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R2020-219 2020-10-26RESOLUTION NO. R2020-219 A Resolution of the City Council of the City of Pearland, Texas, authorizing a construction materials testing contract with Paradigm, in the estimated amount of $147,095.00, for the Shadow Creek Library Project, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for construction materials testing services associated with the Shadow Creek Library Project, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute, and the City Secretary to attest, a contract for construction materials testing services associated with the Shadow Creek Library Project. PASSED, APPROVED and ADOPTED this the 26th day of October, CITY SECRETARY APPROVED AS TO FORM: 1 (r DARRIN M. COKER CITY ATTORNEY cn; Memo To: Clay Pearson, City Manag From: Fatema Weekly, er 16 September 2020 To: Mayor and City Council members Tremendous addition to the quality of life and attractions in Pearland with this addition of public library committed to lifelong learning for all. CMAR process again proving valuable as Guaranteed Maximum Price coming to you well below proiect budget. Clav CC: Jon Branson, Depu City Manager Trent Epperson, Ysistant City Manager Robert D. Upto Y, P.E., Director of Engineering & Capital Projects Skipper Jone , Assistant Director of Capital Projects Clarence W' twer, Director of Public Works Date: SepteVer 17, 2020 Re: Shadow Creek Library Contract Award - Guaranteed Maximum Price Purpose This memo provides information about the progress on the Shadow Creek Library project and the proposed award of an amendment to the Construction Manager at Risk (CMAR) Pre -Construction Services contract to approve the Guaranteed Maximum Price (GMP) for the Construction Phase of the project. Background In late 2012, the City initiated construction of a temporary 6,000 sq. ft. County Library Annex in a commercial storefront space off Broadway and Business Center Drive. Since opening, this library has experienced the highest utilization of any branch library within the County Library system and in 2014 this temporary facility was expanded to approximately 10,000 square feet.to accommodate this utilization and growing demand for community literacy and educational resources. The construction of a new library will provide a permanent home for its patrons, address increasing circulation requirements, offer the opportunity for a larger collection and be sized to accommodate demands of the growing population, and provide much needed community space. The Project consists of the construction of an approximate 39,000 square foot permanent Brazoria County Branch Library facility located on Shadow Creek Parkway just west of Kirby Drive. Also included in the new library facility will be a satellite Brazoria County Tax Office relocated from the Public Safety Building on Cullen Parkway. Other features included are multi -purpose community meeting rooms, a 100-seat teaching theater, collaborative study rooms, staff work areas, RTF (Radio/TV/Film) Maker Space, and self -checkout stations. As a result of a Request for Proposal advertised August 2019, the City selected SpawGlass, as the Construction Manager at Risk (CMAR) to assist with final design and provide competitive sub -contractor bidding and vendor pricing for the Shadow Creek Library project and to assist in the development of the most cost-effective plans and specifications for the project. SpawGlass was awarded a contract for Preconstruction Services in December 2019 with the future intent to amend that contract to include Construction Phase Services upon receipt of an acceptable GMP Current Status On JUIy 28, 2020 SpawGlass received sub -contractor bids for all sub -contractor work packages drawn from a list of pre -approved sub -contractors and vendors. SpawGlass provided transparent access to all bids for the work with anticipation of awarding packages to the lowest responsible bidder. After all scope clarifications and final cost/scope negotiations with each sub -contractor, SpawGlass provided the City with a statement of the cost for the CMAR's GMP detailing the cost of construction of the Shadow Creek Library based on plans issued for permit. The CMAR's final submitted GMP total is $15,964,931 which is approximately 4% lower than the advertised estimate of $16,600,000 included with the Request for Proposal issued on August 2019, These costs include all sub -contracts, material and equipment purchases (excluding FF&E), and the CMAR's Construction Fee (3%) approved in the CMAR contract. The GMP represents the benefit of the CMAR process and reduces the risk for change orders outside of owner driven scope changes. The FF&E budgeted for the project is $2,190,000 and will cover all technology costs associated with both the City's internal IT department, our third -party technology consultant specializing in library facilities, Audio/visual equipment, furniture, and library shelving. The FF&E will be brought back to Council for approval at the appropriate time for installation as construction progresses. Based on the GMP and estimates for FF&E the project is expected to be completed well below the established budget. Submitted by: SpawGlass Pearland Shadow Creek Library IFP -GMP Estimate Date: 8/12/2020 Project Size (SF): 39,065 Project Location: Pearland, TX Direct Costs —Construction materials &labor Indirect Costs —General conditions Total Cost Next Steps: Document Date: 7/15/2020 Project#: 4019043 Lead Estimator: Kan Phaobunjong Cost Cost/SF 13,8921253 355.62 2,072,678 53.06 931 $408.68 Staff has reviewed the results of the bidding process and the complete GMP packaged submitted by the CMAR and on October 12, 2020 will recommend that Council amend the CMAR contract to include Construction Services for the not to exceed amount of $15,964,931. Upon approval, staff will issue an immediate Notice to Proceed (NTP) commencing applicable services. Budget Info: Funding Sources Series To Date Future Total Budget General Revenue - Cash - Certificates of Obligation - Certificates of Obligation General Obligation Bonds General Obligation Bonds - TIRZ Reimbursement Debt - CO 2018 200,000 200,000 TIRZ Reimbursement Debt - CO 2019B 1;7601000 1/760/000 TIRZ Reimbursement Debt - CO 2020B 1,0001000 11000)000 TIRZ Reimbursement Debt 20,540,000 201540,000 Total Funding Sources 20960,000 20,540,000 2%50%000 Expenditures To Date Future Total PER - Land 61299 61299 Design 11717,219 15,000 11732,219 Construction 859,833 15,9791336 16,839,169 Construction Management/Inspection - Construction Materials Testing 130,000 130,000 FF&E 2,190,000 2/190/000 Total Expenditures 21583,351 18,314,336 201897,687 Project Balance/Contingency 2,602,313 The Shadow Creek Library project is funded by Certificates of Obligation (COs) that will be reimbursed by Pearland Tax Increment Reinvestment Zone (TIRZ) No. 2. The additional funds for the expanded scope including design and construction were included in the TIRZ 5'h Amendment which was approved by the TIRZ Board at their October 28, 2019 meeting. The final approval of the TIRZ 51h Amendment was approved by the City Council at the November 25, 