R2021-021 2021-04-12 •
RESOLUTION NO. R2021-21
A Resolution of The City Council of the City of Pearland, Texas,
authorizing the City Manager or his designee to participate in an
interlocal cooperative pricing arrangement with the Houston-Galveston
Area Council (HGAC) for the purchase-of two (2) units of heavy
equipment, in the amount of$487,060.90, from ASCO Equipment.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through interlocal cooperative
partner HGAC for the purchase of two (2) units of heavy equipment.
Section 2. That the City Manager or his designee is hereby authorized to participate
in an interlocal cooperative pricing arrangement with the Houston-Galveston Area Council
(HGAC) for the purchase of two (2) units of heavy equipment, in the amount of $487,060.90,
from ASCO Equipment.
PASSED, APPROVED and ADOPTED this the 12th day of April, A.D., 2021.
/-•
EVIN COLE
MAYOR
ATT T:
AQ�p.RLAlUO
Y TA ROAN, TRMC, CMC °�•
CITY SECRETARY II
EU I �-
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Exhibit A
CONTRACT PRICING WORKSHEET Contract Date 1/5/2021
For Standard Equipment Purchases No.: Prepared:
This Form must be prepared by Contractor and given to End User.End User issues PO to Contractor,and
MUST also fax a copy of PO,together with completed Pricing Worksheet,to H-GAC @ 713-993-4548.
Please type or print legibly.
Buying CITY OF PEARLAND Contractor: Associated Supply Co. Inc. (ASCO)
PP y
Contact JACOBY PERKINS Prepared Ski pp
Robinson
Person: By: PIS
Phone: 281-924-8159 Phone: 832-316-2507
Fax: Fax:
Email: JPERKINS@PEARLANDTX.GOV Email: i srobinsont ascoea.com
Product EM19A77 Description: Gradall XL3100 Truck Mounted Excavator
Code:
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: $352,988.16
B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
80769025&80769076-Beacon light Upper-w/branch $1,069.18 •
80789180&80769076-Beacon light Chassis-w/branch $1,069.18 •
80485043-Left hand rear step $509.60
80385147-Tilt Steering Column-Chassis $872.20 •
80656093-Bucket 60"-Ditching w/BOCE $5,233.20
80755023-Fixed Thumb Grapple $9,408.00
Extra set of keys $19.60
•
•
•
•
Subtotal B: i $18,180.96
C.Unpublished Options-Itemize below-Attach additional sheet if necessary
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
•
•
•
• Subtotal From Additional Sheet(s):
• Subtotal C: i $0.00
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base For this transaction the percentage is: 0%
Unit Price plus Published Options(A+B).
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C)
Quantity Ordered: [ 1 I X Subtotal of A+B+C: $371,169.12 = u Subtotal D: i $371,169.121
E.Other Charges,Trade-Ins,Allowances,Discounts,Etc.
Description Cost Description Cost
MATERIAL SURCHARGE $3,631.51
FACTORY FREIGHT $7,125.00
LOCAL DELIVERY $600.00
Subtotal E: i $11,356.51
Delivery Date: 30-60 DAYS F.Total Purchase Price(D+E): $382,525.63
IIIGACBuy CONTRACT PRICING WORKSHEET Contract Date 1/5/2021
For Standard Equipment Purchases
This Form must be prepared by Contractor and given to End User.End User issues PO to Contractor,and
MUST also fax a copy of PO,together with completed Pricing Worksheet,to H-GAC @ 713-993-4548.
Please type or print legibly.
Buying CITY OF PEARLAND Contractor: ASSOCIATED SUPPLY CO.,INC(ASCO)
Agency:
Contact JACOBY PERKINS Prepared SKIPPER ROBINSON
Person: By:
Phone: 281-924-8159 Phone: 832-316-2507
Fax: Fax:
Email: JPERKINS@PEARLANDTX.GOV Email: SROBINSON@ASCOEQ.COM
Product EM19A27 Description: CASE 580N
Code:
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: $74,649.97
B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
747851-MECH SUSP,VINYL,W/ARMRESTS i INCLUDED
464074-1-WAY OR 2-WAY AUX&EHOE $5,472.92
423047-HEAVY FRONT CWT,EXTNDHOE -$457.50
423059-4WD POWER SHUTTLE TRANSMISSION INCLUDED
423069-24"UNIVERSAL BUCKET $808.25 •
442056-FLIP OVER/STABILIZER PADS COMB $497.76 •
747862-82"HD LONG LIP W/CUTTING EDGE $1,542.69
747855-CAB,LH DOOR W/HEATER/AC $5,530.87
742651-TILT STEERING WHEEL $226.31 •
747669-PILOT CONTROLS $1,451.80
Subtotal B: ; $15,073.10
C.Unpublished Options-Itemize below-Attach additional sheet if necessary
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
36"PIN-ON BUCKET ! $1,727.20
STRIKER 6M BREAKER ? $11,500.00 •
•
•
Subtotal From Additional Sheet(s):
Subtotal C: ; $13,227.20
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base For this transaction the percentage is: ]5%
Unit Price plus Published Options(A+B).
