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R2020-221 2020-10-26RESOLUTION NO. R2020-221 A Resolution of the City Council of the City of Pearland, Texas, renewing a unit cost bid with Lone Star Pavement Services, LLC., for road striping services, in the estimated amount of $152,719.00, for the period of November 1, 2020 through October 31, 2021. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND1 TEXAS: Section 1. That the City previously awarded a competitive bid for road striping services. Section 2. That .the City Council hereby renews a bid with Lone Star Paving Services, at the unit price amount reflected in Exhibit "A" attached hereto. Section 3. The City Manager or his designee is hereby authorized to execute a contract for road striping services. PASSED, APPROVED and ADOPTED this the 26'h day of October, A.D., 2020. //� V V /1. TOM REID MAYOR I_1 ALvR"OAI� TRMC, CMC CI Y SECRETARY APPROVED AS TO FORM: DARRIN M. COKER J CITY ATTORNEY CITY OF PEARLAND PUBLIC WORKS DEPARTMENT 3501 E. Orange St. Pea rla ncl, 'Texas 77581 General Services Contract Amendment For Road Striping Services • Date of Issuance: 8/25/21 Amendment No: 1 Contractor: Lone Star Pavement Services PO#: 2021-00000704 Explanation for Amendment: This Amendment encompasses the following: Additional funding for road striping/pavement marking through the duration of the contract. Description of Work 1. Road Striping Services P lease attach back-up documentation Cost & Time Change Summary: Cost Time $ 38,179.00 365 Days Cost Time Original Contract: $ 152,719.00 365 Days P revious Amendment(s): $ 0 0 Days N et increase (decrease) from this Amendment: $ 38,179.00 0 Days Revised Contract: $ 190,898.00 365 Days Signatures. By signing below, the parties agree to the terms of this Contract: CITY OF PEARLAND: Kristen Woolt v (Au° 30 2021 15.44 COT1 CONTRACTOR**: Aug 30, 2021 Purchasing 9ff1cer Date Title: *Signed by: ► .te City Manager (Assistant City Manager Director Superintendent/Manager *Contract Signature Authority: tge:C-7/ Date: z_ 4 zc?-z/ Superintendent/Manager -$5,999 or less Director - $6,000 to $30,000 City Manager/Assistant City Managers - $30,001 to $50,000 City Council Resolution - $50,000+ GSA Amendment 1 of 2 4/2019 ** Contractor agrees to perlurm change(s) included in this Contract Amendment for the price, scope and/or time indicated. The prices for changes include all costs associtued with this Contract Amendment. No work shall be performed until this Amendment is executed and a changed purchase order has been issued by the City. Upon execution by all parties, the changes identified for the Contract Value and/or Contract Time shown, are made part of the Contract, and all other provisions of the original contract shall remain in full force and effect. GSA Amendment 2 ot'2 4/2019 Documentl Final Audit Report 2021-08-30 Created: 2021-08-30 By: Julie Blackmore (jlackmore@pearlandtx.gov) Status: Signed Transaction ID: CBJCHBCAABAAUAuyxep40vBgh_zwmsbEIXD1vYxpH4yt "Documentl" History T_, `n Document created by Julie Blackmore (jblackmore@pearlandtx.gov) 2021-08-30 - 3:30:25 PM GMT- IP address: 170.76.141.2 72* Document emailed to Kristen Woolley (kwoolley@pearlandtx.gov) for signature 2021-08-30 - 3:32:32 PM GMT tj Email viewed by Kristen Woolley (kwoolley@pearlandtx.gov) 2021-08-30 - 8:44:21 PM GMT- IP address: 170.76.141.2 ea, Document e-signed by Kristen Woolley (kwoolley@pearlandtx.gov) Signature Date: 2021-08-30 - 8:44:53 PM GMT - Time Source: server- IP address: 170.76.141.2 Agreement completed. 