2016-10-27 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTES
MINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION (“PEDC”) BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, OCTOBER 27, 2016 5:00 P.M., BOARD ROOM,
PEDC OFFICE, 11233 SHADOW CREEK PARKWAY, SUITE 235, PEARLAND, TEXAS.
I. CALL TO ORDER
The meeting was called to order at 5:02 p.m.
BOARD MEMBERS
Chair Rushi Patel
Vice-Chair Lucy Stevener
Secretary Brandon Dansby
Board Member Mona Chavarria
Board Member Celeste Jefferson
Board Member Hugh Patton
Board Member Reid Wendell
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
City of Pearland Mayor, Tom Reid
Pearland Chamber of Commerce Carol Artz-Bucek
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Roxanne Luna-Larsen
Brian Malone
Valerie Marvin
CITY OF PEARLAND STAFF MEMBERS
Darrin Coker
Tara Kilpatrick
Tom March
Rick Overgaard
Clay Pearson
Minutes of a Regular Meeting
October 27, 2016
Page 2
II. Approval of Minutes
Secretary Dansby made a motion, seconded by Board Member Wendell to approve the minutes of the
Regular Meeting of September 29, 2016.
Motion Passed: 6 – 0
Vice Chair Lucy Stevener arrived
III. Public Comments:
New Board Member Celeste Jefferson was introduced.
IV. Financial Report
A. Monthly Financial Report – August 2016 - Tara Kilpatrick, Budget Officer, presented the August
2016 Monthly Financial Report.
Chairman Patel proposed that the Financial Report not be read out loud each month by City staff.
Instead, Board members should review prior to the meeting and discuss any questions at the
Board meeting.
Secretary Dansby, made a motion, seconded by Vice Chair Stevener, to approve the August 2016
Monthly Financial Report
Motion Passed: 7-0
V. New Business
A. Excuse the absence of Board Member Chavarria from the meeting of September 29, 2016 - Vice
Chair Stevener made a motion, seconded by Chairman Patel, to excuse the absence of Board
Member Chavarria from the meeting of September 29, 2016.
Motion Passed: 7-0
B. Pearland Chamber of Commerce Business Retention and Expansion Program – Quarterly Update -
Carol Artz-Bucek, President/CEO of the Pearland Area Chamber of Commerce presented the
fourth quarter Business Retention and Expansion Program Report.
No action taken
C. Implementation of SH 35 Corridor Redevelopment Strategy: Professional Services Agreement
with Clark Condon and Associates for the SH 35 Gateway and Corridor Enhancements - President
Buchanan presented a proposal for landscape architectural design and related services for
streetscape improvements on SH35 including design development, construction documents,
bidding, construction administration, boundary and improvement survey, and hydraulic and
hydrology engineering. The proposal is for one single phase from Beltway 8 to Broadway.
Board Member Chavarria made a motion, seconded by Board Member Wendell, to approve the
President enter into a Professional Services Contract with Clark Condon for SH 35 Streetscape
Design Development and Construction Documents not to exceed $654,900.
Motion Passed: 7-0
D. Budget Carryovers and Amend the Fiscal Year 2016 - 2017 Budget - The approved FY 2016-2017
Budget must be amended to carryover unspent funds from items budgeted in last fiscal year to
the current fiscal year which began October 1. Amendments have a lso been made to line items
that need to be increased or decreased and new items have been added that were not in the
adopted FY 2016-2017 Budget but that have been since approved by the Board.
Vice Chair Stevener made a motion, seconded by Secretary Dansby, to approve to the FY 2016-
2017 budget to reflect total expenditures with carryovers and amendments of $4,603,759 for
total expenditures of $20,507,327.
Motion Passed: 7-0
Minutes of a Regular Meeting
October 27, 2016
Page 3
E. PEDC cost sharing Reimbursement Contract with the City of Pearland for PEDC offices at City Hall
President Matt Buchanan updated the Board on City Council action to table the City Hall
renovations to the November City Council meeting. This agenda item will be added to a future
Board meeting agenda with updated information based on cost changes and City Council
approval.
No action taken
F. Amend February 2017 Board Meeting Date - To avoid conflict with Pearland Day in Austin on
February 23, 2017, staff requested that the February Board Meeting date be moved to February
16, 2017.
Board Member Chavarria made a motion, seconded by Vice Chair Stevener to amend the
February 23, 2017 Board Meeting date to February 16, 2017.
G. Monthly Activity Report - President Buchanan summarized ongoing activity
The meeting went into recess at 5:39 p.m.
The Board reconvened and went into Executive Session at 5:50 p.m.
VI. Other Business
Executive Session Under Texas Government Code
1. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Update on
Business Attraction/Retention Projects
2. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Prospect
#1609
3. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Prospect
#1610
The Board reconvened into Open Session at 6:22 p.m.
New Business Continued:
H. Economic Development Negotiations – Business Attraction/Retention Projects
No action taken
I. Economic Development Negotiations – Prospect #1609
No action taken
J. Economic Development Negotiations – Prospect #1610
No action taken
VII. Adjournment: The meeting was adjourned at 6:22 p.m.
Minutes approved as submitted and/or corrected this ____________________ day of ______________________,
A.D., 2016.
____________________________________
Rushi Patel, Chair
ATTEST: _____________________________________
Lucy Stevener, Vice Chair