2019-07-12 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTES_1:00PMMINUTES OF A SPECIAL MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, JULY 12, 2019, 1:00 P.M., AT 3519 LIBERTY
DRIVE, SUITE 350, PEARLAND, TEXAS.
CALL TO ORDER
The meeting was called to order at 1:00 p.m.
BOARD MEMBERS
Chair Brandon Dansby
Vice -Chair Hugh Patton
Secretary Mona Chavarria
Board Member John Lyle
Board Member Rushi Patel
Board Member Chad Thumann
Board Member Reid Wendell
EX-OFFICIO MEMBERS
PEDC
City of Pearland
Matt Buchanan
Tom Reid
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Jessica Byerly
Roxanne Luna -Larsen
Brian Malone
Valerie Marvin
CITY OF PEARLAND
Jon Branson
Darrin Coker
John McCarter
Lawrence Provins
Minutes of a Special Meeting
July 12, 2019
Page 2
II. PUBLIC COMMENTS
None
III. NEW BUSINESS
A. Amendment of the FY2018-19 Budget and Adoption of the FY2019-20 Budget
President Buchanan listed the amendments to the FY2018-19 Budget and reviewed the FY2019-
20 Budget and the 5 Year Forecast.
Board Member Patel left the meeting after discussion and prior to the vote at 1: 41 p.m.
Board Member Lyle made a motion, seconded by Secretary Chavarria, to approve the
amendments to the FY2018-19 Budget and approve the FY2019-20 Budget with the reduction in
the Line Item Contracted Services - Entryways and Corridor from $580,000 to $320,000.
Motion Passed. 6-0
IV. ADJOURNMENT:
The meeting was adjourned at 1842 p.m.
Minutes approved as submitted and/or corrected thisA6t- day / of
A.D., 2019.
ATTEST:
Vice -Chair
Chair
MINUTES OF A SPECIAL MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND TEXAS HELD FRIDAY, JULY 12, 2019, 8:30 A.M., COMMENCING AND
CONCLUDING AT, 3519 LIBERTY DRIVE, SUITE 350, PEARLAND, TEXAS.
CALL TO ORDER
The meeting was called to order at 8:30 a.m.
BOARD MEMBERS
Chair Brandon Dansby
Vice -Chair Hugh Patton
Secretary Mona Chavarria
Board Member John Lyle
Board Member Chad Thumann
Board Member Reid Wendell
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
City of Pearland Tom Reid
City of Pearland Clay Pearson
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Jessica Byerly
Roxanne Luna -Larsen
Brian Malone
Valerie Marvin
CITY OF PEARLAND
Jon Branson
Carianne Livengood
John McDonald
Minutes of a Special Meeting
July 12, 2019
Page 2
II. NEW BUSINESS
A. PEDC Projects Driving Tour — Tour of PEDC projects throughout Pearland.
PEDC Board of Directors completed a tour of PEDC and City of Pearland Projects throughout the
City of Pearland including Pearland Parkway, SH 35 Corridor, FM 518, SH 288 Corridor and the
Lower Kirby District. The bus departed at 8:35 and returned at approximately 12.35 p.m.
No action taken.
III. ADJOURNMENT:
The meeting was adjourned at 12'42 p.m.
Minutes approved as submitted and/or corrected this day pp / of
A D., 2019.
ATTEST:
MINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, JUNE 27, 2019, 5 00 P.M., BOARD ROOM,
PEDC OFFICE, 3519 LIBERTY DRIVE, SUITE 350, PEARLAND, TEXAS.
CALL TO ORDER
The meeting was called to order at 5:02 p.m.
BOARD MEMBERS
Chair Brandon Dansby
Vice -Chair Hugh Patton
Secretary Mona Chavarria
Board Member John Lyle
Board Member Chad Thumann
Board Member Reid Wendell
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
City of Pearland Tom Reid
Pearland Chamber of Commerce Carol Artz-Bucek
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Jessica Byerly
Roxanne Luna -Larsen
Brian Malone
Valerie Marvin
CITY OF PEARLAND
Trent Epperson
Rhonda Daugherty
John McDonald
Minutes of a Regular Meeting
June 27, 2019
Page 2
II. APPROVAL OF MINUTES
Vice Chair Patton made a motion, seconded by Board Member Thumann, to approve the minutes of the
Regular Meeting of May 30, 2019.
