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R2020-241 2020-11-09 RESOLUTION NO. R2020-241 A Resolution of The City Council of the City of Pearland, Texas, adopting an Amended Investment Policy, Investment Strategy and approved Brokers in accordance with Chapter 2256 of the Government Code ("Public Funds Investment Act"). WHEREAS, the Public Funds Investment Act codified in Government Code Chapter 2256 governs local government investment; and WHEREAS, the Public Fund Investment Act (Section 2256.005a), as amended, requires the City to adopt an Investment Policy and Investment Strategy by rule, order, ordinance or resolution governing the investment of funds under its control; and WHEREAS, the Public Fund Investment Act (Section 2256.005e), requires the governing body to review and adopt that Investment Policy and Investment Strategy by rule, order, ordinance or resolution not less than annually, recording any changes made thereto; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City of Pearland has complied with the requirements of the Public Funds Investment Act and the Investment Policy. The modified Investment Policy, Investment Strategy and approved Brokers, attached hereto as Exhibit "A," is hereby adopted and approved. PASSED, APPROVED, AND ADOPTED this 9th day of Nove er, ., 2020. v ' l TOM REID MAYOR ATTE �EPR�NO g�Q 'O. C AL RO , TRMC, CMC - �\ CITY SECRETARY sz rrr4 ...... APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY 2 CITY OF PEARLAND, TEXAS C) ,, pf44 !LARLANg 1 k k A S eS t f gC INVESTMENT POLICY AND INVESTMENT STRATEGY ADOPTED FEBRUARY 12, 2007 Revised February 2008 Revised April 2009 Revised June 2011 Revised June 2012 Revised August 2013 Revised August 2014 Revised August 2015 Revised August 2016 Revised September 2017 Revised October 2018 Revised November 2019 Revised November 2020 TABLE OF CONTENTS 1.0 INVESTMENT AUTHORITY AND SCOPE OF POLICY 1.01 Purpose 1.02 Policy 1.03 Scope 1.04 Delegation of Responsibility 1.05 Ethics & Conflict of Interest 1.06 Investment Committee 2.0 INVESTMENT OBJECTIVES 2.01 Objective 2.02 Safety of Principal 2.03 Liquidity 2.04 Diversification 2.05 Yield 2.06 Maturity 2.07 Investment Training 2.08 Quality and Capability of Investment Management 2.09 Investment Strategy 2.10 Cash Management 3.0 AUTHORIZED INVESTMENT 3.01 Authorized Investments 3.02 Certificates of Deposit 3.03 Unauthorized Investments 3.04 Investments with Required Ratings 3.05 Exemption for Existing Investments 4.0 INVESTMENT CONTROLS 4.01 Selection of Investment Broker/Dealers 4.02 Certification 4.03 Delivery vs. Payment 4.04 Internal Control and Annual Audit 4.05 Standard of Care 4.06 Competitive Bidding 4.07 Portfolio Diversification 4.08 Electronic Funds Transfer 4.09 Selling of Securities before Maturity 5.0 ARBITRAGE 6.0 INVESTMENT REPORTING 7.0 INVESTMENT COLLATERAL AND SAFEKEEPING 7.01 Collateral or Insurance 7.02 Safekeeping of City Securities 8.0 INVESTMENT POLICY ADOPTION GLOSSARY ATTACHMENT A— Business Organization Certification ATTACHMENT B —Approved List of Broker/Dealers & Investment Pools CITY OF PEARLAND INVESTMENT POLICY 1.0 INVESTMENT AUTHORITY AND SCOPE OF POLICY 1.01 Purpose To establish and provide specific policy and guidelines for the conduct of the investment program of the City of Pearland. 1.02 Policy It is the policy of the City of Pearland (the "City") to invest public funds in a manner, which will provide safety of principal while earning the highest reasonable market return in meeting the daily cash flow demands of the City. All funds will be invested in compliance with all state and local statutes and all Governmental Accounting Standards Board Statements, and related financial accounting standards. This policy satisfies the requirement of the Public Funds Investment Act (PFIA), Texas Government Code 2256. 1.03 Scope This Investment Policy shall apply to all the funds and investments of the City as well as any other funds held in custody by the City, and include the following funds: 1. General Fund 2. Special Revenue Funds 3. Capital Project Funds 4. Enterprise Funds 5. Trust & Agency Funds 6. Debt Service Funds 7. Internal Service Funds 8. Component Units, excluding those that have adopted a separate investment policy. Current component units include: a. Pearland Economic Development Corporation b. Tax Increment Reinvestment Zone #2 c. Development Authority of Pearland 9. Any other funds or component units as created by the City. These funds, as well as funds that may be created from time-to-time, shall be administered in accordance with the provisions of this policy. All funds invested under this policy shall be considered as a pooled group for investment purposes. Deferred compensation and the retirement system assets the City sets aside or holds for its employees are not subject to this policy. 1.04 Delegation of Investment Authority The Director of Finance, Assistant Directors of Finance, and Treasury Manager are hereby designated as Investment Officers for the City. The City may use other employees or the services of a contractor to aid the investment officer(s) in the execution of their duties. Otherwise, unless authorized by law, no other individual(s) has the authority to deposit, withdraw, transfer or manage the investments of the City. The City may designate a registered investment advisor to invest for the City and act as an additional Investment Officer. Authority granted to a person(s) to deposit, withdraw, invest, transfer or manage the City's investments is effective until rescinded by City Council or until termination of the person's employment or contract. The Director of Finance is responsible for the management of the investment program. The Investment Officers are responsible for the daily operations of the investment function. The Director of Finance shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 1.05 Ethics and Conflict of Interest Investment Officers shall refrain from personal business activities that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Investment Officers who