2017-12-07 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, DECEMBER 7, 5:00 P.M., BOARD ROOM, PEDC
OFFICE, 11233 SHADOW CREEK PARKWAY, SUITE 235, PEARLAND, TEXAS.
CALL TO ORDER
The meeting was called to order at 5:00 p.m.
BOARD MEMBERS
Chair Rushi Patel
Vice -Chair Lucy Stevener
Secretary Brandon Dansby
Board Member Mona Chavarria
Board Member Hugh Patton
Board Member Celeste Jefferson
Board Member Reid Wendell
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
City of Pearland Mayor Tom Reid
City of Pearland Clay Pearson
Pearland Chamber of Commerce Carol Artz-Bucek
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Roxanne Luna -Larsen
Brian Malone
Valerie Marvin
II. APPROVAL OF MINUTES
Board Member Wendell made a motion, seconded by Board Member Chavarria, to approve the minutes
of the Regular Meeting of October 26, 2017.
Motion Passed: 5-0
111. PUBLIC COMMENTS
None
Minutes of a Regular Meeting
December 7, 2017
Page 2
IV. FINANCIAL REPORT
Board Member Patton arrived.
A. Monthly Financial Report — Chairman Patel asked for any questions regarding the September
2017 Financial Report and Tom March, City of Pearland Financial Analyst, was present to address
the questions. President Buchanan state that corrections regarding the transfers to the City
related to Capital Projects had been made. Also, a list identifying projects was created to assist in
identifying them President Buchanan said that projects would be named consistently to help
accurately identify them.
B. Quarterly Investment Report
Board Member Chavarria made a motion, seconded by Secretary Dansby to approve both the
September 2017 Financial Report and the Quarterly Investment Report.
Motion Passed: 6-0
V. NEW BUSINESS
A. Excuse the absence of Vice Chair Stevener from the October 26th meeting.
Chairman Patel made a motion, seconded by Board Member Chavarria to excuse the absence of
Vice Chair Stevener from the October 26, 2017 meeting.
Motion Passed: 6-0
Item B. was moved further down the agenda because the presenter was not available.
C. Public Hearing - Lower Kirby Drainage Improvements — Lateral No. 2
The hearing opened at 5:04.
There were no public comments.
The hearing closed at 5:04.
D. Reimbursement Agreement with the City of Pearland for the Lower Kirby Master Drainage Plan
Lateral No. 2 Engineering and Construction.
President Buchanan presented a Reimbursement Agreement with the City of Pearland to fund
the Lower Kirby Lateral No. 2 Improvement engineering and construction. The Lower Kirby
Regional Detention Plan identified Lateral No. 2 would be needed along the west side of Kirby
Drive to capture the northwest side of the drainage area as development takes place. Because
development is anticipated at the corner of North Spectrum and Hooper Road the lateral will be
designed and constructed by this spring. The Lower Kirby Management District will design, bid
and award the construction contract for the improvements The improvements are divided into
two segments: Kirby Drive and West Stub. The District will pay for the Kirby Drive segment and
the PEDC will finance the West Stub.
Vice Chair Stevener made a motion, seconded by Board Member Patton to approve the
Chairman execute a reimbursement agreement with City of Pearland to fund the Lower Kirby
Lateral No. 2 Improvements engineering and construction in an amount estimated to be
$238,200 or the actual cost, and to amend the FY2017-2018 budget to include $238,200 to fund
the project.
Motion Passed: 6-0
Minutes of a Regular Meeting
December 7, 2017
Page 3
E. Service Contract for Kirby Drive Entryway and Corridor Enhancement Maintenance.
President Buchanan recommended that the maintenance period of the service contract with
Landscape Art for the Kirby Drive corridor be extended by an additional ten months. It was
anticipated at the time of construction that the LKPMD would possibly need assistance paying
the full cost of maintenance in the first one or two years after completion. The PEDC included
$50,000 towards maintenance of the enhancements for this assistance in its budget. As the
budget of the LKPMD increases this will no longer be needed.
Secretary Dansby made a motion, seconded by Board Member Wendell, to approve the
President enter into a service contract for Kirby Drive entryway and corridor maintenance in an
amount not to exceed $55,740 with Landscape Art.
Motion Passed: 6-0
F. Professional Services Agreement with Clark Condon and Associates for Broadway East Entryway
Sign.
A professional services contract was presented to the Board for the overall conceptual landscape
design, design development, construction document development and construction
administration phases for a new entryway sign on Broadway, near the eastern city limit. Site
selection is included in the proposal to determine the best location for the sign.
Board Member Chavarria made a motion, seconded by Secretary Dansby, to approve the
President enter into a professional services contract with Clark Condon Associates for an amount
not to exceed $84,500 for the overall conceptual landscape design, design development,
construction document development and construction administration phases for a new entryway
sign on Broadway, near the eastern city limit.
Motion Passed: 6-0
Board Member Jefferson arrived.
G. Professional Services Agreement with Freese & Nichols for Lower Kirby Zoning Review.
A professional services agreement with Freese & Nichols was presented to the Board to review
the Lower Kirby District's existing zoning regulations. Included, would be a review of the existing
plans and ordinances for the area including the recommended form based code,
recommendations for proposed updates to the zoning, and in implementation strategy
recommending the order and future zoning designations of properties.
Vice Chair Stevener made a motion, seconded by Board Member Wendell, to approve the
President execute a professional services agreement with Freese & Nichols for a Lower Kirby
Zoning Review in an amount not to exceed $20,800 to review existing zoning designation across
Lower Kirby District.
Motion Passed: 7-0
H. Election of Board Officers
PEDC Board by-laws require that Board officers be elected on a yearly basis The Board made the
following nomination: Chair, Brandon Dansby; Vice Chair, Hugh Patton; Secretary, Mona
Chavarria.
Vice Chair Stevener made a motion, seconded by Board Member Wendell to approve Brandon
Dansby as Chair, Hugh Patton as Vice -Chair, and Mona Chavarria as Secretary.
Motion Passed 7-0
Item B. was heard at this time.
B. Chamber of Commerce Quarterly Report
Carol Artz-Bucek, President and CEO of the Pearland Chamber of Commerce presented the 4th
Quarter Chamber of Commerce Quarterly Report and provided an update of ongoing activity
between the PEDC and Chamber of Commerce.
No action taken
Minutes of a Regular Meeting
December 7, 2017
Page 4
I. 2017-18 Program of Work Update
President Buchanan provided an end of year update on progress toward completing the 2017-
2018 Program of Work for the Corporation.
No action taken
J. Monthly Activity Report - President Buchanan summarized ongoing activity
The meeting went into recess at 5:55 p.m.
The meeting reconvened and went into Executive Session at 6:06 p.m.
VI. OTHER BUSINESS
Executive Session Under Texas Government Code
1. Section 551.087 — Deliberations regarding economic development negotiations — Update on
Business Attraction/Retention Projects
The Board reconvened into Open Session at 6.21 p.m.
New Business Continued:
K. Economic Development Negotiations — Business Attraction/Retention Projects
No action taken
Adjournment: The meeting was adjourned at 6:21 p.m.
Minutes approved as submitted and/or corrected this Ie,1%'n Yof JLffT1S'Y\.AQLVL4
dapp ,
A.D., 2018.
ATTEST:
Hugh Patton, Vice Chair
Bandon Dansby, Chair
•