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R2020-269 2020-12-14RESOLUTION NO. R2020-269 A Resolution of The City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with The Interlocal Purchasing System (TIPS), for the purchase and installation of audio- visual equipment to support the Orange Street Service Center Project, from DataVox, Inc., in the estimated amount of $255,655.45. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That contract pricing has been obtained through interlocal cooperative partner TIPS for the purchase and installation of audio-visual equipment to support the Orange Street Service Center Project. Section 2. That the City Manager or his designee is hereby authorized to participate in an interlocal cooperative pricing arrangement with the TIPS for the purchase and installation of audio-visual equipment to support the Orange Street Service Center Project, in the estimated amount of $255,655.45. PASSED, APPROVED and ADOPTED this the 14th day of December, A.D., 2020. J VIN COLE AYOR ATTEST. TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 Audio Visual Proposal for City of Pearland 3501 E Orange St. Pearland, TX 77581 Orange Street Service Center DVXA-11137 Revision : 2 Last Modified : 12/3/2020 Note: This proposal is valid until 7/2/2027 Account Manager Jeff Dixon System Design Joel Davis, CTS-D, CTS-I THE INTERLOCAI PURCHASING SYSTEM TIPS Contract Number: 200105 fia ta Vax 6650 W. Sam Houston Pkwy S. I Houston, TX 77072 1713-881-5300 5215 North O'Connor Blvd 11th Floor I Irving, TX 75039 1817-288-2700 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 DataVox Corporate Profile Advanced Technology Solution Partner Since 1988 DataVox Summary DataVox Since 1988, thousands of businesses have counted on DataVox to be their trusted advanced technology partner. With DataVox, your organization can enjoy the convenience of working with a single company to design, implement and maintain all aspects of their technology needs. From audio visual, to data center, cloud, network technology, network cabling, phone systems and physical security solutions. Our award -winning customer service team is here to assist your organization 24 hours a day, 7 days a week. Products and Services 0 0 Audio Visual Cisco Systems 11\ ism i# Mobility .: Network Cabling Cloud Solutions Cyber Security Network Phone Technology Systems Data Center IT Support & Technologies Managed Services Physical Security 0 0 0 y_-- O OOO O OOO O OOO MOO ODD Smart Building This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 2 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVax Orange Street Service Center DVXA-11137 SCOPE OF WORK This section describes the standard Audio Visual services that DataVox will provide the Customer. The services are described by typical location or room. PROJECT SPECIFIC ASSUMPTIONS AND CONSIDERATIONS: • DataVox assumes all existing and installed or owner furnished equipment (OFE) to be fully functional and in good working order prior to on -site services. All OFE equipment is required to be located inside proposed installation room prior to on -site services. Should additional or replacement equipment be required to complete proposed scope of work, additional costs may be quoted. • DataVox assumes all set-up and configuration of all Cisco video conferencing equipment to be provided by others with only equipment installation and validation of functionality to be provided as part of the following scope of work and corresponding bill of materials. • DataVox assumes all set-up and configuration of all Crestron room scheduling equipment and associated room resource management software/application to be provided by others with only equipment installation and validation of functionality to be provided as part of the following scope of work and corresponding bill of materials. • DataVox assumes all set-up and configuration of all OFE PC equipment to be provided by others with only equipment installation and validation of functionality to be provided as part of the following scope of work and corresponding bill of materials. • DataVox assumes all set-up and configuration of all OFE IPTV receiver equipment to be provided by others with only equipment installation and validation of functionality to be provided as part of the following scope of work and corresponding bill of materials. • Customer must provide (1) available 15-amp circuit with duplex outlet at each proposed display location. • Customer must provide (1) available 20-amp circuit with duplex outlet at proposed equipment rack location. 15t• Floor - Conference Room • Monitors & Mounts: o DataVox will provide and install (1) ViewSonic 75" 4K interactive display on (1) Chief fixed wall mount with pull-out accessory for easy service access to equipment located behind the display. • *NOTE* DataVox assumes (1) Chief in -wall storage box will be provided and installed by others at the proposed display location. • *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. • Audio Components: o DataVox will provide and install (4) Crestron 6.5" ceiling speakers powered by (1) Crestron 70V audio amplifier. • *NOTE* Crestron audio amplifier will be connected to the line -level audio output of the Cisco codec located behind the display. • Video Conferencing: o DataVox will provide and install (1) Cisco video conferencing system with the following components: • (1) Quad camera mounted below the display • (1) TelePresence ceiling microphone mounted to the drop -tile ceiling grid • (1) Room Kit Plus codec wall mounted behind the display • *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. • (1) Touch 10 control interface located at the conference table • *NOTE* DataVox assumes (1) available ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at the proposed table location to support device power and network This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 3 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 connection. • Video Sources: o DataVox will utilize and install (1) OFE mini -PC mounted behind the display to accommodate content input source to the Cisco codec and USB connection to the display for interactive control. • *NOTE* DataVox assumes OFE mini -PC features (1) available HDMI output port, (1) available USB 2.0 data port, and (1) available RJ45 ethernet port to accommodate proposed functionality. • *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. o DataVox will utilize and install (1) OFE IPTV receiver unit mounted behind the display to accommodate content input source to the Cisco codec. • *NOTE* DataVox assumes OFE IPTV receiver features (1) available HDMI output port and (1) available RJ45 ethernet port to accommodate proposed functionality. • *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. • Scheduling Panels: • DataVox will provide and install (1) Crestron 10" room scheduling touch panel outside the room entrance. • *NOTE* DataVox assumes (1) OFE ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at the proposed scheduling panel location to support device power and network connection. 1£ Floor — Training Room • Monitors & Mounts: o DataVox will provide and install (8) Christie 55" video wall displays with included mounts in a 4x2 configuration on (8) Chief video wall display mounts. • Audio — Wireless Microphones: o DataVox will provide and install (1) Shure wireless microphone system with the following components: • (6) Boundary microphone transmitter, cardiod • (1) Table -top transmitter base with 10" gooseneck microphone, cardiod • (1) 8-port transmitter charging dock, table -top • *NOTE* DataVox assumes (1) OFE ethernet port with access to the OFE LAN to be existing and installed by others at the proposed charging dock location to support device network connection. (1) 8-channel transceiver with Dante audio networking, ceiling mounted • *NOTE* DataVox assumes (1) OFE ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at the proposed ceiling mounted transceiver location to support device power and network connection. • Audio Components: o DataVox will provide and install (6) Crestron 6.5" in -ceiling speakers powered by (1) Crestron audio amplifier in the rack. o DataVox will provide and install (1) Biamp digital signal processor in the equipment rack to manage audio system inputs/outputs and support Dante audio networking. • *NOTE* DataVox assumes (2) OFE ethernet ports with access to the OFE LAN to be existing and installed by others at the proposed rack location to support device Dante audio and network connection. • Video Conferencing: o DataVox will provide and install (1) Cisco video conferencing system with the following components: • (1) Quad camera mounted below the 4x2 video wall • (1) Precision 60 camera wall mounted opposite the 4x2 video wall • (1) Room Kit Pro codec wall mounted behind the display This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 4 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 • *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. o DataVox will provide