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2019-03-28 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, MARCH 28, 2019, 5:00 P.M., BOARD ROOM, PEDC OFFICE, 3519 LIBERTY DRIVE, SUITE 350, PEARLAND, TEXAS. CALL TO ORDER The meeting was called to order at 5:01 p.m. BOARD MEMBERS Chair Brandon Dansby Secretary Mona Chavarria Board Member Reid Wendell Board Member Rushi Patel Board Member John Lyle Board Member Chad Thumann EX-OFFICIO MEMBERS PEDC Matt Buchanan City of Pearland Tom Reid Pearland Chamber of Commerce Carol Artz-Bucek PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS Melissa Black Roxanne Luna -Larsen Valerie Marvin CITY OF PEARLAND Darrin Coker Christine Turner II. APPROVAL OF MINUTES Board Member Patel made a motion, seconded by Secretary Chavarria, to approve the minutes of the Regular Meeting of February 28, 2019. Motion Passed: 4-0 III. PUBLIC COMMENTS None IV. FINANCIAL REPORT A. Monthly Financial Report —January 2019 President Buchanan presented the February 2019 Financial Report. Secretary Chavarria made a motion, seconded by Board Member Patel, to approve the February 2019 Financial Report Motion Passed: 4-0 V. NEW BUSINESS Board Members Lyle and Wendell arrived A. Professional Services Agreement with Kimley-Horn for Broadway Corridor Development Plan A professional services agreement with Kimley-Horn for the Broadway Corridor Development Plan was proposed. The plan would cover the section of Broadway from SH 288 to SH 35, 6.2 miles, and plan for the impact of the reconstruction and widening of Broadway, which is being designed by the Texas Department of Transportation (TxDOT). The development of the plan would study the impact of the reconstruction and widening of the corridor assess the aesthetics and recognize target areas available for further development. Board Member Patel made a motion, seconded by Board Member Lyle approve the President enter into a Professional Services Agreement with Kimley-Horn and Associates in an amount not to exceed $404,700. Motion Passed: 6-0 B. Professional Services Agreement with Freese & Nichols for Rice Drier and Halik Final Design of Drainage and Roadway Improvements A Professional Services Agreement with Freese & Nichols for the final design of drainage and roadway improvements for Rice Drier Road and Halik Street was submitted for consideration. The area has developed into a light industrial placing high demand on the current roads, which are gravel with an asphalt overlay built on improper sub base with inadequate drainage. A preliminary engineering report (PER), which was previously approved by the Board, to improve the infrastructure to a suitable level for recent and potential development called for reconstruction of the roads and improvement of the drainage. The PER presented improvements in three phases: Phase I -Detention capacity and drainage, which has been completed; Phase II - Rice Drier Road Reconstruction; Phase III -Detention and drainage outfall improvements for improved Halik Street from Halik to Rice Drier and Halik Street Reconstruction. The proposal presented, recommends completing the final engineering design for the reconstruction of both Ricer Drier and Halik Street for $148,350 that will be completed by the PEDC to City standards. The design would include construction plans, specifications, bid sheet, and construction phase services, Bidding Phase II and Phase III together would take advantage of economies of scale due to having larger bid quantities and single project costs. Board Member Patel, seconded by Secretary Chavarria, made a motion to approve the President enter into a Professional Services Agreement with Freese & Nichols, Inc. for Phase II -Rice Drier, in the amount of $91,500. Motion Failed: 3-3 Opposed: Chavarria, Lyle, Patel Board Member Thumann made a motion, seconded by Board Member Wendell, to reconsider Item B. Professional Services Agreement with Freese & Nichols for Rice Drier and Halik Final Design of Drainage and Roadway Improvements Motion Failed: 3-3 Opposed: Chavarria, Lyle, Patel Board Member Thumann made a motion, seconded by Board Member Wendell, to amend the previous motion to complete Phase II and III of the PER. Motion Failed: 3-3 Opposed: Chavarria, Lyle, Patel Board Member Patel made a motion, seconded by Board Member Lyle, to reconsider and amend the President enter into a Professional Services Agreement with Freese & Nichols, Inc. for Phase II -Rice Drier Road Reconstruction with a cost estimate of $91,500 and to conduct an Economic Impact Analysis of the Phase III area. Motion Passed: 4-2 Opposed: Dansby, Wendell Board Member Patel had a prior commitment and left the meeting C. Construction Contract with TB Concrete Construction for Parking Lot Expansion at 14740 Kirby Drive Bids were received for the CSI Parking Lot Expansion project. Construction documents for the project included demolition, grading, storm sewer, paving, lighting, irrigation and landscaping. Considering the purchase price and qualifications such as the reputation of the bidder, quality of bidder's goods and services and past relationships, the bidder that offered the best value to the PEDC for the advertised scope of work is TB Concrete Construction, Inc. The construction budget for the two -month project is $148,000, which includes the construction contract, $137,089.27; contingency at 3%, $4,910; and construction phase services, $6,000. Board Member Lyle made a motion, seconded by Secretary Chavarria, to approve the President enter into a construction contract with TB Concrete Construction, Inc. for the Parking Lot Expansion at 14740 Kirby Drive, in an amount estimated to be $142,000. In addition, PEDC will spend $6,000 for the construction phase reimbursable expenses and material testing services. Motion Passed: 5-0 D. Entryway and Corridor Enhancements Maintenance Service Contract Renewal The renewal of a general services contract for a third and final term for entryway and corridor maintenance was presented to the Board. The original contract was for one year and included the option to renew for two additional one-year terms. The contract would include but is not limited to mowing, weeding, cleaning, mulching of plant beds, and trimming of trees, shrubs and ground cover. The areas included in the contract are Cullen Parkway entryway and the median and outside right-of-way from Clear Creek to Broadway, Pearland Parkway entryway and the median and outside right-of-way from Clear Creek to the round -a -bout, and the Dixie Farm Road entryway near Clear Creek. Board member Wendell made a motion, seconded by Board Member Lyle, to approve the President to renew a general services contract for entryway and corridor maintenance in an amount not to exceed $150,000 Motion Passed: 4-1 Opposed: Thumann E. Pearland 20/20 Strategies Progress Update President Buchanan provided a final progress update on Strategies 7, 8 and 9, of the Pearland 20/20 Strategic Plan, which included Multi -Use Event Center, Education and Workforce and Internal Marketing. No action taken F. Steering Committee Members for New Strategic Plan A steering committee will be formed as a new strategic plan is developed. It was recommended that the PEDC Board Chair and two Directors and three City Council members serve on the committee. The Board was asked to submit recommendations to serve on the Committee. A list of names was presented to the Board and were asked to rank the listed names and/ or write in any additional potential candidates. The list will be compiled from those receiving the highest vote total and individuals will be contacted and asked to join the committee. No action taken G. Monthly Activity Report — President Buchanan summarized ongoing activity No action taken The meeting went into recess at 6:28 p.m. The meeting reconvened and went into Executive Session at 6:36 p.m. VI. OTHER BUSINESS Executive Session Under Texas Government Code 1. Section 551.087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS — Update on Business Attraction/Retention Projects The Board reconvened into Open Session at 6:50 p.m. VII. NEW BUSINESS CONTINUED: G. Economic Development Negotiations — Business Attraction/Retention Projects No action taken. VIII. ADJOURNMENT: The meeting was adjourned at 6:50 p.m. Minutes approved as submitted and/or corrected this A.D., 2019. ATTEST: