2018-06-28 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, JUNE 28, 2018, 5 00 P.M., BOARD ROOM,
PEDC OFFICE, 3519 LIBERTY DRIVE, SUITE 350, PEARLAND, TEXAS.
CALL TO ORDER
The meeting was called to order at 5:00 p.m.
BOARD MEMBERS
Chair Brandon Dansby
Vice -Chair Hugh Patton
Secretary Mona Chavarria
Board Member Rushi Patel
Board Member Chad Thumann
Board Member Reid Wendell
Board Member Celeste Jefferson
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
City of Pearland Tom Reid
City of Pearland Clay Pearson
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Roxanne Luna -Larsen
Brian Malone
Valerie Marvin
CITY OF PEARLAND
Darrin Coker
Rhonda Daugherty
II. APPROVAL OF MINUTES
Secretary Chavarria made a motion, seconded by Board Member Patel, to approve the minutes of the
Regular Meeting of April 26, 2018.
Motion Passed: 6-0
Minutes of a Regular Meeting
June 28, 2018
Page 2
III. PUBLIC COMMENTS
None
IV. FINANCIAL REPORT
A. Monthly Financial Report May 2018
President Buchanan presented the May 2018 Financial Report. Rhonda Daugherty, City of
Pearland Finance Assistant Director, was present to address any questions.
Board Member Patel, made a motion, seconded by Secretary Chavarria, to approve the May 2018
Financial Report.
Motion Passed: 6-0
V. NEW BUSINESS
Board Member Jefferson arrived
A. Program of Work 2018-2019
President Buchanan provided an update on progress toward completing the 2017-18 Program of
Work and presented the 2018-19 Program of Work.
No action taken
Public Hearing: FY2018-19 Budget and Related Projects
The Public Hearing was opened at 5:18 p.m. by Chairman Dansby. There were no public
comments. The Public Hearing was closed at 5:18 p.m.
C. Amendment of the FY 2017-18 Budget and Adoption of the FY 2018-19 Budget
President Buchanan proposed year end amendments to the FY 2017-18 Budget and presented
the FY 2018-19 Budget. Projections for FY 2017-18 are $14.5M for revenue and $12.1M for
expenses. The FY 2018-19 budget proposes revenue of $11.9M and expenses of $15.3M. Staff
also reviewed the 5-Year Forecast.
Board Member Patel made a motion, seconded by Board Member Jefferson to amend the FY
2017-18 budget and adopt the proposed FY 2018-19 Budget.
Motion Passed: 7-0
D. Implementation of SH35 Corridor Redevelopment Strategy: Reimbursement Agreement with the
City of Pearland for SH35 Gateway and Corridor Enhancements
Competitive sealed proposals for the SH 35 Gateway and Corridor Enhancement project from
Beltway 8 to Broadway were received and the evaluation committee scored Landscape Art, Inc.
as the proposer with the best value. The proposal was over budget but staff negotiated a price of
$6,237,050.11. The scope of work consists of two monument entryways on the north side of
Clear Creek and associated site work and landscaping. A Reimbursement agreement with the
City will need to be considered by the City Council along with the award of a construction
contract.
Board Member Patel made a motion seconded Secretary Chavarria to approve the Chairman
execute a reimbursement agreement with the City of Pearland to fund the construction of SH 35
Beautification from Beltway 8 to Broadway in an amount not to exceed $6,437,050. In addition,
PEDC spending $56,000 for the construction phase reimbursable expenses and material testing
services.
Motion Passed: 7-0
Minutes of a Regular Meeting
June 28, 2018
Page 3
E. Implementation of SH288 Corridor Master Improvement Plan: Reimbursement Agreement with
the City of Pearland for a Change Order to Aesthetics Improvements
A change order regarding the SH 288 Corridor Master Improvement Plan's aesthetic
improvements was discussed. The Change Order would be for the construction of the sculpture
foundations by the managed toll lanes contractor at an estimated $420,000 PEDC will fund the
expense through the existing Reimbursement Agreement for SH 288 Aesthetic Improvements.
Board Member Wendell made a motion, seconded by Vice Chair Patton to approve the Change
Order to include the pear sculpture foundations in the SH 288 Corridor Hardscape Enhancements
Project in an amount estimated to be $420,000, or the actual cost.
Motion Passed: 7-0
F. Reimbursement Agreement with City of Pearland for the SH 288 Northbound Frontage Road
between CR 59 and FM 518
The City has been working with Brazoria County to split the estimated construction cost for the
design and construction of the SH 288 north bound frontage road between CR 59 and FM 518.
To facilitate moving forward with the project. PEDC, on March 22, 2018, approved funding a
portion of the project cost, originally not to exceed $450,000 The County has given a preliminary
commitment of $1.5M causing a $300 000 shortage. An amendment to the reimbursement
agreement with the City to fund an additional amount of $300,000 was requested, making a total
contribution by PEDC not to exceed $750,000
Secretary Chavarria made a motion, seconded by Board Member Wendell, to approve the
Chairman to execute an amendment to the Reimbursement Agreement with the City of Pearland
to fund the SH 288 Frontage Road design, engineering, and construction in total amount not to
exceed $750,000.
Motion Passed: 7-0
G. Monthly Activity Report — President Buchanan summarized ongoing activity.
No action taken
The meeting went into recess at 6:18 p.m.
The meeting reconvened and went into Executive Session at 6:28 p.m.
VI. OTHER BUSINESS
Executive Session Under Texas Government Code
1. Section 551.087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Update on Business Attraction/Retention Projects
2. SECTION 551.087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
AND REIMBURSEMENT AGREEMENT WITH THE CITY OF PEARLAND — Project #1802
3. SECTION 551.072 — DELIBERATIONS REGARDING REAL PROPERTY — Project #1803
4. SECTION 551.087 — DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS —
Project #1804
5. SECTION 551.087 — DELIBERATIONS REGARDING REAL PROPERTY— Project #1610
The Board reconvened into Open Session at 7:29 p.m.
New Business Continued:
Minutes of a Regular Meeting
June 28, 2018
Page 4
H. Economic Development Negotiations — Business Attraction/Retention Projects
No action taken
I. Economic Development Negotiations — Project #1802
No action taken.
J. Deliberations Regarding Real Property — Project #1803
Board Member Patel made a motion, seconded by Secretary Chavarria to approve the President
to enter into a loan and infrastructure agreement with Prospect #1803 and/ or related entities
for $525,000 and the extension of a water line for an estimated $130,000.
Motion Passed: 7-0
K. Economic Development Negotiations Project /11804
Board Member Thumann made a motion, seconded by Board Member Jefferson to approve the
President enter into agreements necessary to demolish all improvements and landscape located
at 2401 Main Street.
Motion Passed: 7-0
L. Deliberations regarding real property — Project #1610
Board Member Patel made a motion, seconded by Secretary Chavarria, for the President to
remove contingencies as discussed in Executive Session.
Motion Passed: 7-0
Adjournment: The meeting was adjourned at 7:29 p.m.
Minutes approved as submitted and/or corrected this
A.D., 2018
ATTEST:
Hugh Patton, Vice Chair
day of
Brandon Dansby, Chair