and install (1) Sound Control Technologies extender kit with transmitter unit located at the Cisco Quad camera and receiver unit located at the Cisco Room Kit Pro codec to connect power, video, data, and control between devices. o DataVox will provide and install (1) Sound Control Technologies extender kit with transmitter unit located at the Cisco Precision 60 camera and receiver unit located at the Cisco Room Kit Pro codec to connect power, video, data, and control between devices. • Video Sources: DataVox will utilize and install (1) OFE cable TV set -top box in the rack. ■ *NOTE* DataVox assumes OFE cable TV set -top box features (1) available HDMI output port and (1) IR control capability to accommodate proposed functionality. ■ *NOTE* DataVox assumes (1) coax cable connection with active service provider carrier to be existing and installed by others at the proposed cable TV set -top box location • IP & RF Distribution: o DataVox will provide and install (8) Crestron networked AV decoders at the video wall to support serial control connection and networked HDMI video output per display. • *NOTE* DataVox assumes (1) OFE ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at each proposed network decoder location to support device power and network connection. o DataVox will provide and install (6) Crestron networked AV encoders at the table locations to support (2) auxiliary HDMI inputs devices per table. • *NOTE* Crestron networked AV encoder will feature switchable video input for (2) auxiliary sources per table but will not allow both displays to be shown simultaneously. Only (1) auxiliary source per table can be displayed on the video wall at any given time. • *NOTE* DataVox assumes (1) OFE ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at each proposed network encoder location to support device power and network connection. o DataVox will provide and install (1) Crestron networked AV encoder at the podium to support (1) auxiliary HDMI input. • *NOTE* DataVox assumes (1) OFE ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at each proposed network encoder location to support device power and network connection. o DataVox will provide and install (1) Crestron networked AV encoder/ decoder card frame chassis in the rack with the following configuration: • (1) Crestron networked AV encoder card to support OFE cable TV set -top box HDMI input • (2) Crestron networked AV encoder cards to support (2) Cisco codec content HDMI inputs • (1) Crestron networked AV decoder card to support Cisco codec "presenter" HDMI output • (1) Crestron networked AV decoder card to support Cisco codec "content" HDMI outputs • *NOTE* DataVox assumes (5) OFE ethernet ports with PoE+ and access to the OFE LAN to be existing and installed by others in the rack to support device power and network connection. • Control Systems: o DataVox will utilize (1) OFE network switch with PoE+ in the rack to power and connect AV system components with each other and the OFE LAN. ■ *NOTE* DataVox assumes OFE network switch features minimum 8GB link between the Training Room and Emergency Operations Center to accommodate network video transport of video signals displayed on the 4x2 video wall in the Training Room to be mirrored on the 4x2 video wall in the Emergency Operations Center. o DataVox will provide and install (1) Crestron virtual switching appliance in the rack to configure and manage all network AV encoders and decoders. o DataVox will provide and install (1) Crestron 3-series control processor in the rack to manage AV control system This document is confidential and the property of DataVox. Any copy or reuse of this document its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 5 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center Dat V x DVXA-11137 programming and support hard -wired IR control cable connection to the OFE cable TV set -top box. o DataVox will provide and install (1) Crestron 10" wall mounted touch panel interface to provide emulated Cisco Touch 10 video conferencing control with the following additional, customer control functions: • 4x2 video wall on/off • 4x2 video wall input source selection (per display) • (12) switchable auxiliary inputs, tables • (1) auxiliary HDMI input, podium • (1) Cable TV set -top box • (1) Cisco content video feed • (1) Cisco presenter feed • Enlarged 2x2 display assignment (per input source listed above) • Master audio input source selection (per input source listed above) • Cisco codec content channel input source selection • (12) switchable auxiliary inputs, tables • (1) auxiliary HDMI input, podium • (1) Cable TV set -top box • Ceiling speaker volume up/down/mute • Microphone volume up/down • Master microphone systems mute/unmute • Cable TV remote emulation • *NOTE* DataVox assumes (1) OFE ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at the proposed touch panel location to support device power and network connection. • Scheduling Panels: o DataVox will provide and install (2) Crestron 10" room scheduling touch panels outside the room entrances. • *NOTE* DataVox assumes (2) OFE ethernet ports with PoE+ and access to the OFE LAN to be existing and installed by others at the proposed scheduling panel locations to support device power and network connection. • Equipment Racks: o DataVox will utilize (1) OFE equipment rack to support proposed AV system equipment previously described as mounted or located in the rack. o DataVox will provide and install (1) SurgeX surge eliminator and power conditioner to support proposed AV system equipment previously described as mounted or located in the rack. o DataVox will provide and install (1) SurgeX uninterruptable power support to protect proposed AV system control system equipment previously described as mounted or located in the rack. Typical of: 18 Floor - Huddle Room (112). 2'14 Floor - Huddle Room (203), 2 d Floor - Huddle Room (209). 2 114 Floor - Huddle Room (210) • Monitors & Mounts: o DataVox will provide and install (1) Samsung 55" 4K display on (1) Chief tilting wall mount. • *NOTE* Display control and sound reinforcement will be provided by the factory stock handheld IR remote and built-in speakers respectively. • Video Sources: o DataVox will utilize and install (1) OFE mini -PC mounted behind the display to provide content input. • *NOTE* DataVox assumes OFE mini -PC features (1) available HDMI output port and (1) available RJ45 ethernet port to accommodate proposed functionality. This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 6 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center 7 DataVox DVXA-11137 • *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. • Scheduling Panels: o DataVox will provide and install (1) Crestron 10" room scheduling touch panel outside the room entrance. ■ *NOTE* DataVox assumes (1) OFE ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at the proposed scheduling panel location to support device power and network connection. 151 Floor — Entry • Monitors & Mounts: o DataVox will provide and install (1) LG 75" 4K display on (1) Chief tilting wall mount. • *NOTE* Display control and sound reinforcement will be provided by the factory stock handheld IR remote and built-in speakers respectively. • *NOTE* DataVox assumes all digital signage hardware and content will be provided and managed by others. • *NOTE* DataVox assumes (1) OFE ethernet port with access to the OFE LAN to be existing and installed by others at the proposed scheduling panel location to support device network connection. Typical of: 28 Floor — Conference Room (200), 28. Floor — Conference Room (201) • Monitors & Mounts: o DataVox will provide and install (1) ViewSonic 65" 4K interactive display on (1) Chief fixed wall mount with pull-out accessory for easy service access to equipment located behind the display. ■ *NOTE* DataVox assumes (1) Chief in -wall storage box will be provided and installed by others at the proposed display location. ■ *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. • Audio Components: o DataVox will provide and install (4) Crestron 6.5" ceiling speakers powered by (1) Crestron 70V audio amplifier. ■ *NOTE* Crestron audio amplifier will be connected to the line -level audio output of the Cisco codec located behind the display. • Video Conferencing: o DataVox will provide and install (1) Cisco video conferencing system with the following components: • (1) Quad camera mounted below the display • (1) TelePresence ceiling microphone mounted to the drop -tile ceiling grid • (1) Room Kit Plus codec wall mounted behind the display • *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. • (1) Touch 10 control interface located at the conference table • *NOTE* DataVox assumes (1) available ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at the proposed table location to support device power and network connection. • Video Sources: DataVox will utilize and install (1) OFE mini -PC mounted behind the display to accommodate content input source to the Cisco codec and USB connection