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C)
Quantity Ordered: 1 X Subtotal of A+B+C: $102,950.27 = Subtotal D: ; $102,950.27
E.Other Charges,Trade-Ins,Allowances,Discounts,Etc. -
Description Cost Description Cost
MATERIAL SURCHARGE $964.63 Additional Discount -1,000.00
FACTORY FREIGHT ? $1,136.52
LOCAL DELIVERY i $483.85
Subtotal E: ; $1,585.00
Delivery Date: 60-90 DAYS F.Total Purchase Price(D+E): $104,535.27
Exhibit B
ASCO Rental Rates
Equipment Monthly Weekly Daily -
4WD 144R $ 2,400.00 $ 960.00 $ 320.00
BACKHOE
4WD $ 2,560.00 $1,024.00 $ 341.00
BACKHOE 144W
W/WET KIT
4WD $ 2,560.00 $1,024.00 $ 341.00
EXTRADIG 144X
BACKHOE
4WD CAB C44R $ 2,560.00 $1,024.00 $ 341.00
BACKHOE
4WD CAB $ 2,560.00 $1,024.00 $ 341.00
BACHOE C44W
W/WET KIT
4WD CAB $ 2,800.00 $1,120.00 $ 373.00
EXTEND-A- C44X
HOE
XL3100 XL31 $11,700.00 $4,680.00 $1,872.00
XL3300 XL33 $ 9,400.00 $3,760.00 $1,504.00
XL4100 XL41 $12,825.00 $5,130.00 $2,052.00
°` s Exhibit C
tsp. web
Vehicle Data Sheet
Unit# Year Make Model Mile/Hours PM Schedule Maintenance Cost Age %used
M129 2003 Gradall 3300 7055 250H $53,520.99 17 66.76
Maintenance Cost - Available for Use
7,000.00 120.00%
6,003.00
100.00%
5,000.00
80.00%
4,000.00
60.00%
3,000.00
40,00%
2,000.00
1,000..0020.00%
000 o.00%
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Maintenance Cost —available for use
Vehicle Summary: This piece of equipment has endured extreme wear and tear to its exterior
hose lines, site glass, buckets, and forks. Parts for repairing the equipment have become
difficult to find, taking longer maintenance times which leaves the equipment out of service for
extended periods of time. Rental pricing for this specialty equipment is$9,400.00 monthly,
$3,760 weekly and $1,504.00 daily.
04,
IV "70
1 joji
i • , k
oittLiA,L L 4 ,my, , _.„,
f' MI' • * im
- e —
13100 ,.....- ,
_• -
' '44r." • -
•.
( _
.0.... .._,
......
.., , le........., ,,...4,4_ : •• -.1.- • ... , . • - • • . .1,...."..5.4-, - ,t, ,
- '
o-;.- .- ....1, -.... .
' ..
. . .
44 • lithr ,
-,,..4 M. ' I •
n V. 5'Olt o
.
•.• -i . . . • ,
.", - —• • • ,4..• 0( ' s ijr.•--.. sr 1 1-n•-• - '
1P44"
/ ‘).
1 ‘,..
i'.
't:4 11111t111 spoi.
4"
Aillk.14, 4
•
(
e
ariamatail
Ear. r+'
Vehicle Data Sheet
Unit# Year Make Model Mile/Hours PM Schedule Maintenance Cost•Age available for use
TR125 2004 Case 580 12394H 250 Hours $26,180.72 17 71.34%
Maintenance Cost - Available for Use
7,C XI CIC 120.00 5
100.00`Y
80.00%
4,000.00
60.00%
3,000.00
40,00%
2,000.00
1,000.00 20.00%
,.�. _ I .
I
00 OOtT_
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Maintenance Cost available for use
Equipment Summary: Unit TR125 has exceeded useful lifecycle by 7 years. The equipment
has high operational hours. Parts for repairing the equipment have become difficult to find,
taking longer maintenance times, leaving the equipment out of service for extended periods of
time.
,6 I r mil
' 6 7
1 ,iv,
,
...• '' .
... at.
Ng,
,1
''t 1 .vf,
it,
C 1
. ,.._ _ ______----v' #
111/6#,..-
/
'..ir
Ilik. ' 4 '''''
_, ,
db. : ' '
lik
':. .,
• -,.. - i A.,
t
,-----7 "---; :4‘..
Ici,
i .
.
,....„,.- .
......., -- %
' •Nt
L..-.-"
..
.ti
.4.
..,
. , I
1 /
Ir
_..- 4°111. ..• -^
i "111111141k
__ •
r'
.,,.
._ .
--..,
.--,
I IV
__.
-...,.... r.. ,..
-.1.
....-14...
L.
V..
4 - .
.11,..., ..
...
f I ,
....saai• `,,,
if
;II; ) 1111111111111L.
!..
. i
/ , A
dr
• -
Iti -
Lai
•
t.
t .
* -".. •
t, ,a, •,..%.a - ,,.
• P
411,
, .....,
\ .
111111Mi ;
.'.., .
.%)
4 . ----.
.A
.
.... ,
• 1 •
t'
--- - , .
.
, .. • e
'
:4.6 .1-
.
........,,
0
,..,