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R2021-120 2021-06-14RESOLUTION NO. R2021-120 A Resolution of the City Council of the City Of Pearland, Texas, approving the Amended bylaws of the Pearland Library Board. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the Amended Bylaws of the Pearland Library Board, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. PASSED, APPROVED and ADOPTED this the 14th day of June, A.D., 2021. EVIN COLE MAYOR EST: STAL ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY 4P N EXHIBIT A BYLAWS OF THE PEARLAND LIBRARY BOARD PEARLAND, TEXAS (June 2021) ARTICLE I — NAME As authorized by the City Council of the City of Pearland, Ordinance No. 187-4, this body shall be known as the Pearland Library Board. ARTICLE II — MEMBERSHIP Section I — The Board shall consist of seven (7) individuals appointed by City Council for a term of three (3) years. Board members shall be residents of the City of Pearland and shall serve without compensation. To ensure fair geographic representation from both branches, members shall consist of two (2) residents of 77581, two (2) residents of 77584, and three (3) members at large from either Pearland zip code. Section 2 — One Board member appointed by the Commissioners' Court of Brazoria County shall represent the Pearland Library Board on the Brazoria County Library Board. The Director of the Brazoria County Library System and the Librarians of the Pearland Library and Pearland Westside Library shall be ex-officio non -voting members of the Board. Section 3 — In the event a Board member is absent from two consecutive meetings, the Board Chair will contact the Board member to determine interest in continuing as a Board member. If a Board member misses any three (3) consecutive meetings of the Board or three (3) meetings within any twelve (12) months, the remaining board members may request, by simple majority, that the City Council remove him or her from the Board. ARTICLE III — MEETINGS Section 1 — Regular meetings of the Board shall be held at least three (3) times per year at a time and place designated by the Board. Section 2 — Additional meetings may be called by the Board Chair or upon the written request of three (3) board members. Section 3 —All Meetings of the Board shall be public and shall conform to requirements of the Texas Open Meetings Act. Section 4 — Any and all directors may participate in a meeting of the Board, or a committee of the Board, by means of a telephone or video conference or by any means of communication by which all persons participating in the meeting are able to communicate with one another, and such participation shall constitute presence at the meeting. Section 5 — A simple majority of the members shall constitute a quorum at all meetings of the board. Section 6 — All questions presented for a vote by the Board shall be decided by a simple majority of the quorum. Section 7 — The latest edition of Roberts Rules of Order shall be the parliamentary authority for all matters of procedure not specifically covered by the Bylaws of the Corporation. EXHIBIT A ARTICLE IV — OFFICERS Section 1 — The officers of the Board shall be a chair, a vice -chair, and a secretary. Section 2 — Officers shall be elected for a one-year term at the first regular meeting of the year. Section 3 — Vacancies in office shall be handled as follows: (a) In the event of the resignation or incapacity of the chair, the vice -chair shall become the chair for the unexpired portion of the term. (b) Vacancies of officers other than the chair shall be filled for the unexpired term by special election at the next Board meeting after the vacancy occurs. Section 4 — Duties of the officers shall be as follows: (a) Chair: 1) Preside at all meetings; 2) Represent the Library Board at public functions of the city and at events such as special library events, local, state, or national advocacy activities for the library or for local, state, or national association activities. 3) Appoint standing, special, or ad hoc committees/task forces. 4) Establish the agenda for each meeting and having it posted pursuant to the Open Meetings Act. Agenda items requested by any board member will be included. 5) Liaison with the governing authority regarding library issues. (b) Vice -Chair: 1)Assist the chair in directing the affairs of the board and act in the chair's absence. 2)Serve as chair of ad hoc or special committees or projects such as chair of an advocacy initiative. (c) Secretary: Be responsible for the accuracy and posting of the minutes of the board meeting and bring any corrections to the attention of the board at its next meeting. The secretary shall sign the approved minutes and complete recordkeeping activities required by the Pearland City Council. ARTICLE V — COMMITTEES Committees may be appointed for completing regular business of the board and/or special purposes by the chair and by special request from the Director of the Brazoria County Library System, the Librarians of the Pearland Library and Pearland Westside Library, or the Pearland City Council. Committees, following requests, are formed with the consent of the majority of the board. All committees will have at least one library board member serving on them. Ad hoc or special committees/task forces are automatically dissolved upon completion of the activity or EXHIBIT A ARTICLE VI — FUNDS The Library Board is not authorized to accept monetary funds. ARTICLE VII — POWERS AND DUTIES OF BOARD MEMBERS Library board members provide opinion, support, and expertise as needed to the Pearland Library and the Pearland Westside Library, but do not have governing authority. Board members shall: (a) Abide by applicable ordinances of the City of Pearland. (b) Act in an advisory capacity to the Pearland City Council with regard to Pearland libraries. (c) Review existing policies and recommend new ones to govern the operating and program of the library. (d) Assist in strategic planning. (e) Provide opinion and guidance, as appropriate, for special issues to include, but not be limited to, new facilities and the expansion of existing library facilities. (f) Provide opinion and guidance, as appropriate, for new library services. (g) Assist in interpreting the policies and functions of the library to the public. (h) Encourage in every possible way the development and advancement of the public library at local, regional, state, and national levels. (i) Participate in advocacy initiatives including, but not limited to. local issues, including funding issues and requests, state advocacy activities, and federal advocacy initiatives. ARTICLE VIII — AMENDMENTS These bylaws, subject to City Council approval, may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least 30 days prior to such meeting.