R2021-030 2021-02-08RESOLUTION NO. R2021-30
A Resolution of the City Council of the City of Pearland, Texas, authorizing
the purchase of Asset Management Integration Services, from New Edge,
in the estimated amount of $172,920.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City has obtained competitive pricing for the purchase of Asset
Management Integration Services through its Interlocal Agreement Purchasing Partner, the City
of Rockwall.
Section 2. That the purchase of Asset Management Integration Services from New
Edge, is hereby authorized and approved.
Section 3. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for the purchase of Asset Management Integration
Services.
PASSED, APPROVED and ADOPTED this the 8th day of February, A.D., 2021.
VIN COLE
AYOR
AT
C': STAL ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRI " M. COKER
CITY ATTORNEY
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor:
Description of Services:
Contract Type:
Effective Date:
Termination Date:
Renewal:
New Edge Services, LLC
9191 Kyser Way, #103
Frisco, TX 75033
Contractor will provide Asset Management integration services, for
the City of Pearland, per the specifications of implementation plan
and schedule dated December 23, 2020, interlocal with City of
Rockwall and R2021-30.
Unit Price Contract, Estimated Amount of $172,920.00.
March 1, 2021
February 28, 2024
No renewal options available
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PEARLAND:
Purchasing Officer
3 ? 2021
Date
*Si ned b ate: L/ 7h tin-, 1r��--4
City nager T
Assistant City Manager
Director
Superintendent/Manager
*Contract Signature Authority:
Superintendent/Manager -$5,999 or Tess
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
Page 1 of 4
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay
Contractor for the Services in accordance with the terms of this Contract, but all payments to
be made by the City to Contractor, including the time of payment and the payment of interest
on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the
Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract
as provided in this paragraph if the other party fails to comply with its terms. The
party alleging the default will give the other party notice of the default in writing citing
the terms of the Contract that have been breached and what action the defaulting
party must take to cure the default. If the party in default fails to cure the default as
specified in the notice, the party giving the notice of default may terminate this
Contract by written notice to the other party, specifying the date of termination.
Termination of this Contract under this paragraph does not affect the right of either
party to seek remedies for breach of the Contract as allowed by law, including any
damages or costs suffered by either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required
Contract payment for that successive fiscal year and there are no funds from the City's
sale of debt instruments to make the required payment, then this Contract
automatically terminates at the beginning of the first day of the City's successive fiscal
year of the Contract for which the City has not appropriated funds or otherwise
provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual
or compensatory damages, loss, or costs arising from the performance of this Contract or
that provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for
defending against and liable for paying any claim, suit, or judgment for damages, loss, or
costs arising from that party's negligent acts or omissions in the performance of this Contract
in accordance with applicable law. This provision does not affect the right of either party to
this Contract who is sued by a third party for acts or omissions arising from this Contract to
bring in the other party to this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written
consent of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas
and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction
located in or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written
or oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to
supervise, direct, or control the Contractor or Contractor's officers or employees in the
means, methods, or details of the work to be performed by Contractor under this Contract.
The City and Contractor agree that the work performed under this Contract is not inherently
dangerous, that Contractor will perform the work in a workmanlike manner, and that
Contractor will take proper care and precautions to insure the safety of Contractor's officers
and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-
half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or
be entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract
are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents
that conflicts with this Contract shall have no legal effect.
A. Contractor's Additional Contract Documents:
1. The contractor's response to implementation plan and schedule dated December 23,
2020 and interlocal with City of Rockwall, shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance
certificate[s] shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing integration of Asset Management
integration services for the City of Pearland, as needed, per the specifications of implementation
plan and schedule, interlocal with City of Rockwall and R2021-30. Pricing is as follows per
contractor's response to the same, as listed on attached pages:
Exhibit A-1— Scope of Services, December 23, 2020
EXHIBIT A-1
SCOPE OF SERVICES
December 23, 2020
Im • lementation Plan and Schedule
The section below details the NewEdge strategy and process for implementing Cityworks Server AMS for the City.
For this implementation, the City should have a dedicated resource to the implementation team who will act as
our interface to GIS, IT and departmental staff. Certain tasks will require this individual to spend up to 100% of
their time, but on average the staff requirement to assist the implementation team will fall between 60-80%.
