R2020-243 2020-11-09RESOLUTION NO. R2020-243
A Resolution of The City Council of the City of Pearland, Texas,
authorizing the City Manager or his designee to participate in an
interlocal cooperative pricing arrangement with the Texas Department
of Information Resources (DIR) for the implementation of a Distributed
Antenna System to support the Pearland Public Safety Building from
BearCom, in the estimated amount of $96,248.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through interlocal cooperative
partner DIR for the implementation of a Distributed Antenna System to support the Pearland
Public Safety Building.
Section 2. That the City Manager or his designee is hereby authorized to participate
in an interlocal cooperative pricing arrangement with the DIR for the implementation of a
Distributed Antenna System to support the Pearland Public Safety Building.
PASSED, APPROVED and ADOPTED this the 9th day of November, A.D., 2020.
TOM REID
MAYOR
AT
CRY AL ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
�s
8104111 HHq,,N
Bill To Ship To
Accounts Payable
P.O. Box 2719
Pearland, TX 77588-2719
accountspayable@pearlandtx.gov
Vendor Bearcom Operating LP
Vendor No. 4419
Contact
Benita Williams
P 0 Box 670354
Dallas, TX 75267-0354
3519 Liberty Drive
PEARLAND, TX 77581
City of Pearland
Reprint Purchase Order
No. 2021-00000422
11/18/20
Deliver by
Ship Via
Freight Terms
Originator Eliana Fuentes
Resolution Number R2020-243
Special Instructions
Quantity U/M Description
Unit Cost
Total Cost
1.0000 EACH Computer - Supplies
Item Description PSB - In -Building Radio Repeater
$96,249.0000
$96,249.00
1.0000 EACH Computer - Supplies
Item Description PSB - In -Building Radio Repeater - Shipping and Handling
$729.7700
$729.77
Total Due
$96,978.77
Purchase Order Terms & Conditions
1. Acceptance: Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be
bound by any different or additional terms and conditions contained in the acceptance unless each such different or
additional term is expressly agreed to in writing by city. Vendor's action in (a) accepting this order, (b) delivering
materials, or (c) performing services called for hereunder shall constitute an acceptance of terms and conditions
below on this order.
2. Contractual Relationship: Vendor shall perform the work described independently and not as an employee of the
city. The city has no right to supervise, direct, or control the Vendor or the Vendor's officers or employees in the
means, methods, or details of the work to be performed by Vendor. The city and Vendor agree that the work
performed is not inherently dangerous, that Vendor will perform the work in a workmanlike manner, and that Vendor
will take proper care and precautions to ensure the safety of Vendor's officers and employees.
3. Insurance: All insurance requirements applicable shall be fulfilled prior to the issuance of this Purchase Order.
Vendor is responsible for keeping required insurance current until service is complete.
4. Packing Slips or other suitable shipping documents shall accompany each shipment and shall show:
• Vendor company name and address
▪ Name and address of the city department to which the shipment is being made
• City Purchase Order number
▪ Descriptive information as to the items delivered, including quantity and part numbers
5. Invoices for payment shall be addressed to City of Pearland and submitted to the e-mail address reflected in the
Bill To field of this Purchase Order (preferred), and shall reference this Purchase Order number. If impracticable for
Vendor to email, hard -copy invoice may be submitted to Accounts Payable, P.O. Box 2719, Pearland, Texas 77588-
2719, and shall reference this Purchase Order number. Payment will be made within 30 days of invoice date or
satisfactory delivery of the product or service, whichever is later, provided that all other requirements as detailed in
the contract have been fulfilled.
6. Taxes: This Purchase Order, when properly executed by the city, serves as a tax exemption certificate in that the
City, as a municipality, claims an exemption from payment of taxes (under Texas Tax Code Section 151.309). These
taxes must not be included on invoice.
7. Payment: All payments to be made by the City to Vendor, including the time of payment and the payment of
interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Texas Government
Code.
8. Changes / Quantities: No changes may be made to this order without written authorization from a City
Purchasing representative. Exact quantities ordered should be shipped, except in instances where this is impractical
such as material in bulk, uneven lengths, etc., in which case nearest amount available and not exceeding specified
quantity is acceptable.