have a personal business relationship with a business organization seeking to sell an investment to the City and who have anyone related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the City shall file a statement disclosing that personal interest to the Director of Finance, City Manager, the City Council and the Texas Ethics Commission. An Investment Officer has a personal business relationship with a business organization if: 1) the investment officer owns 10% or more of the voting stock or shares of the business organization or owns $5,000 or more of the fair market value of the business organization; 2) funds received by the investment officer from the business organization exceed 10% of the investment officer's gross income for the previous year; or 3) the investment officer has acquired from the business organization during the previous year investments with a book value of $2,500 or more for the personal account of the investment officer. 1.06 Investment Committee The City shall establish an Investment Committee for the purpose of reviewing investment policies and procedures, investment strategies, and investment performance. The members of the Committee shall consist of the City Manager, Director of Finance, Assistant Directors of Finance, and Treasury Manager. The City Manager shall be the Chairman of the Committee. The Investment Committee shall review quarterly investment reports and annually review the recommended changes to the Investment Policy and Investment Strategy and review the list of brokers authorized to engage in investment transactions with the City. 2.0 INVESTMENT OBJECTIVES AND STRATEGY 2.01 Objective City investments shall be made in accordance with federal and state laws, this Investment Policy and ordinances of the City. The City's investment portfolio shall be designed with the objective of attaining a reasonable market rate of return in accordance with its designated benchmark based on the City's cash flow requirements throughout budgetary and economic cycles, commensurate with the City's investment risk constraints and the cash flow characteristics of the portfolio. 2.02 Safety of Principal The primary objective of the City's investment program is to ensure the safety of all funds. To attain this objective, it is the City's intent to invest in the safest types of securities, pre- qualify broker/dealers and advisors, and to hold all investments until maturity in order to ensure the return of all invested principal unless as stipulated in Section 4.09 of the policy. 2.03 Liquidity The City's investments must be based on a cash flow analysis, which will provide the estimated liquidity necessary to pay the City's expected obligations. Liquidity shall be achieved by matching investment maturities with budgetary and economic cycles. A portion of the portfolio will be maintained in liquid short-term investments that can be converted to cash if necessary to meet disbursement requirements. Investment pools, money market accounts and no-load money market mutual funds provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. 2.04 Diversification The City of Pearland shall diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investment shall always be selected that provide for stability of income and reasonable liquidity. 2.05 Yield It will be the objective of the City to earn a reasonable market yield throughout budgetary and economic cycles within the parameters imposed by its safety and liquidity objectives, investment strategies, and state and federal law. Return on investment is of secondary importance to safety and liquidity objectives. The yield and level of risk for the portfolio will be benchmarked against the yield of the one-year Treasury Bill during the comparable period as well as other appropriate comparisons. 2.06 Maturity The portfolio shall be structured primarily to meet City obligations and secondly to achieve a reasonable return of interest. The maximum allowable stated maturity of any individual investment owned by the City shall be five (5) years from date of purchase. The settlement date is considered the date of purchase. However, the City may collateralize its demand deposit accounts, certificates of deposits, and repurchase agreements using longer-dated investments not to exceed thirty (30) years. The maximum weighted average maturity based on the overall portfolio shall be 30 months, or 900 days. 2.07 Investment Training Investment Officers shall accumulate (a) 10 hours of training within 12 months after taking office or assuming duties and (b) not less than 8 hours of training in a two-year period that begins on the first day of the fiscal year and consists of the two consecutive fiscal years after that date. Training shall include education in investment controls, security risks, strategy risks, market risks, diversification, and compliance. Training must be provided by an independent source approved by the governing body or designated Investment Committee. For these purposes, courses or seminars offered by the Government Finance Officers Association, Government Finance Officers Association of Texas, Texas Municipal League, University of North Texas, Texas Association of Counties, Association for Finance Professionals, or the Government Treasurers' Organization of Texas will satisfy the training requirements. An external auditor shall review documentation of training hours annually. 2.08 Quality and Capability of Investment Management Investment Officers shall always be cognizant of the standard of care and the investment objectives as set forth in the PFIA and the City's Investment Policy. The City shall provide investment training as required by the PFIA to ensure the quality and capability of investment management. Staff sets the standard of training required, which may be over the hours required by the PFIA. 2.09 Investment Strategy In accordance with the PFIA (2256.005(d)) a separate written investment strategy shall be developed for each portfolio/fund or pooled group of funds under the City's control. The strategy shall be reviewed on an annual basis with formal action by the City Council stating that the strategy has been reviewed and recording any changes made. 2.10 Cash Management Effective cash management is recognized as essential to good fiscal management. Cash management is defined as the process of managing monies in order to ensure maximum cash availability to the City for investment use. The City shall maintain a comprehensive cash management program that includes collection of accounts receivable, prudent investment of its available cash, disbursement of payments in accordance with invoice terms and the management of banking services. 