NewEdge understands that the City is requesting the implementation of a Work Order and Asset Management
system for the following divisions/departments:
• Water Production Facilities
• Wastewater Treatment Facilities
• Water Distribution (water infrastructure, pump stations and tanks)
• Wastewater Collection (wastewater infrastructure and lift stations)
• Street Maintenance
• Traffic (signs, signals and markings)
• Parks and Recreation
• City Facilities Maintenance
• Fleet Maintenance
• ROW Maintenance
NewEdge Implementation Strategy and Tasks
The following project approach covers the methodology for all departments and divisions listed above. The
implementation of Cityworks Server AMS, from the kickoff meeting to go -live takes approximately 6 months.
Additional tasks in this proposal such as data imports and integrations can extend the schedule 2 to 6 months.
NewEdge understands that during the COVID pandemic not all meetings can occur on -site. While the NewEdge
team prefers to be on -site and working directly with our clients our first priority is to keep both our clients and staff
safe and healthy. In the case that NewEdge cannot be on -site, our staff can accommodate all aspects of the
project remotely via WebEx and/or Microsoft Teams.
Should the City allow vendors on -site for training, on -site support, key meetings, etc, NewEdge will adhere to the
City's guidelines for safety during the pandemic.
Task 1 — Software Acquisition
Azteca Systems, Inc. (Azteca) is the recognized leader in Enterprise GIS-centric Computerized Maintenance
Management Systems. NewEdge understands the City of Pearland will purchase the Cityworks Server AMS
Premium ELA licensing through a separate contract with Cityworks. Once the City receives their license file from
Cityworks, NewEdge will assist on installing and configuring the Cityworks software.
Task 2 — Kick -Off Meeting and Technical Review
NewEdge kicks off all projects with an on -site meeting with its clients; during which time, we collect information
for input into the Cityworks database such as employee lists, materials, etc. Prior to the kickoff meeting
NewEdge will distribute our best practice excel sheets that document typical workflow processes for service
requests, work orders and inspections
New€dge
The format of this meeting is broken down into the following sessions and NewEdge will perform these
discussions with each department/division
• Introductory Presentation — NewEdge introduces Cityworks and our implementation plan.
• Technical Review— Conducted with GIS and IT staff, NewEdge will perform a technical design and system
architecture review and perform a GIS Data Review. NewEdge will discuss, in-depth, UniquelDs for GIS
features and their importance in Cityworks.
• Datasource Review —Review existing sources forwork order activity with project manager and supervisors.
• Materials, Equipment and Labor Review — Review existing sources for work activity costs — material,
labor and equipment. Review formats needed in Cityworks and provide import spreadsheets for the City
to populate. NewEdge will discuss labor rates for employees and how to track inCityworks.
• Reporting Requirements — Collect sample reports from the City and discuss high-level reporting
requirements.
Deliverables: AMS meetings 4 days on -site with each division being implemented, best practice
spreadsheets.
Task 3 — Cityworks Database Design and Configuration
The NewEdge implementation team will use information collected from the kick-off and technical review meetings
to configure the Cityworks database. Configuration of the Cityworks database will include:
Service Requests
Problem Codes
Service Request
Templates
Submit To / Dispatch To
Names Configured
Work Orders
Work Activities / Templates
Employee Lists
Materials
Storeroom Configuration
Inventory Equipment
Inventory Asset — GIS Data
Inspections Inspection
Types Inspection
Schedule Reporting
Custom Queries and
Inboxes
Crystal Reports
This task is constant throughout the project duration. The Cityworks database will continuously evolve during
reviews, on -site meetings, training, and on -site support. Rather than relying on long periods of user testing and
acceptance, NewEdge relies on regular reviews with the client. With this philosophy, NewEdge staff and our
clients are in constant communication and on the same page. Configuration of the Cityworks database will be
performed in the NewEdge hosted solution. The City will have access to the test environment throughout the
duration of the project.
Deliverables: Test environment configured in NewEdge cloud. Pearland user access for testing, review, etc.