Motion Passed: 6-0
I11. PUBLIC COMMENTS
None
IV. FINANCIAL REPORT
A. Monthly Financial Report — May 2019
President Buchanan presented the May 2019 Financial Report.
Board Member Lyle made a motion, seconded by Secretary Chavarria, to approve the May 2019
Financial Report.
Motion Passed: 6-0
V. NEW BUSINESS
A. Program of Work 2019-2020
A report showing the progress made to date on the 2018-19 Program of Work was presented
along with the proposed 2019-20 Program of Work.
Board Member Lyle made a motion, seconded by Secretary Chavarria, to approve the proposed
2019-2020 Program of Work
Motion Passed: 6-0
Public Hearing — FY 2019-20 Budget and Related Projects
The Public Hearing was opened at 5:30 p.m. by Chairman Dansby. There were no public
comments. The Public Hearing was closed at 5:30 p.m.
C. Date for Special Meeting to conduct Budget Workshop
Board Member Patel and Secretary Chavarria requested a special meeting to conduct a workshop
for the budget. Possible date and time was discussed.
Secretary Chavarria made a motion, seconded by Vice Chair Patton, to hold a special meeting for
consideration of the FY 2019-20 Budget on July 12, 2019 at 1 p.m. at PEDC offices.
Motion Passed: 6-0
Amendment of the FY2018-19 Budget and Adoption of the FY2019-20 Budget
President Buchanan listed the amendments to the FY2018-19 Budget and reviewed the FY2019-
20 Budget
Secretary Chavarria made a motion, seconded by Board Member Thumann, to postpone action
on this item to the July 12, 2019 Special Meeting.
E. Monthly Activity Report — President Buchanan summarized ongoing activity.
No action taken.
The meeting went into recess at 6:12 p.m.
The meeting reconvened and went into Executive Session at 6:26 p.m.
VI. OTHER BUSINESS
Executive Session Under Texas Government Code
Minutes of a Regular Meeting
June 27, 2019
Page 3
1. Section 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Update on Business Attraction/Retention Projects
2 SECTION 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Project #1808
The Board reconvened into Open Session at 6:45 p.m.
VII. NEW BUSINESS CONTINUED:
E. Economic Development Negotiations — Project #1808
Board Member Lyle made a motion, seconded by Board Member Wendell, to approve the
President to negotiate and enter into a loan agreement with Prospect #1808 and related entities
for an amount not to exceed $250,000.
VIII. ADJOURNMENT:
The meeting was adjourned at 6:46 p.m.
Minutes approved as submitted and/or corrected this 64 1 day of
A.D , 2019.
ATTEST:
Vice -Chair
3)4L14• cRx"djOsTh
Chair
MINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND TEXAS HELD THURSDAY, JULY 25, 2019, 5:00 P.M., BOARD ROOM, PEDC
OFFICE, 3519 LIBERTY DRIVE, SUITE 350, PEARLAND, TEXAS.
I. CALL TO ORDER
The meeting was called to order at 5:01 p.m.
BOARD MEMBERS
Chair Brandon Dansby
Secretary Mona Chavarria
Board Member John Lyle
Board Member Chad Thumann
Board Member Reid Wendell
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
City of Pearland Tom Reid
Pearland Chamber of Commerce Carol Artz-Bucek
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Jessica Byerly
Roxanne Luna -Larsen
Brian Malone
Valerie Marvin
CITY OF PEARLAND
Trent Epperson
Rhonda Daugherty
John McDonald
Minutes of a Regular Meeting
July 25, 2019
Page 2
II. APPROVAL OF MINUTES
Secretary Chavarria made a motion, seconded by Board Member Wendell, to approve the minutes of the
Regular Meeting of June 27, 2019, the Special Meeting on July 12, 2019, 8:30 a.m. and the Special Meeting
on July 12, 2019, 1 00 p.m.
Motion Passed: 5-0
III. PUBLIC COMMENTS
None
IV. FINANCIAL REPORT
A. Monthly Financial Report —June 2019
President Buchanan presented the June 2019 Financial Report.
