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R2020-244 2020-11-09RESOLUTION NO. R2020-244 A Resolution of The City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with the Texas Department of Information Resources (DIR) for the purchase of City-wide network equipment from Sequel Data Systems, in the estimated amount of $200,000.00 for fiscal year 2021. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That contract pricing has been obtained through interlocal cooperative partner DIR for the purchase of City-wide network equipment from Sequel Data Systems. Section 2. That the City Manager or his designee is hereby authorized to participate in an interlocal cooperative pricing arrangement with the DIR for the purchase of City-wide network equipment from Sequel Data Systems, in the estimated amount of $200,000.00. PASSED, APPROVED and ADOPTED this the 9th day of November, A.D., 2020. TOM REID MAYOR ATTES ''/ice CRY ' AL R• N, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: t DARRIN M. COKER CITY ATTORNEY S e n u e i Sequel Data Systems Incorporated Sales Quote Today's Date: 11/04/2020 Customer: 11824 Jollyville Rd. Suite 400 Austin, TX 78759 Dan McGhinnis City of Pearland dmcghinnis(c�pearlandtx.gov Office: +1.281.652.1608 D I R-TSO-4167 Quote Number: OP-201267 Account Manager: Daniel Pirek Sequel Data Systems daniel.pirek@sequeldata.com Office: 713.904.7501 Cell: 832.289.1797 Fax: 512-519-7868 Item Part # Qty. Description Unit Price Ext. Price 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 1 2 3 4 5 6 7 8 9 33 C9500-32QC-A CON-SSSNT-C9532ACQ C9K-FI C9500-NW-A C9K-PWR-650WAC-R C9K-PWR-650WAC-R/2 CAB-N5K6A-NA C9500-DNA-32QC-A C9500-DNA-A-3Y NETWORK-PNP-LIC SC9500HUK9-173 C9K-TI PI-LFAS-T PI-LFAS-AP-T-3Y QSFP-H40G-CUO-SM= C9300-48UN-A C9300-NW-A-48 593000K9-1612 PWR-C1-1100WAC-P CAB PWR-C1-BLANK C9300-DNA-A-48 C9300-DNA-A-48-3Y PI-LFAS-T PI-LFAS-AP-T-3Y NETWORK-PNP-LIC C9300-NM-2Q= STACK-T1-1M= STACK-T1-50CM= CAB-SPWR-30CM= CAB-SPWR-150CM= QSFP-H40G-CU4M= QSFP-H40G-CU2M= -TA -SSD-480G -FANTRAY -NA 2 2 2 2 2 2 4 2 2 2 2 4 6 6 2 2 2 2 2 2 2 2 2 2 2 2 6 2 4 4 2 4 4 Distribution and Access Switches $ $ $ $ $ $ $ $ $ 17,402.70 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 6,285.10 2,386.32 1,222.26 7,042.56 7,510.28 2,194.26 1,484.18 159.43 147.85 131.68 236.82 161.75 61.11 64.32 - - - - - - - - - - - - - - - - - - $ 34,805.40 $ 12,570.20 $ $ $ $ $ $ $ 14,085.12 $ $ $ $ $ $ $ 15,020.56 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ' $ 4,772.64 2,444.52 4,388.52 8,905.08 318.86 295.70 244.44 257.28 263.36 947.28 647.00 - - - - - - - - - - - - - - - - - - Catalyst SOLN Cisco C9500 650W 650W Power C9500 Cisco Network Cisco Catalyst Prime PI 40GBASE-CR4 Catalyst C9300 Cisco 1100W North Config C9300 C9300 Prime PI Network Catalyst 1M 50CM Catalyst Catalyst 40GBASE-CR4 40GBASE-CR4 Dev Dev Type pluggable Catalyst Catalyst Infrastructure Catalyst America Infrastructure SUPP AC AC Cord, 1 Type Network DNA Lic Network DNA DNA Lic AC 9500 Plug-n-Play 9500 9300 Power Plug-n-Play 9300 1 Stack Stack Config Config for for 80+ Stacking Advantage 1 8X5XNBD 200/240V Advantage, Advantage, 32-port Lifecycle 48-port Stacking 9500 9500H Type 9300 Lifecycle 2 AC Power Power SSD Stack, Passive Advantage, platinum Supply x Passive Passive 4 4 40GE Type Power Power 4 Lifecycle Lifecycle DNA Connect front XE Connect Cable 40/100G storage of Cable Cable XE.17.3 Advantage 6A & Blank & Cable Catalyst Term 5Gbps 16.12 A 48-Port 48-Port, Network Copper Config Copper Copper Advantage Assurance Assurance Supply Supply North to Power 48-port 30 150 back License for & & for only, UNIVERSAL UNIVERSAL Network CM Assurance 1 Term Assurance 9500 front front America zero Cable, 3 zero Module, CM Cable, Cable, Power Cable cooling Year license Spare Advantage Term 3 -touch Term -touch Spare 32-port to to Licenses Year 0.5m 4m 2m Term back back Advantage Supply spare Fan 3Y 3Y Term Term License device device 40/1000 