Task 4 — Workflow Assessment
NewEdge will return for an on -site workflow assessment. Conducted by NewEdge staff, the team will perform a
detailed review of existing workflows and business processes. Workflows will be reviewed using the configured
Cityworks database from Task 3. Modifications can be made to the database at this time. The team will review
current workflow procedures and propose changes or modifications to current processes that align more closely
with practices and procedures utilized by the Cityworks AMS software.
The team will determine the roles and responsibilities of the users accessing the system and establish the
domain, role, and template level security.
Deliverables: AMS meetings 4 days on -site, business process mapping to detail current processes and
suggestions for modifications to the current procedures.
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NewEdge
Task 5 — On -Site Review of Cityworks Database
NewEdge will perform an on -site database review of the Cityworks database configuration with City staff. The
team will review all aspects of the Cityworks database to verify if the workflow of service requests and work
orders and inspections is correct, then configure any necessary database changes.
Deliverables: AMS meetings 4 days on -site
Task 6 — Training/On Site Support
NewEdge's philosophy of training is to be on -site and interact with users. During implementations, NewEdge
provides two levels of training. The first level is a classroom style training where the instructor describes software
functionality and conducts live demonstrations. Users should have their own machines and field devices for the
classroom training so they can interact with the software and perform the classroom exercises.
Our second level of training is the on -site support week. While we call this support, it is training. This is the time
when NewEdge team members work one-on-one with the software users. Users can ask questions and receive
clarification on software while performing their daily work activities. NewEdge finds this a critical step in the
implementation process. This also allows us the opportunity to fine-tune the database and streamline workflow
processes.
Classroom Training
The NewEdge team will conduct on -site training of the Cityworks AMS software system. For each phase
NewEdge will be on site.
Administrator Training (1/2 day) — Targeted for "super users" of the system. Users are responsible for
the underlying Cityworks database and on -going system maintenance. This training is not required if the
client utilizes the NewEdge Hosted Solution.
Designer Training (1/2 day) — Targeted for users who maintain lists and codes. Attendees manage
employee lists, materials, equipment and modify or add additional workflows.
User Training (1-day sessions) — Designed for system users who regularly interact with Cityworks. This
training should include users entering service requests, work orders, performing inspections and will use
Cityworks to generate reports. The number of sessions will be determined by the number of users and
disciplines being implemented.
The City will be responsible for providing atraining facility, including computers configured to correct specifications
for Cityworks software and connectivity to the Cityworks database.
On -Site Support
Once Cityworks is on-line and staff is trained, NewEdge will remain on -site to assist users as they encounter
day-to-day business transactions within the software. This is a critical step of the process as it gives our
implementers an opportunity to work directly with individual users. Staff can correct configuration issues, address
training lapses, and finalize or modify work order procedures. The City will be responsible for setting up the
schedule for on -site support. Each user should be dedicated one to two hours of individual support with NewEdge,
depending on their roles and responsibilities with the software.
During on -site support week, NewEdge offers specialized classes and meetings. These include:
Supervisor Training (3-hour sessions) — While supervisors and directors are encouraged to attend User
Training during training week, they will also perform operations such as searching and reporting that are
not taught during the general training session. Supervisors will be taught how to utilize the Cityworks search
engine, create lnboxes and create on -the -fly reports. Expectations for on -site support week and go -live will
also be discussed.
Equipment Change -Out (2-hour sessions) — For users that work with treatment plants, lift stations, pump
stations, tanks, signs and signals. This training shows users how to use the Equipment Change Out module
New€dge
of Cityworks to update the asset inventory for related assets.
Redlining and GIS Edits (2-hour sessions) — This training shows advanced users how to create redlines
and if the City GIS staff allow how to edit GIS data through the Cityworks interface.
Wrap Up Session (2-hour session) — Held at the end of on -site support week, the Wrap Up Session is for
supervisors and directors to discuss with NewEdge staff procedures for the go -live. It is also a time to
address issues and/or concerns with the implementation.
Training materials are not provided in hard copy during the training sessions. A training guide is available within
the Cityworks application and all training guides are available on the mycityworks.com for download and printing
by the client.
Training Deliverables: 1 week on -site for classroom training, 1 week on -site for on -site support.
Task 7 - Storeroom Implementation
The Cityworks Server AMS Premium ELA includes the Storeroom Inventory module. This module directly links
inventory from the City's warehouse to the Cityworks work orders. Inventory through Storeroom can be issued
to a person, account number and/or a work order. As inventory is added to work orders the inventory is adjusted
in the Storeroom.