3.0 AUTHORIZED INVESTMENTS 3.01 Authorized Investments Authorized investments under this policy shall be limited to the instruments listed below as authorized and defined by the Public Funds Investment Act. A. Obligations, including letters of credit, of the United States or its agencies and instrumentalities, including the Federal Home Loan Banks. B. Obligations of the State of Texas or its agencies and instrumentalities C. Other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of the State of Texas or the United States or their respective agencies and instrumentalities. D. Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less than A or its equivalent. E. Certificates of deposit, and other forms of deposit, placed with financial institutions insured by the Federal Deposit Insurance Corporation or its successor, or collateralized in compliance with section 7.01 Collateralization. F. Constant dollar local government investment pools as defined by the PFIA (2256.016 and 2256.019) and approved by City Council resolution. G. AAA-rated, SEC registered no-load money market mutual funds and no-load mutual fund including funds that invest in commercial paper and as further defined in Sections 2256.013 and 2256.014 of the Act. H. Collateralized repurchase agreements as defined by the PFIA placed through a primary government securities dealer or a financial institution doing business in this state with a defined maturity date and as further defined in Section 2256.011 of the Act. 3.02 Certificates of Deposit A. Depository certificates of deposit (CD) may be purchased from any financial institution with a main or branch office in the State of Texas. It is not necessary for a Texas financial institution to be on the City's approved broker/dealer list as CD's are considered depository in nature. However, all agreements with the financial institution must be completed prior to the purchase of a CD from the financial institution. B. Bids for CD's, whether purchased from a brokerage firm or a financial institution, may be solicited orally, in writing, electronically or any combination of those methods. C. Amounts purchased over the FDIC limit must be protected as per section 7.01 Collateralization. 3.03 Unauthorized Investments Specifically prohibited investments are: 1. Collateralized mortgage obligations 2. Commercial Paper, excluding Pools which invest in Commercial Paper 3. All swaps including but not limited to even-basis swaps, interest rate swaps 4. Forwards and futures 5. Options 6. Foreign Exchange 7. Planned amortization classes (PAC) 8. Regular floaters tied to government securities 9. Investments with various interest rate caps, floors, and collars 10. Investment pools in which the City would own more than 10% of the market value of the pool 11. Any other investments that are not on the authorized investment list 3.04 Investments with Required Ratings Investments with minimum required ratings do not qualify as authorized investments during the period the investment does not have the minimum rating. Investment ratings shall be checked routinely by an Investment Officer to ensure that the ratings have not been downgraded. The City shall take all prudent measures that are consistent with its investment policy to liquidate investments that do not have the minimum rating. 3.05 Exemptions for Existing Investments Any investment currently held that does not meet the guidelines of this policy, but were authorized investments at the time of purchase, is not required to be liquidated; however, the City shall take all prudent measures consistent with this Investment Policy to liquidate an investment that does not or no longer qualifies as an authorized investment. 4.0 INVESTMENT CONTROLS 4.01 Selection of Investment Broker/Dealers The Investment Officers will maintain a list of broker/dealers and local government investment pools authorized by the City Council to provide investment services to the City. Annually, the City Council will approve the list of broker/dealers authorized to conduct business with the City. Investment Officers shall not conduct business with any firm not approved by City Council All broker/dealers who desire to become qualified bidders for investment services must fill out an application and return it to one of the City's Investment Officers listed in the Policy. After review of all applicants, a list of selected broker/dealers will be prepared by the Investment Officers and reviewed by the Investment Committee. The following may be required with the application: most recent audited financial statement, list of local government clients, and statements of qualifications. Criteria used in the selection of the authorized broker/dealers will include, but are not limited to material litigation against the firm, regulatory status of the dealer, completed packet, references from local government clients, background and expertise in investment of public funds. Up to five firms shall be selected to appear on the City's approved list. If, after a firm is selected, they no longer qualify to appear on the City's approved dealer list, or provide services inconsistent with acceptable levels, the Investment Officers may recommend City Council remove the firm from the approved list and replace it with a qualified firm. 4.02 Certification A written copy of this Investment Policy shall be presented to any investment pool or discretionary investment