R2002-0130 08-26-02 RESOLUTION NO. R2002-130
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AWARDING A BID FOR THE REHABILITATION OF CLARIFIERS
LOCATED AT THE LONGWOOD AND BARRY ROSE WASTE WATER
TREATMENT FACILITIES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City opened bids for rehabilitation of clarifiers located at the
Longwood and Barry Rose Waste Water Treatment Facilities, and such bids have been
reviewed and tabulated.
Section 2. That the City Council hereby awards the bid to JTR, Constructors, Inc.,
in the amount of $362,452.00.
Section 3. The City Manager or his designee is hereby authorized to execute a
contract for rehabilitation of clarifiers located at the Longwood and Barry Rose Waste
Water Treatment Facilities.
PASSED, APPROVED and ADOPTED this the Z6th day of Auqust ,
A.D., 2002.
ATTEST:
TU NG/I/---~F~dih~
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
City of Pearland
BID TABULATION
31-Ju1-02
RFP No.: 2002-054, Barry Rose & Longwood WWTP Claraifier Rehabilitation
Bidder
R + B Construction, Houston, TX
Peltier Brothers Constructions, Houston, TX
LEM Construction, Houston, TX
T & C Construction, Houston, TX
Base
Bid
38/,coo.
t12?,0ao
4/8, 000
LIs7,�
J'I R Constructors, Houston, TX
•
Item
add alternate
3 5-00o
37000
LaOOD
Item
add Altemate
1 s 000
S 0 [371Z)
tILAG)400
Addendum Insurance
Received
f✓
Bid
Bond
17 ��
KLOTZ
ASSOCIATES,
INC.
CONSULTING
ENGINEERS
August 5, 2002
Mr. Jerry Burns
Director of Public Works
City of Pearland
3501 East Orange Street
Pearland, Texas 77581
RECEIVED
AUG 0 6 2002
City of Pearland
Service Center
1 160 Dairy Ashford
Suite 500
Houston, Texas 77079
(281) 589-7257
(281) 589-7309 Fax
email@klotz.com
Re: Barry Rose WWTP and Longwood WWTP Clarifier Rehabilitation
City Project No. 2002- 054
Klotz Associates Project No. 21816
Dear Mr. Burns:
Five bids for the referenced project were received by the City prior to 2:00 pm on July 31,
2002, the time and place set forth in the Instructions to Bidders. These five bids were
subsequently opened, read and recorded by City Purchasing Officer Gordon Island, in the
presence of several bidders, yourself, and the undersigned. Copies of the bids and my
tabulation are attached.
JTR Constructors, Inc. (JTR), Houston, Texas, was the apparent low bidder, with a base bid
of $362,452.00. JTR also submitted bids of $11,000.00 for Add Alternate 1 and $11,000.00
for Add Alternate 2. The total amount bid JTR with both alternates was $384,452.00. The
base bid was for replacement of the galvanized steel weirs and troughs with new stainless
steel equipment. The two alternates were for adding algae sweeps that would prevents algae
from accumulating on the new equipment. Algae removal is currently done manually.
Review of the five base bids showed what we consider to be a typical range and distribution
of bid amounts. Review of the alternate bids revealed a significant difference between the
total amount bid by JTR ($22,000.00) and the other four bidders. Totals for the two alternate
bid items from the other four bidders ranged from $70,000.00 to $100,000.00.
JTR has subsequently claimed an error was made in its bid for the alternate items, in a letter
dated July 31, 2002 that was delivered to Klotz Associates several hours after the bid opening
(copy enclosed). In substance, JTR stated that it erroneously assumed the price quoted by the
algae sweep vendor was the total cost of the equipment for the entire project, not the cost for
each of the four clarifiers. JTR has asked to withdraw both alternate bids.
We have spoken with the algae sweep vendor and have been assured that all the bidders were
quoted the same price. This price is comparable to cost information provided to us by this
vendor during the design phase of the project. This information correlates to the significant
difference between the amount bid by JTR and the four other bidders. In our opinion, there
is no question that an error was made by JTR.
KLOTZ
ASSOCIATES,
INC
CONSULTING
ENGINEERS
Mr. Jerry Burns
August 5, 2002
Page 2
The magnitude of this error is high relative to the total project cost. We believe it is
unreasonable to expect JTR to perform the alternate bid items in this project for the bid
amounts.
The project bid documents (Section 01230, Sub -section 1.01 C) states that "...(B)ids will be
evaluated without regard to Alternates. After determination of lowest bidder, consideration
will be given to Alternates and Bid Price adjustments." This allows the City to accept the
lowest base bid, and then either accept, reject or attempt to adjust the amount of the
alternates. JTR has indicated the intended amount of its bids for the two alternate items
should be four times the actual bid amount. Such an adjustment would increase each
alternate to $44,000.00, and result in a total bid amount of $450,452.00. This amount is
beyond the City's available funds for this project. The base amount bid by JTR is within the
target budget.
It should be noted that replacing the weirs and troughs at both WWTPs is the critical part of
this project, and the algae sweeps were intended to be included if funds were available.
Since this appears not to be the case after review of the bids, we recommend proceeding with
the weir replacement and deferring the algae sweeps until next year.
We reviewed qualifications and experience information provided by JTR with its bid. Based
on that information, the firm and its principals appear to be qualified to undertake this
project. We therefore recommend that the City of Pearland accept the base bid of JTR and
enter into an agreement with that company to replace the weirs and troughs, in accordance
with the project plans, specifications and related documents.
Please contact us if you have any questions regarding our review or recommendation.
Very truly yours,
es F. Neyens, P.E.
Senior Project Manager
JFN:ng
Enclosures
JTR Constructors, Inc.
July 31, 2002
Mr. James F. Neyens, P E
Klotz Associates, Inc.
1160 Dairy Ashford, Suite 500
Houston, TX. 77079
4718 Green Trail Dr. Phone (281) 550-7107
Houston, TX. 77084 Fax (281) 859-2939
Re: Barry Rose WWTP and Longwood WWTP Clarifiers.
Dear Mr. Neyens:
The purpose of this letter is to notify you that JTR Constructors, Inc. submitted a
Bid on the above reference project, but unfortunately, it has a mathematical error.
The equipment supplier for the Algae Sweep Systems provided a quotation that
was to be multiplied by four; which, we accidentally divided by four. Consequently,
each alternate bid item must be multiplied by four. We apologize for this
discrepancy and confusion; but during the bid process, the equipment supplier was
out of reach to resolve and avoid this problem.
We hope you concur with the above and accept our most sincerely apology for
the inconvenience.
Again, we apologize for this mathematical error and hope that we may withdraw
our quotation on the Alternate Bid items. If you have any questions or require
additional information, please advise.
Sincerely,
Tony F. Gonzalez
President