2021-08-30 - 8:44:53 PM GMT Adobe Sign NI y of d 519 Liberty Drive General Services Confiracfi This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which consists of the following parts: I. Summary of Contract Terms II, Signatures III. Standard Contractual Provisions IV. Special Terms and Conditions V. Additional Contract Attachments I. Summary of Contract Terms. Contractor: Lone Star Pavement Services 27045 Hanna Rd. Conroe, TX 77385 Description of Services: Contractor will provide road striping services, for the City of Pearland, as needed, per the specifications of Bid #0819-63, R2020-221. Contract Type: Unit Price Contract, Estimated Amount of $152,719.00. Effective Date: November 11, 2020 Termination Date: November 10, 2021 Renewal: One (1) renewal option available, upon the mutual agreement of both parties. II. Signatures. By signing below, the parties agree to the terms of this Contract: CITY OP PEARLAND: John MM ccarter 3nef""" Peadand, °v=ance, Datr 2020.11.17 16:17:46 -06'00' AssistantFinance _ City anager _ Assistant City Manager Director _ Superintendent/Manager I:70 CONTRArT(1R• *Contract Signature Authority: Superintendent/Manager-$5,999 or less Director - $6,000 to $30,000 City Manager/Assistant City Managers - $30,001 to $50,000 City Council Resolution - $50,000+ Page 1 of 9 111. Standard Contractual Provisions. A. Definitions. Contract means this Standard Services Contract. Services means the services for which the City solicited bids or received proposals as described in Exhibit A, attached hereto. B. Services and Pam Contractor will furnish Services to the City in accordance with the terms and conditions specified in this Contract. Contractor will bill the City for the Services provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services in accordance with the terms of this Contract, but all payments to be made by the City to Contractor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code. C. Termination Provisions. (1) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City's own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (2) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default will give the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of this Contract under this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. (3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in which it becomes effective or provides for the City to make any payment during any of the City's fiscal years following the City's fiscal year in which this Contract becomes effective and the City fails to appropriate funds to make any required Contract payment for that successive fiscal year and there are no funds from the City's sale of debt instruments to make the required payment, then this Contract automatically terminates at the beginning of the first day of the City's successive fiscal year of the Contract for which the City has not appropriated funds or otherwise provided for funds to make a required payment under the Contract. D. Liability and Indemnity. Any provision of any attached contract document that limits the Contractor's liability to the City or releases the Contractor from liability to the City for actual or compensatory damages, loss, or costs arising from the performance of this Contract or that provides for contractual indemnity by one party to the other party to this Contract is not applicable or effective under this Contract. Except where an Additional Contract Document provided by the City provides otherwise, each party to this Contract is responsible for defending against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or omissions in the performance of this Contract in accordance with applicable law. This