When implementing Storeroom, workflow becomes very important. Warehouse/Storeroom discussions begin
very early on in the implementation process and are a part of the three key review meetings mentioned above.
Storeroom module training is offered during the training week and during on -site support NewEdge staff is in the
warehouse working with those employees one on one.
Deliverables: Deliverables track with the Cityworks Server AMS implementation deliverables, Tasks 2-6.
Task 8 — Development of GIS Related Asset Inventory
NewEdge staff offers GIS services for generating GIS layers for use with Cityworks. This is often data layers
that are related assets in Cityworks or assets that you cannot see directly on a Cityworks map. Examples of
these features include signs on traffic poles, treatment plant assets within buildings and offices or breakrooms
within facilities. These assets must be in the GIS database to create work order and inspection templates for
the related assets.
Attaching work orders to these types of assets requires relationship classes be built in the GIS. NewEdge has
several schemas for these tables and will work with City staff to review and modify these schemas as the City
sees fit for its needs.
This quote includes the generation of related assets for the:
• Water Production Facilities
• Wastewater Treatment Plants
• Lift Stations
• Traffic Signs, Signals and Markings
• Fleet Assets
• Facilities
Should the City choose to generate their own GIS layers for related assets, NewEdge will share the default
schema but will not assist the City with modifications or import into the City's GIS database.
Optional Implementation Tasks
Tasks 1 — 8 above are implementation tasks associated with the basic implementation of Cityworks Server
AMS. These tasks allow the client to immediately start keeping track of service requests, work orders,
116,1
NewEdoe
inspections and inventory in the Cityworks database. The following tasks are optional services that will
enhance the client's use of the Cityworks application.
Import of Historical HTE Data
As with any significant data conversion process, it is critical to successfully complete the conversion of a pilot
project area to establish and test the acceptance criteria and established quality standards, verify proposed
conversion processes and methodologies, and verify the validity of the data model design. The pilot area will
provide both City stakeholders and our configuration team with the opportunity to undertake a representative
sample of the full -system data conversion efforts and perform a critical evaluation of results prior to moving
forward with the full system conversion. Our configuration team will develop a mapping process to import the
data into Cityworks after backup of the legacy data system has been received.
After a full review of the pilot migration, to verify data integrity inside the Cityworks environment, our configuration
team will perform a full migration from the original file formats into the Cityworks database. Our QA/QC program
builds quality into the data deliverables from the beginning of the project, as opposed to "fitting it in at the end,
to provide City staff with confidence that the data meets the established quality criteria and will support the
forward movement of the Cityworks system. By adhering to the established QA/ QC standards and procedures
we will provide the City of Pearland a proven approach with each conversion process.
NewEdge understands the data from the HTE database currently used for work order management will be
migrated to the Cityworks database.
NewEdge Unique ID Tool
Designed to work seamlessly with the GIS database, the NewEdge Unique ID Tool generates custom, unique
IDs for GIS features with the following highlights:
• Allows for multiple ID formats in the same attribute tables; Legacy ID's remain active
• Globally unique IDs across database
• Saves configuration for easy modifications
• Automatically assigns IDs, eliminating user error or duplicate ID's generated through manual ID
processes
• Batch ID generation functionality - for use with new or imported datasets
Implementation and Configuration of Cityworks Add -On Modules / Applications
Tasks 1 — 7 are implementation tasks associated with the basic implementation of Cityworks Server AMS. These
tasks allow the client to immediately start keeping track of requests, work orders and inspections in the Cityworks
database. Task 9 is the implementation of additional applications and modules included in the Cityworks Server
AMS Premium license that are quoted in this proposal. These add-ons are not required and can be implemented
later. Descriptions of these add-ons can be found in the Additional Information section. Add -on modules in this
proposal include:
• Native Mobile App
• Style Manager for Respond
System Integrations / Interface Services
See the Examples of Integrations section for details on system integrations.
In -House Service Request Page for Facilities Maintenance
The In -House Service Request Page utilizes the Cityworks Service Request API and allows internal users to request
services for Facilities without having to log -in to the Cityworks application. The page allows users to enter the Request
Type, Location, Requester Information and Comments. This will generate a Service Request in Cityworks that once
created will fall into the normal workflow process in Cityworks for Facilities.