management firm seeking to engage in a financial transaction with the City. The authorized representative of the business organization shall execute a written instrument substantially in the form of Attachment A of this Policy and to the effect that the representative has: 1. received and thoroughly reviewed the investment policy of the City; and 2. acknowledged that the organization has implemented reasonable procedures and controls in effort to preclude investment transactions that are not authorized by the City's Investment Policy except to the extent that the authorization is dependent on an analysis of the makeup of the City's entire portfolio or requires interpretation of subjective investment standards, or relates to investment transactions of the City that are not made through accounts or other contractual arrangements over which the business organization has accepted discretionary investment authority. The Investment Officer(s) may not transact business with any firm that has not executed and returned this certification. (2256.005(1)). The City may contract with a registered investment advisor for the management of the City's portfolio. The advisor shall review the Policy and execute all transactions in accordance with the provisions and controls of the Policy. 4.03 Delivery vs. Payment Settlement It shall be the policy of the City that all securities shall be purchased on a "Delivery vs. Payment" (DVP) basis, except for investment pools and mutual funds. By so doing, City funds are not released until the City or its approved custodian has received the securities purchased or pledged. 4.04 Internal Control and Annual Audit The Director of Finance or designee shall establish a system of internal controls. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, or imprudent actions by employees or Investment Officers of the City. Controls and managerial emphasis deemed most important include the following: Imperative Controls: A. Safekeeping receipts and record management B. Documentation of investment bidding C. Written confirmations D. Reconciliation and comparisons of security receipts with investments and bank records E. Compliance with investment policies F. Accurate and timely reporting G. Adequate training and development of Investment Officers Controls Where Practical A. Control of collusion B. Segregation of duties C. Clear delegation of authority D. Staying informed about market conditions, changes and trends that require adjustments in investment strategies The City, in conjunction with its annual financial audit, shall perform a compliance audit of management controls on investments and adherence to the City's established investment policies. This annual audit shall be performed by an external auditor and will include formal review of the quarterly reports. 4.05 Standard of Care Investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: 1. the investment of all funds over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and 2. whether the investment decision was consistent with the City's Investment Policy. The Director of Finance and the Investment Officers are not personally responsible for changes in the market. 4.06 Competitive Bidding The investment officer shall obtain competitive bids from at least three brokers or financial institutions on all purchases and sales of investment instruments transacted on the secondary market. The requirement for competitive bids shall not apply to a) transactions with money market funds and local government investment pools (which are deemed to be made at prevailing market rates) and b) treasury and agency securities purchased at issuance through an approved broker/dealer. In situations where the exact security being offered is not offered by other dealers, offers on the closest comparable investment may be used to establish a fair market price for the security. Quotes will be accepted either written or electronically, or a combination thereof. An exception to this rule may be made when time limitations preclude the bidding process. The investment will be made with the broker/dealer offering the optimum risk/return investment option to the City. If three bids/offers are solicited but three responses are not received within the time frame specified in the solicitation of the bid/offer, the Investment Officer may act based on the responses received as long as the solicitation of and failure to receive the bids/offers is documented. Any investments purchased must have the signature of at least two Investment Officers. 4.07 Portfolio Diversification The City will diversify its investments by security type and institution, as appropriate for prudent risk management. With the exception of U.S. Treasury Securities and interest bearing checking accounts that are fully collateralized, no more than 75% of the City's total investment portfolio will be invested in a single security type. If the City elects to participate in more than one investment pool, the total percent invested in all pools shall not exceed the maximum percent allowed. Diversification requirements are as follows: Investment Type Maximum Investment Repurchase Agreements Up to 50% Certificates of Deposit** Up to 75% US Treasury Bills/Notes Up to 100% Other US Government Securities Up to 50% Authorized Investment Pools Up to 75% in total No-Load MM Mutual Funds Up to 50% No-Load Mutual Funds Per PFIA Sweep Accounts/DDA** Up to 100% ** FDIC coverage or fully collateralized 4.08 Electronic Funds Transfer The City may use electronic means to transfer or invest all funds collected or controlled by the City. 4.09 Selling Of Securities Before Maturity While it is the City's intent to hold securities to maturity to ensure safety of principal, if the City needs to sell securities in order to meet disbursement needs or to take advantage of interest rates, the City Manager and the Director of Finance must both approve the sale of the security. 