to the display for interactive control. • *NOTE* DataVox assumes OFE mini -PC features (1) available HDMI output port, (1) available USB 2.0 data port, and (1) available RJ45 ethernet port to accommodate proposed functionality. ■ *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 7 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 others at the proposed display location to support device network connection. o DataVox will utilize and install (1) OFE IPTV receiver unit mounted behind the display to accommodate content input source to the Cisco codec. • *NOTE* DataVox assumes OFE IPTV receiver features (1) available HDMI output port and (1) available R145 ethernet port to accommodate proposed functionality. ■ *NOTE* DataVox assumes (1) available ethernet port with access to the OFE LAN to be existing and installed by others at the proposed display location to support device network connection. • Scheduling Panels: DataVox will provide and install (1) Crestron 10" room scheduling touch panel outside the room entrance. • *NOTE* DataVox assumes (1) OFE ethernet port with PoE+ and access to the OFE LAN to be existing and installed by others at the proposed scheduling panel location to support device power and network connection. Emergency Operations Center • Control Systems: o DataVox will provide programming updates to the existing AV control system and associated OFE Crestron 10" touch panel to accommodate the following control functionality "Pull" video sources from the 4x2 video wall in the Training Room to the 4x2 video wall in the Emergency Operations Center so both rooms are mirrored in an identical configuration and Emergency Operations Center participants can see what people in the Training Room are presenting. • *NOTE* Audio input source selection in the Emergency Operations Center will also switch to mirror the audio input source currently selected inside the Training Room. "Push" video sources from the Emergency Operations Center to the 4x2 video wall in the Training Room so both rooms are mirrored in an identical configuration and Training Room participants can see what people in the Emergency Operations Center are presenting. • *NOTE* Audio input source selection in the Training Room will also switch to mirror the audio input source currently selected inside the Emergency Operations Center. Training DataVox will provide one hands-on training session as coordinated with the Customer. All users of the system should be present at this training session to learn basic operation and light maintenance. Additional training sessions are available upon request at additional charge. Out of Scope Services • All conduits, such as high voltage wiring panels, breakers, relays boxes, and receptacles • Any related electrical work, including but not limited to 110VAC, conduit, core drilling, raceway and boxes • Concrete saw cutting and core drilling • Firewall, ceiling, roof and floor penetration patching, removal or fire stopping • Any audio visual consulting services to configure existing audio visual devices outside the audio visual devices provided within this SOW and the Audio Visual Proposal. • Necessary sheet rock replacement and repair • Necessary ceiling tile or T-bar modifications, replacement and repair • Any and all millwork (for example, molding and trim). All millwork or modifications to project millwork to accommodate equipment • Permits (unless specifically provided for in this SOW.) • HVAC and plumbing relocation • Rough -in, bracing, framing, or finish trim carpentry for installation • Cutting, structural welding, or reinforcement of structural steel members required for support of assemblies, if required This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 8 of 33 DocuSign Envelope ID: 62307883-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 • Any applicable taxes, permits, or bonds related to the project • Unless specified in this SOW, the warranty provisions in this contract do not cover owner furnished equipment. Additionally, owner furnished equipment will not be controlled unless specifically stated in this SOW Acknowledged and Accepted Initial This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 9 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 BASELINE RESPONSIBILITIES DataVox Responsibilities This section lists DataVox's responsibilities for this Audio Visual proposal. • Building Codes: Install all equipment according to manufacturers' specifications, national and local building codes and regulations, and will be in conformity with good engineering practices as outlined by the international Communications Industries Association (ICIA) and best practices as outlined by AVIXA. • ADA: All equipment will be installed with provisions for the safety of the operator in accordance with the Americans with Disability Act (ADA) guidelines. • Dress Code: All DataVox staff will dress in a professional manner displaying the DataVox logo. All DataVox staff will wear required Personal Protection Equipment (PPE). They will conduct themselves in a professional, courteous and respectful manner to all others present. • Work Environment: DataVox will maintain a clean working environment, storing tools and equipment when not in use and discarding refuse as often as reasonably possible. While DataVox cannot take responsibility for furniture or Customer furnished equipment in the workspace, DataVox will take reasonable precautions to protect all Customer furnished equipment, floors, walls, ceiling tiles, windows and window coverings, and furniture and other surfaces from damage, staining or unreasonable breakage while on site. • Electrical and Radio Interference: DataVox will notify the Customer of any hum, distortion, and RF Interference caused by the local RF environment, building structure, electrical systems, telecommunications systems, wireless RF systems which are beyond the control of DataVox, and will advise the Customer of possible remedies. • Supervision: DataVox will appoint a Project Manager (PM) and/or Lead Technician (LT) to oversee the installation. During system implementation, please direct all communications through this designated contact. PM or LT will coordinate with other trades to facilitate and expedite project progress. DataVox will inform the Customer of any interference or potential delays which could impede implementation of the AV system, thereby helping to avoid any additional charges. • Change Orders: DataVox will provide written documentation of any Change Orders (CO) for work requested by the Customer which deviates from the original, approved Proposal and Scope of Works. CO's will be billed at our published labor rates plus materials, shipping, handling, restocking and other charges imposed by suppliers. • Coordination Meetings: DataVox recommends weekly coordination meetings between the Customer, DataVox and all other trades in which we will report to the Customer the status of the project. Any identified foreseeable restrictions or insurmountable issues outside our control that could impact the overall project schedule will be reviewed with the Customer. Acknowledged and Accepted Customer Responsibilities This section lists the Customer responsibilities for this Audio Visual proposal. Initial • Safe Work Environment: Provide DataVox staff, contractors and others working on -site a safe working environment. DataVox reserves the right to refuse to work or install any equipment in an area where, at the sole discretion of DataVox, the safety of those involved is of concern. • Access to worksite: provide access to the worksite, and all work will typically take place between the hours of 07:00 and 17:00 Monday through Friday, except on public holidays, unless specified otherwise in the DataVox Proposal. Work completed at any other time will be billed at OT rates published in Change Order Labor Rates. For the safety of all concerned, it is requested that the work area be free and clear, for example, of other trades, clients of the Customer, and employees during the installation period. • Ingress/Egress from Loading Dock to Work Site: ensure unobstructed access to the loading/unloading dock and between the dock and the worksite so that the loading/unloading of large objects such as racks, screens, and large flat panels is safe and unencumbered. • Secure Storage: provide a secure, climate controlled area on -site to store equipment during the installation period. Delivery of goods, This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 10 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Data V x Orange Street Service Center DVXA-11137 supplies and equipment to this on -site storage location, or equipment that has been installed in its designated location will be considered as 'Delivered' for billing purposes and will be invoiced accordingly. Responsibility for the equipment passes to the Customer immediately upon installation or delivery to the on -site storage. Any loss due to vandalism, theft, burglary, fire, water ingress, or any other means outside the direct