Crystal Reports Training and Services
Out of the Box Cityworks has on -the fly searching and reporting functionality. For custom report templates,
Cityworks utilizes the Crystal Reports software to generate these custom templates. Crystal Reports is not
NewEdc'
included in the Cityworks software package. It must be purchased by the City through SAP.
NewEdge offers a two-day Crystal Reports training. The training includes how to generate search queries and
on -the -fly reports through the Cityworks interface but more focuses on using Crystal Reports and the Cityworks
database to create custom reports. If the City prefers to opt -out of the Crystal Training, NewEdge staff does
provide report generation services at an hourly rate.
NewEdge offers a standard package of reports that includes print templates for work orders, service requests
and inspections, email templates for all three and 10 standard reports such as a detailed work order print out.
This package does not include customization of the report outside of a logo or City name.
All costs for Crystal Reports options are provided in the Pricing section of this response.
Cityworks Refresher Training
NewEdge offers on -site refresher training. The training agenda can be modified as the client sees fit to include
but not limited to:
• General Cityworks usage — for new employees, etc.
• Specific topics — attaching work orders to GIS features, searching, etc
• Administrator refresher training
• Minor system configuration changes such as template changes or custom fields*
NewEdge staff will work with the City to identify areas of focus and the best use of the 3-day training. The pricing
is for one NewEdge staff to be on -site for 3 days. The 24 hours can be divided as NewEdge and the City see
fit.
Newdye
Third Part Inte • rations
Below is a matrix and notes of the integrations requested by the City
Integration /
Description
Type of
Integration
Integration Notes
Bentley Water Gems
Two -Way
Requirements for this integration still need to be determined. This quote
includes a two-way integration however, the price and scope is subject to
chan•e based on the requirements of the inte.ration.
Tokay & Linko Integration
One-Wa
Tokay & Linko are used for greasetrap inspections and manifests. This
integration will be a one-way push from the Tokay database to Cityworks.
IMS Street Data
Integration
One-Wa
Information would be pushed from the delivered IMS spreadsheet to the GIS
tables for PCI information.
CitySourced (Rock Solid)
for Citizen Engagement
Support
Only
The City currently has CitySourced for citizen engagement. NewEdge will
work with the City to ensure that configurations in the Cityworks application
will work directly with the CitySourced software. APIs needed for this
integration are included in the Cityworks Server AMS license listed in the
cost .ro.osal.
Integrations with Cityworks, will require the use of web services constructed with the Cityworks APIs. NewEdge
will be responsible for coding the web services and API calls for receiving data from or exporting data to a third -party
application, such as NewWorld or SCADA. The City will be responsible for obtaining the appropriate APIs and
services from the third -party vendor to code the receives and/or exports from the third -party application. NewEdge
staff will NOT be responsible for coding the APIs or developing the web services outside of the Cityworks
application.
The NewEdge methodology for integration is:
• Discuss high-level requirements during the kick-off meetings and begin discussions with the City on
third -party software and/or services required.
Collect specific data requirements during the workflow assessment meetings. This will identify what
data needs to be transferred from one system to another, how/when data is transferred, what are
triggers for data transfer, requirements for one-way or two-way data transfer.
NewEdge staff will code Cityworks APIs in the NewEdge hosted solution, initially in the City's hosted
test environment. The goal is that simultaneously, the third -party vendor will also be working on their
APIs and web services. They may occur in a test environment at the City, on a test environment the
vendor supplies or in the City's production environment.
Installation and testing of the integration services and APIs.
Installation of the integration services and APIs in the production environment
Prices for integrations in the proposal are estimates of work. Prior to finalizing the contract, NewEdge will require
the City obtain documentation on the third -party vendor's APIs. This will allow NewEdge to determine the level
of work involved in creating the integration. NewEdge may wish to speak with the third -party as well and develop
high-level requirements to finalize the scope and pricing.
Deliverables: Business process for integrations
Newfdge
Pricin • and Pa ment Schedule
NewEdge Implementation Services for Cityworks Server AMS Software
Total cost for all tasks listed for the Implementation Services for Cityworks Server AMS including the Optional Integrations
is: $170,420.00.
