2015-03-26 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD
OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS HELD THURSDAY, MARCH 26, 2015, 5:00 P.M., BOARD ROOM,
PEDC OFFICE, 1200 PEARLAND PARKWAY, SUITE 200, PEARLAND, TEXAS.
CALL TO ORDER
The meeting was called to order at 5:03 p.m.
BOARD MEMBERS
Chair Rushi Patel
Vice -Chair Lucy Stevener
Board Member Brandon Dansby
Board Member Hugh Patton
Board Member Mona Chavarria
Board Member Jeff Barry
Due to a scheduled conflict, Board Member Fischer was unable to attend the meeting.
EX-OFFICIO MEMBERS
City of Pearland Mayor Tom Reid
City of Pearland Clay Pearson
PEDC Matt Buchanan
Pearland Chamber of Commerce Carol Artz-Bucek
PEARLAND ECONCOMIC DEVELOPMENT STAFF MEMBERS
Melissa Black
Roxanne Luna -Larsen
Brian Malone
CITY OF PEARLAND STAFF MEMBERS
Claire Bogard
Darrin Coker
Rick Overgaard
Minutes of a Regular Meeting
March 26, 2015
Page 2
II. Approval of Minutes
Board Member Dansby made the motion, seconded by Board Member Chavarria to approve the minutes
of the Regular Meeting of January 29, 2015.
Motion Passed: 6 — 0
III. Public Comments:
None.
IV. Financial Report
A. Monthly Financial Report —January 2015
Assistant Director of Finance, Rick Overgaard, gave an overview of the January 2015 report.
V. New Business
A. Excused Absence
Board Member Chavarria made the motion, seconded by Board Member Dansby to excuse the
absence of Chair Patel from the meeting of January 29, 2015.
Motion Passed: 5-0
Abstain: Patel
B. FY 2014 Audit Report
Assistant Director of Finance, Rick Overgaard, reviewed the FY 2014 Audit Report with the Board
of Directors.
Motion Passed: 6-0
C. Pearland 20/20 Strategic Plan -Market Street Proposal Update
Two years have passed since the adoption of the Pearland 20/20 Community Strategic Plan and
staff has requested a proposal for a mid -course update from Market Street Services, the
originator of the plan. The update would analyze implementation thus far; note key successes,
challenges, and future implementation with a total cost of $49,500 plus estimated expenses of
$5,300.
Vice -Chair Stevener made a motion to approve that the President enter into an agreement with
Market Street for a mid -course strategic plan update for an amount not to exceed $56,500.
Motion passed: 5-1
Opposed: Patel
D. Letters of support for City and County Transportation Improvement Program Funding Request
President Buchanan requested approval to sign letters of support for Mykawa, CR 403 and
Hughes Ranch Road and SH 288 feeder roads and one Brazoria County project for the widening of
the 288 bridge over FM 518. These projects were submitted for funding to the Transportation
Improvement Program (TIP). Part of the TIP process includes a 30-day public comment period by
which letters of support may be submitted for each project.
Board Member Dansby made the motion, seconded by Board Member Barry to approve that the
President forward letters of support for the roadway, trail, and Safe Routes to School projects as
well as the widening of the 288 bridge.
Motion passed: 6-0
Minutes of a Regular Meeting
March 26, 2015
Page 3
E. 288 Aesthetic Improvements Engineering Proposal from HDR Engineering, Inc.
A proposal for a Professional Service Contract was presented to the Board by President Buchanan
to continue the implementation of the long term improvements for SH 288 corridor. Clark
Condon has already completed design modifications for hardscape enhancements in the County's
toll lane construction plan and now the revisions need to be incorporated into the County's
plans. The City and PEDC will need to enter into an Interlocal agreement with the County for the
inclusion of these items in their construction work and cover the proportionate cost of these
enhancements.
Vice Chair Stevener made the motion, seconded by Board Member Barry to approve that the
President enter into a Professional Services Contract with HDR Engineering for engineering
services for the aesthetic improvements to SH 288 for an amount not to exceed $33,000.
Motion passed: 6-0
F. Lower Kirby Electrical Phase II Engineering Proposal from UA Engineering & Surveying, Inc.
A draft contract was presented to the Board by President Buchanan for the $147,202 for
Professional Services with UA Engineering, Inc., for the design and engineering of an
underground duct bank facility to serve Kirby Drive from the end of the first project on Kirby
Drive to North Spectrum.
Board Member Barry made the motion, seconded by Board Member Dansby to approve that the
President enter into a Professional Services contract with UA Engineering, Inc. for an amount not
to exceed $147,202 for the second phase of the underground electric design on Kirby Drive.
Motion passed: 6-0
G. Demolition Program for Distressed Properties
President Buchanan presented for discussion the feasibility of establishing a demolition program
with the City of Pearland for substandard structures in commercial areas or with commercial
zoning, utilizing PEDC funds.
No action taken.
H. Monthly Activity Report: President Buchanan summarized ongoing activity
Report submitted to file.
VI. Other Business
The meeting went into recess at 6:34 p.m. and entered into enter into Executive Session at 6:46 p.m.
Executive Session Under Texas Government Code
1. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Update on
Business Attraction/Retention Projects
2. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Prospect
#1502
3. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Prospect
#1401
4. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Prospect
#1410
5. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Prospect
#1407
Minutes of a Regular Meeting
March 26, 2015
Page 4
6. Section 551.087 — Deliberations Regarding Economic Development Negotiations — Prospect
#1503
The Board reconvened into Open Session at 7:46 p.m.
New Business Continued:
I. Economic Development Negotiations — Business Attraction/Retention Projects
No action was taken.
J. Economic Development Negotiations — Prospect #1502
Board Member Dansby by a motion seconded by Vice Chair Stevener to approve that the
President enter into a Loan Agreement with Prospect #1502 and/or related entities for the
amount of $60,000.
Motion Passed: 6-0
K. Economic Development Negotiations — Prospect #1401
Vice Chair Stevener made a motion, seconded by Board Member Chavarria to approve that
the President negotiate and enter into a loan agreement with Prospect #1401 for an amount
not to exceed $350,000.
Motion Passed: 6-0
Board Member Dansby made a motion, seconded by Vice Chair Stevener to approve the
expenditure of $18,555 to reimburse the City of Pearland for a professional services
agreement with C.L. Davis & Company for surveying and platting related to Prospect #1401.
Motion Passed: 6-0
L. Economic Development Negotiations — Prospect #1410
Board Member Barry made a motion seconded by Board Member Chavarria to approve that
the President negotiate and enter into a loan agreement with Prospect #1410 for an amount
not exceed $600,000.
Motion Passed: 6-0
M. Economic Development Negotiations — Prospect #1407
No action was taken.
N. Economic Development Negotiations — Prospect #1503
No action was taken.
VII. Adjournment: The meeting was adjourned at 7:48 p.m.
Minutes approved as submitted and/or corrected this
A.D., 2015.
ATTEST: 4tAfix_9-
(Art,.
Sheila Fischer, Secretary
day of