2016-07-28 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTES
MINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION (“PEDC”) BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, JULY 28, 2016 5:00 P.M., BOARD ROOM, PEDC
OFFICE, 1200 PEARLAND PARKWAY, SUITE 200, PEARLAND, TEXAS.
I. CALL TO ORDER
The meeting was called to order at 5:00 p.m.
BOARD MEMBERS
Chair Rushi Patel
Vice-Chair Lucy Stevener
Secretary Brandon Dansby
Board Member Mona Chavarria
Board Member Hugh Patton
EX-OFFICIO MEMBERS
PEDC Matt Buchanan
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Brian Malone
Valerie Marvin
Roxanne Luna-Larsen
CITY OF PEARLAND STAFF MEMBERS
Jon Branson
Trent Epperson
Rick Overgaard
Minutes of a Regular Meeting
July 28, 2016
Page 2
II. Approval of Minutes
Secretary Dansby made a motion, seconded by Board Member Patton to approve the minutes of the
Regular Meeting of July 28, 2016.
Motion Passed: 4 – 0
III. Public Comments:
None
IV. Financial Report
A. Monthly Financial Report – May 2016
Vice Chair Lucy Stevener arrived
B. Quarterly Investment Report – June 2016
Rick Overgaard, Assistant Director of Finance presented the May 2016 monthly financial and
quarterly investment report.
Board Member Chavarria, made a motion, seconded by Secretary Dansby, to approve the May
2016 Monthly Financial Report and June 2016 Quarterly Investment Report
Motion Passed: 5-0
V. New Business
A. Public Hearing – HW 288 Corridor Enhancement
The public hearing was opened at 5:11 p.m. by Chairman Patel. There were no public comments.
The public hearing was closed at 5:11 p.m.
B. HW 288 Corridor Enhancement Reimbursement Agreement with the City of Pearland
President Buchanan presented the Board the Reimbursement Agreement for the first phase of
implementation of the SH 288 Corridor Master Plan.
Vice Chair Stevener made a motion, seconded by Board Member Patton, to approve the
Chairman to execute a reimbursement agreement with the City of Pearland to fund the
construction of SH 288 Corridor Hardscape Enhancements in an amount estimated to be $4.2M
Motion Passed: 5-0
C. Public Hearing – PEDC Office City Hall Renovation
The public hearing was opened at 5:24. There were no public comments. The public hearing was
closed at 5:25 p.m.
D. Cost sharing Reimbursement Contract with the City of Pearland for PEDC offices at City Hall
Office space will be constructed and renovated at City Hall for PEDC offices beginning in 2016 and
completing in the summer of 2017. PEDC will occupy 3,525 square feet of office space and have
access to City Hall Council Chambers and other meeting spaces. The cost will be $36,768, which
includes a build out office, proportionate cost of building mechanical systems, IT upgrades, and
design costs.
Secretary Dansby made a motion, seconded by Vice Chair Stevener, to the Chairman to execute a
cost sharing reimbursement agreement with the City of Pearland to fund the renovation and
construction of improvements at the Pearland City Hall for PEDC offices in an estimated amount
of $536,768 or the actual cost
Motion Passed: 5-0
Minutes of a Regular Meeting
July 28, 2016
Page 3
E. Administrative Services Agreement with the City of Pearland
President Buchanan presented the Board with an updated Administrative Services contract with
the City of Pearland to add the contract the proportionate share of operating costs for PEDC
office space at City Hall. Fees for the agreement will include $131,729 for the 2017-2018
Administrative Fee under current contract plus, $25,168 for utilities, janitorial, security, and
maintenance for a total contract cost of $156,897. This will be a ten year term that begins
October 1, 2017.
Vice Chair Stevener made a motion, seconded by Board Member Chavarria, to approve the
Chairman to execute an amendment to the Administrative Services Agreement with the City of
Pearland
Motion Passed: 5-0
F. Monthly Activity Report
President Buchanan summarized ongoing activity
The meeting went into recess at 6:14 p.m.
The Board reconvened and went into Executive Session at 6:42 p.m.
VI. Other Business
Executive Session Under Texas Government Code
1. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Update on
Business Attraction/Retention Projects
2. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Prospect
#1503
3. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Prospect
#1608
4. Section 551.087 – Deliberations Regarding Economic Development Negotiations – Land
acquisition
The Board reconvened into Open Session at 6:45 p.m.
New Business Continued:
G. Economic Development Negotiations – Business Attraction/Retention Projects
No action taken
H. Economic Development Negotiations – Prospect #1503
No action taken.
I. Economic Development Negotiations – Prospect # 1608
Vice-Chair Stevener made a motion, seconded by Board Member Patton to approve the President
negotiate and enter into a loan agreement with Prospect #1608 and related entities for an
amount not to exceed $60,000, which will replace a current agreement.
Minutes of a Regular Meeting
July 28, 2016
Page 4
J. Economic Development Negotiations – Land Acquisition
Board Member Chavarria made a motion, seconded by Secretary Dansby, to approve the
President spend up to $30,000 for land acquisition services.
VII. Adjournment: The meeting was adjourned at 6:45 p.m.
Minutes approved as submitted and/or corrected this ____________________ day of ______________________,
A.D., 2016.
____________________________________
Rushi Patel, Chair
ATTEST: _____________________________________
Lucy Stevener, Vice Chair