R2021-129 2021-06-14RESOLUTION NO. R2021-129
A Resolution of the City Council of the City of Pearland, Texas, authorizing
a planning services contract with Kimley-Horn, associated with the
Comprehensive Plan Update, in the estimated amount of $233,300.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for planning services associated with the
Comprehensive Plan Update, a copy of which is attached hereto as Exhibit "A" and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for planning services associated with the
Comprehensive Plan Update.
PASSED, APPROVED and ADOPTED this the 14th day of June, A.D., 2021.
c_ ,Ki/,'
EVIN COLE
MAYOR
ATTLrST:
SAL RO, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and Kimley-Horn and Associates, Inc. ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Comprehensive Plan ("PROJECT").
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
A. The CONSULTANT shall update the Comprehensive Plan for the City of
Pearland. See Exhibit A, attached, for a detailed SCOPE OF WORK and
PROJECT schedule. The PROJECT schedule shall be submitted in digital and
hard copy form in the Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezzlement, accepting materials of value from vendors, or consultants, and/or
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY
employee to engage in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product
generated by the CONSULTANT under the CONTRACT shall be delivered to the
CITY upon request, shall become subject to the Open Records Laws of this State.
Professional Services Contract 1 of 5 4/2019
F. The CONSULTANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)
Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non -owned vehicles, with minimum limits of
$1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurer(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, to the extent they are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
Professional Services Contract 2 of 5 4/2019
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end upon completion of Task 1 through 6,
estimated at 18 months (December 2022).
SECTION III - CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section B.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1. Task 1 Project Management: $21,100
2. Task 2 State of the City: $37,400
3. Task 3 Community -Wide Vision: $36,600
4. Task 4 Vision Framework: $49,400
5. Task 5 Implementation: $71,300
6. Task 6 Adoption: $7,500
7. Reimbursable Expenses (Not to Exceed): $10,000
8. Total: $233,300
C. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice. Invoices shall be submitted on a
monthly basis.
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
Professional Services Contract 3 of 5 4/2019
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or
its sub-consultant(s) or in any way affect the CONSULTANT'S status as an
independent contractor of the CITY.
SECTION V - TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -
- with or without cause -- by delivering written notice to CONSULTANT
personally or by certified mail at 11700 Katy Freeway, Suite 800, Houston, TX
77079. Immediately after receiving such written notice, the CONSULTANT shall
discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of Texas shall govern the terms of this
CONTRACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
Professional Services Contract 4 of 5 4/2019
connection with the dispute and/or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to mediation as follows: If a
dispute arises out of or relates to this CONTRACT, or the breach thereof, and if
the dispute cannot be settled through negotiation, then the parties agree first to try
in good faith, and before pursuing any legal remedies, to settle the dispute by
mediation of a third party who will be selected by agreement of the parties.
SECTION VI — ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII — COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
PURCHASING OFFICER
CITY OF JARLAND, TEXAS
6.18.2021
DATE
2/ �,t, zo21
CITY MA ' ER/DIRECTOR
CITY OF P ARLAND, TEXAS DATE
18 Mir Zo zr
CONSULTANT DATE
Professional Services Contract 5 of 5 4/2019
Kimley»)Horn
Page 1
Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") is pleased to submit this scope of
work to the City of Pearland, Texas ("Client") for providing professional planning and recommendations
for update and review of the City of Pearland Comprehensive Plan.
Project Understanding
The primary goal for this planning project is to update the Pearland Comprehensive Plan for the physical
development, redevelopment, and future direction for growth within the City. The Comprehensive Plan
is a policy document that assists decision -making and administrative actions to guide the City of
Pearland towards the community's preferred future.
Scope of Services
Kimley-Horn will provide the services specifically set forth below.
Task 1: Project Management
Kimley-Horn will manage the project through the following tasks:
• PROJECT INITIATION MEETING: The Kimley-Horn team will conduct a kickoff meeting to
discuss our understanding of the project, the project schedule, scope, City and consultant team
communication methods, and to receive data from the City of Pearland. Recommended
attendees include City staff who will ultimately guide the progress, findings, and
recommendations in the Plan. The City will provide a meeting location and notify attending staff
of the location and time for the meeting.