5.0 Arbitrage Arbitrage rebate provisions require that the City compute earnings on investments from each issue of tax exempt bonds on an annual basis to determine if a rebate to the IRS is required. The City is required to perform specific calculations relative to the actual interest income earned on the investment of the funds and the income that could have been earned if the funds had been invested at a rate equal to the yield on the bonds sold by the City. The regulations require extreme precision in the monitoring and recording facets of the investments as a whole, and particularly as it relates to yields and computations to ensure compliance. Failure to comply can dictate that the bonds become taxable, retroactively from the date of issuance, or subject the City to severe penalties. The City's investment position as it relates to arbitrage regulations is as follows: Investments on bond proceeds will be made with safety of principal and liquidity in mind, but with a competitive rate of return. When project timing and cash flows allow, bond proceeds may be invested in instruments allowed under Section 3.0. All investments purchased with bond funds shall be documented clearly and reported to the City's arbitrage consultant for tracking and review. Arbitrage rebate calculations will be performed annually, when necessary, on all debt issues and funds set aside annually for any positive arbitrage. Arbitrage will be rebated to the IRS, as necessary. 6.0 Investment Reporting The Investment Officers shall report to City Council on no less than a quarterly basis in accordance with the PFIA (2256.023). The report shall include a detailed listing of all purchases, sales, and payments and a description of each security held, as well as management summary information. The report must be prepared and signed by all Investment Officers and contain a statement of compliance with regard to the City's Investment Policy and the PFIA (2256.023). Market prices used to determine market value in the investment reports shall be obtained from an independent source. 7.0 INVESTMENT COLLATERAL AND SAFEKEEPING 7.01 Collateral The Investment Officer(s) or Investment Advisor shall ensure that all City funds in financial institution deposits and/or repurchase agreements are insured or collateralized consistent with the PFIA, Public Funds Collateral Act (Texas Government Code 2257) and federal law. The City chooses to accept collateral based on the list of investments authorized under the P F I A. The right of collateral substitution may be granted with the approval of the Director or Assistant Directors of Finance. The Director or Assistant Directors of Finance must approve and release pledged collateral. The City shall request additional collateral in the event the Investment Officer(s) deems that deposits or investments are not sufficiently protected by the pledged collateral. The market value of the pledged securities used as collateral will be greater than or equal to 102% of the principal and accrued interest of all deposits (less applicable FDIC insurance) and repurchase agreements, and be held by an independent party approved by the City. Pledged collateral will be evidenced by original safekeeping receipts and monthly statements readily available to the City. The City's financial institution and/or counter-party will be responsible for the monitoring and maintaining of margin levels at all times. Letters of Credit issued by U.S. Government Agencies must have a value of no less than 100°/0 of all principal and anticipated accrued interest (less applicable FDIC insurance). 7.02 Safekeeping Securities will be held by an independent third-party custodian selected by the City, with all securities held in an account in the City of Pearland's name. The safekeeping institution shall annually provide a copy of their most recent report on internal controls (Statement of Auditing Standards No. 70, or SAS 70). Safekeeping receipts shall be maintained by the Investment Officer(s), and shall be available for review upon request. 8.0 INVESTMENT POLICY ADOPTION The City's Investment Policy shall be adopted by resolution annually by the City Council. The policy shall be reviewed annually by the Investment Committee. Any modifications made thereto must be approved by the City Council and documented by formal action. GLOSSARY Accrued Interest: Term designating the interest due on a bond or other fixed income security that must be paid by the buyer of a security to its seller. Agency: A security, almost always debt, issued by a corporation sponsored by the U.S. Government. Examples: bonds of the Tennessee Valley Authority. Agency Notes: One to two year obligations offered at a discount from par by U.S. Government Agencies, such as the Federal National Mortgage Association, the Federal Home Loan Bank, and the Farm Credit System. Bid: The price offered by a buyer of securities —when you are selling securities, you ask for a bid. Broker: A broker brings buyers and sellers together for a commission. Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate. Collateral: Evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. Component Unit: Based on generally accepted account principles, the Pearland Economic Development Corporation, TIRZ #2, and the Development Authority of Pearland are considered component units of the City, and as such are included in the City's annual financial reports. Confirmation: Commonly called a "confirm." The confirmation is a notice to a customer that payment is due on a purchase, or that net proceeds are available on a sale of securities. Federal securities law requires that a confirmation be sent promptly following each purchase and sale. Conflict of Interest: Term used to describe a financial situation where a person prejudicially places personal affairs before those of constituents that the person is supposed to serve or represent. Coupon: (a)The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. Current Maturity: Used to designate the remaining lifetime of an already outstanding bond. Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery versus Payment: Delivery of securities first, with an exchange of money for the securities after delivery. Derivatives: (a) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying indices or securities, and may include a leveraging factor, or (b)financial contracts based upon notional amounts whose value is derived from an underlying index or security. Discount: The difference between the cost price of a security and its maturity value when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. Discount Securities: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value. Example: U.S. Treasury Bills. Discount Yield: Measurement of return that computes interest on face value of security rather than on the dollar amount invested. Used in figuring yield on U.S. Treasury Bills. Diversification: Dividing investment funds among a variety of securities offering independent returns. Equivalent Bond Yield: Used to compare the discount yield on money market securities to the coupon yield on government bonds. Face Value: The dollar amount that appears on the face of the bond certificate. It is the dollar amount the issuer promises to pay to the holder at maturity. Also called par value. Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals. Examples: S&L's, small business firms, students, farmers, farm cooperatives. Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per depositor. Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations. Federal Farm Credit Bank (FFCB): Fiscal agent for the Farm Credit System, a public government sponsored enterprise (GSE) created in 1916 to lend to agricultural and rural America. Funds for loans are obtained through the issuance of Farm Credit Debt Securities. Federal Home Loan Bank (FHLB): Government sponsored wholesale banks (currently 11 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions, and insurance companies. The mission of the FHLB is to liquefy the housing related assets of its members who must purchase stock in their district Bank. Federal Home Loan Mortgage Corporation (FHLMC or Freddie Mac): Public government sponsored enterprise (GSE) created in 1970 to expand the secondary market for mortgages in the US. Along with other GSEs, Freddie Mac buys mortgages on the secondary market, pools them, and sells them as a mortgage-backed security to investors on the open market. This secondary mortgage market increases the supply of money available for mortgage lending and increases the money available for new home purchases. Federal National Mortgage Association (FNMA or Fannie Mae): FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. The corporation purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal Open Market Committee(FOMC): Consists of the seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. Financial Assets: Cash and other assets that, in the normal course of operations, will become cash. Government National Mortgage Association (GNMA or Ginnie Mae): A fixed income security that represents an undivided interest in a pool of federally insured mortgages put together by GNMA. GNMA securities are commonly backed by FHA or VA mortgages. Liquidity: A liquid assets is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable sizes can be done at those quotes. Local Government Investment Pool (LGIP): An entity created under the public funds investment act to invest public funds jointly on behalf of the entities that participate in the pool and whose investment objectives in order of priority are (1) preservation and safety of principal, (2) liquidity, and (3) yield. Market Value: The price at which a security is trading and could presumably be purchased or sold. Master Repurchase Agreement: A written contract covering all future transactions between the parties to repurchase-reverse repurchase agreements that establishes each party's rights in the transactions. Maturity: The date upon which the principal or stated value of an investment becomes due and payable. Money Market: The market in which short-term debt instruments (bills, commercial paper, etc.) with a one-year maturity or less, and often 30-days or less, are issued and traded. Offer: The price asked by a seller of securities. Overnight Repo: A repurchase agreement with expiration set for the following business day. Par Value: The dollar amount that appears on the face of the bond certificate. It is the dollar amount the issuer promises to pay to the holder at maturity. Also, called face value. Portfolio: Collection of securities held by an investor. Primary Dealer: A designation given by the Federal Reserve System to commercial banks or broker/dealers who meet specific criteria, including capital requirements and participation in Treasury auctions. Principal: The face amount (par value) of a debt security. Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. For bonds and notes, it is the coupon rate divided by the price. Repurchase Agreement (REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. Safekeeping: A services to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vault for protection. Secondary Market: A market made for the purchase and sale of outstanding issues following the initial distribution. Securities and Exchange Commission: Agency created by Congress to protect investors in security related transactions by administering securities legislation. Sell: To transfer ownership for a monetary consideration. The term is used in conjunction with the disposition of stocks, bonds, or other financial assets. Structured Notes: Notes issued by Government Sponsored Enterprises (FFCB, FHLB, FHLMC, FNMA, etc.) and Corporations that have imbedded options (e.g.: call features, step-up coupons, floating rate coupons, derivative based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. Treasury Bonds: Long-term coupon bearing U.S. Treasury Securities issued as direct obligations of the U. S. Government and having initial maturities of more than 10 years. Treasury Notes: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to ten years. Uniform Net Capital Rule: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. ATTACHMENT A