control of DataVox shall be replaced at the Customer's expense. • Uninterrupted Work Flow: avail DataVox of continuous, uninterrupted workflow in the environment in which the AV system will be installed. Delays in work caused by interference of other trades, inability to access the work space during the stated hours, inability to access equipment stored on site, or other reasons caused by the Customer will be charged at rates published in Change Order Labor Rates. If DataVox crew arrives to work on -site at the appointed time and work cannot proceed due to dangerous conditions, inability to access the site, lack of power, interference by others which are within direct, reasonable control of the Customer, it will result in a half day charge for the crew. • Electrical: all installation, termination and connection of any high voltage services (greater than or equal to 70VAC). It is strongly recommended that all AV system components shall be connected to Technical Power - using the same phase of building power to all AV system points. • Subscription -Based Services: any services such as Cable TV, Satellite, ISDN, High-speed internet or other network services to be provided by others. Any such services are to be delivered to the desired location and appropriately terminated as coordinated with DataVox. • Floor Penetrations/Coverings: any floor coring, installation of floor box, poke-thru wire path, or other devises which require modification of the floor surface or floor covering required for the cable path. Any carpet work such as cutting, repairing or vulcanizing or re -bonding due to the use of under -the -carpet AVTrac or similar cabling system. Wall Structure: any demolition, painting, or structural modification work to be provided by the Customer unless otherwise specifically noted in DataVox proposal. All wall -mounted displays 65" or above, all interactive displays and all displays with an articulating mount will require blocking and/or suitable backing as coordinated with DataVox. Wall Finish & Ceiling Tile/Ceiling Grid work: repair and/or finish -out of any wall covering, wall finishing, painting, sealing, masonry work, etc., and any modifications to ceiling tiles or ceiling grids required as a result of installation of projector screens, lifts, speakers, cameras, mounts, etc. unless specifically provided for in the DataVox proposal. Cabling Paths: all provided cabling paths and raceways will be accessible, clear, dry and unobstructed. They shall be sized as recommended by NEC and AVIXA. Vibration Dampening: isolation of any unwanted vibration of building, building structure, floors, ceilings, walls or any other surface to which AV equipment is to be mounted. All mounting surfaces must be free of vibration, whether caused by pedestrian traffic, HVAC system components, Mechanical or Electrical System components or any other cause. Furniture Modifications: provide all modifications necessary to table tops, credenzas, cabinets and other furniture to accommodate the specified AV equipment, unless specified otherwise in our proposal. All existing OFE furniture shall have sufficient space and cooling capacity to accommodate all new AV system components. Any modifications to any of the above services required by the proposed AV system will be clearly enumerated by DataVox upon acceptance of the final proposal by the Customer. Delays in providing the above services beyond the projected start date will commensurately delay the contracted project completion date, and may incur additional charges at the rates published in Change Order Labor Rates. • Lights and Lighting Control Systems: All integrated lights and lighting control systems provided by others must be able to accommodate third party control connections and protocols. • Drape and Shade Controls Systems: All integrated drape and shade controls systems provided by other must be able to accommodate third party control connections and protocols. Acknowledged and Accepted Initial This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 11 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 LOCATION SUMMARY * Location Pricing Excludes all Optional and Alternate Components Location Installed Price City of Pearland: Orange Street Service Center: 1st Floor: Conference Room $23,252.27 City of Pearland: Orange Street Service Center: 1st Floor: Training Room $136,944.37 City of Pearland: Orange Street Service Center: 1st Floor: Huddle Room (112) $2,649.36 City of Pearland: Orange Street Service Center: 1st Floor: Entry $ 5, 218.49 City of Pearland: Orange Street Service Center: 2nd Floor: Confernece Room $21,917.87 (200) City of Pearland: Orange Street Service Center: 2nd Floor: Confernece Room $21,917.87 (201) City of Pearland: Orange Street Service Center: 2nd Floor: Huddle Room (203) $2,649.36 City of Pearland: Orange Street Service Center: 2nd Floor: Huddle Room (209) $2,649.36 City of Pearland: Orange Street Service Center: 2nd Floor: Huddle Room (210) $2,649.36 City of Pearland: Emergency Operations Center $3,552.00 City of Pearland: General $32,255.14 Total Price (Excludes Sales Tax): $255,655.45 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 12 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 BILL OF MATERIALS City of Pearland: Orange Street Service Center: 1st Floor: Confer Equipment Labor Monitors & Mounts 1 Chief PAC526 $0.00 [OFE] - Large in -wall storage box 1 ChiefXSM1U $196.70 X-Large Fusion Micro -Adjustable Fixed Wall Display Mount 1 Chief FCAV1U $261.10 Fusion Pull Out Accessory 1 Viewsonic IFP7550 $3,798.00 ViewBoard 75" Class LED display - interactive communication - with optional slot -in PC capability and touchscreen (multi touch) - 4K UHD (2160p) 3840 x 2160 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 DataVox Backing $0.00 $0.00 [OFE] - NOTE: This monitor requires proper wall backing in order to be installed over sheet rock. 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port $54.00 $216.00 $ 54.00 $648.00 Monitors & Mounts $5,251.04 Audio Components 1 Crestron AMP-X300 $452.00 $108.00 X Series Amplifier - Configurable for 4 x 75 W, 2 x 150 W, 1 x 300 W (Bridged), and 2 x 75 W + 1 x 150 W (Bridged), LoZ (4/8 0) or Hi-Z (70 V or 100 V) 4 Crestron SAROS ICE6T-W-T-EACH $411.32 $216.00 Saros Express 6.5" 2-Way In -Ceiling Speaker, white textured, Single (must be ordered in multiple of 2) 200 Belden 62000E-010U1000 $35.40 $216.00 Security & Commercial Audio Cable, Plenum-CL2P 2-16 AWG Stranded Bare Copper Conductors With Flamarrest Insulation, Flamarrest Jacket With Ripcord, Black Audio Components $1,438.72 Video Conferencing 1 Cisco CS-KITPLUS-K9 $11,293.21 $648.00 Webex Room Kit Plus With Codec, Quad Camera, And Touch 10 1 C2G 12' HDMI Cable (Premium) $18.19 $10.80 12ft Premium High Speed HDMI ® Cable with Ethernet - 4K 60Hz 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 13 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 1 Cisco CON-SNT-CSKITPLU SNTC-8X5XNBD Room Kit Plus w/Codec Plus, Quad Camera 1 Cisco CS-KITPLUS-WMK Video Conferencing Mounting Kit - Wall Mountable - For Room Kit Plus $1,288.59 $112.33 $10.80 $ 54.00 1 Extron ASA 111 $49.00 $27.00 Passive Audio Summing Adapter with Stereo Mini Plug Input and Unbalanced Output 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port 1 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port 15 Liberty Cable 22-2C-PSH-WHT $1.95 $16.20 White Audio And Control 22 AWG 1 Pair Shielded Plenum Cable 1 Cisco CTS-MIC-CLNG-G2 $841.06 $216.00 Cisco TelePresence Ceiling Microphone Generation 2 1 Cisco CON-SNT-CTSMICG2 $124.88 $10.80 SNTC-8XSXNBD Cisco TelePresence Ceiling Microphone Generation 2 1 DataVox ENT ENG SER $0.00 $592.00 Enterprise Engineering Configuration, Commissioning and Testing Services Video Conferencing $15,338.05 Video Sources 1 OFE GENERIC PC $0.00 $54.00 [OFE] - Owner Furnished PC. Field verify outputs and USB type. 1 C2G 12' HDMI Cable (Premium) $18.19 $10.80 12ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Generic OFE NETWORK PORT [OFE] - Owner Furnished Network Port 1 OFE GENERIC RECEIVER Owner Furnished LG Pro:Centric® SMART Set Top Box, STB-5500 1 C2G 12' HDMI Cable (Premium) 12ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black $0.00 $0.00 $18.19 $9.74 $0.00 $54.00 $10.80 $13.50 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port Video Sources $212.46 Scheduling Panels This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 14 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Data VOx Orange Street Service Center DVXA-11137 1 Crestron TSS-10-B-S 7" Room Scheduling Touch Screen, Black Smooth 1 Generic OFE POE+ NETWORK PORT [OFE] - Owner Furnished PoE+ Network Port $904.00 $108.00 $0.00 $0.00 Scheduling Panels $1,012.00 Total: $23,252.27 City of Pearland: Orange Street Service Center: 1st Floor: Trainir Equipment Labor Monitors & Mounts 8 Christie FHD553-XE 55" FHD Extreme Series 24x7 1.7mm Comb Bezel 500 Nits 8 Chief LVSXU ConnexSys video wall landscape mounting system without rail $36,311.92 $3,456.00 $4,564.00 $864.00 