2016-09-30 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTES
MINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION (“PEDC”) BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, SEPTEMBER 29, 2016 5:00 P.M., BOARD ROOM,
PEDC OFFICE, 11233 SHADOW CREEK PARKWAY, SUITE 235, PEARLAND, TEXAS.
I. CALL TO ORDER
The meeting was called to order at 5:09 p.m.
BOARD MEMBERS
Chair Rushi Patel
Vice-Chair Lucy Stevener
Secretary Brandon Dansby
Board Member Reid Wendell
Board Member Hugh Patton
Due to a conflict in schedule, Board Member Chavarria, was unable to attend the meeting
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
City of Pearland Mayor, Tom Reid
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Valerie Marvin
Roxanne Luna-Larsen
CITY OF PEARLAND STAFF MEMBERS
Jon Branson
Tara Kilpatrick
Tom March
Rick Overgaard
Minutes of a Regular Meeting
September 29, 2016
Page 2
II. Approval of Minutes
Secretary Dansby made a motion, seconded by Board Member Wendell to approve the minutes of the
Regular Meeting of August 30, 2016.
Motion Passed: 4 – 0
Vice Chair, Lucy Stevener, arrived
III. Public Comments:
None
IV. Financial Report
A. Monthly Financial Report – July 2016
B. Monthly Investment Report – July 2016
Tara Kilpatrick, Budget Officer, presented the July 2016 Monthly Financial Report.
Rick Overgaard, Assistant Director of Finance presented the July 2016 investment report.
Board Member Wendell, made a motion, seconded by Secretary Dansby, to approve the July
2016 Monthly Financial Report and Investment Report
Motion Passed: 5-0
V. New Business
A. Economic Alliance Houston Port Region – Annual Report
Chad Burke, President and CEO of the Economic Alliance Houston Port Region, presented the
2016 Annual Report of Economic Development Activities.
No action taken
B. Business Retention and Expansion Program – Contract Renewal for Services with the Pearland
Chamber of Commerce
The current Business and Retention Services contract with the Pearland Chamber of Commerce
expires on September 30, 2016. President Buchanan presented a contract renewal for one year
beginning October 1, 2016 for a total compensation of $113,936. The contract will continue to
require monthly meetings with Staff and the Chamber to monitor progress and quarterly reports
to the Board.
Vice Chair Stevener made a motion, seconded by Secretary Dansby, to approve the President
enter into a contract for services with the Pearland Chamber of Commerce for business retention
and expansion assistance for an amount not to exceed $113,936 or $9494.66 per month.
Motion Passed: 5-0
C. Amendment to the Contract for PEDC to provide Administrative Services to the Pearland
Municipal Management District #2
The current contract for the PEDC to provide administrative services to the Pearland Municipal
Management District #2 expires on November 21, 2016. President Buchanan presented the
Board an amendment to the terms of the current contract, extending the contract to November
21, 2019.
Minutes of a Regular Meeting
September 29, 2016
Page 3
Vice Chair Stevener made a motion, seconded by Board Member Patton, to approve the
President amend the Administrative Services Contract with Pearland Municipal Management
District #2, extending it to November 21, 2019
Motion Passed: 5-0
D. Lower Kirby District - Kirby Drive Entryway and Corridor Enhancements Final Design and Cost
Estimate
The Board concurred with the proposed scope of the Kirby Drive Entryway and Corridor
Enhancements Final Design and cost estimates, which includes two Gateway signs, one at
Beltway 8 and at Clear Creek, enhanced landscaping, replanting of trees in the median electricity
extensions to the sign and irrigation to the enhanced areas. Staff will bring back bids and
reimbursement agreement with the City on the December 8, 2016 Board meeting.
No action taken
E. 2017 PEDC Board meeting dates
President Buchanan presented the Board with meeting dates for 2017.
Secretary Dansby made a motion, seconded by Board Member Patton, to approve the 2017
Board meetings dates
Motion Passed: 5-0
F. Election of officers
PEDC Board by-laws require that Board officers be elected on a yearly basis. The Board
nominated that the current officers remain in place which includes: Chair, Rushi Patel; Vice Chair,
Lucy Stevener; Secretary, Brandon Dansby.
Board Member Patton made a motion, seconded by Board Member Wendell to approve Rushi
Patel as Chair, Lucy Stevener as Vice-Chair, and Brandon Dansby as Secretary.
Motion Passed: 5-0
G. Monthly Activity Report
President Buchanan summarized ongoing activity
The meeting went into recess at 5:57 p.m.
The Board reconvened and went into Executive Session at 6:06 p.m.
VI. Other Business
Executive Session Under Texas Government Code
1. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Update on
Business Attraction/Retention Projects
2. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Prospect
#1602
3. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Land
acquisition
The Board reconvened into Open Session at 6:25 p.m.
Minutes of a Regular Meeting
September 29, 2016
Page 4
New Business Continued:
H. Economic Development Negotiations – Business Attraction/Retention Projects
No action taken
I. Economic Development Negotiations – Prospect #1602
Secretary Dansby made a motion, seconded by Vice Chair Stevener, to approve the Chairman
execute a Reimbursement Agreement with City of Pearland for Prospect #1602 in an amount
estimated to be $189,000.
J. Economic Development Negotiations – Land Acquisition
Board Member Wendell made a motion, seconded by Vice Chair Stevener, to proceed with land
acquisition as discussed in Executive Session.
VII. Adjournment: The meeting was adjourned at 6:27 p.m.
Minutes approved as submitted and/or corrected this ____________________ day of ______________________,
A.D., 2016.
____________________________________
Rushi Patel, Chair
ATTEST: _____________________________________
Lucy Stevener, Vice Chair