2019 Council Meeting. The portion of the project attributable to the Brazoria County Tax Office will be pre -financed by Brazoria County via a pending Interlocal and/or Lease Agreement. At the point in time when the TIRZ reimburses the City for project expenditures, the City will reimburse the County for their share. Schedule Info: SpawGlass has committed to a 12-month construction duration once the GMP is approved, and upon receipt of the Notice to Proceed. Design Sfart Bid Starf Construction Start Proposed Construction Completion Base Line Current November-18 November-18 May-20 August-19 October-20 October-20 October-21 Rain Days: *I his project is being procured through the Construction Manager at Risk (CMAR) process. The original/ base line schedule was projected using the design -bid -build process. Vicinity Map _- ti.a RMI t loll v i 11 Ilk ifa t0 s 'r R �Jlto� Ns 1 J� / �J• >Q, iIto WWI t VIP t ll It C , Y Ij SCR LIBRARY (� Proposed Location City Owned Parcels 1' This pr durt iF for inrnrmrthnnnl purpngrs and m.» not h t, e been 1 rwpni e J for kr he : uita}da Gn 7t Fvl en& cr,ny r swve int, putpor.rs. It d not reprulsont Ati mkt.k grbumL+uracy and ro�ma(shk nnly tho npprnxi ,uur0al ive Irnntum nrproperly bnnndurieF 1 inch = 227 feet n7xe zms i Is DEPA rrnienT y r ! :t ''arru1, _ c%` Proposed Shadow Creek Library Site Improvements IIN �m ILIUM First Level Floor Plan p,MIMW ate, LI 4"o1*0011 .Y pituulp t� Y twq%mml.�� I�i e........:_� rA ray n,Ta f _ I 1 WI;IN or d IRA wa,n Lrti �-! Lid-1 cn u u u l IUItlW Mp MCM Second Level Floor Plan II II I, I; I� I I; I; II I. I, I� II I I� �I I II I I; I I II I� I I 111.1410 Off[ m.P III 1tt 1 I Ila l fr �1 � I] "a" • h �O C- v f rllr „a. raw L;rll I I Ini 111 4.t.. I -E- T I n �I , �.e.. It/ naiP..�r ti� fI I! EEL;., n Ilrrle.luua,r rl r7f 1� 1 I-t -1 lwl-1-3 LJit .'� r..• .� w,4 M I, If if - U:1L'!! `�� I! f-!_1 fT.U! rill!,�t r \ T Y`t �') I. I You �Y un.P (Lhl 1AW&OmK ALO .ra - 77W , �,i r! - !• 11 Ir IrS..1 I[ul LIr..1,) h t f-t.{ -1 !:• `\ mum U.nY .am MrP _ u 1 � � LL ff �i� � (� �.+� �IMIC ILLII {vv1 � r j ae� r '` \vf .� - ylw nrr' nn fl til _' IF J L' tir II f'b„i :�, ' tTu li neaa.rw �' t i:t.J L; J �p ew,l ' L+ () Sawa- _ R. d ♦_ I. uv .i W l.'P W.I. w.N il.M [vIN NEV"t. �1 IL, A b IFNI.utKp f i i ,4 �I.Sarr 0 d Exterior Front View Exterior Rear View CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT' is entered into upon I`unal execution by and between the City of Pearland ("CITY") and Paradigm Consultants, Inc, ("CONSULTANT'). The CITY engages the CONSULTANT to perform Construction Materials Testing Services for a project known and described as Shadow Creek Library ("PROJECT'). (Project # FA1805) SECTION I -SERVICES OFTIIE CONSULTANT The CONSULTANT' shall perform the following professional services Co CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall perform Construction Materials Testing Services. See Exhibit A, attached, for a detailed SCOPE OF WORK. The PROJECT schedule shall conform to the construction schedule. IT. The CONSULTANT shalt prepare and submit a detailed opinion of estimated cost. of the PROJECT, C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reinbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estinnates and any and all other documents or work product generated by the CONSULTANT" under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. E. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. Design } of % D2. Revised U4l2019 (3) Comprehensive General Liability and Properly Damage Insurance with minimum lirnits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) allyrehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced u] coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. lY. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSUt;fANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. G. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. SI';CTION II - PIr;RIOD ©F SLitVICE This CONTRACT will be bvidvig upon execution and end upon completion of the const►•uction related work not to exceed 15 months after execution of this contract. Desi�i 2 Of 7 D2 Revised U4/2419 SECTION III-CQIVSULTANT'S COMFENSA'I'I©N A. The total compensation for tlne services performed shall not exceed $1474095. B. The CITY shall pay the CONSULTANT in monthly installments based upon Unit Prices shown in the SCOPE; OF WORK attached. C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis.. D. CONSULTANT shall invoice for work performed during the preceding thirty day period ("Billing Period"). The Billing Period shall run from the 261h day to the 2511' day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E. I�or an agreed contract amount identified as "Lump Sum", Not to Exceed" and "Reimbursable" the CONSUL 1"ANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. F. Allowable Reimbursable Expenses CONSULTANT shall identif}' and 'include in the proposal any anticipated Reunbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/ or binding costs + Postage � Mileage, for travel from Consultant's local office (within a 25 mile radius) to meetings at the City or job -site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. Design 3 of � [72 iZevised Ot12019 • Lodging expenses, for destinations beyond 100 miles from the Consultant's local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. P02. Disallo4ved Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Ilouston area. SECTION IV - THE CITY'S RESPONSIBILITII+;S A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. I3. The CITY shall review submittals by the CONSUL"fAN°I" and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work, The CITY will keep the CONSUL"PANT advised concerning the progress of the CIT'Y'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANTS responsibility for errors or omissions of the CONSULTANT or its sub-consultant(s) or Ili any way affect the CONSULTANT's status as an independent contractor of the CITY. TERMINATIUN A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason - - with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 9980 W. Sam Houston Pkwy S., Suite 500, Houston, TX 77099. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under tine CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 1511, day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered Desig�i � pf 7 D2 Revised 0412019 to Me CITY a detailed invoice for services rendered and tine documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSUL`I'AN"T breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties, SECTION VI —ENTIRE AGREEMENT This CONTRACT represents .the entire agreement beriveen the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral This CONTRACT° may be amended only by written instrument signed by both parties. SECTION VII -� COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any her consideration, contingent upon or resulting from the award or making of tine CONTRACT. For breach or violation of tl and in its discretion, mi recover, tine full amount fee that has been paid. is clause, the CITY may terminate this CONTRACT without Lability, y deduct from the CONTRACT price or consideration, or otherwise of such fee, commission, percentage brokerage fee, gift, or contingent Design 5 of 7 D2 Rcvisc� 0412019 SEC'I'IUN VIII- SUCCESSORS AND ASSIGNS This CONTRACT' shall not be assi�lable except upon the written consent of the parties hereto. DATC �, It I zv Design 6 of '7 D2 Revised O4l2019 I, representa House Bill 89 Verification (Person name), the undersigned r referred to as "Representative") of �a,,,a �� Rj &, S U1 5.