cooling cooling License - - Smart Smart deployment deployment only, Lic Lic Adva Subtotal $99,965.96 Phone: 512-918-8841 Prices Good for 30 Days Fax: 512-519-7868 1 s e �l e i Sequel Data Systems IncorporanItt] Sales Quote 11824 Jollyville Rd. Suite 400 Austin, Tx 78759 ) Quote Number: OP-201267 eIlIsIIIe CISCO Today's Date: 11/04/2020 Customer: Dan McGhinnis City of Pearland d mcghinnis(a�pearlandtx.gov Office: +1.281.652.1608 D I R-TSO-4167 Account Manager: Daniel Pirek Sequel Data Systems daniel.pirek@sequeldata.com Office: 713.904.7501 CeII: 832.289.1797 Fax: 512-519-7868 Item Part # Qty. Description Unit Price Ext. Price 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 C9300-48P-A C9300-NW-A-48 S9300UK9-1612 PWR-C1-1100WAC-UP CAB C9300-DNA-A-48 C9300-DNA-A-48-3Y C1-ADD-OPTOUT PI-LFAS-T PI-LFAS-AP-T-3Y C9300-NM-NONE NETWORK-PNP-LIC CS-KITPLUS-K9 CON-SNT-CSKITPLU PWR-CORD-USA-B CS-KITPLUS-WMK CAB-2HDMI-3M-GR CAB-ETH-SM-GR CAB-PRES-2HDMI-GR CS-QUADCAM+ PSU-12VDC-70W-GR+ BRKT-QCAM-WMK- CS-TOUCH10+ CAB-DV10-8M+ CS-CODEC-PLUS+ -TA -NA 4 4 4 4 4 4 4 4 4 4 4 4 4 4 8 4 4 4 4 4 8 4 4 4 4 Access Switches and Room Kits $ $ $ $ $ $ $ $ $ $ $ $ $ 11,644.55 $ $ $ $ $ $ $ $ $ $ $ $ 5,836.66 2,194.26 3,853.34 611.13 115.83 34.34 23.28 57.62 - - - - - - - - - - - - - - - - $ 23,346.64 $ $ $ $ $ $ $ $ $ $ $ $ 46,578.20 $ 15,413.36 $ $ $ $ $ $ $ $ $ $ $ 2,444.52 8,777.04 463.32 137.36 230.48 93.12 - - - - - - - - - - - - - - - - Catalyst C9300 Cisco Upgrade North C9300 C9300 Cisco Prime PI No Network Room SNTC-8X5XNBD Power Wall CAB CAB Presentation Cisco Powersupply Wall Cisco Network Spark Dev Network Mount 3m 5 mounting Catalyst America Infrastructure Touchl0 Network DNA DNA ONE Lic Kit Cord m/ Quad Room 9300 Plug-n-Play cable option GREY for Plus 15 Add for Kit Advantage, Advantage, Module ft Camera cable - Kit 48-port Lifecycle (ethernet) 9300 AC -On wlCodec for GREY AC/DC, bracket Advantage, 1100W HDMI controller United Codec Room Type Codec 8m Session XE Lifecycle Selected Connect PoE+, 2.0 ETHERNET GREY 12V, for 16.12 AC & States Plus A 48-Port 48-Port, Plus, Kit Assurance Plus for 8 Power Quad 80+ meter 48-port Plus 6.25A, for Network Opt collaboration for UNIVERSAL & Quad of HDMI platinum Assurance Auto Term wlCodec Camera Cable 3 Out zero America license Year grey Camera 1.4b (No Term -touch Expand Advantage Licenses Term Config Fulfillment) (W/ Plus, 2m endpoints 3Y Term device and 10A License REPEATER) 1 Quad - Touch Power Smart deployment Camera 10. Supply Lic Subtotal $97,484.04 Phone: 512-918-8841 Prices Good for 30 Days Fax: 512-519-7868 2 Quote Number: OP-201267 S e q u e 1 sequel [)atd systems incorporifted Sales Quote 11824 Jollyville Rd. Suite 400 Austin, Tx 78759 Today's Date: 11 /04/2020 Customer: Dan McGhinnis City of Pearland dmcghinnis(aspearlandtx.gov Office: +1.281.652.1608 D I R-TSO-4167 Account Manager: Daniel Pirek Sequel Data Systems daniel.pirek(a�sequeldata.com Office: 713.904.7501 CeII: 832.289.1797 Fax: 512-519-7868 Item # Qty. Description Unit Price Part Price Ext. Project Summary $ $ 99,965.96 1: & Access Page Dist 2: & Access Kit+ Page 97,484.04 $197,450.00 Total Phone: 512-918-8841 Prices Good for 30 Days Fax: 512-519-7868 3 Vendor Contact Sequel Data Systems Inc Chris Case 11824 Jollyville Rd Suite 400 Austin , TX 78759 Deliver by Ship Via Freight Terms 11/20/20 Eliana Fuentes 3519 Liberty Drive PEARLAND, TX 77581 Accounts Payable P.O. Box 2719 Pearland, TX 77588-2719 accountspayable@pearlandtx.gov Reprint Purchase Order Originator Ship ToBill To No. 2021-00000482 Resolution Number R2020-244 City of Pearland Special Instructions Vendor No.9849 Quantity U/M Description Unit Cost Total Cost 1.0000 EACH Computer - Hardware Maintenance $90,000.0000 $90,000.00 City Wide Network Equipment ReplacementItem Description 1.0000 EACH Computer - Hardware Maintenance $35,000.0000 $35,000.00 City Wide Network Equipment ReplacementItem Description 1.0000 EACH Computer - Hardware