9. Quality Control: Goods supplied as a result of this Purchase Order shall be subject to approval as to quality and
must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications
shall be replaced at the Vendor's expense within a reasonable period of time. Payment for defective goods or goods
failing to meet specifications is not due until 30 days after satisfactory replacement has been made.
10. Warranty: Vendor shall warrant that all items or services shall conform to the proposed specifications and all
warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title.
11. Warranty — Product: Vendor shall not limit or exclude any implied warranties and any attempt to do so shall
render this contract voidable at the option of the City. Vendor warrants that the goods provided hereto will conform
to all specifications, drawings and/or descriptions of any City solicitation for bid resulting in this order.
12. Patents: Upon acceptance of this order, Vendor agrees to protect the city from any claim involving patent right
infringements, copyrights, or sale franchises.
13. Shipping: All prices must be F.O.B. destination. No boxing or packing charges will be allowed by city unless
specifically authorized on the face of this order.
14. Risk of Loss: Risk of loss, damage, or destruction of materials covered by this order, regardless of F.O.B. point,
shall be and remain with the Vendor until the goods are delivered to the destination set out in the order and accepted
by the city or city's nominee.
15. Deliveries: Delivery shall not be made to any place other than the destination indicated on this Purchase Order,
except as subsequently stated in writing by authorized City Purchasing personnel, on a date prior to shipment by the
Vendor.
16. Cancellations: The city reserves the right to cancel purchase orders for failure on the part of the Vendor to
deliver as promised, or within a reasonable time if no delivery commitment is made, unless acceptable notification of
delay is given to the city by the Vendor.
17. Liability: Any person, firm or corporation performing services pursuant to this Purchase Order shall be liable for
all damages incurred while in performance of such services. Vendor assumes full responsibility for the work to be
performed hereunder, and hereby releases, relinquishes, and discharges the city, its officers, agents, and
employees, from all claims, demands, and causes of action of every kind and character including the cost of defense
thereof, for any injury to, including death of, any person whether that person be a third person, vendor, or an
employee of either parties hereto, and any loss of or damage to property, whether the same be that of either of the
parties hereto or of third parties, caused by or alleged to be caused by, arising out of or in connection with the
issuance of this order to vendor, whether or not said claims, demands and causes of action in whole or in part are
covered by insurance. Certificate of Insurance may be required for but not limited to Commercial General Liability,
Commercial Auto Liability, Workers Compensation, and Professional Liability Insurance.
18. Personal Interest in City Contracts: Vendor agrees to comply with the Personal Interest In City Contracts
provision of the Pearland City Charter, Section 10.07 latest amendment which states "Personal interest in city
contracts or any other actual or potential conflicts of interest shall be governed by applicable state law, including
Texas Local Government Code Chapter 171." Vendor agrees to maintain current, updated disclosure of information
on file with the City Purchasing Department as appropriate throughout the term of this contract.
19. Conflict of Interest (Chapter 176 of Texas Local Government Code): By doing business or seeking to do
business with the city, Vendor acknowledges that they understand and accept the requirements of Chapter 176 of
the Texas Local Government Code and that they are solely responsible for compliance. Vendor may register and
post their Conflict of Interest questionnaires online by visiting the Supplier Registration page located on the City of
Pearland's website, http://pearlandtx.gov/
20. Applicable Law: This Purchase Order shall be interpreted and enforced according to the provisions of the State
of Texas Law, and Vendor shall abide by, and be in compliance with, all applicable laws, statutes, ordinances, and
regulations.
21. Venue: Both parties agree that venue for any litigation arising from this contract shall lie in Pearland, Brazoria
County, Texas.
22. Arrears in Taxes: City shall be entitled to counterclaim and offset against any debt, claim, demand or account
owed by the City to any person, firm or corporation who is in arrears to the City of Pearland for taxes, in the amount
of taxes so in arrears, and no assignment or transfer of such debt, claim, demand or account after the said taxes are
due shall affect the right of the City to offset the said taxes against the same.