provision does not affect the right of either party to this Contract who is sued by a third party for acts or omissions arising from this Contract to bring in the other party to this Contract as a third -party defendant as allowed by law. E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the City. F. Law Governing and Venue. This Contract is governed by the law of the°State of Texas and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or having jurisdiction in Brazoria County, Texas, G. Entire Contract. This Contract represents the entire Contract between the City and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This Contract may be amended only by written instrument signed by both parties. H. Independent Contractor. Contractor shall perform the work under this Contract as an independent contractor and not as an employee of the City. The City has no right to supervise, direct, or control the Contractor or Contractor's officers or employees in the means, methods, or details of the work to be performed by Contractor under this Contract. The City and Contractor agree that the work performed under this Contract is not inherently dangerous, that Contractor will perform the work in a workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of Contractor's officers and employees. I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one- half of the mediator's fees. J. Attorney's Fees. Should either party to this Contract bring suit against the other party for bI each of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney's fees or other costs relating to the suit. K. Severability. If a court finds or rules that any -part of this Contract is invalid or unlawful, the remainder of the Contract continues to be binding on the parties. IV. Special Terms or Conditions. None. V. Additional Contract Documents. The following specified documents attached to this Contract are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents that conflicts with this Contract shall have no legal effect, A. Contractor's Additional Contract Documents: 1. The contractor's response to Bid #0819-63, R2020-221 shall be construed as additional contract documents. 2. Executed Contractor Insurance Requirements & Agreement (required insurance certificate[s] shall be in possession of City at actual commencement of work). B. City's Additional Contract Documents: 1. Scope of Services as listed on the attached. EXHIBIT A CONTRACTOR'S SCOPE OF SERVICES Scope of services shall consist of the contractor provng road striping services for the City of Pearland, as needed, per the specifications of Bid #081 M3, R2020-221. Pricing is as follows per contractor's response to the same, as listed below: BId � as19-s3 Titie Annual Contract for Road Striping Services u-� f�T cri tlan UOM Q11' Line DeftFM Unit 1 ROAD STRIPING SERVICES " PAINT PKG T 1,1 4" SOLID OR BROKEN WHITE LINE PAINT • MATERIAL COST PE=LINEARFOC 1 $0.11 1.2 4" SOLID OR BROKEN WHITE LINE PAINT - LABOR COST PER LI 1 $0.07 1.3 4" SOLID OR BROKEN YELLOW LINE PAINT - MATERIAL COST P 1 $0.11 I A 4" SOLID OR BROKEN YELLOW LINE PAINT - LABOR COST PER 1 $0.07 1.5 8"SOLID WHITE LINE PAINT - MATERIAL COST PER LINEAR FO 1 $0.86 1.6 8"SOLID WHITE LINE PAINT - LABOR COST PER LINEAR FOOT 1 $0.12 147 12% SOLID WHITE LINE PAINT - MATERIAL COST PER LINEAR FOOT LF 1 $0.60 1.8 12% SOLID WHITE LINE PAINT - LABOR COST PER LINEAR FOOT LF 1 $0.40 1.9 24" SOLID WHITE LINE PAINT - MATERIAL COST PER LINEAR FOOT LF 1 $1.20 1 AO 24" SOLID WHITE LINE (PAINT)" LABOR COST PER LINEAR FOOT LF 1 $0.80 1.11 6" LANE. LINE SHADOW PAINT 8 FOOT WHITE/8 FOOT BLACK - MATERIAL COST LF 1 $0427 1.12 6" LANE LINE SHADOW PAINT 8 FOOT WHITE18 FOOT BLACK - LABOR COST PELF 1 S0,18 1.13 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR CULINE/E LF 1 .45 1.14 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR CE LF 1 $0,60 1.15 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR C LF 1 $0.60 1.16 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR CE LF 1 1"25 1.17 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR CNE LF 1 $2,00 1.18 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING , LABOR CNE LF 1 550.00 1.19 WHITE ARROW PAINT - MATERIAL COST EA 1 33,00 1,20 WHITE ARROW PAINT - LABOR COST EA 1 $22.00 1.21 1.22 ONLY LEGEND PAINT - MATERIAL COST IONLY LEGEND PAINT • LABOR COST EA EA 1 1 33.00 $22.00 1,23 RAILROAD CROSSING LEGEND COMPLETE (PAINT)* MATERIAL COST EA 1 $123400 1,24 RAILROAD CROSSING LEGEND COMPLETE PAINT - LABOR COST EA i 82.00 1.25 SCHOOL ZONE LEGEND PAINT • MATERIAL COST EA 1 $46.16 1.26 SCHOOL ZONE LEGEND PAINT - LABOR COST 1 30,84 2 RO1AD STRIPING SERVICES - THERMQ? PLASTIC 2.1 4" SOLID OR BROKEN WHITE LINE THERMOPLASTIC - MATERIAL COST PER LI 1 $0.34 2.2 4" SOLID OR BROKEN WHITE LINE HERMO-PLASTIC - LABOR COST PER LINE rLF 1 $0.212.3 4"SOLID OR BROKEN YELLOW LINE THERMO-PLASTIC - MATERIAL COST PER 1 $0.34 2A 4" SOLID OR BROKEN YELLOW LINE HERMO-PLASTIC - LABOR COST PER LIN 1 $0.21 2.5 8" SOLID WHITE LINE THERMOPLASTIC - MATERIAL COST PER LINEAR FOOT LF 1 $0AI 2.6 8" SOLID WHITE LINE THERMOPLASTIC . LABOR COST PER LINEAR FOOT LF 1 $0,29 2.7 12" SOLID WHITE LINE HERMO-PLASTIC - MATERIAL COST PER LINEAR FOOT LF 1 S0.84 2,8 12" SOLID WHITE LINE THERMO-PLASTIC • LABOR COST PER LINEAR FOOT LF 1 $0.56 2.9 24" SOLID WHITE LINE THERMO-PLASTIC MATERIAL COST PER LINEAR FOOT LF 1 $1,78 2A0 24" SOLID WHITE LINE THERMO-PLASTIC - LABOR COST PER LINEAR FOOT LF 1 $112 2.11 WHITE ARROW THERMOPLASTIC • MATERIAL COST EA 1 $60.00 2.12 WHITE ARROW THERMO-PLASTIC - LABOR COST EA = 40.00 2.13 ONLY LEGEND THERMO-PLASTIC • MATERIAL COST EA 1 $75.00 2A4 ONLY LEGEND THERMO-PLASTIC - LABOR COST EA 11 t50400 2.15 RAILROAD CROSSING LEGEND COMPLETE THERMO-PLASTIC - MATERIAL CO EA i 77.10 2.16 IRAILROAD CROSSING LEGEND COMPLETE THERMO-PLASTIC - LABOR COST EA 1 $58.40 2.17 SCHOOL ZONE LEGEND THERMO-PLASTIC - MATERIAL COST EA 1 74400 2.18 SCHOOL ZONE LEGEND THERMO-PLASTIC • LABOR COST EA 1 $49.35 T77 3A TWAFmoun(.50ARKER REMOVAL OF TRAFFIC BUTTONSWARKERS PKQ EA 4 1 $1.00 3.2 SUPPLY AND INSTALL ONE SIDED REFLECTOR ON CONCRETE EA 100 $4400 3.3 SUPPLY AND INSTALL ONE SIDED REFLECTOR ON ASPHALT EA 100 3.4 SUPPLY AND INSTALL TWO SIDED REFLECTOR ON CONCRETE EA 100 M$350 3,5 SUPPLY AND INSTALL TWO SIDED REFLECTOR ON ASPHALT EA i0Q Bid # 0819-63 Title Annual Contract for Road Striping Services Exhibit A Line Items Lone Star Pavement Services, Line Description UOM QTY Unit 1 ROAD STRIPING SERVICES -PAINT PKG 1 1.1 4" SOLID OR BROKEN WHITE LINE PAINT -MATERIAL COST PER LINEAR FOOT LF 1 $0.11 1.2 4" SOLID OR BROKEN WHITE LINE PAINT - LABOR COST PER LINEAR FOOT LF 1 $0.07 1.3 4" SOLID OR BROKEN YELLOW LINE PAINT - MATERIAL COST PER LINEAR FOO LF 1 $0.11 1.4 4" SOLID OR BROKEN YELLOW LINE PAINT - LABOR COST PER LINEAR FOOT LF 1 $0.07 1.5 8" SOLID WHITE LINE PAINT - MATERIAL COST PER LINEAR FOOT LF 1 $0.86 1.6 8" SOLID WHITE LINE PAINT - LABOR COST PER LINEAR FOOT LF 1 $0.12 1.7 12" SOLID WHITE LINE PAINT - MATERIAL COST PER LINEAR FOOT LF 1 $0.60 1.8 12" SOLID WHITE LINE PAINT - LABOR COST PER LINEAR FOOT LF 1 $0.40 1.9 24" SOLID WHITE LINE PAINT - MATERIAL COST PER LINEAR FOOT LF 1 $1.20 1.10 24" SOLID WHITE LINE PAINT - LABOR COST PER LINEAR FOOT LF 1 $0.80 1.11 6" LANE