Monitors & Mounts $45,195.92 Audio - Wireless Microphones 6 Shure MXW6/C $3,262.50 $324.00 Boundary Wireless Microphone Transmitter, Cardioid $500.00 $27.00 1 Shure MXW8 Gooseneck Microphone Base Transmitter 1 Shure MX410LP/C $193.75 $54.00 10" Cardioid Gooseneck Microphone with Bi-Color Status Indicator, Less Pre -Amp 1 Shure MXWAPT8 $2,937.50 $54.00 8 Channel Access Point Transceiver 100 Belden 1585A D15U1000 $17.82 $108.00 CATSe (200MHz), 4-Pair, U/UTP-unshielded, Plenum-CMP, Premise Horizontal Cable - Blue 1 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port 1 Shure MXWNCS8 $1,531.25 $27.00 Networked charging station - 8 port 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port Audio - Wireless Microphones $9,060.06 Audio Components 1 BiAmp TESIRA FORTE DAN VT $2,560.69 $108.00 Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32 x 32 channels of Dante, AEC technology (all 12 inputs), 2 channel VoIP, and standard FXO telephone interface This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 15 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Data V x Orange Street Service Center DVXA-11137 2 C2G 27153 $19.48 $27.00 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 2 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port 15 Liberty Cable 22-2C-PSH-WHT $1.95 $16.20 White Audio And Control 22 AWG 1 Pair Shielded Plenum Cable 1 Crestron AMP-X300 $452.00 $108.00 X Series Amplifier - Configurable for 4 x 75 W, 2 x 150 W, 1 x 300 W (Bridged), and 2 x 75 W + 1 x 150 W (Bridged), LoZ (4/8 0) or Hi-Z (70 V or 100 V) 6 Crestron SAROS ICE6T-W-T-EACH $616.98 $324.00 Saros Express 6.5" 2-Way In -Ceiling Speaker, white textured, Single (must be ordered in multiple of 2) 300 Belden 62000E-010U1000 $53.10 $324.00 Security & Commercial Audio Cable, Plenum-CL2P 2-16 AWG Stranded Bare Copper Conductors With Flamarrest Insulation, Flamarrest Jacket With Ripcord, Black 1 DataVox PROGRAMMING - DSP $0.00 $1,776.00 Programming of Audio Systems and Digital Signal Processors Audio Components $6,387.40 Video Conferencing 1 Cisco CS-KITPRO-K9 $17,152.12 $864.00 Cisco Webex Room Kit Pro - Codec, Quad Cam, Touch 10 - GPL 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Cisco CON-SSSNT-CSKITPO9 $2,653.01 $10.80 SOLN SUPP 8X5XNBD Cisco Webex Room Kit Pro - Codec, Quad Camera 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port 1 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port 15 Liberty Cable 22-2C-PSH-WHT $1.95 $16.20 White Audio And Control 22 AWG 1 Pair Shielded Plenum Cable 1 Cisco CTS-CAM-P60 $5,023.78 $216.00 Cisco TelePresence Precision 60 Camera 1 Cisco CON-SSSNT-CTSCAM60 $906.40 $10.80 SOLN SUPP 8X5XNBD Cisco TelePresence Precision 60 Camera 1 DataVox ENT ENG SER $0.00 $592.00 Enterprise Engineering Configuration, Commissioning and Testing Services 1 SCT RCS-P60-KS $1,567.74 $216.00 RemoteCam5 Digital PTZ Camera Extension Kits for the Cisco PresenterTrack, Precision 60 camera, MX800/MX700 Endponts & SX80 codec. Includes wall -mount and rack shelf. This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 16 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 100 Belden 2413 D15U1000 $28.32 $108.00 CAT6+ (350 MHz), 4-Pair, U/UTP-Unshielded, Plenum-CMP, Premise Horizontal Cable, 23 AWG Solid Bare Copper Conductors, Dual FRPO/FEP Insulation, Tape Separator, Ripcord, Flamarrest® Jacket - Blue 1 SCT RC8-CQC-K $2,501.83 $216.00 RemoteCam8 Head -End & Camera Module for Cisco Quad Camera - Project Pack - Includes Wall Mount 100 Belden 2413 D15U1000 $28.32 $108.00 CAT6+ (350 MHz), 4-Pair, U/UTP-Unshielded, Plenum-CMP, Premise Horizontal Cable, 23 AWG Solid Bare Copper Conductors, Dual FRPO/FEP Insulation, Tape Separator, Ripcord, Flamarrest® Jacket - Blue Video Conferencing $32,244.51 Video Sources 1 OFE CABLE BOX $0.00 $54.00 [OFE] - Owner Furnished Cable TV Box With HDMI Output - Includes Labor To Mount Behind Display NOTE: Cable Box must be available at time of TV installation. If not, additional charges will apply to dismount the TV, install the cable box and then re -mount the TV. 1 C2G 12' HDMI Cable (Premium) $18.19 $10.80 12ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 Crestron IRP2 $28.25 $10.80 Infrared Emitter Probe 1 OFE COAX $0.00 $0.00 [OFE] - Owner Furnished and Installed Coax Cable TV Feed Video Sources $122.04 IP & RF Distribution 1 Crestron DMF-CI-8 $1,130.00 $216.00 DigitalMedia Card Chassis for DM-NVX-C & DMCF, 8 Slots 5 C2G 27153 $48.70 $67.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 5 C2G 6' HDMI Cable (Premium) $57.75 $54.00 6ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 5 Crestron DM-NVX-350C $5,085.00 $270.00 DigitalMedia 4K60 4:4:4 HDR Network Audio/Video Encoder/Decoder Card 5 Generic OFE POE+ NETWORK PORT $0.00 $0.00 Owner Furnished PoE+ Network Port 9 Crestron DM-NVX-350 $9,153.00 $486.00 DigitalMedia 4K60 4:4:4 HDR Networked AV Encoder/Decoder 9 C2G 27153 $87.66 $121.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 17 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center Data V x DVXA-11137 9 C2G 6' HDMI Cable (Premium) $103.95 $97.20 6ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 9 Generic OFE POE+ NETWORK PORT $0.00 $0.00 Owner Furnished PoE+ Network Port 6 Crestron DM-NVX-350 $6,102.00 $324.00 DigitalMedia 4K60 4:4:4 HDR Networked AV Encoder/Decoder 6 C2G 27153 $58.44 $81.00 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 12 C2G 6' HDMI Cable (Premium) $138.60 $129.60 6ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 6 Generic OFE POE+ NETWORK PORT $0.00 $0.00 Owner Furnished PoE+ Network Port IP & RF Distribution $23,811.90 Control Systems 1 Crestron DM-XIO-DIR-80 $2,825.00 $216.00 DigitalMedia XiO Director Virtual Switching Appliance For 80 Endpoints 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port 1 Crestron RMC3 $565.00 $108.00 3-Series Room Media Controller 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port 1 Crestron TSW-1060-B-S $1,356.00 $108.00 10.1 Touch Screen, Black Smooth 1 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port 1 DataVox PROGRAMMING - CONTROL $0.00 $8,880.00 Programming of Control System and User Interfaces 1 OFE OFE NETWORK SWITCH $0.00 $108.00 [OFE] - Owner Furnished Contractor Installed Network Switch. Field verify make and model. Control Systems $14,189.24 Scheduling Panels 2 Crestron TSS-10-B-S $1,808.00 $216.00 7" Room Scheduling Touch Screen, Black Smooth 2 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port Scheduling Panels $2,024.00 Equipment Racks This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 18 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox 3 Middle Atlantic U1V Orange Street Service Center DVXA-11137 1 DataVox RACK DRESSING $0.00 $1,728.00 Labor to Dress Rack Cable, Label, and Redline Drawings 1 OFE EQUIPMENT RACK $0.00 $108.00 [OFE] - Owner Furnished Equipment Rack 1 Middle Atlantic HP $19.84 $27.00 10-32 3/4" Philips Truss -Head Screws & Washers 100 Pieces (Black) 1 Middle Atlantic LBP-1A $30.38 $27.00 L Shaped Lacing Bar, 10 PC. Pack $113.46 $81.00 1 Space vented rackshelf 1 SurgeX SX-1115-RT $559.79 $108.00 Rack mount surge eliminator and power conditioner with remote, 1 RU 1 SurgeX UPS-1000-OL $998.83 $108.00 2RU, 1000 VA Online UPS, 6 Outlet, 15A; On-line Double -Conversion UPS Technology Equipment Racks $3,909.30 Total: $136,944.37 City of Pearland: Orange Street Service Center: 1st Floor: Huddle Equipment Labor Monitors & Mounts 1 Chief MTM1U Medium Fusion Micro -Adjustable Tilt Wall Display Mount 1 Samsung QB55R $964.37 $324.00 55" Class QBR Series LED display - digital signage - full shade - Tizen OS 4.0 - 4K UHD (2160p) 3840 x 2160 - HDR $141.40 $108.00 Monitors & Mounts $1,537.77 Video Sources 1 OFE GENERIC PC $0.00 $54.00 [OFE] - Owner Furnished PC. Field verify outputs and USB type. 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 C2G 6' HDMI Cable (Premium) $11.55 $10.80 6ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port Video Sources $99.59 Scheduling Panels 1 Crestron TSS-10-B-S $904.00 $108.00 7" Room Scheduling Touch Screen, Black Smooth 1 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 19 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVax DVXA-11137 Scheduling Panels $1,012.00 Total: $2,649.36 City of Pearland: Orange Street Service Center: 1st Floor: Entry Equipment Labor Monitors & Mounts 1 Chief LTM1U Large Fusion Micro -Adjustable Tilt Wall Mount 1 LG 75UHSE 75" Class (74.7 viewable) LED display - digital signage - 4K UHD (2160p) - edge -lit - black 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 DataVox Backing NOTE: This monitor requires proper wall backing in order to be installed over sheet rock. 1 Generic OFE NETWORK PORT [OFE] - Owner Furnished Network Port $220.50 $4,218.75 $648.00 $9.74 $13.50 $0.00 $0.00 $0.00 $0.00 $108.00 Monitors & Mounts $5,218.49 Total: $5,218.49 City of Pearland: Orange Street Service Center: 2nd Floor: Confe Equipment Labor Monitors & Mounts 1 Chief PAC526 [OFE] - Large in -wall storage box 1 ChiefXSM1U X-Large Fusion Micro -Adjustable Fixed Wall Display Mount 1 Chief FCAV1U $261.10 Fusion Pull Out Accessory 1 Viewsonic IFP6550 $2,463.60 65" Class (65" viewable) LED Commercial Display - interactive communication - with optional slot -in PC capability and touchscreen (multi touch) - 4K UHD (2160p) 3840 x 2160 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 DataVox Backing $0.00 $0.00 [OFE] - NOTE: This monitor requires proper wall backing in order to be installed over sheet rock. 