BEAC'iIiM®
Always On
Statement of Work & Proposal
3 November 2020
The City of Pearland — Public Safety Radio & Verizon Coverage
Overview
The City of Pearland has engaged BearCom to design and implement a Distributed Antenna System (DAS) that
will satisfy the International Fire Code section 510 requirements for Emergency Responder Radio Coverage as
well as Verizon cellular coverage at The City of Pearland. BearCom is proposing a DAS Solution that will utilize
Bi-Directional Amplifiers and Indoor Antennae to distribute signal.
Purpose
This Statement of Work (SOW) defines the scope of the services and the deliverables that BearCom will
provide to the City of Pearland. The SOW further identifies the tasks and services related to the supply,
installation, and testing of new equipment.
General SOW Tasks
The following is a general description of the tasks and responsibilities associated with the total project and
tasks performed at all facilities:
Infrastructure
The main components of the Public Safety DAS include:
• Comba Channelized Public Safety BDA
• Nextivity Cellular Verizon DAS
• NPFA-Compliant Public Safety DAS Battery Backup
• Laird Indoor Antennae
• 746-896 MHz 11dBi Yagi Outdoor Antenna
• 1/2" Plenum Air Coaxial Cable
• Miscellaneous Parts
A full Bill of Materials and Cut Sheets will be provided upon award of the contract.
1740 W. 13th Street, Deer Park, TX 77536-3157 www.BearCom.com
BEAPCi'iM®
Always On
Inventory Control
• BearCom has an inventory control system in place to track order date, order status, delivery date,
destination facility, staging status, and testing status.
• BearCom will be able to supply inventory control reports to the City of Pearland upon request.
• If needed, BearCom can provide warehouse space for the delivery and storage of all equipment.
Bill of Materials (BOM)
• BearCom will develop the BOM necessary to supply and install the required equipment for each facility
covered under this SOW.
• BearCom will be responsible for verifying that the BOM is complete and accurate.
Staging of Equipment
• All staging activities will occur at facilities provided by BearCom.
• BearCom will develop and document layouts and cabling plans.
• BearCom will power up equipment observing for signs of failure or improper operation.
• BearCom will label equipment and cabling as necessary to ensure efficient installation at The City of
Pearland.
• BearCom will repack equipment for shipment to the City of Pearland facility.
Shipping of Equipment
BearCom will transport equipment from the staging location to the City of Pearland facility.
The City of Pearland Deliverables
• The City of Pearland will be responsible for providing BearCom with reasonable access to all facilities as
necessary to perform installation and testing.
• The City of Pearland will be responsible for providing a temporary storage location on -site to house
equipment during the installation and testing process.
• The City of Pearland will provide BearCom with any IT assistance needed during installation and
testing.
• All penetrations and sleeves required through walls will be provided by the City of Pearland. All roof
and floor penetrations will be provided by the City of Pearland.
• All electrical outlets will be provided by the City of Pearland.
• Rack(s) and rack space will be provided by the City of Pearland, if desired.
• Any training other than OSHA, First Aid, and CPR will be provided at no cost to BearCom.
• The City of Pearland will have the Fire Alarm Contractor install 6 dry contacts to the fire alarm
Annunciator.
1740 W. 13th Street, Deer Park, TX 77536-3157 www.BearCom.com
BECiiiM®
Always On
• The City of Pearland will be responsible for any penetrations into the jail cell area and any other
concrete or cinder block walls.
Equipment Installation
• BearCom will physically place all equipment in the specified the City of Pearland Equipment room.
• BearCom will provide all tools needed to install equipment.
• BearCom will install all equipment per standards and consistent with industry practices. All installations
will also comply with NEC 2002 National Electrical Code, Uniform Fire Code, and NFPA 78 Lightning
Protection Code.
• BearCom will mount equipment in specified equipment racks, walls, or cabinets as mutually agreed
upon by BearCom and the City of Pearland Project Manager. Modifications to the equipment mounting
and installation plans may occur under the direction of the City of Pearland Project Manager.