- business name, hereafter referred to as "Business Entity"), of eighteen (18) years of age, after being duly sworn by hereby depose and affirm the following: 1. That Representative is authorized Business Entity; (company or being an adult over the age the undersigned notary, do to execute this verification on behalf of 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli controlled territory, but does not include an action made for ordinary business purpose. SIG SUBSCRIBED AND SWORN TO BEFORE this day of ()s�1ok X 20�,?_. Veronica Zepeda.Moline My Commlulon Explrea 04l29/20T4 ID No.13245ee18 1 E OF REPRESENTATIVE ME, the undersigned authority, on Notary Public Design % CSC i D� Reviszd UdIl0l9 QCtOber 7, 2020 Proposal No.: P20-275 — Rev. 2 Ms. Faterna Weekly City of Pearland Engineering & Capital Projects 2559 Hillhouse Pearland, TX 77584 Construction Materials Testing Proposal for Pearland Shadow Creek Library 11801 Shadow Creek Parkway Pearland, Texas 77584 Ms. Weekly: PARADIGM Parad(gm Consultants, Inc, 9980 SN. Sam Houston Pkmy i, Suite 500 Ficuslon, Texas 77099 tvlain: 713,686.677i Dispatch: 713-686-6999 pu rudrfrrnc wuulta �rtarum TBPR Rcy_ No, F-CO1478 Paradigm Consultants, Inc,, appreciates the opportunity to submit this construction materials testing proposal for the Pearland Shadow Creek Library project. This testing proposal presents our scope of services, unit rates and estimated cost of services, The docwnentation available to develop this proposal was the supplied drawings, geotechnical report, and construction schedule. Please refer to the included Description of Services for scope details. Project Description Current plans include the construction of a 2�story library with a 30,000 It 2 footprint, over 3,00 linear feet of on�site utilities and approximately 1,400 cubic yards of new concrete paving and sidewalks. Estimate Gost of Services We estimate the cost of services listed be►ow to be $1471095. As shown on the following cost summary and the enclosed Description and Estimated Cost of Services. THE ACTUAL COST OF SERVICES IS DEPENDENT ON THE SCOPE AND LEVEL OF SERVICES REQUESTED AND THE CONTRACTOR'S SCHEDULE AND EFFICIENCY. Earthwork Monitoring and Testing $38,190 Foundation Monitoring 13,670 Concrete Monitoring and Testing 24,170 Structural Steel Inspection 28,675 Fireproofing Inspection 19,100 Masonry Inspection 61790 Project Management 16,500 DESCRIPTION AND ESTIMATED COST OF SERVICES PEARLAND SHADOW CREEK LIBRARY Page 2 of 6 Closing If this proposal is acceptable, please issue the standard contract or PO for the project. Again, we appreciate the opportunity to work with you. If you need any additional information, please call. Sincerely, Paradigm Consultants, Inc. Travis Kilgore Project Manager Enc. Scope of Services Estimated Cost of Services Pnr�noic>,t CONSULTANTS, INC. Proposal No.: P20.275 DESCRIPTION AND ESTIMATED COST OF SERVICES PEARLAND SHADOW CREEK LIBRARY Page 3 of 6 EARTHWORK MONITORING AND TESTING Representative samples of structural fill, utility fill, and pavement subgrade will be obtained and tested in the laboratory for specification compliance and the optimum moisture/maximum dry density relations will be determined. Our engineering technician will perform in -place field density and moisture tests at the frequency required by the specifications on general fill, structural fill, utility fill and pavement subgrade fill. We will also obtain periodic samples of imported fill to determine if supplied material meets project specifications. FOUNDATION MONITORING An engineering technician will monitor the drilled pier installation on a full-time basis. The technician will observe the bearing surface of the excavations and the reinforcing steel before placement of concrete while at the site for foundation concrete sampling. The technician will communicate with the geotechnical engineer when excavation begins to discuss the encountered conditions. CONCRETE MONITORING AND TESTING An engineering technician will perform monitoring and testing of the fresh concrete. He will also mold standard test cylinders during the concrete placement and pick up the specimens in the field and deliver to our laboratory to test for strength specification compliance. We will cast a set of four cylinders at the frequency for each type of concrete placed each day. Extra cylinders can be made for early testing upon request. LABORATORY TESTING One cylinder will be tested at 7 days, two at 28 days, and one at 66 days to determine compressive strength, unless otherwise requested. We will provide sample curing and testing in accordance with standard procedures. We will report the test results of cylinders cast in connection with field inspection. REINFORCING STEEL PLACEMENT INSPECTION An engineering technician will review the reinforcing steel placement prior to structural concrete placements to determine compliance with project documents and referenced standards. He will notify the contractor of any deficiencies to allow for correction prior to concrete placement. A formal report of our field activities will be issued. STRUCTURAL STEEL INSPECTION A Certified Welding Inspector will provide visual inspection of 100% of the field welds to determine compliance with applicable American Welding Society (AWS) D1.1 requirements. A daily report will be submitted outlining the areas inspected and identifying welds, which may fail to meet the AWS code. If necessary, a Certified Ultrasonic Inspector will perform ultrasonic inspection of all full penetration welds and submit appropriate reports. HIGH -STRENGTH BOLTED CONNECTION TESTING A Certified Welding Inspector will perform inspection of the high strength steel belted connections during erection to verify specification compliance. At least 10% of the connections, with not less than two bolts per connection, will be selected at random for testing. If any bolt is found to be improperly tightened, all bolts in the connection will be checked. A report will be prepared presenting the findings of the examinations including identification of all connections examined, defects found, and disposition of each defect. PAR1tDIGM CONSU6TANTs, INc. Proposal No.: P29-275 DESCRIPTION AND ESTIMATED COST OF SERVICES PEARLAND SHADOW CREEK LIBRARY Page 4 of 6 FIREPROOFING An ICC Certified Fireproofing Inspector will perform pre -coating inspection of the steel to verify the steel is ready for coating and routinely monitor coating process to verify product and application conforms to required Engineer of Record (EOR) approved submittal and ICC specifications. Prime coat will be checked prior to final coating and the dry film thickness (DFT) will be recorded. The inspector will also perform DFT