2017-03-30 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, MARCH 30, 2017 5:00 P.M., BOARD ROOM,
PEDC OFFICE, 11233 SHADOW CREEK PARKWAY, SUITE 235, PEARLAND, TEXAS.
I. CALL TO ORDER
The meeting was called to order at 5:09 p.m.
BOARD MEMBERS
Chair Rush! Patel
Vice Chair Lucy Stevener
Secretary Brandon Dansby
Board Member Celeste Jefferson
Board Member Hugh Patton
Board Member Reid Wendell
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
Pearland Chamber Carol Artz-Bucek
City of Pearland Clay Pearson
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Brian Malone
Roxanne Luna -Larsen
Valerie Marvin
CITY OF PEARLAND STAFF MEMBERS
Darrin Coker
Tom March
I I . Approval of Minutes
Secretary Dansby made a motion, seconded by Board Member Reid to approve the minutes of the Regular
Meeting of February 16, 2017.
Motion Passed: 4 — 0
Minutes of a Regular Meeting
March 30, 2017
Page 2
III. Public Comments:
Carol Artz-Bucek, CEO/President, thanked the PEDC for being a sponsor of Pearland Day 2017
Vice Chair Stevener and Board member Jefferson arrived
IV. Financial Report
A. Monthly Financial Report — February 2017 — President Matt Buchanan, asked for any questions
regarding the November Financial Report and discussed the need to include reimbursements
from Lower Kirby Management District in the review.
Secretary Dansby made a motion, seconded by Vice Chair Stevener, to approve the November
2016 Monthly Financial Report
Motion Passed: 6 -0
New Business
A. Excuse the absence of Secretary Dansby from the meeting of on February 16, 2017.
Chairman Patel made a motion, seconded by Vice Chair Stevener, to excuse the absence of
Secretary Dansby from the February 16, 2017 meeting.
Motion Passed 4-0
B. Public Hearing: West Conveyance Pond and Fruge ROW drainage facility.
Hearing Opened: 5:20 p.m.
Public Comments: None
Hearing Closed: 5:20 p.m.
C. Reimbursement Agreement with the City of Pearland for the Lower Kirby West Conveyance Pond
Land Acquisition Engineering and Construction - President Buchanan presented that the Lower
Kirby Pearland Management District (LKPMD) and Pearland Management District No. 1 (PMMD1)
adopted an update to the Master Drainage Plan, which determined additional properties are
needed to be acquired for detention and conveyance purposes. The City on behalf of the
Districts intends to purchase a parcel of land for the conveyance pond improvements on Clear
Creek. To begin the acquisition process, a reimbursement agreement between the PEDC and City
is proposed in order to pre -finance PMMD's share of the land acquisition, engineering and
construction cost. LKPMD will pay its share of the same costs.
Secretary Dansby made a motion, seconded by Board Member Jefferson, to authorize the
Chairman to execute a reimbursement agreement with the City of Pearland to fund a portion of
Lower Kirby West Conveyance Pond land acquisition, engineering, and construction not to
exceed $300,000 or the actual cost.
Motion Passed: 6-0
D. Reimbursement Agreement with City of Pearland for Lower Kirby Land Acquisition
President Buchanan presented a reimbursement agreement with the City requesting approval for
funds to purchase land in the Lower Kirby District to be potentially used for a public in the
District.
Chairman Patel made a motion, seconded by Board Member Wendell, to authorize the Chairman
to execute a reimbursement agreement with the City of Pearland to fund the property
acquisition.
Motion Passed: 6-0
E. Professional Services Agreement with MMI Agency for Marketing Services
Minutes of a Regular Meeting
March 30, 2017
Page 3
A proposal was presented from MMI Agency to develop a specific and detailed marketing plan
for an internal and external marketing campaign to increase awareness and promotion of
Pearland and its assets. The plan will be completed in three phases: research and planning,
brand DNA development and plan development The marketing campaign is one of the nine key
strategies of the Pearland 20/20 Community Strategic Plan
Secretary Dansby made a motion, seconded by Board Member Jefferson, to approve the
President enter into a Professional Services Agreement with MMI Agency for an amount not to
exceed $75,000.
Motion Passed: 6-0
F. Service Contract for Entryway and Corridor Enhancements Maintenance
To achieve better pricing, we combined PEDC's maintenance areas with the Lower Kirby Pearland
Management District (LKPMD) areas. Proposals have been received for maintenance of the areas
on the Cullen Parkway entryway and median from Clear Creek to Broadway, Pearland Parkway
entryway and median from Clear Creek to the round -a -about, and the Dixie Farm Road near Clear
Creek. The LKPMD and PMMD#1 will contract and pay directly with the contractor for
maintaining their areas.
Vice Chair Stevener made a motion, seconded by Board Member Jefferson, to approve the
President enter into a general services contract for entryway and corridor maintenance in an
amount not to exceed $100,000.
Motion Passed: 6-0
G. Professional Service Agreement with Clark Condon and Associates for Highway 288 Corridor
Master Improvement Plan Landscape Architecture Services
President Buchanan presented for the Board's consideration a proposal from Clark Condon to
combine the two existing professional services agreements for landscape design, which includes
the continuation of existing design services, and to add new services as requested, including
landscape design on the south side of the BW8 interchange
Secretary Dansby made a motion, seconded by Board Member Patton, to approve the President
to amend Professional Services Contracts with Clark Condon for landscape architectural services
for the aesthetic improvements to SH 288 from Beltway 8 to FM 518 in the amount of $140,500.
Motion Passed: 6-0
H. Monthly Activity Report - President Buchanan summarized ongoing activity
The meeting went into recess at 6:07 p.m.
The Board reconvened and went into Executive Session at 6:18 p.m.
VI. Other Business
Executive Session Under Texas Government Code
1. Section 551.087 — Deliberations regarding economic development negotiations — Update on
Business Attraction/Retention Projects
Section 551.087 — Deliberations regarding economic development negotiations — Project
#1610
3. Section 551.074 — Personnel matters — Discussion with the City Manager regarding the PEDC
President's evaluation, job duties, and compensation
The Board reconvened into Open Session at 6:53 p.m.
Minutes of a Regular Meeting
March 30, 2017
Page 4
New Business Continued:
I. Economic Development Negotiations — Business Attraction/Retention Projects
N o action taken
J. Economic Development Negotiations — Prospect #1610
N o action taken.
K. Economic Development Negotiations — Discussion with the City Manager regarding the PEDC
President's evaluation, job duties, and compensation
N o action taken
Vil. Adjournment: The meeting was adjourned at 6:53 p.m.
Minutes approved as submitted and/or corrected this annertn day of Ap
A.D., 2017.
ATTEST:
vener, ice Chair
Rush Patel, Chair