• TOUR: Immediately following the kickoff meeting, the Kimley-Horn team will tour key areas
and locations in the City with City staff. The Kimley-Hom team will gain a deeper understanding
of the character, culture, opportunities, and challenges facing the City over a half -day tour.
• PROGRESS MEETINGS: The Kimley-Horn team will meet with key City staff to discuss project
progress, key action items and responsibilities, and project schedule. The Kimley-Horn team
will meet via Zoom and Teams. Kimley-Horn will prepare an agenda and a checklist with action
items, responsibilities, and due dates for appropriate team members and will schedule and
notify attendees of the meetings via Microsoft Outlook.
• INTERNAL TEAM MEETINGS: The Kimley-Horn team will meet internally (including with the
sub consultants) via Zoom and Teams or face-to-face meetings to coordinate internal tasks
and assignments. The team will meet via Zoom and/ or Teams or face-to-face meetings.
Kimley-Horn will prepare an agenda and a checklist with action items, responsibilities, and due
dates for appropriate team members and will schedule and notify attendees of the meetings
via Microsoft Outlook.
• PUBLIC INVOLVEMENT PLAN: The Kimley-Horn team will develop a detailed plan for overall
communications and for the public involvement process for staff review and approval. The Plan
will identify methods for stakeholder identification, pre- and post -meeting communication
techniques and tools, a schedule of stakeholder and public involvement meetings, necessary
activities in preparation for meetings, and tools and techniques to be utilized during stakeholder
and public meetings to facilitate engagement and feedback.
• CREATE THE CPAC: As a part of the Public Involvement Plan, the Kimley-Horn team will
work with the City to identify potential external project partners (such as the Chamber of
Commerce, EDC, and H-GAC) that may be able to assist in external communication regarding
the Comprehensive Plan, public meetings, or other ways to engage citizens and stakeholders
kimley-horn.com
11700 Katy Freeway, Suite 800 Houston, Texas 77079
281-920-6588
Kimley»>Horn
Page 2
Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
in the process. Members of these groups could become a portion of the Comprehensive Plan
Advisory Committee (CPAC). The Public Involvement Plan will specify the level of resources
to be provided for these activities by the Kimley-Horn team and by City staff. Metrics on
preferred performance will be included in the Public Involvement Plan.
Task 2: State of the City
Kimley-Horn will prepare a State of the City element for the comprehensive plan through the following
tasks:
• DATA COLLECTION: The Kimley-Horn team will assemble existing data sets from Pearland,
Brazoria County Appraisal District, and H-GAC and will review existing background data and
previous studies for the land within the city limits of Pearland. This review is intended to provide
the Kimley-Horn team with a high-level understanding of existing conditions, opportunities, and
constraints in Pearland. Included in those discussions will be an assessment of the relevance
of previous planning studies and reports, policy documents, development proposals, and data
sets to this planning effort.
• EXISTING CONDITIONS: Based upon existing, readily available GIS data (to be provided and
maintained by the City), the Kimley-Horn team will work with City Staff to prepare existing
conditions exhibits for use in public meetings and presentations of the following elements:
o Existing Vacant and Underutilized Land
o Existing Land Use
o Existing Transportation Systems
o Existing Utility Infrastructure (Water and Wastewater)
o Existing Tree Coverage
o Existing Topography and Slopes (LIDAR)
o Existing Floodplain Areas
o Existing and Planned Parks and Open Space
o Existing and Planned Public Facilities
o Existing Parks and Trails Connections
o Existing Parcel Sizes
o Existing Parcel Ownership
o Existing Development Patterns
o Potential Redevelopment Sites
• BASE MAPPING: The Kimley-Horn team will work with City staff to prepare a project base
map and PowerPoint templates that will be used to create future presentations, existing
conditions maps, and scenarios for future growth in Pearland.
