2019-07-25 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND TEXAS HELD THURSDAY, JULY 25, 2019, 5:00 P.M., BOARD ROOM, PEDC
OFFICE, 3519 LIBERTY DRIVE, SUITE 350, PEARLAND, TEXAS.
I. CALL TO ORDER
The meeting was called to order at 5:01 p.m.
BOARD MEMBERS
Chair Brandon Dansby
Secretary Mona Chavarria
Board Member John Lyle
Board Member Chad Thumann
Board Member Reid Wendell
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
City of Pearland Tom Reid
Pearland Chamber of Commerce Carol Artz-Bucek
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Jessica Byerly
Roxanne Luna -Larsen
Brian Malone
Valerie Marvin
CITY OF PEARLAND
Trent Epperson
Rhonda Daugherty
John McDonald
Minutes of a Regular Meeting
July 25, 2019
Page 2
II. APPROVAL OF MINUTES
Secretary Chavarria made a motion, seconded by Board Member Wendell, to approve the minutes of the
Regular Meeting of June 27, 2019, the Special Meeting on July 12, 2019, 8:30 a.m. and the Special Meeting
on July 12, 2019, 1 00 p.m.
Motion Passed: 5-0
III. PUBLIC COMMENTS
None
IV. FINANCIAL REPORT
A. Monthly Financial Report —June 2019
President Buchanan presented the June 2019 Financial Report.
Secretary Chavarria made a motion, seconded by Board Member Lyle, to approve the June 2019
Financial Report.
Motion Passed: 5-0
V. NEW BUSINESS
A. Pearland Chamber of Commerce Quarterly Biz Connect Report.
Pearland Chamber of Commerce President, Carol Artz-Bucek, presented the Third Quarter
BizConnect report.
No action taken.
B. General Services Contract for Entryways and Corridors Enhancement Maintenance with
Silversand Services.
Bids were received for a general services contract for maintenance of the entryways and medians
at Cullen Parkway, Pearland Parkway, Dixie Farm Road Broadway (eastern city limit), and SH35
from Beltway 8 to Broadway. The best value for advertised scope of work was determined to be
Silversand Services. The scope of work includes but is not limited to: mowing, weeding,
cultivating, cleaning and mulching of planting beds and tree wells, as well as irrigation system
maintenance inspection of fountains, landscape lighting, electrical systems, and signage.
Board Member Lyle made a motion, seconded by Board Member Reid, to approve the President
to enter into a one year general services contract for entryways and corridors enhancement
maintenance in an amount not to exceed $175,000.
Motion Passed: 5-0
C. SH 288 Corridor Master Improvement Plan -Reimbursement Agreement with City of Pearland
from Clear Creek to Magnolia Parkway and Contracts with Landscape Art, Inc. for Phase II Plant
Procurement and Phase III Plant Installation and Irrigation.
The BCTRA project is nearing completion and an additional reimbursement agreement with the
City of Pearland is needed for the remaining phases of the improvements, which are estimated to
cost $13,475,000 for construction and $65,000 for construction phase services. The
reimbursement agreement will cover the cost of all remaining phases and the construction
contracts for each of the phases and will be presented to the Board before they are awarded to
the City. The remaining phases are Phase II, preordering of plant material which will include over
11,000 trees, 4,000 of these will be 30 to 100 gallon size, shrubs and other plant material. Many
of these plant materials are in low supply and need to be preordered so they can be grown and
Minutes of a Regular Meeting
July 25, 2019
Page 3
maintained for quality installation next year. The cost estimate is $1,268,377 and includes a 10%
contingency. Phase III includes installing of a portion of irrigation, electrical and plantings from
BW8 to Broadway which will meet BCTRA and BTG's project schedule. These need to be
installed prior to the opening of the toll road. The cost estimate is $543,290 and includes a 10%
contingency. Landscape Art, Inc. offered the best value for the advertised scope of work for both
Phase II and Phase III.
Board Member Lyle made a motion, seconded by Board Member Wendell, to approve the
Chairman to execute a reimbursement agreement with the City of Pearland to fund the
construction of SH 288 Corridor Improvements from Clear Creek to Magnolia Parkway in an
estimated remaining amount of $13,540,000 and approve the City to award contracts to
Landscape Art, Inc. for Phase II in an amount of $1,045,492.40 and Phase III in an amount of
$647,064.14.
Motion Passed: 5-0
D. SH 288 Master Improvements Plan - Amend Professional Services Agreement with Clark Condon
and Associates for Landscape Architecture Services.
The SH 288 corridor improvement design from Beltway 8 to Magnolia Parkway is near completion
and being finalized. Staff has determined that it would be beneficial to separate the design into
separate bid packages and phases. Phase I included the hardscape enhancements in the Brazoria
County section that is being constructed by BCTRA. The amendment would cover the additional
remaining phases. To facilitate this revision, the Professional Services contract for landscape
architectural services for the aesthetic improvements to SH 288 from BW8 with Clark Condon
must be amended to increase the total amount by $85,000.
Board Member Wendell made a motion, seconded by Secretary Chavarria, to approve the
President to amend the Professional Services Contract with Clark Condon for landscape
architectural services for the aesthetic improvements to SH 288 from Beltway 8 to Magnolia
Parkway in the amount of $85,000.
Motion Passed: 4-1
Opposed: Thumann
E. Strategic Plan Update - Community Assessment.
President Buchanan provided an overview of the Pearland Community Assessment, completed as
part of the new Strategic Plan process.
No action taken.
F. Monthly Activity Report — President Buchanan summarized ongoing activity.
No action taken.
The meeting went into recess at 5:41 p.m.
The meeting reconvened and went into Executive Session at 5:51 p.m.
VI. OTHER BUSINESS
Executive Session Under Texas Government Code
1. Section 551.087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Update on Business Attraction/Retention Projects
SECTION 551.072 —*DELIBERATIONS REGARDING THE LEASE OR SALE OF REAL PROPERTY
Minutes of a Regular Meeting
July 25, 2019
Page 4
3. SECTION 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS —
Project #1903
4. SECTION 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Project #1904
The Board reconvened into Open Session at 6:30 p.m.
VII. NEW BUSINESS CONTINUED:
No action taken on items 1-4.
VIII. ADJOURNMENT:
The meeting was adjourned at 6:30 p.m.
Minutes approved as submitted and/or corrected this
A.D., 2019.
Chair
ATTEST:
Vice -Chair
day of IMUIA±,