LINE SHADOW PAINT 8 FOOT WHITE/8 FOOT BLACK - MATERIAL COST LF 1 $0.27 1.12 6" LANE LINE SHADOW PAINT 8 FOOT WHITE/8 FOOT BLACK - LABOR COST PE LF 1 $0.18 1.13 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR COST PER LINEA LF 1 $0.45 1.14 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR COST PER LINEA LF 1 $0.60 1.15 JELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR COST PER LINEA LF 1 $0.60 1.16 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR COST PER LINEA LF 1 $1.25 1.17 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR COST PER LINEA LF 1 $2.00 1.18 ELIMINATION OF PAVEMENT MARKINGS BY GRINDING - LABOR COST PER LINEA LF 1 $50.00 1.19 WHITE ARROW PAINT - MATERIAL COST EA 1 $33.00 1.20 WHITE ARROW PAINT - LABOR COST EA 1 $22.00 1.21 ONLY LEGEND PAINT - MATERIAL COST EA 1 $33.00 1.22 ONLY LEGEND PAINT - LABOR COST EA 1 $22.00 1.23 RAILROAD CROSSING LEGEND COMPLETE PAINT - MATERIAL COST EA 1 $123.00 1.24 RAILROAD CROSSING LEGEND COMPLETE PAINT - LABOR COST EA 1 $82.00 1925 SCHOOL ZONE LEGEND (PAINT) - MATERIAL COST EA 1 $46.16 1.26 ISCHOOL ZONE LEGEND PAINT - LABOR COST EA 1 $30.84 2 ROAD STRIPING SERVICES=THERMO-PLASTIC PKG 1 2.1 4" SOLID OR BROKEN WHITE LINE THERMO-PLASTIC - MATERIAL COST PER LII LF 1 $0.34 2.2 4" SOLID OR BROKEN WHITE LINE THERMO-PLASTIC - LABOR COST PER LINEA LF 1 $0.21 2.3 4" SOLID OR BROKEN YELLOW LINE THERMO-PLASTIC - MATERIAL COST PER LF 1 $0.34 2.4 4" SOLID OR BROKEN YELLOW LINE THERMO-PLASTIC - LABOR COST PER LIN LF 1 $0.21 2.5 8" SOLID WHITE LINE THERMO-PLASTIC - MATERIAL COST PER LINEAR FOOT LF 1 $0.41 2.6 8" SOLID WHITE LINE THERMO-PLASTIC - LABOR COST PER LINEAR FOOT LF 1 $0.29 2.7 12" SOLID WHITE LINE THERMO-PLASTIC - MATERIAL COST PER LINEAR FOOT LF 1 $0.84 2.8 12" SOLID WHITE LINE THERMO-PLASTIC - LABOR COST PER LINEAR FOOT LF 1 $0.56 2.9 24" SOLID WHITE LINE THERMO-PLASTIC - MATERIAL COST PER LINEAR FOOT LF 1 $1.78 2.10 24" SOLID WHITE LINE THERMO-PLASTIC - LABOR COST PER LINEAR FOOT LF 1 $1.22 2.11 1WHITE ARROW THERMO-PLASTIC - MATERIAL COST EA 1 $60.00 2.12 WHITE ARROW THERMO-PLASTIC - LABOR COST EA 1 $40.00 2A3 ONLY LEGEND THERMO-PLASTIC - MATERIAL COST EA 1 $75.00 2.14 ONLY LEGEND THERMO-PLASTIC - LABOR COST EA 1 $50.00 2.15 RAILROAD CROSSING LEGEND COMPLETE THERMO-PLASTIC - MATERIAL COS EA 1 $77.10 2.16 RAILROAD CROSSING LEGEND COMPLETE THERMO-PLASTIC - LABOR COST EA 1 $58.40 2.17 ISCHOOL ZONE LEGEND THERMO-PLASTIC - MATERIAL COST EA 1 $74.00 2.18 SCHOOL ZONE LEGEND THERMO-PLASTIC - LABOR COST EA 1 $49.35 3 TRAFFIC'BUTTON/MARKER << PKG ' 1 3.1 REMOVAL OF TRAFFIC BUTTONS/MARKERS EA 1 $1.00 3.2 SUPPLY AND INSTALL ONE SIDED REFLECTOR ON CONCRETE EA 100 $4.00 3.3 SUPPLY AND INSTALL ONE SIDED REFLECTOR ON ASPHALT EA 100 $3.00 3.4 ISUPPLY AND INSTALL TWO SIDED REFLECTOR ON CONCRETE EA 100 $4.50 3.5 ISUPPLY AND INSTALL TWO SIDED REFLECTOR ON ASPHALT EA 100 $3.50 To: Clay Pearson, City Manager From: Eric Hammond, Right of Way Superinten 11/29/2018 To: Mayor and City CC: Clarence Wittwer, Director of Publi orks Council members Andrea Brinkley, Assistant Dire or of Public We are getting organized and diligent Robert Upton, Director of E sneering &Cap about our regular right-of-way Edward Kupferer, Traffi perations Manage maintenance responsibilities. Memo Mike Masters, GIS ager here outlines that organization and Thomas Spindler IS Specialist also gives heads -up on forthcoming bid award for traffic signs. Clay Date: November , 2018 Re: Pavement Marking and Traffic Sign Programs & Contract Update Background: The purpose of this memo is to provide an update to the transition in maintenance responsibilities of the