measurements post -coating to verify coating thickness. Any discrepancies will be reported to the project superintendent and the PCI Project Manager and the inspector will witness application of additional thickness to meet requirements. Formal reports will be issued. MASONRY INSPECTION An engineering technician will provide full-time masonry inspection as outlined in the General Notes of the project drawings. He will verify reinforcing placement, grout placement in appropriate cells, cast mortar cubes and grout samples. He will deliver mortar and grout samples to our laboratory for testing. Formal reports will be issued presenting laboratory test results. PROJECT MANAGEMENT The Project Manager will also attend progress meetings when testing is a regular topic of discussion and any special meetings that might be required. He will communicate immediately with appropriate project team members if tests or inspections fail to meet specification requirements to assist with an efficient resolution. He will process and submit technical reports to team members in a timely manner. We will invoice one hour of Project Management time for every ten hours worked in the field. A senior engineer will provide engineering consulting on an as -needed basis. PARADIGl.1 CONSULTANTS, INc. Proposal No.: P20-275 DESCRIPTION AND ESTIMATED COST OF SERVICES PEARLAND SHADOW CREEK LIBRARY Page 5 of 6 Description . . Atterberg Limits Percent Passing #200 Sieve Moisture/Density Relation _ Standard Lime Determination (PI Method) Comp Test of Cement Treated Sand Senior Field Technician, RT Senior Field Technician, OT Nuclear Density Device Vehicle Charge Est. Quan. Unit Ratc Amount 20 Each $60.00 $1,200.00 20 Each $50.00 $1,000600 20 Each $200.00 $4,000.00 3 Each $240600 $720,00 10 Set of 4 $240.00 $2,400.00 400 Hour $58.00 $23,200000 10 Hour $87,00 $870600 30 Day__ $60.00 $1,800000 50 Trip $60.00 $3,000.00 Earthwork Subtotal $381190.00 Senior Field Technician, RT - 200 Hour_ 558.00 $11,600.00 Senior Field Technician, OT 10 _ Hour $87.00 $870000 Vehicle Charge _20 __Trip $60.00 $1,200.00 Foundation Subtotal _ $13,670,00 Senior Field Technician RT 250 Hour $58.00 $14,500400 Senior Field Technician, OT 10 Hour $87.00 $870.00 Compressive Strength Cylinders 250 Each - $17.00 S4,250.00 _ Lightweight Cylinders 50 Each $25.00 $1,250,00 Vehicle Charge 55 Trip $60*00 $31300.00 Concrete Subtotal $24,170400 Mamma FAM i Certified Welding Inspector, RT 200 Hour $125600 $25,000000 Certified Welding Inspector, OT 10 Hour $187,50 $11875.00 Vehicle Charge _ 30 Trip $60.00 $1,800000 Structural Steel Subtotal $28,675.00 PAwiDIGM r,ONSULTMITS, INC. Prouosal No.: P20.275 DESCRIPTION AND ESTIMATED COST OF SERVICES PEARLAND SHADOW CREEK LIBRARY Page 6 of 6 Description Est. Quan. unit Rate Amount . .• 11=70cuon Certified Welding Inspector, RT 125 Hour $125,00 $151625.00 Certified Welding Inspector, OT 10 Hour $187.50 $1,875000 Density of SFRM (ASTM E605) 10 Each $55.00 $550,00 Cohesion/Adhesion SFRM(ASTM E736) 10 Each $45.00 $450.00 Vehicle Charge 10 Trip $60.00 $600.00 Fireproofing Subtotal $19,100.00 e Senior Field Technician, RT 40 Hour $58.00 $2,320400 Senior Field Technician, OT 10 Hour $87.00 $870000 Comp Strength Grout Cubes 10 Set of 6 $150.00 $1,500600 Comp Strength Grout Prisms 5 Set of 4 $300.00 $1,500,00 Vehicle Charge 10 Trip $60.00 $600400 Masonry Subtotal $6,790000 Special Misc. Inspections 10 Hour $150,00 $1,500,00 Project Manager 150 Hour $100,00 $15,000,00 Project Management Subtotal $16,500.00 TOTAL ESTIMATED TESTING COST $147,095.00 PARADIGM CONSULTANTS, (NC. PfOpo581 No.; P20.275 Purchasing Department City of Pearland 3519 Liberty Drive Pearland, TX 77581 281.652,1790 — Fax 281.652.1738 Email: ebids@pearlandtx.gov VENDOR APPLICATION 1. General Information: Persons or Businesses interested in being included in the City of Pearland's vendor database must submit this application along with a completed W-9 form to the Purchasing Department. It is the vendor's responsibility to notify the Purchasing Department of any change to the information supplied on this application. The Gity reserves the right to remove a supplier from our vendor list for failure to respond to bid requests, failure to deliver merchandise within promised time, or delivery of sub -standard merchandise or services. It is strongly recommended that vendors also register as a supplier via the City of Pearland's e-bidding Web site in addition to filling out this application. The site may be reached at: peariandtx.govlbids. Once registered, you will be notified of any bid opportunities available based upon the commodity/service that you provide. .Date: p �� Z 0 3. Applicant's Name and Mailing Address (or Bids and POs Phone#: Fax: Email ���� �g0re LF Pa/ d �ArrlCow/Sv��an �5 • Cv 3.1 Mailing Address for Payments (if different from item 3.) Contact: Phone #: Fa x: Email: 4. Type of Organization (Check One): Q Individual � Partnership ❑Non -Profit Corporation, State of Inc. W-9 Information: Federal I.D.D1t!00 S .!o or Social Security # How Long in Present Business: 5. Type of Business: � Manufacturer Factory Representative Wholesale Dealer Retail Dealer Distributor Construction Unlimited Contractor �Llmited Contractor Other Authorized Agent for Firm: fW4r+'s;ygrc %h t Authorized Signature: Fcrm ■■`V (Rev. December2014) Department of the Treasury finemal ftovenus Service N d 91 d S 0 d Vl a° 02 CAM C L 0 a N U U 1 Name {as shown o n your Income 'aradigm Consultants, Inc Request for Taxpayer Give Form to the Identification Number and Certification send th. Do not senndd tto the IRS. tx ralurn). Name is required on this line; do not leave this line blank, name, If diflewnt from above 3 Check appropriate Vox tar federal lax classifcaticn; check cnly one of the following seven boxes: ❑ Individual/sole proprietor or Q C Ccrporation ❑ S Corporation ❑ Partnership ❑ Trusf/esfalo singte-member LLC ❑ Limited liability company. Enter ilia lax classification (C=C corporation, S=S corporation, P=partnership) ► Note, For a single -member LLC that Is disregarded, do not check LLC: check the appropriate box in the lino above for the tax classification of the singie•membor owner, IJ Other (see instructions) Dim 5 Address (number, street, and apt. cr suite no.) 9980 W Sam Houston Pkvvy S; Suite 500 6 City, state, and ZIP code Houston, TX 77099 7 List account numberfs) hero footionall name WFF4s A 6temotigns (codes apply only to cumin uadi;ivs, nut kxlividudbi scw Ins on page 3); Exempt payee code (d any) Exempticn from FATCA reporting code (I any) to rxctnls R:'r•+�:Qo.70o rrm I15) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box, The TIN provided must match the name given on line 1 to avoid Social security number backup withholding, For individuals, this is generally your social security number (page However, for a M resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other vilifies, It Is your employer identification number (EIN), If you do not have a number, see Holy to get a TIN on page 3. or Note. If the account is in more than one name, see the instructions for line 1 and the chart an page 4 for I Employer Identification number guidelines on whose number to enter. 