• BearCom will mark all transmission lines, jumpers, internal cabling, and control cabling and develop
documentation to reflect the actual installation.
• All installations will comply with NEC 2017 National Electrical Code, 2018 International Fire Code, 2016 NFPA
1221 Standard for the Installation, Maintenance, and Use of Emergency Services Communications Systems
Equipment Programming & Alignment
BearCom will program, tune, and align the Bi-Directional Amplifier as specified by the manufacturer's
installation procedures, and SOW documents.
Post -Installation Inspection
• BearCom will accompany and support the City of Pearland Project Manager or appointed
representative with a post -installation inspection. All installations will be physically inspected for
completeness, professional appearance, compliance with standards, and consistency with industry
practices.
• The City of Pearland will prepare a punch -list to document any discrepancies and necessary corrections
identified during the Post -Installation Inspection.
• BearCom will correct all punch -list items to the reasonable satisfaction of the City of Pearland Project
Manager.
Installation Testing
• BearCom will execute a pre -approved test plan and documentation procedure to ensure that all
equipment is properly installed, aligned, programmed, and functioning. Test items will include
functional demonstrations.
1740 W. 13th Street, Deer Park, TX 77536-3157 www.BearCom.com
BEARCIIIIM ®
Always On
• All testing will be witnessed by the City of Pearland Project Manager or appointed representative.
• BearCom will be responsible for repairing any installation failures discovered during testing.
• BearCom will document any equipment failures discovered during the test and assist with warranty
repair service.
• BearCom will submit the documented test results to the City of Pearland for final approval. The City of
Pearland will review the test results and provide approval or request reasonable changes within 14
days of receipt.
Final System Acceptance
• BearCom shall submit As -built Documentation to The City of Pearland Project Manager prior to Final
System Acceptance.
• Following successful completion of all installations, punch -list modifications, and testing, the system
shall be considered accepted.
• BearCom will accompany the Montgomery County Fire Marshall's Office on their inspection of the DAS.
• BearCom shall submit As -built Documentations to the City of Pearland Project Manager and the City of Pearland
Fire Marshal's Officer prior to Final System Acceptance.
• BearCom will accompany the Pearland Fire Marshal's Office on their inspections of the DAS.
Timeline
The approximate timeline for installation from issuance of a Purchase Order is 5 weeks (3 weeks to receive the
equipment and 2 weeks on -site for installation. This does not factor in unforeseen manufacturer backorders or
pre -scheduled Projects.
Warranties
Standard equipment warranty is one year. Installation is warrantied for 45 days after the System Acceptance.
A 1-year warranty on the installation is available as an option and is listed below.
Project Costs
The price of the City of Pearland DAS Project per DIR contract TSO-3934 is $ 96,248.00. Price is broken down as
follows:
• Public Safety DAS and Verizon DAS Equipment: $55,499.00
• Installation, Labor & Materials: $33,600.00
• Design/Engineering: $1,600.00
• 1-Year Warranty on Installation: $5,549.00.
1740 W. 13th Street, Deer Park, TX 77536-3157 www.BearCom.com
BFARC'I'M®
Always On
Terms and Conditions
• Equipment will be billed at Net 30 upon delivery to The City of Pearland or to BearCom for staging
• Installation will be billed on the milestones below
• 1/3 ($11,200) upon start of installation
• 1/3 ($11,200) upon completion of coaxial cable/fiber installation
• 1/3 ($11,200) upon System acceptance
Installation Costs are based on regular business hours. Any installation done outside of normal business hours
would incur additional costs. Any Change Orders due to unforeseen installation challenges will be submitted
to The City of Pearland for approval, and Purchase Order will be amended.
Statement of Work Created by:
Bea rCom
Art Seeberger
Account Manager
Cell 281.786.5572
art.seeberger@bearcom.com
This document is proprietary and confidential. No part of this document may be disclosed in any manner
to a third party without the prior written consent of BearCom
1740 W. 13th Street, Deer Park, TX 77536-3157 www.BearCom.com
Qty.