City's traffic sign and pavement marking programs. In August of 2018, the Public Works Department implemented a transition of maintenance related services from the Traffic Operations Division to the Right of Way Management Division. This transition included the management of guardrails, replacement and repair of traffic signs, public facility pavement marking and roadway pavement marking throughout the community. The intent of this transition was to place all reoccurring maintenance activities located within the right of way into one area of management while allowing Traffic Operations to concentrate on mobility and traffic signal management. New Data and Resource -Right of Wav Asset Map: Since August, staff has focused on a program based approach to the management of the traffic sign and pavement marking services. Through the assistance of the Geographic Information Services (GIS) Division, a Right of Way Asset Map was created using data obtained in the 2014 Infrastructure Management Services (IMS). survey. Though the initial focus of that survey was a road surface condition assessment, other data was also captured. Those items include traffic signs, sign supports, ramps, inlets, curbs, sidewalks, pavement markings and pavement striping. The development of this asset resource paves the way for a data driven approach, and a future Asset Management program implementation which will yield improved maintenance programs. (Image from asset map attached) Pavement Markings Program: In an effort to provide safe and clear guidance to roadway users, as well as increase motorist safety, staff developed a program based approach to managing the City's 494 miles of roadway (388 concrete & 106 asphalt). This plan allows the painting of traffic lines and symbols within designated areas to be painted on a five (5) year rotation based on geographic zone, mobilization of contractors, life of paint product applied, previous improvement projects and optimal utilization of maintenance & operation funds to address needs within designated service areas. On October 8, 2018 City Council approved a contract with Lone Star Pavement Services LLC for pavement marking services, not to exceed $250,000. Those funds, with the exception of emergency related needs community wide, will be utilized to ensure traffic guidance and informational markings are adequately painted this year in the western most zone, located between FM 521 and SH 288. A program based approach to pavement markings is necessary to combat wear and tear caused by heavy traffic and the elements. As the process proceeds, slight adjustments to each zone in the event of funding fluctuations and best management practices may be required and made. (Pavement Management Map attached) Traffic Signs: To ensure traffic signs are highly visible, well maintained and meet the requirements outlined in the Texas Manual on Uniform Traffic Control Devices (TMUTCD), staff formalized a program based approach already in place to manage and maintain traffic signs and support structures within the community. This program has been in place for several years and staff are currently working on year five (5) of a seven (7) year replacement sequence. This program ensures signs and support poles are inspected and replaced systematically for visibility, reflectivity and structural integrity, which align with Council Is Strategic Priority to provide a safe community. The attached map image captures the zones established to optimize staff's time in the field based on geography, previous improvement efforts and optimization of annual budgets. Though staff will concentrate