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port $0.00 $196.70 $54.00 $216.00 $ 54.00 $ 648.00 Monitors & Mounts $3,916.64 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 20 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 Audio Components 1 Crestron AMP-X300 $452.00 $108.00 X Series Amplifier - Configurable for 4 x 75 W, 2 x 150 W, 1 x 300 W (Bridged), and 2 x 75 W + 1 x 150 W (Bridged), LoZ (4/8 0) or Hi-Z (70 V or 100 V) 4 Crestron SAROS ICE6T-W-T-EACH $411.32 $216.00 Saros Express 6.5" 2-Way In -Ceiling Speaker, white textured, Single (must be ordered in multiple of 2) 200 Belden 62000E-010U1000 $35.40 $216.00 Security & Commercial Audio Cable, Plenum-CL2P 2-16 AWG Stranded Bare Copper Conductors With Flamarrest Insulation, Flamarrest Jacket With Ripcord, Black Audio Components $1,438.72 Video Conferencing 1 Cisco CS-KITPLUS-K9 $11,293.21 $648.00 Webex Room Kit Plus With Codec, Quad Camera, And Touch 10 1 C2G 12' HDMI Cable (Premium) $18.19 $10.80 12ft Premium High Speed HDMI ® Cable with Ethernet - 4K 60Hz 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Cisco CON-SNT-CSKITPLU $1,288.59 $10.80 SNTC-8X5XNBD Room Kit Plus w/Codec Plus, Quad Camera 1 Cisco CS-KITPLUS-WMK $112.33 $54.00 Video Conferencing Mounting Kit - Wall Mountable - For Room Kit Plus 1 Extron ASA 111 $49.00 $27.00 Passive Audio Summing Adapter with Stereo Mini Plug Input and Unbalanced Output 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port 1 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port 15 Liberty Cable 22-2C-P5H-WHT $1.95 $16.20 White Audio And Control 22 AWG 1 Pair Shielded Plenum Cable 1 Cisco CTS-MIC-CLNG-G2 $841.06 $216.00 Cisco TelePresence Ceiling Microphone Generation 2 1 Cisco CON-SNT-CTSMICG2 $124.88 $10.80 SNTC-8XSXNBD Cisco TelePresence Ceiling Microphone Generation 2 1 DataVox ENT ENG SER $0.00 $592.00 Enterprise Engineering Configuration, Commissioning and Testing Services Video Conferencing $15,338.05 Video Sources This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 21 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Data Vaix Orange Street Service Center DVXA-11137 1 OFE GENERIC PC $0.00 $54.00 [OFE] - Owner Furnished PC. Field verify outputs and USB type. 1 C2G 12' HDMI Cable (Premium) $18.19 $10.80 12ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port 1 OFE GENERIC RECEIVER $0.00 $54.00 Owner Furnished LG Pro:Centric® SMART Set Top Box, STB-5500 1 C2G 12' HDMI Cable (Premium) $18.19 $10.80 12ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port Video Sources $212.46 Scheduling Panels 1 Crestron TSS-10-B-S 7" Room Scheduling Touch Screen, Black Smooth 1 Generic OFE POE+ NETWORK PORT [OFE] - Owner Furnished PoE+ Network Port $904.00 $108.00 $0.00 $0.00 Scheduling Panels $1,012.00 Total: $21,917.87 City of Pearland: Orange Street Service Center: 2nd Floor: Confe Equipment Labor Monitors & Mounts 1 Chief PACS26 $0.00 [OFE] - Large in -wall storage box 1 ChiefXSM1U $196.70 X-Large Fusion Micro -Adjustable Fixed Wall Display Mount 1 Chief FCAV1U $261.10 Fusion Pull Out Accessory 1 Viewsonic IFP6550 $2,463.60 65" Class (65" viewable) LED Commercial Display - interactive communication - with optional slot -in PC capability and touchscreen (multi touch) - 4K UHD (2160p) 3840 x 2160 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black $ 54.00 $216.00 $ 54.00 $648.00 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 22 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVOX Orange Street Service Center DVXA-11137 1 DataVox Backing $0.00 $0.00 [OFE] - NOTE: This monitor requires proper wall backing in order to be installed over sheet rock. 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port Monitors & Mounts $3,916.64 Audio Components 1 Crestron AMP-X300 $452.00 $108.00 X Series Amplifier - Configurable for 4 x 75 W, 2 x 150 W, 1 x 300 W (Bridged), and 2 x 75 W + 1 x 150 W (Bridged), LoZ (4/8 0) or Hi-Z (70 V or 100 V) 4 Crestron SAROS ICE6T-W-T-EACH $411.32 $216.00 Saros Express 6.5" 2-Way In -Ceiling Speaker, white textured, Single (must be ordered in multiple of 2) 200 Belden 62000E-010U1000 $35.40 $216.00 Security & Commercial Audio Cable, Plenum-CL2P 2-16 AWG Stranded Bare Copper Conductors With Flamarrest Insulation, Flamarrest Jacket With Ripcord, Black Audio Components $1,438.72 Video Conferencing 1 Cisco CS-KITPLUS-K9 $11,293.21 $648.00 Webex Room Kit Plus With Codec, Quad Camera, And Touch 10 1 C2G 12' HDMI Cable (Premium) $18.19 $10.80 12ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Cisco CON-SNT-CSKITPLU $1,288.59 $10.80 SNTC-8X5XNBD Room Kit Plus w/Codec Plus, Quad Camera 1 Cisco CS-KITPLUS-WMK $112.33 $54.00 Video Conferencing Mounting Kit - Wall Mountable - For Room Kit Plus 1 Extron ASA 111 $49.00 $27.00 Passive Audio Summing Adapter with Stereo Mini Plug Input and Unbalanced Output 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port 1 Generic OFE POE+ NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished PoE+ Network Port 15 Liberty Cable 22-2C-PSH-WHT $1.95 $16.20 White Audio And Control 22 AWG 1 Pair Shielded Plenum Cable 1 Cisco CTS-MIC-CLNG-G2 Cisco TelePresence Ceiling Microphone Generation 2 $841.06 $216.00 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 23 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 1 Cisco CON-SNT-CTSMICG2 $124.88 $10.80 SNTC-8X5XNBD Cisco TelePresence Ceiling Microphone Generation 2 1 DataVox ENT ENG SER $0.00 $592.00 Enterprise Engineering Configuration, Commissioning and Testing Services Video Conferencing $15,338.05 Video Sources 1 OFE GENERIC PC [OFE] - Owner Furnished PC. Field verify outputs and USB type. 1 C2G 12' HDMI Cable (Premium) 12ft Premium High Speed HDMI ® Cable with Ethernet - 4K 60Hz 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Generic OFE NETWORK PORT [OFE] - Owner Furnished Network Port 1 OFE GENERIC RECEIVER Owner Furnished LG Pro:Centric® SMART Set Top Box, STB-5500 1 C2G 12' HDMI Cable (Premium) 12ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black $0.00 $18.19 $9.74 $0.00 $0.00 $18.19 $9.74 $ 54.00 $10.80 $13.50 $0.00 $ 54.00 $10.80 $13.50 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port Video Sources $212.46 Scheduling Panels 1 Crestron TSS-10-B-S 7" Room Scheduling Touch Screen, Black Smooth 1 Generic OFE POE+ NETWORK PORT [OFE] - Owner Furnished PoE+ Network Port $904.00 $108.00 $0.00 $0.00 Scheduling Panels $1,012.00 Total: $21,917.87 City of Pearland: Orange Street Service Center: 2nd Floor: Hudd Equipment Labor Monitors & Mounts 1 Chief MTM1U Medium Fusion Micro -Adjustable Tilt Wall Display Mount 1 Samsung QBS5R $964.37 $324.00 55" Class QBR Series LED display - digital signage - full shade - Tizen OS 4.0 - 4K UHD (2160p) 3840 x 2160 - HDR $141.40 $108.00 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 24 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 Monitors & Mounts $1,537.77 Video Sources 1 OFE GENERIC PC $0.00 $54.00 [OFE] Owner Furnished PC. Field verify outputs and USB type. 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 C2G 6' HDMI Cable (Premium) $11.55 $10.80 6ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 Generic OFE NETWORK PORT [OFE] - Owner Furnished Network Port $0.00 $0.00 Video Sources $99.59 Scheduling Panels 1 Crestron TSS-10-B-S 7" Room Scheduling Touch Screen, Black Smooth 1 Generic OFE POE+ NETWORK PORT [OFE] - Owner Furnished PoE+ Network Port $904.00 $108.00 $0.00 $0.00 Scheduling Panels $1,012.00 Total: $2,649.36 City of Pearland: Orange Street Service Center: 2nd Floor: Hudd Equipment Labor Monitors & Mounts 1 Chief MTM1U Medium Fusion Micro -Adjustable Tilt Wall Display Mount 1 Samsung QB55R 55" Class QBR Series LED display - digital signage - full shade - Tizen OS 4.0 - 4K UHD (2160p) 3840 x 2160 - HDR $141.40 $108.00 $964.37 $324.00 Monitors & Mounts $1,537.77 Video Sources 1 OFE GENERIC PC $0.00 [OFE] - Owner Furnished PC. Field verify outputs and USB type. 1 C2G 27153 $9.74 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 C2G 6' HDMI Cable (Premium) $11.55 6ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 Generic OFE NETWORK PORT $0.00 [OFE] - Owner Furnished Network Port $ 54.00 $13.50 $10.80 $0.00 Video Sources $99.59 Scheduling Panels This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 25 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 1 Crestron TSS-10-B-S 7" Room Scheduling Touch Screen, Black Smooth 1 Generic OFE POE+ NETWORK PORT [OFE] - Owner Furnished PoE+ Network Port $904.00 $108.00 $0.00 $0.00 Scheduling Panels $1,012.00 Total: $2,649.36 City of Pearland: Orange Street Service Center: 2nd Floor: Hudd