Task Name / Description
Pricing
Cityworks Server AMS Implementation Services
$83,460.00
Cityworks Storeroom Implementation Services
$9,360.00
Development of GIS Related Asset Inventory
$12,500.00
Additional Services
Historical Import of HTE Data
$10,000.00
NewEdge Unique ID Tool
$5,000.00
Configuration of Cityworks Add -On Modules
$5,000.00
In -House Service Request Page for Facilities
$3,900.00
Crystal Reports Training
$2,080.00
Cityworks Refresher Training
$3,120.00
Optional Integrations
Bentley Water Gems
$17,000.00
IMS Pavement Management
$6,000.00
Tokay & Linko
$10,000.00
CitySourced Integration Support
$3,000.00
Implementation Milestone Completed
Cost
Pre -Kickoff Meeting (10% of Task Totals)
• AMS Implementation Services ($8,346.00)
• Storeroom Implementation ($936.00)
• GIS Configuration Services ($1,250.00)
• Import of HTE Data ($1,000.00)
• Configuration of Add -On Modules ($500.00)
• Unique ID Tool — 100% of application
($5,000.00)
• In -House SR Page for Facilities — 50% of
application ($1,950.00)
$18,982.00
Kickoff (33% of Task Totals)
• AMS Implementation Services ($19,195.80)
• Storeroom Implementation ($2,152.80)
• GIS Configuration Services ($2,875.00)
• Import of HTE Data ($2,300.00)
• Configuration of Add -On Modules ($1,150.00)
$27,673.60
Workflow Assessment (66 % of Task Totals)
• AMS Implementation Services ($27,541.80)
• Storeroom Implementation ($3,088.80)
• GIS Configuration Services ($4,125.00)
• Import of HTE Data ($3,300.00)
• Configuration of Add -On Modules ($1,650.00)
$39,705.60
Database Review (75% of Task Totals)
• AMS Implementation Services ($7,511.40)
$10,828.80
NewEdge
• Storeroom Implementation ($842.40)
• GIS Configuration Services ($1,125.00)
• Import of HTE Data ($900.00)
• Configuration of Add -On Modules ($450.00)
Go -Live (90% of Task Totals)
• AMS Implementation Services ($12,519.00)
• Storeroom Implementation ($1,404.00)
• GIS Configuration Services ($1,875.00)
• Import of HTE Data ($1,500.00)
• Configuration of Add -On Modules ($750.00)
• In -House SR Page for Facilities — 50% of
application ($1,950.00)
$19,998.00
Final Implementation Invoice (100% of Task Totals)
• AMS Implementation Services ($8,346.00)
• Storeroom Implementation ($936.00)
• GIS Configuration Services ($1,250.00)
• Import of HTE Data ($1,000.00)
• Configuration of Add -On Modules ($500.00)
$12,032.00
Crystal Reports Training — Conducted After Go -Live
$2,080.00
Refresher Training — Conducted After Go -Live
$3,120.00
Total Without 3rd Party Integrations
$134,420.00
Continued support of the Unique ID Tool will be billed to the City yearly from the contract date. The cost of yearly
maintenance is $2,500.00
NewEdge Third Party Integration Services and Continued Maintenance
NewEdge will provide continued maintenance and support for integrations one year from the integration going live on the
City's production environment. Following the initial year, for continued maintenance and support the City will pay a yearly
maintenance fee for each integration.
Total for all third party integration services: $36,000.00
Third Party Name
Pricing
Integration with Bentley Water Gems
$17,000.00
$4,000.00 Yearly
Maintenance
IMS Pavement Management — push of PCI
data to the GIS
$6,000.00
$0.00 Yearly
Maintenance
Tokay & Linko Integration for Greasetrap
Inspections and Manifests
$10,000.00
$2,000.00 Yearly
Maintenance
CitySourced (Rock Solid) Integration —
Support Services Only
$3,000.00
$0.00 Yearly
Maintenance
Payment Schedule
Integration Billing Schedule
• 33% Billed of Integration Total, per Integration — Kick Off/Requirements
• 60% Billed of Integration Total, per Integration — Testing/Acceptance of
New�dyee
Integration
• 100% Billed of Integration Total, per Integration —Accepted installation on
production
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