Maintenance $40,000.0000 $40,000.00 City Wide Network Equipment ReplacementItem Description 1.0000 EACH Computer - Hardware Maintenance $35,000.0000 $35,000.00 City Wide Network Equipment ReplacementItem Description Total Due $200,000.00 Purchase Order Terms & Conditions 1. Acceptance: Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be bound by any different or additional terms and conditions contained in the acceptance unless each such different or additional term is expressly agreed to in writing by city. Vendor’s action in (a) accepting this order, (b) delivering materials, or (c) performing services called for hereunder shall constitute an acceptance of terms and conditions below on this order. 2. Contractual Relationship: Vendor shall perform the work described independently and not as an employee of the city. The city has no right to supervise, direct, or control the Vendor or the Vendor’s officers or employees in the means, methods, or details of the work to be performed by Vendor. The city and Vendor agree that the work performed is not inherently dangerous, that Vendor will perform the work in a workmanlike manner, and that Vendor will take proper care and precautions to ensure the safety of Vendor’s officers and employees. 3. Insurance: All insurance requirements applicable shall be fulfilled prior to the issuance of this Purchase Order. Vendor is responsible for keeping required insurance current until service is complete. 4. Packing Slips or other suitable shipping documents shall accompany each shipment and shall show:  Vendor company name and address  Name and address of the city department to which the shipment is being made  City Purchase Order number  Descriptive information as to the items delivered, including quantity and part numbers 5. Invoices for payment shall be addressed to City of Pearland and submitted to the e-mail address reflected in the Bill To field of this Purchase Order (preferred), and shall reference this Purchase Order number. If impracticable for Vendor to email, hard-copy invoice may be submitted to Accounts Payable, P.O. Box 2719, Pearland, Texas 77588- 2719, and shall reference this Purchase Order number. Payment will be made within 30 days of invoice date or satisfactory delivery of the product or service, whichever is later, provided that all other requirements as detailed in the contract have been fulfilled. 6. Taxes: This Purchase Order, when properly executed by the city, serves as a tax exemption certificate in that the City, as a municipality, claims an exemption from payment of taxes (under Texas Tax Code Section 151.309). These taxes must not be included on invoice. 7. Payment: All payments to be made by the City to Vendor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Texas Government Code. 8. Changes / Quantities: No changes may be made to this order without written authorization from a City Purchasing representative. Exact quantities ordered should be shipped, except in instances where this is impractical such as material in bulk, uneven lengths, etc., in which case nearest amount available and not exceeding specified quantity is acceptable. 9. Quality Control: Goods supplied as a result of this Purchase Order shall be subject to approval as to quality and must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications shall be replaced at the Vendor’s expense within a reasonable period of time. Payment for defective goods or goods failing to meet specifications is not due until 30 days after satisfactory replacement has been made. 10. Warranty: Vendor shall warrant that all items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. 11. Warranty – Product: Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the City. Vendor warrants that the goods provided hereto will conform to all specifications, drawings and/or descriptions of any City solicitation for bid resulting in this order. 