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R2021-118 2021-06-14RESOLUTION NO. R2021-118 A Resolution of the City Council of the City of Pearland, Texas, renewing a service contract for Preventative Maintenance and Repairs associated with HVAC Systems and Ice Machines with TD Industries, in the estimated amount of $272,450.00, for the period beginning July 1, 2021 and ending June 30, 2022. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City previously awarded a service contract for HVAC Systems and Ice Machines repair and maintenance services. Section 2. That the City Council hereby renews a service contract with TD Industries, in the unit supply amounts reflected in Exhibit "A" attached hereto. Section 3. The City Manager or his designee is hereby authorized to execute a contract for HVAC Systems and Ice Machines repair and maintenance services. PASSED, APPROVED and ADOPTED this the 14th day of June, A.D., 2021. EVIN COLE MAYOR ATTF T: YSXAL ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: LAWRENCE PROVINS DEPUTY CITY ATTORNEY 1 pE City of Pearland O� qR `90 3519 Liberty Drive �PEAR ,AND Pearland, TX 77581 • -. T E X A s, — , est. ,ot. General Services Contract This Contract(Contract) is made between the City of Pearland,Texas(City), and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which consists of the following parts: I. Summary of Contract Terms II. Signatures III. Standard Contractual Provisions IV. Special Terms and Conditions V. Additional Contract Attachments I. Summary of Contract Terms. - , Contractor: TDlndustries 9525 Derrington Rd , Houston, TX 77064 Description of Services: Contractor will provide HVAC and ice machines maintenance and repair services for the City of Pearland, -as needed, per the specifications of Bid#0420-36, R2021-118. Contract Type: Unit Price Contract, Estimated Amount of$272,450.00 Effective Date: July 1, 2021 Termination Date: June 30,2022 Renewal: One renewal option available, upon the mutual agreement of both parties. II. Signatures. By signing below, the parties agree to the terms of this Contract: CITY OF PEARLAND: CONTRACTOR: ,(A,,,..,_, `L{� 6.15.2021 41, Purchasing fficer Date Title: James Venegas S-nior Vice President Date: 06/03/21 l *Si by: ate: 1 jc....LZ"' City anager Assistant City Manager Director _ Superintendent/Manager *Contract Signature Authority: Superintendent/Manager-$5,999 or less Director- $6,000 to $30,000 City Manager/Assistant City Managers- $30,001 to $50,000 City Council Resolution - $50,000+ Page 1 of 6 Ill. Standard Contractual Provisions. A. Definitions. Contract means this Standard Services Contract. Services means the services for which the City solicited bids or received proposals as described in Exhibit A, attached hereto. B. Services and Payment. Contractor will furnish Services to the City in accordance with the terms and conditions specified in this Contract. Contractor will bill the City for the Services provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services in accordance with the terms of this Contract, but all payments to be made by the City to Contractor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter. 2251 of the Government Code. C. Termination Provisions. (1) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City's own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (2) Termination for Default. Either party to this Contract may terminate this Contract .as provided in this paragraph if the other party fails to comply with its terms. The • party alleging the default will give the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of this Contract under this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. (3) Multi-Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in which it becomes effective or provides for the City to make any payment during any of the City's fiscal years following the City's fiscal year in which this Contract becomes effective and the City fails to appropriate funds to make any required Contract payment for that successive fiscal year and there are no funds from the City's sale of debt instruments to make the required payment, then this Contract automatically terminates at the beginning of the first day of the City's successive fiscal year of the Contract for which the City has not appropriated funds or otherwise provided for funds to make a required payment under the Contract. D.. Liability and Indemnity. Any provision of any attached contract document that limits the Contractor's liability to the City or releases the Contractor from liability to the City for actual or