Secretary Chavarria made a motion, seconded by Board Member Lyle, to approve the June 2019
Financial Report.
Motion Passed: 5-0
V. NEW BUSINESS
A. Pearland Chamber of Commerce Quarterly Biz Connect Report.
Pearland Chamber of Commerce President, Carol Artz-Bucek, presented the Third Quarter
BizConnect report.
No action taken.
B. General Services Contract for Entryways and Corridors Enhancement Maintenance with
Silversand Services.
Bids were received for a general services contract for maintenance of the entryways and medians
at Cullen Parkway, Pearland Parkway, Dixie Farm Road Broadway (eastern city limit), and SH35
from Beltway 8 to Broadway. The best value for advertised scope of work was determined to be
Silversand Services. The scope of work includes but is not limited to: mowing, weeding,
cultivating, cleaning and mulching of planting beds and tree wells, as well as irrigation system
maintenance inspection of fountains, landscape lighting, electrical systems, and signage.
Board Member Lyle made a motion, seconded by Board Member Reid, to approve the President
to enter into a one year general services contract for entryways and corridors enhancement
maintenance in an amount not to exceed $175,000.
Motion Passed: 5-0
C. SH 288 Corridor Master Improvement Plan -Reimbursement Agreement with City of Pearland
from Clear Creek to Magnolia Parkway and Contracts with Landscape Art, Inc. for Phase II Plant
Procurement and Phase III Plant Installation and Irrigation.
The BCTRA project is nearing completion and an additional reimbursement agreement with the
City of Pearland is needed for the remaining phases of the improvements, which are estimated to
cost $13,475,000 for construction and $65,000 for construction phase services. The
reimbursement agreement will cover the cost of all remaining phases and the construction
contracts for each of the phases and will be presented to the Board before they are awarded to
the City. The remaining phases are Phase II, preordering of plant material which will include over
11,000 trees, 4,000 of these will be 30 to 100 gallon size, shrubs and other plant material. Many
of these plant materials are in low supply and need to be preordered so they can be grown and
Minutes of a Regular Meeting
July 25, 2019
Page 3
maintained for quality installation next year. The cost estimate is $1,268,377 and includes a 10%
contingency. Phase III includes installing of a portion of irrigation, electrical and plantings from
BW8 to Broadway which will meet BCTRA and BTG's project schedule. These need to be
installed prior to the opening of the toll road. The cost estimate is $543,290 and includes a 10%
contingency. Landscape Art, Inc. offered the best value for the advertised scope of work for both
Phase II and Phase III.
Board Member Lyle made a motion, seconded by Board Member Wendell, to approve the
Chairman to execute a reimbursement agreement with the City of Pearland to fund the
construction of SH 288 Corridor Improvements from Clear Creek to Magnolia Parkway in an
estimated remaining amount of $13,540,000 and approve the City to award contracts to
Landscape Art, Inc. for Phase II in an amount of $1,045,492.40 and Phase III in an amount of
$647,064.14.
Motion Passed: 5-0
D. SH 288 Master Improvements Plan - Amend Professional Services Agreement with Clark Condon
and Associates for Landscape Architecture Services.
The SH 288 corridor improvement design from Beltway 8 to Magnolia Parkway is near completion
and being finalized. Staff has determined that it would be beneficial to separate the design into
separate bid packages and phases. Phase I included the hardscape enhancements in the Brazoria
County section that is being constructed by BCTRA. The amendment would cover the additional
remaining phases. To facilitate this revision, the Professional Services contract for landscape
architectural services for the aesthetic improvements to SH 288 from BW8 with Clark Condon
must be amended to increase the total amount by $85,000.
Board Member Wendell made a motion, seconded by Secretary Chavarria, to approve the
President to amend the Professional Services Contract with Clark Condon for landscape
architectural services for the aesthetic improvements to SH 288 from Beltway 8 to Magnolia
Parkway in the amount of $85,000.
Motion Passed: 4-1
Opposed: Thumann
E. Strategic Plan Update - Community Assessment.
President Buchanan provided an overview of the Pearland Community Assessment, completed as
part of the new Strategic Plan process.