• METHOD: The team will request the following materials and will organize the data according
to standard electronic information practices on backed -up network drives:
o Historical aerial photographs
o Past studies on population, employment, and demographic information
o GIS data: a data request checklist will be provided
o Relevant land use and development data
o Information regarding planned future development (such as status reports or concept
plans)
o Existing and planned utility and infrastructure improvements
o Existing and planned transportation improvements, including the most recent traffic
counts available, the most recent Transportation and Capital Improvement Program,
kimley-horn.com
11700 Katy Freeway, Suite 800 Houston, Texas 77079
281-920-6588
Kimley»>Horn
Page 3
Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
any relevant transportation plans and studies, and any previous parking studies or
current plan elements addressing parking
o Existing City plans, studies, and ordinances: Previous Comprehensive Plan,
Thoroughfare Plan, Water and Wastewater Plans, and other relevant documents
o Existing Special District information (such as TIRZ and PID boundaries and projects,
finance plans, or establishing ordinances)
o Calendar of planned community events, schedules of committees and commissions,
etc.
• EXISTING MARKET CONDITIONS: The Kimley-Horn team will identify market opportunities
for the greater Pearland market that allow for consideration of the "place" Pearland has in the
local sub -regional market. Simultaneously, we will provide City staff with a technical and
analytical base of information from which to direct plan decisions and advance strategic
initiatives. We will build upon the City's existing demographic data, past studies, and other
provided studies prepared for the City or Pearland EDC and will collect psychographic and
market data related to: population, household, age, ethnicity, and income characteristics;
consumer spending; taxable revenue; visitor and convention information; and select economic
values. Trends, both historical and future, will be identified and inputs used to inform
stakeholder decisions, as well as model the impacts of various growth scenarios.
• MARKET DEMANDS ANALYSIS: This process will explore capacity for retail, office, and other
commercial demand sections and how findings relate to opportunities (catalyst sites). This
process will explore the buildout potential for various uses by velocity, synergies with mixed -
uses, and associated context created by various scales and designs. Undertake build -out
market analysis with detailed housing and retail and commercial activation assessment and
Fiscal Buildout Model to facilitate baseline and scenario options for buildout projections in terms
of fiscal impacts.
• STATE OF THE CITY INPUT SESSION: The Kimley-Horn team will conduct a facilitated work
session with City staff to develop a set of criteria by which key community assets will be
classified as those that will remain, those that will be enhanced, and those that will be subject
to detailed review as strategic opportunity areas. The team will also work with City staff to
identify a preliminary set of strategic issues and preliminary development directions for
strategic opportunity areas within the City based upon the analyses conducted in the previous
tasks. The information developed in this meeting will form the basis for initial engagement of
the community and key stakeholders. The State of the City Input Session will be held in a facility
arranged by the City, and City staff will be responsible for notifying City participants. The
Kimley-Horn team will develop the agenda for the meeting, prepare necessary materials, and
facilitate the discussions with meeting participants. The day -long session will be scheduled so
that each department is allotted a separate meeting to provide input and support the visioning
process.
• SELECT STAKEHOLDER INTERVIEWS: The Kimley-Horn team will prepare for and conduct
interviews and small group discussions with key individuals (to be coordinated with the City).
The interview team will use a set of questions as a starting point and then use follow-up
questions to probe for more detailed responses. The City will contact interviewees to confirm
meeting times and provide private meeting rooms for the interviews, if needed. It is anticipated
that the stakeholders will be grouped by interest related to principles and deliverables. Each
group of stakeholders should be limited on invited stakeholders per group; typically, up to 12
individuals.
• JOINT CPAC, P&Z, AND CITY COUNCIL WORKSHOP #1: At the conclusion of the State of
the City evaluation, the team (led by Pearland staff) will brief a joint session of the CPAC,
kimley-horn.com
11700 Katy Freeway, Suite 800 Houston, Texas 77079
281-920-6588
Kimley»>Horn
Page 4
Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
Pearland P&Z Commission, and City Council. Kimley-Horn will prepare materials and coach
Pearland staff, who will brief a joint session of the CPAC, Pearland P&Z Commission, and City
Council on initial stakeholder feedback, existing conditions, recommended catalytic sites,
recommended next steps in the planning process, and the proposed methodology for engaging
stakeholders in the planning process.