compensatory damages, loss, or costs arising from the performance of this Contract or that provides for contractual indemnity by one party to the other party to this Contract is not applicable or effective under this Contract. Except where an Additional Contract Document provided by the City provides otherwise, each party to this Contract is responsible for defending against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or omissions in the performance of this Contract ' in accordance with applicable law. This provision does not affect the right of either party to this Contract who is sued by a third party for acts or omissions arising from this Contract to bring in the other party to this Contract as a third-party defendant as allowed by law. E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the City. F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or having jurisdiction in Brazoria County, Texas. G. Entire Contract. This Contract represents the entire Contract between the City and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This Contract may be amended only by written instrument signed by both parties. H. Independent Contractor. Contractor shall perform the'work under this Contract as an independent contractor and not as an employee' of the City. The City has no right to supervise, direct, or control the Contractor or Contractor's officers or employees in the means, methods, or details of the work to be performed by Contractor under this Contract. The City and Contractor agree that the work performed under this Contract is not inherently dangerous, that Contractor will perform the work in a workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of Contractor's officers and employees. I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one- half of the mediator's fees. J. Attorney's Fees. Should either party to this Contract bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney's fees or other costs relating to the suit. K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful,the remainder of the Contract continues to be binding on the parties. IV. Special Terms or Conditions. None. V. Additional Contract Documents. The following specified documents attached to this Contract are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents that conflicts with this Contract shall have no legal effect. A. Contractor's Additional Contract Documents: • 1. The contractor's response to Bid #0420-36 shall be construed as additional contract documents. 2. Executed Contractor Insurance Requirements & Agreement (required insurance certificate[s] shall be in possession of City at actual commencement of work). B. City's Additional Contract Documents: 1. Scope of Services as listed on the attached. EXHIBIT A CONTRACTOR'S SCOPE OF SERVICES Scope of services shall consist of the contractor providing HVAC and ice machines maintenance and repair services for the City of Pearland, as needed, per the specifications of bid #0420-36. Pricing is as follows per contractor's response to the same, as listed below: Bid 0420-36 HVAC Repairs and Quarterly Preventative # Maintenance of HVAC Systems and Ice Machines Line Items TDlndustries EST Line Description UOM QTY Unit QUARTERLY PREVENTATIVE MAINTENANCE OF 1 , HVAC SYSTEMS PKG. QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.1 HVAC EQUIPMENT AT CENTENNIAL PARK QTRS 4 $130.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT ANIMAL CONTROL 1.2 CENTER - QTRS 4 $300.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT DELORES FENWICK 1.3 NATURE CENTER QTRS 4 $275.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PARKS MAINTENANCE 1.4 BLDG. QTRS 4 $168.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.5 HVAC EQUIPMENT AT FLEET DEPT. QTRS 4 $130.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.6 HVAC EQUIPMENT AT PUBLIC WORKS ADMIN. QTRS 4 $1,200.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ADDITION 1.7 TO ADMINISTRATION QTRS 4 $195.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ANNEX 1.8 BLDG. QTRS 4 $195.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT MELVIN KNAPP SENIOR _ 1.9 CENTER QTRS 4 $341.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.10 HVAC EQUIPMENT AT FIRE STATION#1 QTRS 4 $950.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION#1 AIR 1.11 HAWKS .EA 1 $8,450.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.12 HVAC EQUIPMENT AT FIRE STATION#2 - QTRS 4 $1,400.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION#2 AIR 1.13 HAWKS EA 1 $9,450.