2015-10-01 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, OCTOBER 1, 2015, 5:00 P.M., BOARD ROOM,
PEDC OFFICE, 1200 PEARLAND PARKWAY, SUITE 200, PEARLAND, TEXAS.
CALL TO ORDER
The meeting was called to order at 5:01 p.m.
BOARD MEMBERS
Chair Rushi Patel
Vice -Chair Lucy Stevener
Board Member Brandon Dansby
Board Member Hugh Patton
Board Member Jeff Barry
Board Member Mona Chavarria
Secretary Sheila Fischer resigned her position effective September 10, 2015.
EX-OFFICIO MEMBERS
City of Pearland Mayor Tom Reid
City of Pearland Clay Pearson
PEDC Matt Buchanan
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Roxanne Luna -Larsen
Brian Malone
Valerie Marvin
CITY OF PEARLAND STAFF MEMBERS
Claire Bogard
Sue Polka
Andrea Brinkley
Chris Orlea
II. Approval of Minutes
Board Member Dansby made the motion, seconded by Board Member Barry to approve the minutes of
the Regular Meeting of August 27.
Motion Passed: 5 — 0
Minutes of a Regular Meeting
October 1, 2015
Page 2
III. Public Comments:
None
IV. Recognition
Past Board Member Jim Burnett was recognized with a plaque for his dedicated service to the Pearland
Economic Development Corporation.
V. Financial Report
A. Monthly Financial Report —July 2015
Director of Finance, Claire Bogard gave an overview of the July 2015 report.
Board Member Patton arrived at 5:10 p.m.
VI. New Business
A. Excused Absence:
Vice Chair Stevener made the motion, seconded by Board Member Barry to excuse the absence
of Board Members Mona Chavarria and Brandon Dansby from the meeting of August 27, 2015.
Motion passed: 6-0
B. Economic Alliance Houston Port Region — Annual Report and Economic Development Services
Agreement:
Economic Alliance Houston Port Region President Chad Burke presented the Houston Port
Region's Annual Report and discussed renewing the Economic Development Services Agreement
with the PEDC.
Board member Barry made a motion, seconded by Vice Chair Stevener, to approve the Economic
Development Services Agreement with the PEDC and Houston Port Region for three years for a
total amount of $30,000, or $10,000 per year.
Motion passed: 6-0
C. Pearland Chamber Business Retention and Expansion Program Quarterly Report:
Pearland Chamber President/CEO Carol Artz-Bucek presented the Fourth Quarter Report of the
Business Retention and Expansion Program.
Board Member Dansby made a motion, seconded by Board Member Barry to approve the report
as presented.
Motion passed: 6-0
D. Business Retention and Expansion Program Contract for Services with the Pearland Chamber of
Commerce:
PEDC Vice President, Brian Malone, presented the 2015-2016 contract between the PEDC and
Pearland Chamber of Commerce and proposed revising the previous contract by reducing the
number of site visits, business tours, and adding six BizConnect luncheons.
Vice Chair Stevener made a motion seconded by Board Member Chavarria to approve the
President enter into a contract for services with the Pearland Chamber of Commerce for business
retention and expansion assistance for one year for an amount not to exceed $113,936 or
$9494.66 per month.
Motion Passed: 6-0
Minutes of a Regular Meeting
October 1, 2015
Page 3
E. Reimbursement Agreement with the City of Pearland for the Kirby North Spectrum Traffic Light:
PEDC President Matt Buchanan presented to the Board a Reimbursement Agreement with the
City for a traffic signal at North Spectrum Boulevard and Kirby Drive, which includes the design
and construction of the signal as part of North Spectrum extension. The City will pay for all the
cost of the signal and will enter into a Letter of Financing Agreement with the Lower Kirby
Management District for the full cost to be repaid to the PEDC. The City has entered into a
Development Agreement with Spectrum 86 who will construct the signal as part of the
construction of North Spectrum.
Board Member Dansby made the motion, seconded by Board Member Patton, to approve the
Chairman to enter into a reimbursement agreement with the City for a traffic signal at North
Spectrum Boulevard and Kirby Drive, estimated to be $250,000.
Motion Passed: 6-0
F. Hickory Slough Sportsplex Reimbursement Agreement with the City of Pearland Funding Update:
The Board approved a cost sharing agreement with the City for up to $700,000 of EDC funds in
November 2013 to be used for the construction of the Hickory Slough Sportsplex. During fiscal
year 2014-2015, the City reduced the amount of the overall project budget to $4.44M, therefore
the PEDC reduced its 2015 projection to $459,000. The project has since reached substantial
completion but as part of the ongoing work, staff is requesting $105,000 of the originally
approved amount to complete several items of work, including repair settled concrete in parking
lot, re -secure new trees, erosion repair and armor of slopes, complete repairs at Hughes Ranch
Road outfalls, and cost for monument sign.
Board Member Barry made a motion, seconded by Vice Chair Stevener, to approve the additional
$105,000 of the original approved contribution to the City to complete the Hickory Slough Sports
Complex for a total construction cost of $564,000.
Motion Passed: 6-0
G. Monthly Activity Report: President Buchanan summarized ongoing activity.
Report submitted to file.
VII. Other Business
The meeting went into recess at 6:23 p.m. and reconvened and entered into Executive Session at 6:39
p.m.
Executive Session Under Texas Government Code
1. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Update on
Business Attraction/Retention Projects
2. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Prospect
#1409
3. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Prospect
#1509
4. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Prospect
#1410
The Board reconvened into Open Session at 7:39 p.m.
Minutes of a Regular Meeting
October 1, 2015
Page 4
New Business Continued:
H. Economic Development Negotiations — Business Attraction/Retention Projects
No action was taken.
I. Economic Development Negotiations — Prospect #1508:
No action taken.
J. Economic Development Negotiations — Prospect #1509:
Board Member Dansby made a motion, seconded by Board Member Barry to approve the
President to negotiate and enter into a Loan Agreement with Prospect #1509 for an amount
not to exceed $27,500.
K. Economic Development Negotiations — Prospect #1410:
No action taken.
VIII. Adjournment: The meeting was adjourned at 7:40 p.m.
Minutes approved as submitted and/or corrected this 1' ` day of O 0-062.11 ,
A.D., 2015.
Rushi Pat , Chair
Stevener, Vice Chair