Task 3: Community -Wide Vision
Kimley-Horn will assist the City in developing a vision element for the comprehensive plan through
the following tasks:
• CPAC MEETINGS: The Comprehensive Plan Advisory Committee (CPAC) (to be identified by
the City with assistance from Kimley-Horn team) will serve as a review, input, and directional
body for the Comprehensive Plan throughout the planning process, with the initial meeting to
occur during Task 2. The Kimley-Horn team and Pearland Planning staff will meet with the
CPAC at key points during the planning process. Pearland Planning staff will present topical
materials for committee background, discuss insight from selected reading material, discuss
critical issues related to the development of the Comprehensive Plan, and obtain feedback and
direction from the Committee. The Kimley-Horn team will provide agendas and materials for
facilitated discussion at each meeting.
• ENGAGEMENT THROUGH COMMUNITY EVENTS: The Comprehensive Plan should be
informed by the perspectives and ideas of people who aren't typically involved in planning
projects. The team will participate in community events to provide innovative public
engagement for the plan. The Kimley-Horn team and City staff will identify opportunities to
reach these people through outreach at events and festivals and regular meetings of partner
organizations. These opportunities will include up to two total events that will be attended by
the Kimley-Horn team. The specific events and type of engagement activities to be initiated at
each one will be detailed in the Communications and Public Involvement Plan.
• WEB -BASED ENGAGEMENT: The web and other online tools are increasingly important
forms of communication. For this project, web -based engagement will be designed by the
Kimley-Horn team and hosted by the City of Pearland to make information available more
broadly (to anyone who chooses to go online), more conveniently (whenever someone is online
or connected), and with more flexibility (by using a variety of online and social networking tools).
The Kimley-Horn team will design the tools in a manner that assists City staff in making the
tools a part of the day-to-day management of the project. The final components of the web
strategy will be determined in consultation with the City and included in the public and
stakeholder involvement plan. Plan Website: A dedicated page on the City's website could
convey general project information such as meeting dates, background information, and
contact information. It could also provide a means for obtaining public input and serve as the
main portal for videos, presentations, workshop information, and downloadable reports.
Facebook and Linkedln: People who follow updates on social networking sites are more
involved in the project's process and can also share information with their social networks.
Social Pinpoint: Social Pinpoint provides the capability to invite participants to share their views
through an online survey (or series of surveys) they can access whenever they choose.
• COMMUNITY CHARRETTE PREPARATION: Pearland staff will lead the community
charettes. The Kimley-Horn team will provide coaching and preparation for all materials and
activities will be closely coordinated with City staff prior to public presentation. The Kimley-Horn
team will plan the specific agenda, format, and activities related to the community charrette;
kimley-horn.com
11700 Katy Freeway, Suite 800 Houston, Texas 77079
281-920-6588
Kimley>»Horn
Page 5
Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
prepare background presentations and meeting exhibits; and prepare the tools to be used
during the charrette, including GIS tools for analyzing scenarios, keypad polling, visual image
preferences, and interactive small group exercises.
• COMMUNITY CHARRETTE-VISION AND VALIDATION: A community charrette will be
scheduled shortly after market demand analysis is available. The Kimley-Horn team would be
responsible for preparing all meeting content. The charrette will secure stakeholder ideas that
will ultimately shape the Plan's vision for Pearland, both for the Comprehensive Plan and the
Master Parks and Trails Plan. Outreach, invitations, and announcements about the charrette
will be distributed according to the roles defined in the public involvement plan. The participants
will be engaged in the planning process through several techniques, including utilizing chips or
stickers to allocate development types to areas of the City, colored markers to discuss future
development densities, image boards to examine future building types and urban design
characteristics, and keypad polling.
• COMMUNITY CHARRETTE-CATALYST SITE SCENARIOS: Up to four catalyst areas will be
conceptualized as a means of gauging the benefits and impacts of up to two scenarios per
area. The study area will be limited to catalytic development areas, but the tools used for
analyzing scenarios will be focused on areas identified in the "State of the City" as strategic
opportunity areas. The locations for the four scenarios will be determined during the kickoff
meeting.