2
SKU
CSI-AY/746-896/11
Description
746-896MHz 11dBi 8 Element Yagi Antenna
Pearland Ea
$275.00
Pearland Ext
$550.00
1
RX78V1-A2748-UL
700MHz/800MHz Dual Band Class A BDA - .5 Watt
$12,839.00
$12,839.00
1
PE-48-480W-55AH
NFPA Compliant BBU 48V 480W 55Ah
$8,333.00
$8,333.00
1
AP-8000A
NEMA 4 Annunciator Panel
$2,573.00
$2,573.00
200
LDF4-50A
1/2" Foam Heliax Cable - Black Jacket
$3.00
$600.00
1,000
AL4RPV-50B
1/2" Plenum Air Aluminum Cable
$3.00
$3,000.00
2
FRMMAT
Mat Kit for FRM Mounts, 42-1/2"x 36" x 1/8" thick
$28.00
$56.00
22
L4TNM-PSA
1/2" N Male Positive Stop AL4RPV, LDF4 & HL4RP-50
$30.00
$660.00
7
IXD-360H04MJN
698-2700MHz Indoor Omni Antenna, 2.2/3.5/4.5dBi
$75.00
$525.00
1
GBI1426P
1/4"x2"x6" Ground Bar
$50.00
$50.00
2
IS-50NX-C2
12Flange Arrestor, N/F, TESSCO SKU: 20573
$92.00
$184.00
2
FRM225HC
60"H Non -Penetrating Mount
$212.00
$424.00
3
DC-R05-ON300C(XH)
5dB DirCr, 698-2700MHz,-153dBc N/F
$99.00
$297.00
1
DC-R07-0N300C(XH)
7dB Directional Coupler, 698-2700MHz, N/F
$99.00
$99.00
2
DC-R08-ON300C(XH)
8dB Directional Coupler, 698-2700MHz, N/F
$99.00
$198.00
1
PS-R2-ON500C(XH)
698-2700MHz 2-Way Power Splitter, Reactive N/F
$67.00
$67.00
2
221213
Weatherproofing Kit
$24.00
$48.00
10
TFT402LF-NMNM-2
2ft Teflon Jumper Cable (NM / NM)
$90.00
$900.00
1
CS09-768-845
First Net Notch Filter 769-775/851-861 Mhz
$2,622.00
$2,622.00
1
A62-V44-200
Cel-Fi Wideband (617-4000 MHz) LPDA Antenna
$425.00
$425.00
7
A11-H43-201
Indoor Low Profile Omni -Directional Antenna
$64.00
$448.00
2
Q41-5ECU
QUATRA 4000 Coverage Unit (CU)
$3,837.00
$7,674.00
1
Q44-1234CNU
QUATRA 4000 Network Unit (NU)
$7,126.00
$7,126.00
1
DSXL
.700-2.7 DSXL Arrestor, NF/NF
$170.00
$170.00
1
VEN-6EUUTP-Plenum
Cat6e Bulk Network Cable - 1,000 ft box
$380.00
$380.00
1
105020
Shielded EZ-RJ45 Connectors - 100/box
$276.00
$276.00
3
TFT402LF-NMNM-2
2ft Teflon Jumper Cable (NM / NM)
$90.00
$270.00
2
DC-R05-ON300C(XH)
5dB DirCr, 698-2700MHz,-153dBc N/F
$99.00
$198.00
1
DC-R07-ON300C(XH)
7dB DirCr, 698-2700MHz
$99.00
$99.00
2
DC-R08-ON300C(XH)
8dB DirCr, 698-2700MHz
$99.00
$198.00
1
GBI1426P
1/4"x2"x6" Ground Bar
$50.00
$50.00
1
FRM225HC
60"H Non -Penetrating Mount
$212.00
$212.00
1
FRMMAT
Mat Kit for FRM Mounts
$28.00
$28.00
100
LDF4-50A
1/2" Foam Heliax Cable
$3.00
$300.00
1000
AL4RPV-50B
1/2" Plenum Air Aluminum Cable
$3.00
$3,000.00
26
L4TNM-PSA
1/2" N Male Positive Stop
$30.00
$780.00
$55,499.00