R2020-254 2020-11-23 RESOLUTION NO. R2020-254
A Resolution of the City Council of the City of Pearland,Texas,awarding a bid
to AeroClave LLC, in the estimated amount of 109,783.64,for the purchase of
seven (7) AeroClave Decontamination System Devices.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing for AeroClave Decontamination System devices has
been obtained through the H-GAC cooperative purchasing agreement.
Section 2. That the City Council hereby awards the bid to AeroClave LLC, in the amount
of$109,783.64.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of seven (7) AeroClave Decontamination System devices.
PASSED, APPROVED and ADOPTED this the 23rd day of November, A.D., 2020.
J VIN COLE
AYOR
ATT •
CRY TAL ROAN, TRMC, CMC �: '••;>,
CITY SECRETARY •`�`"'
(Ili
APPROVED AS TO FORM:42_47 ...........
•
DARRIN M. COKER
CITY ATTORNEY
AeroClave, LLC Exhibit A
4007 Forsyth Road
Winter Park Quote
Florida Valid Till: Mar 31, 2021
United States 32792 Quote Number : 1491633000012224200
SHIP TO:
Aerot- -
BILL TO:
2555 Cullen Parkway 2555 Cullen Parkway
Pearland Pearland
Texas Texas
USA USA
77581 77581
Account Name:Pearland Police (TX) Quote Stage:
Contact Name:Kasie Christman
S.No. Product Details Qty List Price Discount Total
1. RDS3110 - HGAC 7 $ 13,509.04 $ 0.00 $ 94,563.28
AeroClave Room Decontamination System, Model
3110.
HGAC Contract #EP11-17
2. APA25 - HGAC 7 $ 1,205.28 $ 0.00 $ 8,436.96
AeroClave Portable Applicator, Hand Sprayer,
25'
HGAC Contract #EP11-17
3. VOX035 - HGAC 48 $ 115.80 $ 0.00 $ 5,558.40
HGAC Contract #EP11-17
4. RDS3110 - shipping 7 $175.00 $ 0.00 $1,225.00
Shipping and Handling
5. VOX035 - shipping 48 $ 0.00 $ 0.00 $ 0.00
shipping always free on orders of 36 cases or
more!
Sub Total 4
109,783.64
Tax $ 0.00
Adjustment $ 0.00
Grand Total $
109,783.64
Terms and Conditions
***WE ARE NOT ACCEPTING RETURNS/CANCELLATIONS UNDER ANY CIRCUMSTANCES DURING THIS CRITICAL TIME***
ALL PRICES ARE LISTED IN USD ($)
The information contained in this quote is applicable for 30 days.
On -site training is available for $2,000/day.
Vital -Oxide Disinfectant pricing is as follows (1 case = four 1 gallon bottles):
• 1-11 cases - $140.00 USD (GSA: $126.95 USD) per case + $20.00 shipping per case
• 12-47 cases - $132.00 USD (GSA: $119.90 USD) per case + free shipping (Contiguous United States
only)
• 48 case pallet - $120.00 USD (GSA: $108.82 USD) per case + free shipping (Contiguous United
States only)
Hardware and Vital Oxide quantity discounts available.
With each purchase, AeroClave will provide 12 months free parts and labor warranty. For customers
within a 30-mile radius, this will be performed on -site. For customers outside a 30-mile radius,
AeroClave will provide a loaner unit while the unit is under repair. If unit problem is determined to
be a manufacturing or workmanship defect, AeroClave will pay for the shipping both ways. If problem is
determined to be caused by operator error or abuse, freight cost will be the responsibility of the
owner.
4007 Forsyth Road
Winter Park, FL 32789
Phone: 800-788-9119 Fax: 407-339-0019
www.aeroclave.com
Refund and return policy:
If you need to return equipment due to failure or manufacturers defects, please see defective equipment
below.
Returns must be made within 30 days of the invoice date of your purchase. If you return a product to us,
we will refund your purchase price, minus shipping charges, and any applicable restocking fees.
Nondefective
returns are subject to a 20% restocking fee, as we can no longer sell the equipment as new. We
will not accept returns on obviously used equipment. You are responsible for the cost of return shipping
and handling unless an error was made on our part. All returns must include a Return Merchandise
Authorization Number (RMA#). Packages without a RMA# will not be accepted. The RMA# enables us
to coordinate your return with the receiving, technical and customer service departments to get the
fastest
response to your needs. RMA# requests are made by calling (800) 788.9119 or via email at
info@aeroclave.com. Returned items must be in original packaging, in as -new condition with the original
packing slip, all warranty cards, manuals and accessories. No refunds or exchanges will be made without
the original packaging and accessories.
Should you have any questions regarding this quote, please contact Michael Quinoy
(mquinoy@aeroclave.com). We look forward to working with you.
Thanks for your business!
AeroCl.ave LLC