No action taken.
F. Monthly Activity Report — President Buchanan summarized ongoing activity.
No action taken.
The meeting went into recess at 5:41 p.m.
The meeting reconvened and went into Executive Session at 5:51 p.m.
VI. OTHER BUSINESS
Executive Session Under Texas Government Code
1. Section 551.087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Update on Business Attraction/Retention Projects
SECTION 551.072 —*DELIBERATIONS REGARDING THE LEASE OR SALE OF REAL PROPERTY
Minutes of a Regular Meeting
July 25, 2019
Page 4
3. SECTION 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS —
Project #1903
4. SECTION 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Project #1904
The Board reconvened into Open Session at 6:30 p.m.
VII. NEW BUSINESS CONTINUED:
No action taken on items 1-4.
VIII. ADJOURNMENT:
The meeting was adjourned at 6:30 p.m.
Minutes approved as submitted and/or corrected this
A.D., 2019.
Chair
ATTEST:
Vice -Chair
day of IMUIA±,
PEARLAND ECONOMIC DEVELOPMENT CORPORATION
CERTIFIED AGENDA - EXECUTIVE SESSION
A.
ANNOUNCEMENT BY PRESIDING OFFICER:
"The Pearland Economic Development Corporation Board of Directors on the 21st day of August 2019, beginning a
convened in executive session."
Roll Call:
Mona Chavarria
Brandon Dansby
John Lyle
Rush' Patel
Hugh Patton
Chad Thumann
Reid Wendell
Matt Buchanan
Brian Malone
Melissa Black
Valerie Marvin
Roxanne Luna -Larsen
Jess Byerly
Clay Pearson
Jon Branson
Darren Coker
Trent Epperson
Tom Reid
--vt
B. SUBJECT MATTER OF DELIBERATION AND ACTION TAKEN:
EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE
.m.,
1 SECTION 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Update on Business Attraction/Retention Projects
2 SECTION 551 087
Project #1903
DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS —
Board of Directors and Staff discussed the above items. All action will be taken in an open meeting as provided on the August 21,
2019 Regular Meeting Agenda Item E.
C. ANNOUNCEMENT BY PRESIDING OFFICER:
The Pearland Economic Development Corporation Board of Directors ended its closed executive session a
this 21st day of August 2019.
D. CERTIFICATION:
I hereby certify that the foregoing is a true and correct record of the executive session proceedings of the Pearland
Economic Development Corporation in session on the above date.
)1LL ICCDet,
Chair A
.m. on
PEARLAND ECONOMIC DEVELOPMENT CORPORATION
CERTIFIED AGENDA - EXECUTIVE SESSION
A. ANNOUNCEMENT BY PRESIDING OFFICER:
531 "The Pearland Economic Development Corporation Board of Directors on the 25th day ofJuly 2019, beginning at p.m.,
convened in executive session."
Roll CaII:
Mona Chavarria
Brandon Dansby
John Lyle
Rushi Patel
Hugh Patton
Chad Thumann
Reid Wendell
Matt Buchanan
Brian Malone
Melissa Black
Valerie Marvin
Roxanne Luna -Larsen
Jess Byerly
Clay Pearson
Jon Branson
Darren Coker
Lawrence Prowls
Trent Epperson
Tom Reid
J
B. SUBJECT MATTER OF DELIBERATION AND ACTION TAKEN:
EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE
1 SECTION 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS —
Update on Business Attraction/Retention Projects
2 SECTION 551.072 — DELIBERATIONS REGARDING THE LEASE OR SALE OF REAL PROPERTY
3. SECTION 551 087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Project #1903
4. SECTION 551.087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Project #1904
Board of Directors and Staff discussed the above items. All action will be taken in an open meeting as provided on the July 25, 2019
Regular Meeting Agenda Items G-H.
C. ANNOUNCEMENT BY PRESIDING OFFICER:
The Pearland Economic Development Corporation Board of Directors ended its closed executive session at &23 0 p.m. on
this 25th day of July 2019.
D. CERTIFICATION:
hereby certify that the foregoing is a true and correct record of the executjge session proceedings of the Pearland
Economic Development Corporation in session on the above date.
Chair