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.14 HVAC EQUIPMENT AT FIRE STATION#3 QTRS 4 $1,500.00 • QUARTERLYPREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION#3 AIR 1.15 HAWKS EA 1 $11,050.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.16 HVAC EQUIPMENT AT FIRE STATION#4 QTRS 4 $650.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION#4 AIR 1.17 HAWKS EA 1 $8,300.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.18 HVAC EQUIPMENT AT FIRE STATION#5 QTRS 4 $1,729.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION#5 AIR 1.19 HAWKS EA 1 $6,856.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.20 . HVAC EQUIPMENT AT FIRE STATION#8 QTRS 4 $4,300.00. QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.21 HVAC EQUIPMENT AT FIRE/EMS ADMIN. QTRS 4 $170.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.22 HVAC EQUIPMENT AT PUBLIC SAFETY BUILDING QTRS 4 $3,404.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT RECREATION CENTER 1.23 AND NATATORIUM QTRS 4 $3,091.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.24 HVAC EQUIPMENT AT RECYCLING CENTER QTRS 4 $160.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.25 HVAC EQUIPMENT AT CITY HALL QTRS 4 $2,841.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.26 HVAC EQUIPMENT AT CITY HALL ANNEX QTRS 4 $2,041.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR • HVAC EQUIPMENT AT TRAFFIC OPERATIONS- 1.27 HILLHOUSE QTRS 4 $660.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.28 HVAC EQUIPMENT AT TOM REID LIBRARY QTRS 4 $1,941.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.29 HVAC EQUIPMENT AT WESTSIDE LIBRARY QTRS 4 $200.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT WESTSIDE EVENT 1.30 CENTER QTRS 4 $625.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT EMERGENCY 1.31 COMMUNICATIONS BLD•G. QTRS 4 $168.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 1.32 HVAC EQUIPMENT AT NATATORIUM QTRS 4 $1,600.00 PERCENT MARKUP FOR MATERIALS/SUPPLIES/PARTS QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC 30% • 1.33 EQUIPMENT QTRS 4 QUARTERLY PREVENTATIVE MAINTENANCE OF 2 ICE MACHINES PKG QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION 2.1 EQUIPMENT, AT CENTENNIAL PARK QTRS 4 $155.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.2 ICE MACHINE AT CITY HALL ANNEX QTRS 4 ' $155.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.3 ICE MACHINE AT,FIRE STATION#1,UNIT#1 QTRS 4 $180.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.4 ICE MACHINE AT FIRE STATION#1, UNIT#2 QTRS 4 $210.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.5 ICE MACHINE AT FIRE STATION#2, UNIT#1 QTRS 4 $180.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.6 , ICE MACHINE AT FIRE STATION#2, UNIT#2 QTRS 4 $210.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.7 ICE MACHINE AT FIRE STATION#3, UNIT#1 QTRS 4 $185.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.8 ICE MACHINE AT FIRE STATION#3, UNIT#2 QTRS 4 $210.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.9 ICE MACHINE AT FIRE STATION#4 QTRS 4 $200.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR 2.10 ICE MACHINE AT FIRE STATION#5 QTRS 4 $205.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION 2.11 EQUIPMENT, AT KNAPP CENTER QTRS 4 $200.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION 2.12 EQUIPMENT,AT FIRE ADMIN. BLDG. QTRS 4 $200.00 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION 2.13 EQUIPMENT,AT PUBLIC SAFETY BLDG. QTRS 4 $225.00 PERCENT MARKUP FOR MATERIALS/SUPPLIES/PARTS QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE 30% 2.16 MACHINES QTRS 4 . HOURLY RATE FORaREPAIRS TO ICE MACHINES. 3 AND.RELATED REFRIGERATION EQUIPMENT : HOUR ; . 1 $99.00 REPAIRS: HVAC As Needed Services. Note: any 4_ quantities.listed are.estimates. PKG ;_ , 1 4.1 _Technician -Standard Hourly Rate EA 300 $99.00 4.2 Helper-Standard Hourly Rate EA 50 $0.00 Percent mark-up for materials/supplies/parts, based 4.3 _on an annual spend of approximately$50,000,** EA 50 30% Technician Emergency Repair Rate(Rate which will 4.4 be charged after standard business hours). EA 75 $148.50 Helper Emergency Repair Rate (Rate which will be 4.5 charged after standard business hours). EA 50 $0.00 Minimum charge per call out for emergency repairs 4.6 (after hours only). EA 1 $0.00 *While TDlndustries does not use a Helper, they do have a more specialized position of Chiller Specialist with a rate of$109 per standard hour and$163.5 for overtime when needed and approved. Only applies to chiller equipment. **Changed system calculation to be based on % of markup. Initial download reflected the vendor's% of markup as a dollar.