As a way of measuring the consequences of each scenario, the team will develop a series of
indicators (fiscal and market) so that each scenario can be qualified. The results will then be
compared and recommendations for implementation in either scenario will be incorporated into
the final City-wide plan.
• CHARRETTE RESULTS: Results from the community charrette will be documented in
presentation materials and incorporated into web -based applications that will allow the public
to weigh-in on the future vision for Pearland. The resulting materials will include:
o Presentations summarizing key summit conclusions.
o Results of the keypad polling conducted during the charrette.
o Catalytic area plans as described above with scenario assumptions, draft statements
of Vision, and overall Guiding Principles that will inform the overall Comprehensive
Plan and its detailed elements.
• JOINT CPAC, P&Z, AND CITY COUNCIL WORKSHOP #2: After Phase 3: Community -Wide
Vision, the team will brief a joint session of the CPAC, Pearland P&Z Commission, and City
Council on key findings of the Phase 3 Visioning, recommended next steps in the planning
process, and receive input for incorporation into the Draft Vision Framework to be developed
in Phase 4. Pearland Planning staff will lead the workshop, receiving coaching and materials
from Kimley-Horn. The Kimley-Horn team will prepare a draft plan outline and draft individual
sections for CPAC input and staff review and comments.
Task 4: Vision Framework
Kimley-Horn will assist the city in developing a vision framework through the following tasks:
• LAND USE STRATEGY: The team will develop the Land Use Strategy to align with the
preferred vision scenario as identified in the community charrette. The Kimley-Horn team will
develop a Future Land Use Plan, document any changes or additions to land use categories
to accommodate the vision, update the anticipated population growth and capacity, and
develop land use policies.
kimley-horn.com
11700 Katy Freeway, Suite 800 Houston, Texas 77079
281-920-6588
Kimley»>Horn
Page 6
Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
• DEVELOPMENT/ INFRASTRUCTURE AND PUBLIC SERVICES STRATEGY UPDATE: With
growth comes a need to carefully consider:
o The preferred use of the remaining undeveloped land.
o Appropriate locations for various types, densities, and patterns of development.
o Adequate public facilities (water and wastewater service, public safety facilities,
libraries) to ensure that they are made available in advance of, or in conjunction with,
new construction.
The Kimley-Horn team will evaluate how infrastructure master plans (water, wastewater, and
drainage) and Public Services elements (police, fire, library, etc.) for the City impact the future
development patterns, density, and other elements of the City. The intent of this section is not
to re -state those plans; but instead to consider how these plans interact with and influence the
goals and objectives of the City and to provide guidance related to potential future updates to
those plans to establish the best alignment with the new city-wide vision. The Kimley-Horn
team will build upon Pearland's development strategies and identify new policies and
implementation steps aimed at further protecting the health, safety, welfare, and quality of life
for existing and future residents and businesses.
• ECONOMIC/ FISCAL STRATEGY: The Economic Strategy will focus on the range of policies
and actions that serve to strengthen the community's business and visitor climate. It will assess
aspects of the community that serve to advance or deter the City's economic development
objectives and speak to both greenfield and infill conditions and redevelopment. Strategies will
address opportunities related to non-residential land uses, such as retail, office, industrial, hotel
and lodging, and entertainment. Housing will also be addressed within this component since
the future housing mix needs to be consistent with the jobs base. A high-level fiscal analysis
will be performed for the catalytic area scenarios to evaluate the fiscal implications of either
path for development, and to establish recommendations for potential changes in the future.
The fiscal analysis will include:
o Providing financial analysis on infill and redevelopment sites.
o Providing anticipated revenue generation based on various land uses, along with
estimated costs to serve development types. Ex. Examining different densities of
single-family, missing middle housing, mixed -use and traditional uses.
• THOROUGHFARE PLANNING AND MOBILITY STRATEGY COORDINATION: This task will
build on the City's existing thoroughfare and multi -modal strategy documents and relate
changes within the overall Comprehensive Plan. The Kimley-Horn team will refine existing
policies and determine new guiding principles through public involvement to help integrated the
transportation plan as an element in the Comprehensive Planning Update.