Equipment Labor Monitors & Mounts 1 Chief MTM1U Medium Fusion Micro -Adjustable Tilt Wall Display Mount 1 Samsung QB55R $964.37 $324.00 55" Class QBR Series LED display - digital signage - full shade - Tizen OS 4.0 - 4K UHD (2160p) 3840 x 2160 - HDR $141.40 $108.00 Monitors & Mounts $1,537.77 Video Sources 1 OFE GENERIC PC $0.00 $54.00 [OFE] - Owner Furnished PC. Field verify outputs and USB type. 1 C2G 27153 $9.74 $13.50 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 C2G 6' HDMI Cable (Premium) $11.55 $10.80 6ft Premium High Speed HDMI® Cable with Ethernet - 4K 60Hz 1 Generic OFE NETWORK PORT $0.00 $0.00 [OFE] - Owner Furnished Network Port Video Sources $99.59 Scheduling Panels 1 Crestron TSS-10-B-S 7" Room Scheduling Touch Screen, Black Smooth 1 Generic OFE POE+ NETWORK PORT [OFE] - Owner Furnished PoE+ Network Port $904.00 $108.00 $0.00 $0.00 Scheduling Panels $1,012.00 Total: $2,649.36 City of Pearland: Emergency Operations Center Equipment Labor Control Systems 1 Crestron DM-XIO-DIR-80 [OFE] - DigitalMedia XiO Director Virtual Switching Appliance For 80 Endpoints $0.00 $0.00 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 26 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 1 Crestron RMC3 [OFE] - 3-Series Room Media Controller 1 DataVox PROGRAMMING - CONTROL Programming of Control System and User Interfaces $0.00 $0.00 $0.00 $3,552.00 Control Systems $3,552.00 Total: $3,552.00 City of Pearland: General Equipment Labor General & Administrative 1 DataVox CAD SERVICES CAD and Revit Drawings, One -Lines and As -Built Documentation 1 DataVox COMMISSIONING Commissioning Services, Testing and Tuning 1 DataVox DESIGN AV Design and Engineering Services 1 DataVox DVX-MISC-CABL (By Project) Miscellaneous Cables, Connectors, and Hardware 1 DataVox PROJECT MANAGEMENT Project Management - Planning, Scheduling, Order Processing, Construction Meetings and Wrap Up 1 DataVox SHIPPING (By Project) Shipping and Handling Charges 1 DataVox TRAINING User Documentation and Hands -On Training $0.00 $3,360.00 $0.00 $2,240.00 $0.00 $1,680.00 $9,665.61 $0.00 $0.00 $8,960.00 $4,349.53 $0.00 $0.00 $2,000.00 General & Administrative $32,255.14 Total: $32,255.14 Project Equipment Total: $196,712.25 Project Labor Total: $58,943.20 Project Total: $255,655.45 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 27 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 PROJECT PRICING SUMMARY Total Installation Price: $255,655.45 Grand Total: $255,655.45 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of Data Vox. © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 28 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 Purchase Options ❑ Cash Purchase Terms of Payment: Billing Milestones Amount Due Deposit - Due on Signature 40.00 % $102,262.18 Progress Payments 55.00 % $140,610.50 Final Payment - Due on Completion 5.00 % $12,782.77 Total Payments (Excluding Sales Tax): $255,655.45 Support Options (Select One): Description ( For details see Terms & Conditions Support Agreement Obligations): Annual Charge ❑ Standard Support Agreement (1 Year) Included (1 year warranty on workmanship, manufacture warranties still apply, all other labor billable after 1 year) ❑ 3 Year Extended Support Agreement (Years 2-3) $17,895.88 (1st year free, Excludes sales tax, Billed annually, Extended support begins 1 year after first substantial use) $15,339.33 ❑ 5 Year Extended Support Agreement (Years 2-5) (1st year free, Excludes sales tax, Billed annually, Extended support begins 1 year after first substantial use) Technology Payment (Includes Extended Support Agreement) : ❑ 36 Month Lease (FMV): * Payment per month $9,223.43 * Deposit (2) months $18,446.86 * Payment Excludes Sales Tax ❑ 60 Month Lease (FMV): * Payment per month $6,680.57 * Deposit (2) months $13,361.14 * Payment Excludes Sales Tax Acknowledged and Accepted Initial This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 29 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVox DVXA-11137 ACCEPTANCE OF PROPOSAL When (but only when) signed by buyer and an authorized representative of DataVox this shall be a binding, legal contract. The prices, specifications, and conditions in this proposal are satisfactory, and are hereby accepted in their entirety. Buyer hereby agrees to purchase the Equipment and authorizes DataVox to do the work, and provide the materials specified, and payment will be made as outlined above. The price quoted in this Audio Visual Proposal is based upon the Equipment included in this Audio Visual Proposal. Any changes in the Equipment or installation may result in a change in the price. Any such change must be in writing, signed by all parties. DataVox reserves the right to modify payment terms at any time based on a review of the Customer's credit. THIS AGREEMENT, WHEN SIGNED BY BOTH PARTIES (BELOW), SHALL BE GOVERNED BY THE TERMS AND CONDITIONS IN THIS AUDIO VISUAL PROPOSAL. THERE ARE NO OTHER AGREEMENTS, OR WARRANTIES, ORAL OR WRITTEN, EXCEPT AS EXPRESSLY STATED IN THIS AUDIO VISUAL PROPOSAL. THIS AGREEMENT CANNOT BE MODIFIED EXCEPT IN WRITING SIGNED BY BOTH PARTIES. Buyer acknowledges having read and understood all of the terms and conditions printed in this Audio Visual Proposal and acknowledges receipt of a complete executed copy of this Agreement. Buyer understands and agrees that this Audio Visual Proposal and all of the terms and conditions hereof shall be a binding, enforceable contract when signed by Buyer and by an authorized representative of DataVox. Approval Signatures IN WITNESS WHEREOF, the duly authorized representatives of the parties hereto have caused this Proposal to be duly executed. By: Name: Title: Date: DataVox, Inc. -DocuSigned by: ,j66, (,aifatn, G2336E000E fb4 fU... (Signature) John Layton VP - Audio Visual Solutions 12/7/2020 1 7:57 AM PST By: Name: Title: Date: City of Pearland (Signature) /' / eii f 5'A»-"7-i S /J/2o2/ This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 30 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 TERMS AND CONDITIONS This document defines additional terms and conditions that shall govern the execution of all scopes of work. 1. Construction This writing constitutes additional terms and conditions between DataVox and Customer and is in addition to the terms and conditions set forth in the TIPS contract with DataVox which is incorporated by reference. A copy of this contract may be found online at https://www.datavox.net/state-purchasing-cooperatives/tips/. No course of prior dealings between the parties or trade usage shall be relevant to determine the meaning of this Agreement. This Agreement is entered into and shall be performable in the State of Texas. 2. Software Defect Resolution DataVox shall use its best commercial efforts to troubleshoot software issues that may arise during the project. If a software issue is determined to be a software defect (previously documented or newly discovered), resolution of said issue is expressly outside of the scope of work. Issues of this kind do not constitute a valid reason for non-payment in full. It is the responsibility of the customer and software manufacturer to resolve the issue. Should the Customer want DataVox to be involved in the process to downgrade, update, upgrade and/or test software releases, the Customer may authorize the out of scope expenses using the standard project change request process. 3. Limitation and Exclusion of Warranties Except as otherwise provided herein, DataVox hereby warrants the described equipment against defective parts from the date of installation for the period specified by the manufacturer; and warrants that the installation of said equipment shall be performed in a workmanlike manner. Customer acknowledges that DataVox may provide products and services manufactured or provided by others. DataVox makes no independent warranty with respect to such products and services provided by third parties. Customer acknowledges and agrees that DataVox shall have no responsibility or liability for products or services manufactured or provided by any third party. Subject to payment by Customer of all amounts due under this Agreement, DataVox hereby transfers any transferable warranties from the manufacturers of products and services provided under this Agreement. Customer's exclusive remedy under these warranties shall be the repair and replacement by DataVox at the expense of DataVox of non -conforming equipment or parts thereof with reasonably equivalent equipment or parts; unless, however, the equipment or any part thereof is damaged or rendered unserviceable as a result of Customer's negligence, abuse, mishandling, attempting to connect the equipment to direct current, or damaged by lightning or acts of God in any of which case or cases, DataVox shall have no obligations to Customer. DataVox recommends that all DataVox installed systems be equipped with battery backups. If the Customer disregards this recommendation; and a failure is directly attributed to not having a battery backup, such service as may be required