANT'S work shall not relieve CONSULTANT'S
responsibility for errors or omissions of the CONSULTANT or its sub-
consultant(s) or in any way affect the CONSULTANT'S status as an independent
contractor of the CITY.
Design 4 of 7 D2 Revised 04/2019
•
SECTION V-TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason --
with or without cause--by delivering written notice to CONSULTANT personally
. or by certified mail at LEAF Engineers, 11 Greenway Plaza, 22nd Floor, Houston,
Texas 77046-1104. Immediately after receiving such written notice, the
CONSULTANT shall discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes,reports, estimates and any and all
• other documents or work product generated by the CONSULTANT under the
'- CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty(60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum,the portion of such sum payable shall be proportionate
to the percentage of services completed by the CONSULTANT based upon the
scope of work.•
-
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria County,
Texas. The laws of the State of Texas shall govern the terms of this CONTRACT.
The prevailing party in the action shall be entitled to recover its actual damages
with interest, attorney's fees, costs and expenses incurred in connection with the
dispute and/or action. CONSULTANT and CITY desire an expeditious means to
resolve any disputes that may arise between under this CONTRACT. To
accomplish this,the parties agree to mediation as follows: If a dispute arises out of
or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be
settled through negotiation, then the parties agree first to try in good faith, and..
before pursuing any legal remedies, to settle the dispute by mediation of a third
party who will be selected by agreement of the parties. .
Design 5 of 7 D2 Revised 04/2019
SECTION VI—ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and
supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII—COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT,
and that he has not paid or agreed to pay any company or person,other than a bona fide employee,
any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon
or resulting from the award or making of the CONTRACT. For breach or violation of this clause,
the CITY may terminate this CONTRACT without liability,and in its discretion,may deduct from
the CONTRACT price or consideration, or otherwise recover, the full amount of such fee,
commission,percentage brokerage fee,gift, or contingent fee that has been paid.
SECTION VIII-SUCCESSORS AND ASSIGNS
This CONTRACT,shall not be assignable except upon the written consent of the parties hereto.
/‘
CIT P A A D,TEXAS ' ' DATE
` •k'I . , . June 3, 2021
�41 r.af. %L �1j�/
NSULT,__ 0 DATE
Design 6 of 7 D2 Revised 04/2019
House Bill 89 Verification
I, Mark Madorsky, P.E., the undersigned representative (hereafter referred to as
"Representative") of LEAF Engineers (company or business name, hereafter referred to
as "Business Entity"), being an adult over the age of eighteen (18) years of age, after
being duly sworn by the undersigned notary, do hereby depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City
of Pearland; and
3. That Representative understands that the term"boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating
business activities with, or otherwise taking any action that is intended to penalize,
inflict economic harm on, or limit commercial relations specifically with Israel, or
with a person or entity doing business in Israel or in an Israeli-controlled territory,
but does not include an action made for'or i ry busi -ess purposes.
SIG A RE OF E :RESE TA .I,
SUBSCRIBED AND SWORN TO BEFORE ME,the undersigned authority, on this
day of Sur , 20L1, .
ALIDREY,E,BILLINGS
' `'tom NoteryiubHo;State of Texas ..g(4A 4ezet' o
$y+ �t� corn)).Expires 07-11-2023 �t
'Notary ID 128670311 Notary Public
' Design 7 of 7 D2 Revised 04/2019 '
11 Greenway Plaza,22nd Floor
Houston,Texas 77046-1104
Phone: 713/940-3300
www.LEAFengineers.com
May 21, 2021 via email
Ms. Darcy Gomez
Project Manager
LEAF Engineering & Capital Projects
ENGINEERS City of Pearland
""D/"°""" 3519 Liberty Drive
Pearland, TX 77581
RE: Cowart Creek Pump Station Generator Project
Fee Proposal
Dear Darcy,
LEAF Engineers is thankful for the opportunity to provide this fee proposal for the
addition of an emergency power generator to the Cowart Creek Storm Water Pump
Station in Pearland,Texas. This letter will serve as our scope of work summary and
professional fee proposal.
Project Scope Description: •
1. Provide a sealed set of plans and specifications,suitable for permit, bidding, and
construction for a new emergency generator addition to the existing site to serve
all existing pump station electrical loads.
2. Generator shall be installed at an elevation to reduce the risk from potential rising
flood waters, exact elevation TBD.
3. The fuel source preference is natural gas, however, if the availability of service
from the utility company is limited, unit may be diesel fuel type, 8-hour fuel tank.
LEAF will investigate service options with the gas utility company.
PROFESSIONAL SERVICES:
BASIC SERVICES: The Consultant shall render the following professional engineering
services/to the OWNER in connection with the construction of the Project.