efforts within dedicated zones each year, as the operation & maintenance budget allows the work accomplished can be expanded or right sized to ensure as many improvements as possible are made with the available resources. Please note that per the current program, upon completion of year five, the entire city is divided in half to create year six (6) and seven (7) maintenance programs. During year six (6) and seven (7), staff will inspect all signs and support structures within the respective zone, making repairs as needed to any life safety concerns but ultimately maximizing the life of the signs by leaving them in operation for an additional two (2) years before replacement. Upcoming Traffic Signs Contract Award: In an OUR to support the traffic sign maintenance program a contract with a manufacturer of traffic signs is required for this program. The City solicited bids for traffic sign materials (Bid # 0918-68) on October 11, 2018. Bid specifications included the manufacturing of standard signs based on the Texas Manual on Uniform Traffic Control Devices (TMUTCD), re -facing reused signs, and provision of mounting hardware. The City received three responses, one failed to provide a bid and the others were $120,639.01 by Osburn Associates, Inc. located in Logan Ohio and $1821816.59 from the incumbent, Municipal Sign, Inc., located in Houston Texas. Staff has recommended Smith Municipal Signs Inc. for award. In addition to not providing three references as part of the required bid process, Osburn Associates did not respond to 18 of the 45 bid line items (40% of total bid items) while Municipal Signs responded to all 45 bid items. A majority of the lines not responded to by Osburn were related to the re -facing service which is a key component to the City of Pearland's sign maintenance program, which allows for an extremely cost effective rehabilitation to signs. The re -facing process involves a new sticker or layers of stickers which are placed atop the recycled sign blank at roughly 65% of the cost to replace with a new sign. Roughly 50% of all stop signs are currently re -faced with expectation of this to service to expand to all signs types this fiscal year. Municipal Signs responded to all re -facing line items within the bid and is able to provide this service as desired. Lastly, being based in Ohio with a second location in Florida, delivery capabilities for materials from Osburn is 30 days while Municipal Signs operates on a ten (10) day turnaround for street signs and five (5) day delivery for re -faced signs. Recommendation The basis of staff's recommendation is on the ability of the proposed vendor to self -perform and meet the contract requirements of manufacturing all necessary traffic signs, provision of mounting hardware, recycling capability of damaged signs and re -facing of existing signs. Municipal Sign's ability to deliver street signs within ten (10) days and five (5) days for refaced material is another important component of the proposal. Municipal Sign's bid has been found to be of the best value to the City of Pearland on the basis of reputation, delivery capabilities and the ability to meet the City's needs. On December 10, 2018 staff will recommend the awarding of a traffic sign materials contract with Municipal Signs, Inc. in the estimated amount of $112,500.00. Of this recommended contract amount it is projected that $92,500 will be utilized by Public Works in the management of traffic signs, an estimated $5,000 will be utilized by the Engineering Department in the maintence of signage attached to traffic signals and based on trends, roughly $15,000 invested by other departments/divisions in the maintenance of signs located within City facilities and park properties. RIGHT OF WAY ASSET MAP rn D r� Z r m 1-So.U_PEAROST = T"I Legend/Notes Signs Miscellaneous Guide and Informational Object Marker Marker Regulatory z rn D rn �I SCI'1001 ,�, Warning w r �exns v —L I I 11 W4 w s s (r n n V' M. ,-z =_E :EAR:ST IT y II li li 1:4,800 1 inch = 400 feet NORTH Thts product Isfor hfamwt" purposes ar/Yand may Dot be properod « bo:�imwe f« legal. engmoedng, orsuweying purposes. IMP PREPARED: NOVEMR 28.1018 PAVEMENT MARKING ZONE MAP SIGN MAINTENANCE ZONE MAP AL — SSpM H0 'doNirK'PI- - v - J Tom Bass Regional Park- y._—__ _ - — ir0 le 01 _ 'kip j - — stiga t c v n AN/ . ("J o = © CREEK Fx{1'iY Y { v D. D hilt A z � cR:4D3: HU'C=HES RANCH R4 v v zo. v W ORANGE Sr i � x I � I S Y z Fo. �� Q T�f m Q N/Tr BAY z : - F1TF R'J w Il 1, T l-yy �, ,' i.. v MAGNaL1A'RD 7 A O m i F :: --=-_c - I� - gw1LE�' RD 9 _ s..... _ �-' - — :. -. I�. ' ••i. GQQ - _ XY 1 _ rj rip elt7S,iCk., r�cf Y,yl ~`'_ -[ 1.�y 7C„�1�'[_`r _ �. 4 �. it lip 11 375 it lip - it Legend/Notes (Sign Maintenance Zones 1 2 j3 4 7 5 6 1:80,000 1 inch = 6,667 feet NORTH Thk product isfor informational p m=a aY ya nd may not bo pmpomd ar be sui b ble for legal, ergmeu tV. orsumpying purposes, M4P PREPARED: NOVEMBER28,2018 FY 21 Pavement Marking Locations Proposed Schedule Working Document General Fund Buildines & Grounds Pavement Notes -Used for Pavement Marking Contract Annual Budget $152,719 Complete Location Cost Project Limits Invoice # Approver Notes Sub Total 1 0 Work to be completed in First Quarter of Contract Nov -Jan Freedom Dr. -From Cullen to Old Freedom Dr. $3,498.53 Chocolate. Old Chocolate - Old Chocolate Freedom to 518 Hughes Ranch - Stone To Reid Hughes Ranch $5,647.92 Stone Rd. -Hughes Ranch to the Stone Rd. end. Brookside Brookside - Stone to city limit Reid Rd. $12,535.04 Reid - Hughes Ranch to 518 Garden Garden - 518to city limit O'Day - 518 to city limit O'Day Hatfield $6,238,64 Hatfield -Jasper to 518 Sub Total $27,920.13 Quotes on work to be completed in Second Quarter of Contrail Feb -Apr Woody Mykawa Quotes $6206.56 , Woody -518to Orange Mykawa - 518 to Orange Walnut $13,100.60 Walnut 518 to McLean Mclean $10,341.11 McLean 518 to Springfield Sub Total $29,648.27 on work to be completed in Third Quarter of Contract May- July Orange $9,104.38 Orange - Hatfield to Mykawa Harkey Rd. $19,494.10 Harkey - S18to Bailey Keithwood Turn about $655.92 Magnolia $19,570.77 Magnolia - McLean to Cullen Sub Total $48,825,17 Quotes on work to be completed in Fourth Quarter of Contrail Aug -Oct Fite $211317.57 Fite - McLean to Cullen Hatfield $2,600,82 Hatfield - SS 518 to End Piper $408.00 Piper -Speed Bumps Old Chocolate Bayou $1,174.05 Old Chocolate Bayou - 518 to Cullen Veterans $12,003.06 Veterans - Magnolia to Bailey Pearland Parkway to consider for remaining funds. Hill House to consider for remaining funds. Orange st. to consider for remaining funds. Old Alvin to consider for remaining funds. Sub Total $371503.50 $143,897.07 Layer Ust Layers . ❑ Signs •o Sign Support . ❑ Ramps • O Inlets • 0 Obstructions � n Curbs on Marl6ngs •Q Striping •[� Shorrine •O Light Poles . ❑ Sign Maintenance Zones -Q Pavement Marking Zones 2 dd 3 r 4 IMS_2017 . ❑ FW Grid . ❑ FEMA Flood Zones 1 ® _ Find address or Place Q " Pavement Marking �— Ql = Program focus area r r� in FY19 contract —�— �_ Pavement Marking 288 Program focus area Pavement Mark }ing In FY 20 contract w o u S r o N Program focus area in FY 21 contract 7X�7r�BRO�OKSIOE IG I �- rre►�ii P{ LRl1 a�/LAITY _ •,T I (i MAN VEL