will be billed for time and materials, as a TIPS contract sale, billed at the agreed upon TIPS prices. THIS WARRANTY IS THE ONLY WARRANTY GIVEN BY DATAVOX, AND ALL OTHER WARRANTIES, EXPRESS OR IMPLIED ARE EXCLUDED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR ANY IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. THERE ARE NO WARRANTIES THAT EXTEND BEYOND THE FACE HEREOF. Voice and data transmission are provided by third parties, such as a telephone company or over the Internet. Accordingly, DataVox cannot warrant that such transmission will always be available or will be of acceptable quality. In particular, if Customer elects to use the Voice over Internet Protocol (VotP) to transmit voice over the Internet, Customer may experience (i) transmission that is not of uniform, reliable or acceptable quality; (ii) inability to connect directly to emergency and "911" services; and (iii) inability to connect to directory and operator assistance. Customer should be aware that VoIP service is not regulated by the Federal Communications Commission (FCC) and the FCC does not provide certain consumer safeguards that are available in the traditional telephone environment. Only DataVox may perform service or maintenance on equipment covered by this warranty. IT IS EXPRESSLY AGREED AND This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 31 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland Orange Street Service Center DataVax DVXA-11137 UNDERSTOOD THAT THIS WARRANTY WILL BE NULL AND VOID IF ANY PERSON OTHER THAN A DATAVOX EMPLOYEE PERFORMS ANY SERVICE OR MAINTENANCE WORK ON THE EQUIPMENT COVERED BY THIS WARRANTY. In such event, DataVox shall have no further obligation or liability under this warranty. 4. Waiver, Amendment, Notice, Termination Any waiver of rights hereunder or any amendment or requirement of notice of termination hereof shall not be effective unless made in writing and signed by the party against whom such waiver, amendment, notice or termination is sought to be enforced. 5. Risk of Loss; Non -Performance by Telephone Company and Others Upon installation of the Equipment, Customer shall bear the risk of loss regardless of any breach by DataVox of any provisions hereof. Although DataVox, Inc. will or may assist Customer by coordinating initiation or transfer of service through telephone companies or other third parties, Customer assumes all risk of non-performance, including untimely or otherwise improper performance, of any such third parties; DataVox, Inc. and its employees assume no responsibility for any failings of these third parties or their service and equipment. With regard to VOICE MAIL systems, if any, Customer further assumes all risk of malfunction and deficient or substandard performance caused by third party telecommunication transmission equipment, lines and systems, including pay phones, cellular phones and long distance services; DataVox, Inc. and its employees assume no responsibility for any failings of these third parties or their service and equipment. 6. Limitations of Liability In no event will either party be liable or responsible to the other for any type of incidental, exemplary, special, punitive, indirect or consequential damages, including, but not limited to, lost revenue, lost profits, replacement goods, loss of technology, rights or services, loss of data, or interruption or loss of use of service or equipment, even if advised of the possibility of such damages, whether arising under theory of contract, tort (including negligence), strict liability or otherwise. Further, no cause of action which accrued more than two (2) years prior to the filing of a suit alleging such cause of action may be asserted against DataVox. 7. Virus Protection Customer agrees and understands it is Customer's responsibility to install and run an antivirus program on all workstations and servers at/or prior to installation. Customer agrees to take whatever steps Customer deems appropriate to ensure there is adequate and up to date virus protection on all workstations and servers. Customer expressly agrees that DataVox, Inc. shall have no liability for the loss of any such data, downtime or other damage caused by a computer virus. 8. Data Back-up Customer agrees to take whatever steps Customer deems appropriate to ensure there are adequate, up to date back-ups made of all data on any computer, server, hard drive, or other storage device of Customer. In the event of failure, it is expressly understood that DataVox will restore the most recent back-up for systems covered under warranty or maintenance. Any additional programming due to out of date database will not be covered under warranty or maintenance and will be billed on an hourly basis as a TIPS contract sale, at the agreed upon TIPS prices. Customer expressly agrees that DataVox shall have no liability for the loss of any such data, which may occur during or after the installation process, or for any consequential damage resulting from any such loss of data. 9. Attorney's Fees Only if ordered by a court of competent jurisdiction, Customer shall pay to DataVox all attorney's fees, court costs, and all other expense, which may be incurred by DataVox in enforcing, or attempting to enforce, any of its rights under this Agreement, or against any guarantors hereof, or with respect to any matters connected with the subject matter hereof. 10. Severability This Agreement and all provisions hereof are intended to be severable, and this Agreement shall remain enforceable in the event any provision hereof is declared invalid. 11. Payment Terms The balance due after required deposit will be progress -billed based on achieved milestones determined by DataVox. All DataVox invoices to the Customer are due and payable net 30 days from the invoice date, or as provided by the Texas Prompt This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 32 of 33 DocuSign Envelope ID: 623078B3-18B3-43AA-854C-AB9453380F50 City of Pearland DataVox Orange Street Service Center DVXA-11137 Payment Act, Texas Gov't Code §2251 et seq. The Customer agrees to pay DataVox interest on all past due amounts at a rate of 1.5% per month (18% per annum), but not to exceed the amount permitted by the applicable law of the jurisdiction where Customer resides. Deposit payments must be received by DataVox before commencement of a project. The payment terms of this contract are subject to change by DataVox at any time based on a review of the customer's credit. 13. Work Hours DataVox has priced the professional service proposal assuming that all work will be done during normal business hours which DataVox defines as Monday through Friday, 8:00am to 5:00pm, excluding holidays. The go live activity is the only activity in which DataVox will work after business hours. This project milestone activity can be scheduled outside of normal business hours Monday through Friday, excluding holidays. The start time for the go live activity can be scheduled to start no later than 7:00pm. Any request to perform the system go live or any other activity outside of normal business hours is considered outside the scope of work and will result in additional project costs which shall not exceed the pricing proposed to TIPS. Scheduling and availability of resources outside of normal business hours is not guaranteed unless the Project Manager/Coordinator has approved it. 14. Travel The Customer will be billed for time travelled and travel Expenses greater than 70 miles one way from the nearest DataVox facility. The Customer will be billed for the Time Travelled by each DataVox employee at half the cost of the DataVox billable rate per hour. This includes, for example, time spent on an airplane or driving in a car, or as proposed and awarded per the SOW. Travel Expenses will be billed back to the Customer as incurred. These expenses will include airfare (coach) and mileage reimbursement (lodging, transportation, parking, and per diem.) DataVox adheres to the mileage reimbursement and per diem rates determined by the U.S. General Services Administration (GSA). These rates can be referenced on the GSA website, or as proposed and awarded per the SOW. 15. Return Material Authorization DataVox has a Return Material Authorization policy that explains product returns. Approval to return defective and non - defective products is at the sole discretion of DataVox. Products that are defective or dead on arrival (DOA) will be repaired, replaced, or credited according to the manufacturer's warranty. Products that are non -defective that are unopened and unused and can be resold as new may be returned subject to a fifteen percent (15%) restocking fee. Any custom ordered product cannot be returned. Additional detail concerning the DataVox Return Material Authorization policy is available upon request. 16. Currency Unless otherwise specified, all currency listed in DataVox documentation is in US dollars. This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2020 DataVox, Inc. All rights reserved 12/3/2020 Page 33 of 33