CERTIFICATION BY BUSINESS ORGANIZATION This certification is executed on behalf of City of Pearland (the Investor) and (the Business Organization) pursuant to the Public Funds Investment Act, Chapter 2256, Texas Government Code (the Act) in connection with investment transactions conducted between the Investor and the Business Organization. The undersigned Qualified Representative of the Business Organization hereby certifies on behalf of the Business Organization that: 1. The undersigned is a Qualified Representative of the Business Organization offering to enter into an investment transaction with the Investor as such terms are used in the Public Funds Investment Act, Chapter 2256, Texas Government Code and 2. The Qualified Representative of the Business Organization has received and reviewed the Investment Policy furnished by the Investor and 3. The Qualified Representative of the Business Organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment transactions conducted between the Business Organization and the Investor that are not authorized by the Investor's investment policy, except to the extent that this authorization is dependent on an analysis of the makeup of the Investor's entire portfolio or required an interpretation of subjective investment standards, or relates to investment transactions of the Investor that are not made through accounts or other contractual arrangements over which the business organization has accepted discretionary investment authority. 4. The Business Organization will rely upon instructions from only the persons authorized on behalf of the Investor as stated in the Investment Policy and Investor's resolution designating investment officers. Qualified Representative of the Business Organization Signature: Name: Title: Date: ATTACHMENT B APPROVED/AUTHORIZED LIST OF BROKER/DEALERS & INVESTMENT POOLS BROKER/DEALERS Hilltop Securities, Inc. Wells Fargo Securities National Alliance Securities FTN Financial INVESTMENT POOLS Texas Class TexStar Certificates of deposit may be purchased from Texas depository institutions, which are not on the approved broker/list, as they are considered depository in nature. Certificates of deposit purchased from brokerage firms, however, must be on the approved broker/dealer list as they fall under the Public Funds Investment Act. All deposits over the FDIC limit must be collateralized. CITY OF PEARLAND INVESTMENT STRATEGY The City of Pearland shall adopt by resolution a separate written investment strategy for each of the funds under its control. For Investment purposes, the City shall use a "Pooled Fund Group" which means that all funds under the City's control shall be treated as one fund. INVESTMENT STRATEGY I. Suitability Investments are to be purchased based on the financial requirements of the City. The City of Pearland shall strive to maintain the level of investment of all fund balances, reserves and bond funds as close as possible to 100%. Any investment eligible in the Investment Policy is suitable for all City funds, including component units. II. Safety of Principal Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. All investments shall be of high quality with no perceived default risk. It is the City's full intent, at the time of purchase, to hold all investments until maturity in order to ensure the return of all invested principal. III. Liquidity The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements that might be reasonably anticipated. Liquidity shall be achieved by matching investment maturities with budgetary and economic cycles, and forecasted cash flow requirements. A portion of the portfolio will be maintained in liquid short-term securities that can be converted to cash if necessary to meet disbursement requirements. Investment pools and money market mutual funds provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. IV. Marketability The City shall invest in securities that, if the need arises, can be liquidated before maturity. Investments will never be prematurely sold at less than book value plus accrued interest, without the approval of the Director of Finance and the City Manager. V. Diversification The City will diversify its investments by security type and by institution. With the exception of U.S. Treasury securities and fully collateralized demand deposit accounts, no more than 75% of the City's total investment portfolio will be invested in a single security type. VI. Yield The investment portfolio shall obtain a reasonable rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. The City shall attempt to obtain an acceptable return provided that the requirements of safety and liquidity are first met. The yield of the one-year U.S. Treasury Bill shall be a yield objective or benchmark as well as other appropriate comparisons Government Treasurers' Organization of Texas September 21, 2020 Shamaira Jagrup Treasury Manager City of Pearland 3519 Liberty Dr Pearland, TX 77581 Dear Ms. Jagrup: On behalf of the Investment Policy Review Committee, I am pleased to inform you that the Government Treasurers' Organization of Texas (GTOT) has awarded the Certificate of Distinction to City of Pearland for its Investment Policy. Members of the Review Committee congratulate the City for its commitment to maintaining a comprehensive written investment policy that meets the criteria set forth in the GTOT Investment Policy Review Checklist. Congratulations once again on an excellent policy and thank you for participating in our certification program. Your certificate is being mailed under separate cover and is good for a two-year period ending September 30, 2022. Sincerely, ttiVal1k WIaAYC1 Belinda Weaver GTOT Investment Policy Review Committee ,TOcl°•T 1155 Union Circle#305129 http://gtot.unt.edu/ An Affiliate of the Association of Public o''tmeflj �t Denton,TX 76203-5017 940-369-7843 940-369-8771 fax Treasurers United States and Canada �'OIzat"OE 011MING• /� �'� /�f //111/84 /ter /�! /'fir 11101..! 111.1! �/! low illy II; ••or•. • •• •._.� ♦ •• •••_•• • ♦ ••• •• • • ••�•. • ♦ ••�.