12. Patents: Upon acceptance of this order, Vendor agrees to protect the city from any claim involving patent right infringements, copyrights, or sale franchises. 13. Shipping: All prices must be F.O.B. destination. No boxing or packing charges will be allowed by city unless specifically authorized on the face of this order. 14. Risk of Loss: Risk of loss, damage, or destruction of materials covered by this order, regardless of F.O.B. point, shall be and remain with the Vendor until the goods are delivered to the destination set out in the order and accepted by the city or city’s nominee. 15. Deliveries: Delivery shall not be made to any place other than the destination indicated on this Purchase Order, except as subsequently stated in writing by authorized City Purchasing personnel, on a date prior to shipment by the Vendor. 16. Cancellations: The city reserves the right to cancel purchase orders for failure on the part of the Vendor to deliver as promised, or within a reasonable time if no delivery commitment is made, unless acceptable notification of delay is given to the city by the Vendor. 17. Liability: Any person, firm or corporation performing services pursuant to this Purchase Order shall be liable for all damages incurred while in performance of such services. Vendor assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes, and discharges the city, its officers, agents, and employees, from all claims, demands, and causes of action of every kind and character including the cost of defense thereof, for any injury to, including death of, any person whether that person be a third person, vendor, or an employee of either parties hereto, and any loss of or damage to property, whether the same be that of either of the parties hereto or of third parties, caused by or alleged to be caused by, arising out of or in connection with the issuance of this order to vendor, whether or not said claims, demands and causes of action in whole or in part are covered by insurance. Certificate of Insurance may be required for but not limited to Commercial General Liability, Commercial Auto Liability, Workers Compensation, and Professional Liability Insurance. 18. Personal Interest in City Contracts: Vendor agrees to comply with the Personal Interest In City Contracts provision of the Pearland City Charter, Section 10.07 latest amendment which states “Personal interest in city contracts or any other actual or potential conflicts of interest shall be governed by applicable state law, including Texas Local Government Code Chapter 171.” Vendor agrees to maintain current, updated disclosure of information on file with the City Purchasing Department as appropriate throughout the term of this contract. 19. Conflict of Interest (Chapter 176 of Texas Local Government Code): By doing business or seeking to do business with the city, Vendor acknowledges that they understand and accept the requirements of Chapter 176 of the Texas Local Government Code and that they are solely responsible for compliance. Vendor may register and post their Conflict of Interest questionnaires online by visiting the Supplier Registration page located on the City of Pearland’s website, http://pearlandtx.gov/ 20. Applicable Law: This Purchase Order shall be interpreted and enforced according to the provisions of the State of Texas Law, and Vendor shall abide by, and be in compliance with, all applicable laws, statutes, ordinances, and regulations. 21. Venue: Both parties agree that venue for any litigation arising from this contract shall lie in Pearland, Brazoria County, Texas. 22. Arrears in Taxes: City shall be entitled to counterclaim and offset against any debt, claim, demand or account owed by the City to any person, firm or corporation who is in arrears to the City of Pearland for taxes, in the amount of taxes so in arrears, and no assignment or transfer of such debt, claim, demand or account after the said taxes are due shall affect the right of the City to offset the said taxes against the same.