• MASTER PARKS AND TRAILS PLAN COORDINATION: The Kimley-Horn team will
coordinate with the existing Master Parks and Trails Plan to prepare an Element for the
Comprehensive Plan that will include the list of existing parks, recommendations for park
improvements, and identification of multi -modal facilities and trail connections within the
existing city limits.
• COMMUNITY OPEN HOUSE (1 MEETING): Pearland Planning staff will facilitate a community
open house to present and receive feedback related to the Comprehensive Plan and Master
Parks and Trails Plan components. The open house will broaden community participation and
confirm the consistency of each component with the vision developed by the stakeholders. The
Kimley-Horn team will prepare outreach, invitations, and announcements about the charrette
according to the roles defined in the public involvement plan.
• OPEN HOUSE RESULTS: Results from the Community Open Houses will be documented in
presentation materials and incorporated into web -based applications in a manner that will allow
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Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
interested individuals to weigh in on the future vision for Pearland. The Kimley-Horn team will
prepare materials including:
o Feedback from specific questions asked at each station related to the specific
Comprehensive Plan components
o Results of any keypad polling conducted during the open house or from surveys
performed since the last results presentation
o Overall conclusions drawn from the open house discussions related to next steps
• JOINT CPAC, P&Z, AND CITY COUNCIL WORKSHOP #3: After Phase 4: Vision Framework,
the Kimley-Horn team will brief a joint session of the CPAC, P&Z Commission, and City Council
on draft comprehensive plan recommendations and feedback received from the community.
This workshop will also include discussion and direction about implementation priorities. After
Phase 4: Vision Framework, the Kimley-Horn team will brief a joint session of the CPAC, P&Z
Commission, and City Council on draft comprehensive plan recommendations and feedback
received from the community. This workshop will also include discussion and direction about
implementation priorities.
• PREFERRED PLAN COMPONENTS: The final Comprehensive Plan The Kimley-Horn Team
will prepare components will reflect the final Comprehensive Plan components consensus of
the community together with comments received from input for CPAC review and the CPAC,
to guide the development of implementation strategies.
Task 5: Implementation
Kimley-Horn will assist the City with Comprehensive Plan implementation through the following tasks:
• IMPLEMENTATION STRATEGIES: Based on feedback from the draft comprehensive plan
elements and final direction received from the Joint Workshop #3, the Kimley-Horn team will
prepare a matrix that identifies specific short-, medium-, and long-term implementation actions
and strategies, responsible parties, supporting parties, timeframes, and potential funding
sources for the goals associated with each Vision Plan element, along with recommendations
related to additional studies that should be undertaken by the City. Comprehensive Plan goals
will be prioritized relative to local resources (time, money, manpower) and desired outcomes.
Certain actions will need to be put in motion early since they take longer to come to fruition
(i.e., legislative reform). In addition, certain goals may need to be advanced during a specific
timeframe to avoid missing a market opportunity. Finally, the goals will need to be flexible
enough to respond to certain strategic initiatives that might present themselves (i.e., private
investment in a catalyst area).
• JOIN CPAC, P&Z, AND CITY COUNCIL WORKSHOP #4: After Phase 4: Draft Vision
Framework, the Kimley-Horn team will brief a joint session of the CPAC, the Pearland P&Z
Commission, and City Council. The workshop will focus on the key findings of Phase 4,
recommend next steps in the planning process, and receive input for incorporation into the
Final Vision and Report to be developed.
• COMPREHENSIVE PLAN DOCUMENTATION: The Kimley-Horn team will create a Final Plan
document incorporating staff and CPAC input. The plan will be prepared with Adobe InDesign,
and an interactive web version, GIS shape files, InDesign, and .pdf files will be provided to the
City as final deliverables, per city specs and subject to staff review and approval. Kimley-Horn
will provide the resulting files to the City upon completion of the project.