Preliminary Design Phase Services
1. Data Collection
a. Attend Design Kick-Off meeting with City.
i. Review City informational resources and plan to obtain these.
ii. Discuss objectives of project and adjacent projects.
b. Procure additional data as required through field investigation of the
existing facility and review of record drawings.
Design Phase Services
1. Prepare Construction Plans and Specifications
•
Ms. Darcy Gomez
City of Pearland
Page 2 of 4
2. Submit for review detailed construction plans at 60% & 90% (along with
specifications form at 60% - include bid form &completed "front end
documents"at 90%).
3. Attend final technical review committee meeting at 95%
4. Submit plans for City Engineer's signature.
5. Prepare bid sets for distribution via the City's e-bid system
Bid Phase Services
1. Chair pre-bid meeting and attend the Bid Opening
2. Respond,in writing to questions from bidders and prepare addenda as
necessary.
3. Assist with design of Bid Proposal
4. Prepare Engineer's Recommendation of Award Letter that includes the
following required content:
a. Check for math errors and reconcile any mathematical discrepancies
b. Review for unbalance bid items
c. Certified Bid Tabulation including Engineer's estimate
d. Review of contractor's financial standing and references provided
e. Explanation of discrepancies between the Engineer's estimate and bids
f. Recommendation to award
5. Produce and transmit to selected contractor five (5) sets of project manuals
ready for execution with City's Notice of Intent to Award (N01)
6. Produce and transmit to selected contractor one (1)full size plan set
7. Produce and transmit to the City of Pearland two (2)sets of project manuals
and two (2)full size plan sets
Construction Phase Services
1. Construction Administration
a. Attend pre-construction meeting to provide information &answer
questions
b. Attend monthly progress meetings with Construction Manager,
Contractor&City of Pearland
c. Review& comment on Construction's submittals, RFIs, RCOs including
coordination with Construction Manager on Change Directives&
Change Orders using the City of Pearland's Pro Trak system
d. Review&approve monthly pay applications coordinating with
Construction Manager using the City of Pearland's Pro Trak system
e. Provide interpretive guidance for Contractor, Construction Manager in
resolution of problems
f. Coordinate with Construction Manager to review progress of work for
Substantial Completion; with production of punch list; substantiation that
7
Ms. Darcy Gomez
City of Pearland
Page 3 of 4
items are completed; and issue both Certificate of Substantial.
Completion & Final Acceptance
g. Provide Record Drawings from Contractor's As-Builts in electronic
format(CD) & hard copy format
2. Project Close Out
a. Provide support services as needed during the project close out
process.
b. Obtain and review close out submittal from the contractor for
completeness before transmitting to the City which include but are not
limited to:
i. Contractor's redlines and as-built notes
ii. Warranty information
iii. Operating Manuals
iv. Start up and testing reports
v. As-Built record drawings (in hard copy and digital format)
3. Issue Final Completion and Acceptance letter to the City recommending acceptance.
j .
FEES:
LEAF Engineers will perform the professional services on the above referenced project for
a fee of$61,840 plus reimbursable expenses related to printing and permitting authority
plan approvals. Reimbursable expenses will be billed with a 1.0 multiplier(straight pass
through without markup)and are not expected to exceed $1,200 for this project.
Total maximum not to exceed fee for this project is $63,040
Fee Breakdown:
a. Geotechnical Investigation Services by Paradigm $3,100
b. Design Phase Services (Lump Sum) $49,940
c. Bid Phase Services (Hourly not to exceed) $1,800
> d. Construction Phase Services (Hourly not to exceed) $7,000
e. Reimbu'rsable:Expenses•(N of to ex ceedi $1,200
TOTAL $63,040
Level of Effort Table:
Engineering Personnel Hourly Billing Rate Estimated Man-Hours
Category_ - • • - - -
Project Manager/Director $225 30
Electrical Engineer $195 31
Electrical Designer $135-$160 60
Electrical Draftsman $115-$135 • 28__, ._ _
Plumbing Engineer $180 14
Plumbing.Designer • $130 24 `
Principal Engineer $285 6
Structural Engineer $190 33
(Kubala Engineers)
Administrative Support $95 65
Construction $165 30
Administrator
1
Ms. Darcy Gomez
City of Pearland
Page 4 of 4
Project Schedule:
Project Phase Activity Duration
Schematic Design 15 days _.
Design Development 15 days ___ _.
Construction Documents 60 days
Bidding and Negotiation 60 days
Construction Phase 150 days
Close Out 60 days
Total 360 days
Exclusions:
Utility Site Survey, Commissioning
Please review this document and let me know what questions or comments the city may
have regarding the proposal,professional fees,and services to be provided. There will be
no additional services without prior written consent and authorization from the City of
Pearland.
Sincerely,
LEAF Engineers
Signature,
ar •Madors . P.E:,:CXA DAP BD+C
President
cc: Mr. Jameson Appel City of Pearland
Mr. David Tem'pleman— LEAF Engineers
1