• ♦ ♦ ••le.• •• •• ••OF.• • • •••�•• •• ♦ ••l•� ♦ • ••l♦� • ♦••••_.• • • ••••••, 1111 •11 P4.( ♦•••4 ►�:•�♦♦ ( •••oil p(is i GovernnientTrea5urer5' Organization of Texas ;1) 0.1 ♦••i i ••4•• • , • pi- Certification of Investment PolicyI; 0 A ..,1 . 0,. •:� .:•:. .•• Presented to the vo..• I Ill • . ►. CityofTearCcincC •:• ie.... ) (1:1for developing an investment policy that meets the requirements of the Public Funds ll . ski:. Investment Act and the standards for prudent public investing established by the . .-• .• • • Ivo,.1Ii' Government Treasurers' Organization of Texas. .I .... •••••• ��:4 1`..• .....r... v7._ . 1/4-6Azyld.. ., 1/1..zaitif_A . 1 It•.-• ;010 Government Treasurers' Organization of TexasInvestment Policy Review Committee . • . . '�.•♦ . • 4 ' President 1��I) f' •• (( • • :;• For the two-year period ending September 30, 2022 • - ,�.. • _ara - •••. _ .• ._am .�.. _ _ • _ • • ...... _ �� iri 4111mumi Ammummi irk �� i:.� ��i of r r-44, AIR-20-399 AGENDA REQUEST PEARLANID BUSINESS OF THE CITY COUNCIL CITY OF PEARLAND, TEXAS sr. ti a`ia AGENDA OF: City Council Regular Meeting - Nov 09 2020 DATE SUBMITTED: 27 Oct 2020 DEPT. OF ORIGIN: Finance Department PREPARED BY: Rhonda Daugherty SUBJECT: Consideration and Possible Action - Resolution No. R2020-241 - A Resolution of The City Council of the City of Pearland, Texas, adopting an Amended Investment Policy, Investment Strategy and approved Brokers in accordance with Chapter 2256 of the Government Code ("Public Funds Investment Act"). ATTACHMENTS: Draft 2020 Investment Policy&Strategy-Redlined Draft 2020 Investment Policy&Strategy-Clean City of Pearland Award letter GTOT Certification of Investment Policy-Expires 09.30.2022 241-Investment Policy Strategy.241 FUNDING: ❑Grant ❑Developer/Other ❑Cash ❑G.O. Bonds To Be Sold ❑G.O. Bonds-Sold ❑Rev. Bonds to Be Sold ❑Rev. Bonds-Sold ❑C.O.'s To Be Sold ❑C.o.'s-Sold EXECUTIVE SUMMARY BACKGROUND The Public Funds Investment Act (PFIA) requires the governing body to review its investment policy, investment strategies, and approved broker/dealers not less than annually. The governing body must adopt a written instrument by ordinance or resolution stating that it has reviewed the investment policy, investment strategies, approved broker/dealers, and that the written instrument so adopted shall record any changes made to the policy, strategy, and broker/dealers. City Council last approved the policy, strategy, and broker/dealers at the regular council meeting held November 25, 2019. SCOPE OF CONTRACT/AGREEMENT BID AND AWARD SCHEDULE POLICY/GOAL CONSIDERATION The City has submitted and has received the Investment Policy Certificate of Distinction awarded by the Government Treasurers' Organization of Texas (GTOT) for the second biennial period. The renewed certificate is good for a two-year period ending August 31, 2022. The changes proposed in this annual review are primarily housekeeping in nature and have no effect on the award of the Certificate of Distinction. These changes are: 1. Section 1.04 — Delegation of Investment Authority. In this section, we are revising the Treasury Analyst position name to Treasury Manager. The position was upgraded in February 2020, adding supervisory responsibilities, directly supervising the Staff Accountant responsible for the daily and monthly bank reconciliations. Additionally, the Treasury Manager is required to obtain and maintain the Public Funds Investment Act (PFIA) training requirements, which was optional for the Treasury Analyst. Furthermore, this position is the finance liaison for the revenue systems that interface into the New World General Ledger. 2. Section 1.06 — Investment Committee. In this section, the Deputy City Manager is removed with the retirement of Jon Branson. Additionally, we are revising the Treasury Analyst position name to Treasury Manager. See item #1. 3. Section 2.07 — Investment Training. In this section, we are removing the Southwest School of Government Finance as an option for investment training. This program is no longer operating. We are also changing the name of the Treasury Management Association to the Association for Finance Professionals. The Treasury Management Association changed its name to the Association for Finance Professionals (AFP) in 1999, merging with the End-Users of Derivatives Association, which gave it an expanded constituency. AFP was founded in 1979 as the National Corporate Cash Management Association and changed its name in 1991 to the Treasury Management Association. 4. Section 2.08 — Quality and Capability of Investment Management — In this section, we are revising "shall at all times" to "shall always" to be more concise. 5. Attachment A — BROKER DEALER CERTIFICATION — We are revising the name of the attachment. The table of contents is also revised to reflect this change. Consistent with last year's changes to the PFIA, certification is no longer required from broker/dealers. The code does require certification from business organizations defined as an investment pool or discretionary investment management firm. 6. Attachment B - Approved/Authorized List of Broker/Dealers — We are revising the name of the attachment to recognize and include the list of approved investment pools. The PFIA also requires a separate written investment strategy for each fund or pooled group of funds. The strategy must address suitability, safety of principal, liquidity, marketability, diversification, and yield. As such, a separate written investment strategy is also included for City Council approval. There are no proposed changes to the investment strategy. The City's investment committee met on November 4, 2020 and concurs with the recommendations. CURRENT AND FUTURE CIP FUNDING/FINANCIAL IMPACTS/DEBT SERVICE O&M IMPACT INFORMATION Recommended Action Resolution No. R2020-241 - A Resolution of The City Council of the City of Pearland, Texas, adopting an Amended Investment Policy, Investment Strategy and approved Brokers in accordance with Chapter 2256 of the Government Code ("Public Funds Investment Act").