• CPAC REVIEW & RECOMMENDATION (1 MEETING): The Planning Department team will
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11700 Katy Freeway, Suite 800 Houston. Texas 77079
281-920-6588
Kimley>»Horn
Page 8
Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
present the updated Comprehensive Plan to the CPAC for their comment and formal
Recommendation. The Kimley-Horn team will coach the Pearland Planning Department staff
to present the updated Comprehensive Plan to the CPAC for their comment and formal
Recommendation. The Kimley-Horn team will incorporate any additional Committee comments
into the final Comprehensive Plan prior to presentation to the P&Z Commission Hearing.
Task 6: Adoption
Kimley-Horn will assist the City in adopting the Comprehensive Plan through the following tasks:
• PLANNING & ZONING COMMISSION RECOMMENDATIONS (1 MEETING): The team will
present the Comprehensive Plan elements to the Pearland Planning & Zoning Commission in
a public hearing for community and Commission comment. Planning & Zoning Commission
Recommendation: The Kimley-Horn team will prepare materials and coaching for the Planning
staff. The Kimley-Horn team will incorporate any additional Commission comments into the
final Comprehensive Plan prior to presentation to the City Council.
• CITY COUNCIL ADOPTION (UP TO 2 MEETINGS): The team will present the Final
Comprehensive Vision Plan to the Pearland City Council at a public hearing and in a second
meeting, if needed, for adoption. The Planning staff will present the Final Comprehensive
Vision Plan to the Pearland City Council at a public hearing and in a second meeting, if needed,
for adoption. The Kimley-Horn team will prepare materials and coaching for the Planning staff.
Any subsequent changes by the Pearland City Council will be incorporated into the Final
Comprehensive Plan document.
• IMPLEMENTATION KICKOFF: After adoption, the team will kick off the implementation phase.
The workshop will define projects, roles and responsibilities, and determine next actions and
success measures.
Additional Services
Any services not specifically provided for in the above scope will be billed as additional services and
performed at our then current hourly rates. Additional services we can provide include, but are not
limited to, the following: thoroughfare planning, parks and trails master plans, specific area plans.
Information Provided By Client
We shall be entitled to rely on the completeness and accuracy of all information provided by the Client
or the Client's consultants or representatives.
Responsibilities of Client
In addition to other responsibilities set out in this Scope of Work, the Client shall: provide mapping and
spatial data products described in the scope, coordinate spaces and invitations for required meetings,
provide staff time to facilitate meetings and work with Kimley-Horn during the meeting preparation.
kimley-horn.com
11700 Katy Freeway, Suite 800 Houston, Texas 77079
281-920-6588
Kimley»>Horn
Schedule
Page 9
Exhibit A: Scope of Work for
Comprehensive Plan Update
Dated: May 11, 2021
We will provide our services as expeditiously as practicable with the goal of meeting the following
schedule:
• Facilitate kickoff meeting and provide detailed project schedule within 10 days of notice to
proceed
• Provide State of the City Element within 90 calendar days of notice to proceed
• Provide Draft Web Engagement site within 90 calendar days of notice to proceed
• Provide Draft Vision Framework and Preferred Plan Components within 180 calendar days of
approval of State of the City Element
• Provide Comprehensive Plan Documentation with 130 calendar days of approval of Vision
Framework and Preferred Plan Components
• Provide draft presentation materials 14 calendar days prior to proposed event
Fee and Expenses
Kimley-Horn will perform the services in Tasks 1 to 6 for the total lump sum labor fee below. Individual
task amounts are informational only. All permitting, application, and similar project fees will be paid
directly by the Client.
Task 1 Project Management $21,100
Task 2 State of the City $37,400
Task 3 Community -Wide Vision $36,600
Task 4 Vision Framework $49,400
Task 5 Implementation $71,300
Task 6 Adoption $7,500
Total Lump Sum Fee $223,300
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed.
Reimbursable expenses will be invoiced based upon expenses incurred. Expenses are estimated not
to exceed $10,000. Payment will be due within 25 days of your receipt of the invoice and should include
the invoice number and Kimley-Horn project number.
We appreciate the opportunity to provide these services to you.
kimley-horn.com
11700 Katy Freeway, Suite 800 Houston. Texas 77079
281-920-6588