7 6- 10 1 4 1 6 16 1 8 5 0 Under penalties of perjury, I certify that: 1. The number shown on this farm is my correct taxpayer Idenliticatlan number (or I am waiting for a number to 6e issued to me); and 2. I am not subject to backup withtlolding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. i am a U.S. citizen or other U.S. person (defined below); and 4, The FATCA codes) entered on this form (i} any) indicating that I am exempt from FATCA reporting Is correct, Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you'are currently subject to backup withholding because you have failed to report all Interest and dividends off your tax return. For real estate transactions, item 2 does nut apply. Fur mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. JF 'yrr I Signature of Here U.S. person ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Farm W-9 {such as legislation enacted alter wo release it) is at rnrw.lrs.gov/hv9. Purpose of Form An Individual or entity (Form vh9 requester) Who is required to hie an information return with the IRS must obtain your correct taxpayer 6dentiha3lion number (fIN} which may be your social security number (SSN), Individual taxpayer Identification number (ITIN}, adoption taxpayer idenlifkation number (ATIN), or employer identification number (EIN) to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of Information returns Include, but are not limited to, the following: • Form 1099-INT (nlerast earned or paid) • Form 1099•DIV (dividends, Including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099•B (stock or mutual fund sales and certain other transactions by brokers) • Form 10994S (proceeds from real estate transactions) • Form 1099-K (merchant card and Writ party network transactions) G � Date► G'I � I I • Form t098 (home mortgage Interest), 1099-8 (student loan hteresq, t09A-T (tuuion) • Form 1099C (canceled debt) • Farm 1099-A (acquisition or abandonment of secured property) Uso Form W-9 orgy if you are a U.S. person (Including a resident alien), to provide your correct TIN. II you do not return Form tv-9 to the requester with a 71N, you might be subject to backup WOnhotding, 5e0 Mar Is backup wfthhofdng? on page 2. By signing the lifted -out form, you: 1. Cerufy that the TiN you are giving Is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding If you are a U.S. exempt payee. If app:cable, you are also certifying that as a U.S. person, your allocable share of any partnership Income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. Sao What is FATCA reporting? on page 2 for further Information. Cat. Not 1023tX Farm W-9 (Rev.12-20id) Form vv-u inev. 1K-4v11) Page Z The person w a gives Form W-910 the partnership for purposes of establishing Its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States is in the following cases: • The U.S. owner of a disregarded entity and not the entity, • The U.S. grantor or other owner of a grantor trust and not the trust, and + The U.S, trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign person. If you are a foreign person, do not use Form W-9. Instead, use the appropriate Form W-8 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax iroatfes contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U,S, resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S, tax on certain types of Income, you must attach a statement to Form W-9 that specifies the following five Items: 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States, A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity not subject to backup withholding, give the requester the appropriate completed Form W-8. What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS a percentage of such payments. This is called "backup withholding." Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TiN, make the proper certifications, and report all your taxable interest and dividends on your tax return, Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester, 2. You do not certify yourTIN when required (see the Part N instructions on page 3 for details}, 3. The IRS tells the requester that you furnished an Incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your Interest and dividends on your tax return (for reportable interest and dividends only), or 5, You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable Interest and dividend accounts opened after 1983 only). Cartain payees and payments are exempt from backup withholding. See the instructions below and the separate Instructions for the Requester of Form W4 Also see Special rules for partnerships on page 1. Updating Your Information You must provide updated information to any parson to vrhom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account, for example, if the grantor of a grantor trust dies. Failure to fumish 71N. if you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civif penalty for false Information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Criminal penalty for falsifying information, Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINs, If the requester discloses or uses TINs in violation of }edoral taw, the requester may be subject to civil and criminal penalties. Siaecific Instructions Name If you are an individual, you must generally enter the Warne shown on your Income tax return. However, if you have changed your last name, for instance, due to marriage without informing the Social Security Administration of the name change, enter your first name, the last name shown on your social security card, and your now last name. If the account is in joint names, list first, and then circle, the name of the person or entity whose number you entered in Part I of the form, Sole proprietor. Enter your individual name as shown on your Income tax return on the "Name" line. You may enter your business, trade, or "doing business as (DBA)" name on the "Business name/disregarded entity name" line. Partnership, C Corporation, or S Corporation. Enter the entity's name on the "Name" line and any business, trade, or "doing business as (pl�A) name" on the "Business name/disregarded entity name" line. Disregarded entity. Enter the owner's name on the "Name" line. The no of the entity entered on the "Name" line should never be a disregarded entity. The name on the "Name" line must be the name shown on the income tax return on which the income will be reported. For example, if a foreign LLC that Is treated as a disregarded entity for U.S. federal tax purposes has a domestic owner, the domestic owner's no is required to be provided on the "Name" line. if the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on the "Business name/disregarded entity name" line. If the owner of the disregarded entity is a foreign person, you must complete an appropriate Form W-8. Note. Check the appropriate box for the federal tax classification of the person whose name is entered on the "Name" line (Individual/sole proprietor, Partnership, C Corporation, S Corporation, Trust/estate), Limited Liability Company (LLC). It the person identified an the "Name" line is an LLC, check the "Limited liability company" box only and enter the appropriate code for the tax classification in the space provided, if you are an LLC that Is treated as a partnership for federal tax purposes, enter "P" for partnership. if you are an LLC that has filed a Form 8832 or a Form 2553 to be taxed as a corporation, enter "C" for C corporation or "S" for S corporation. If you are an LLC that Is disregarded as an entity separate from its owner under Regulation section 301,7701-3 (except for employment and excise tax), do not check the LLC box unless the owner of the LLC (required to be identified on the "Name" line) is another LLC that is not disregarded for federal tax purposes. If the LLC is disregarded as an entity separate from its owner, enter the appropriate lax classification of the owner identified on the "Name" line. Form W-9 (Rev. 12.2011) Omor entities, Enter your business name as shown on required federal tax documents an the "Name" line. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on the "Business name/ disregarded entity name" line, If you are exempt tram backup withholding, enter your name as described above and check the appropriate box for your status, then check the "Exempt payee" box in the line following the "Business name/ disregarded entity name," sign and date the form. Generally, individuals (including sole proprietors) are not exempt from backup withholding. Corporations are exempt from backup withholding for certain payments, such as interest and dividends. Note. It you are exempt from backup withholding, you should still complete this form to avoid possible erroneous backup withholding. The following payees are exempt from backup withholding: 1. An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(0(2), 2. The United Stator or any of its agencies or instrumentalities, 3. A state, the District of Columbia, a possession of the United States, or any of if political subdivisions or Instrumentalities, 4. A foreign government or any of its political subdivisions, agencies, or instrumentalities, or 5. An international organization or any of its agencies or instnlmentalitlesa Other payees that may be exempt from backup withholding include: 6. A corporation, 7. A foreign central bank of issue, 8. A dealer in securities or commodities required to register in the United States, the District of Columbia, or a possession of the United States, 9. A futures commission merchant registered with the Commodity Futures Trading Commission, 10. A real estate Investment trust, 11. An entity registered at ail times during the tax year under the Investment Company Act of 19400 12. A common trust fund operated by a bank under section 584(a), 13. A financial institution, 14. A middleman known In the investment community as a nominee or custodian, or 15. A trust exempt from tax under section 664 or described in section 4947. The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 15. iF the payment is for ... THEN the payment is exempt for... Interest and dividend payments Alls except Broker transactions through 5 and 7 through 13, Also. C corporations. Barter exchange transactions and Exempt payees 1 through 5 patronage dividends Payments over $$600 required to be Generally, exempt payees reported and direct sales over 1 through 7' 551000 ' 'See Form 1099-MiSG, Miscellaneous Income, and Its instructions. However, the following payments made to a corporation and reportable on Farm : 1i959•MISC are not exempt from backup vrithhokiing: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney, and payments tar services paid by a federal executive agency. Page 3 Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN Is your IRS vidual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see Now to get a TIN below. If you era a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN. If you are a single -member LLC that Is disregarded as an entity separate from its owner (see Limited Liability Company (LLC) on page 2), enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN. Noto. See the chart on page 4 for further clarification of name and TiN combinations. How to net a TIN. if you do not have a TIN, apply for one immediately. Ta apply for an SSN, get Form SS-5, Application for a Social Security Gard, from your local Social Security Administration office or get this form online at wwiv.ssa.gov. You may also get this form by calling 1 •-800-772.1213. Use Form W-7, Application for IRS Individual Taxpayer identification Number, to apply for an ITIN, or Form SSA, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/businesses and clicking on Employer Identification Number (EIN) under Starting a Business. You can get Forms W-7 and SS-4 from the IRS by visiting 1RS.gov or by calling 1-800-TAX-FORM (1-800-829-3676). If you are asked to complete Form W-9 but do not have a TIN, write "Applied For" in the space for the TiN, sign and date the form, and give it to the requester, For Interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60•day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note. Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded domestic entity that has a foreign owner must use the appropriate Form W-8. Part 11. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even If item 1, below, and Items 4 and 5 on page 4 cate otherwise. For a joint account, only the person whose TIN is shown in Bart I should sign (when required). In (lie case of a disregarded entity, the person Identified an the "Name'" line must sign. Exempt payees, see Exempt Payee on page 3. Signature requirements, Complete the certification as indicated in items 1 through 3, below, and items 4 and 5 on page 4. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983, You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding wNi apply. If you are subject to backup withholding and you are merely providing your correct TiN to the requester, you must cross out item 2 in the certification before signing the fort. 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. Form W-9 (Rev. 12-201 t) 4, Other payments, You must give your correct I IN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN, "Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonempioyee for services, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (Including payments to corporations). S. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification What Name and Number To Give the Requester For this type of account: I Give name and SSN of: 1. individual 2. Two or more individuals Udnt account) 3. Custodian account a1 a manor (Uniform Gift to Minors Act) 4. a. The usual revocable savings trust (grantor is also trustee) b. So-called trust account that is not a legal or valid trust under state law 5, Sole proprietorship or disregarded entity owned by an individual 6. Grantor trust filing under Optional Form 1099 Filing Method 1 (sou Regulation section 1.671-4(b)(2)()(i For this type of account: 7. Disregarded entity not awned by an individual e. A valid mast, estate, or pension trust 9. Corporation or LLC electing corporate status on Form 8832 or Form 2553 10. Association, club, religious, charitable, educational, or other tax-exempt organization t 1. Partnership or multi -member LLC t2, A broker or registered nominee 13. Account with the Department of Agriculture In the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments 14. Grantor trust tiling under the Form 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulation section 1.671.4(b)(2)(i)(R)), The individual fie actual owner of the account or it combined funds, the first individual on the account ' The minor' Page � Note. it no name is circled when more than one name is listed, the number will be considered to be that of the first name Ilsted. Secure Your Tax Records from identity Theft Identity theft occurs when someone uses your personal information It as your name, social security number (SSN), or other identifying information, without your permission, to commit fraud or other crimes, An identity thief may use your SSN to get a job or may file a tax return us(ng your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • 8e careful when choosing a tax preparer. If your lax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline a# 1-800-g08-4490 or submit Form 14039, For more information, see Publication 4535, Identity Theft Prevention and Victim Assistance, Tho grantor -trustee' Victims of identity theft who are experiencing economic harm or a system problem, or are waking help in resolving tax problems that have The actual owner' not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll -free case intake line at 1-877-777-4778 or TTY/TDD The owner' 1-800-829-4059. Tho grantor' The owner Leget entity' The corporation The organization The partnership The broker or nominee The public entity Tho trust List feat and circlet the name at the person whose ' n�xnber you hanlsn. 11 oMy orz persanon a Joint acrrotatt has an SSN, that parser's number must bo burnt^.had. r Cucle the minor's name and tumisrt the minor's SSN, s You must show your Acividual natne and you may also enter your business or TBA` name on the "ausiness namoVdisrogarded entity" name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use Vow SSN, List first and circle the name aI the trust, *stale, or pension trust. (Bo not tumish the TIN of the personal representative or trustee urtess the legal entity ilWf is not designated in the account tube.) Also see Sp+ ctiol wilts W pLartnarshrps on page 1. 'Note. Grantor atxo must provide a Form w-9 to trustee of trust. Privacy Act Notice Protect yourself from suspicious emails or phishing schemes. Phishing Is the creation and use of email and websites designed to mimic legitimate business entails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the iRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at: spamituce.gov or contact them at www.fte.goWidtheft or 1-877-IDTHEFT (1.877-438-4338). Visit IRS.gov to learn more about identity theft and how to reduce your risk. Seat6on 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies} who are required to file inlorrnation returns with the IRS to report interest, dividends, or conatn other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. Tho parson calieoting this form uses the infomtatlon on the Corm to file information returns with the IRS, reporting the above Ininrmation. Routine uses of this (nformat#on include giving It io the Department of Justice for civil and criminal IitlgaUon and to cities, states, the District of Columbia, and U.S. possessions for use in administering their laves. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal taw enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to fIle a tax return. Under section 3406, payers must generally withhold a percentage of taxable Interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information, Tho trust List feat and circlet the name at the person whose ' n�xnber you hanlsn. 11 oMy orz persanon a Joint acrrotatt has an SSN, that parser's number must bo burnt^.had. r Cucle the minor's name and tumisrt the minor's SSN, s You must show your Acividual natne and you may also enter your business or TBA` name on the "ausiness namoVdisrogarded entity" name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use Vow SSN, List first and circle the name aI the trust, *stale, or pension trust. (Bo not tumish the TIN of the personal representative or trustee urtess the legal entity ilWf is not designated in the account tube.) Also see Sp+ ctiol wilts W pLartnarshrps on page 1. 'Note. Grantor atxo must provide a Form w-9 to trustee of trust. Privacy Act Notice Protect yourself from suspicious emails or phishing schemes. Phishing Is the creation and use of email and websites designed to mimic legitimate business entails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the iRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at: spamituce.gov or contact them at www.fte.goWidtheft or 1-877-IDTHEFT (1.877-438-4338). Visit IRS.gov to learn more about identity theft and how to reduce your risk. Seat6on 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies} who are required to file inlorrnation returns with the IRS to report interest, dividends, or conatn other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. Tho parson calieoting this form uses the infomtatlon on the Corm to file information returns with the IRS, reporting the above Ininrmation. Routine uses of this (nformat#on include giving It io the Department of Justice for civil and criminal IitlgaUon and to cities, states, the District of Columbia, and U.S. possessions for use in administering their laves. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal taw enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to fIle a tax return. Under section 3406, payers must generally withhold a percentage of taxable Interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information, Terra Insurance Company (A Risk Retention Group) Two Fifer Avenue, Suite 100 Corte Madera, CA 94925 DATE 10/13/20 CERTIFICATE HOLDER City of Pearland Wn: Ms. Fatema Weekly 2559 Hillhouse Pearland, TX 77584 TERRA INSURANCE COMPANY CERTIFICATE OF INSURANCE This certifies that the "claims made" insurance policy (described below by policy number) written on forms in use by the Company has been issued. This certificate is not a policy or a binder of insurance and is issued as a matter of information only, and confers no rights upon the certificate holder. This certificate does not alter, amend or extend the coverage afforded by this policy. The policy of insurance listed below has been issued to the insured named above for the policy period indicated. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions and conditions of such policy. Aggregate limits shown may have been reduced by paid claims. TYPE OF INSURANCE POLICY NUMBER LIMITS OF LIABILITY PROJECT DESCRIPTION Professional Liability EFFECTIVE DATE O1/O1/20 $1,000,000 EACH CLAIM $1,000,000 ANNUAL AGGREGATE EXPIRATION DATE 12/31 /20 (Project # FA1805) Pearland Shadow Creels Library, 11801 Shadow Creels Parkway, Pearland, Texas 77584 CANCELLATION: If the described policy is cancelled by the Company before its expiration date, the Company will mail written notice to the certificate holder thirty (30) days in advance, or ten (10) days in advance for non-payment of premium. If the described policy is cancelled by the insured before its expiration date, the Company will mail written notice to the certificate holder within thirty (30) days of the notice to the Company from the insured. NAME AND ADDRESS OF INSURED Paradigm Consultants, Inc. 9980 W. Sam Houston Parkway S, #500 Houston, TX 77099 ISSUING COMPANY: TERRA INSURANCE COMPANY (A Risk Retention Group) President ORL® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) .,./ 1 10/14/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsementls). PRODUCER Bowen, Miciette & Britt Insurance Agency, LLC 1111 N. Loop West, Suite 400 Houston TX 77008 INSURED Paradigm Consultants, Inc. 9980 W. Sam Houston Parkway S Suite 500 Houston TX 77099 COVERAGES CERTIFICATE NUMBER: 682715113 PHONE Abrahams INSURERS AFFORDING COVERAGE NAIC # A: Continental Ins Co 35289 e: Starr Indemnity & Liability Company 38318 c :Transportation Insurance COmpanv 20494 INSURER D INSURER E I7��II9C�P►��Illiril��� THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MMIDD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y 5088432366 2/15/2020 2/15/2021 EACH OCCURRENCE $ 13000,000 CLAIMS -MADE F OCCUR DAMAGE TO RENTED PREMISES Ea occurrence)$ 1,000,000 MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 10000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY a PECOT- LOC PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: A AUTOMOBILE LIABILITY Y Y 5088432383 2/15/2020 2/15/2021 COMBINED SINGLE LIMIT Ea accident $ 1 000 000 X BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY a c dent DAMAGE $ NON-OX HIRED AUTOS L AUUTOSWNED $ B X UMBRELLA LIAB X OCCUR Y Y 1000586199201 2/15/2020 2/15/2021 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS -MADE AGGREGATE $ 1,000,000 DED RETENTION $ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN Y 617037006 2/15/2020 2/15/2021 X PER STATUTE OTH- ER ANY OFFICER/MEMBER EXCLUDED? EXECUTIVE [ N / A E.L. EACH ACCIDENT $ 1,000,000 (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 11000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The following policy provisions and/or endorsements form part of the policies of insurance represented by this certificate of insurance. The terms contained in the policies and/or endorsements supersede the representations made herein. Electronic copies of the policy provisions and/or endorsements listed below are available by entailing: certificates@bmbinc.com General Liability: Blanket additional insured Ongoing Operations per form # CNA 75079 10 16 Blanket additional insured Completed Operations perform # CNA 75079 10 16 Blanket waiver of subrogation per form # CNA 74705 01/15 See Attached... City of Pearland 2559 Hillhouse Pearland TX 77584 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: PARADIGMCO LOC if: ACQ ® ADDITIONAL REMARKS SCHEDULE Page 1 of AGENCY NAMED INSURED Bowen, Miclette & Britt Insurance Agency, LLC Paradigm Consultants, Inc. 9980 W. Sam Houston Parkway S POLICY NUMBER Suite 500 Houston TX 77099 CARRIER ADDITIONAL REMARKS NAIC CODE EFFECTIVE DATE: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Blanket primary/non-contributory perform # CNA 74987XX 01 15 Automobile: Blanket additional insured per form # CA 20 48 10 13 Blanket waiver of subrogation per form # CNA 633 59XX 0412 Blanket primary/non-contributory per form # CNA 633 59XX 0412 Worker's Compensation: Blanket waiver of subrogation per form If WC 42 03 04 B 06 14 Umbrella: Blanket additional insured per form # XS100 10/08 Blanket waiver of subrogation per form # XS233 10/08 Blanket primary/non-contributory perform # XS 373 02/19 REF: Pearland Shadow Creek Library -Project #FA1805 ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD i0 M A•• i 0 ' i • This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART It is understood and agreed as follows: I. WNO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this coverage part, but only with respect to liability for bodily injury, property damage or personal and advertising injury caused in whole or in part by your acts or omissions, or the acts or omissions of those acting on your behalf: A. in the performance of your ongoing operations subject to such written contract; or B. in the performance of your work subject to such written contract, but only with respect to bodily injury or property damage included in the products'completed operations hazard, and only if: 1. the written contract requires you to provide the additional insured such coverage; and 2. this coverage part provides such coverage. II. But if the written contract requires: A. additional insured coverage under the 11-85 edition, 10-93 edition, ar 10-01 edition of CG2010, ar under the 10-01 edition of cum 7; or B. additional insured coverage with "arising out of language; or C. additional insured coverage to the greatest extent permissible by law; then paragraph 1. above is deleted in its entirety and replaced by the following: WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this coverage part, buk only with respect to liability for bodily injury, property damage or personal and advertising injury arising out of your work that is subject to such written contract. III. Subject always to the terms and conditions of this policy, including the limits of insurance, the Insurer will not provide such additional insured with: A. coverage broader than required by the written contract; or B. a higher limit of insurance than required by the written contract. IV. The insurance granted by this endorsement to the additional insured does not apply to bodily injury, property damage, or personal and advertising injury arising out of: A. the rendering of, or the failure to render, any professional architectural, engineering, or surveying services, including: 1. the preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications, and 2. supervisory, inspection, architectural or engineering activities; or B. any premises or work for which the additional insured is specifically listed as an additional insured on another endorsement attached to this coverage part. V. Under COMMERCIAL GENERAL LIABILITY CONDITIONS, the Condition entitled Other Insurance is amended to add the following, which supersedes any provision to the contrary in this Condition or elsewhere in this coverage part: CNA75079XX (10-16) Policy No: 5088432366 Page 1 of 2 Endorsement No: Effective Date: 2/�5/2020 Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office, Inc., with its permission. Blanket Additional Insured - Owners, Lessees or Contractors - with products -Completed Operations Coverage Endorsement Primary and Noncontributory insurance With respect to other insurance available to the additional insured under which the additional insured is a named insured, this insurance is primary to and will not seek contribution from such other insurance, provided that a written contract requires the insurance provided by this policy to be: 1. primary and non-contributing with other insurance available to the additional insured; or 2, primary and to not seek contribution from any other insurance available to the additional insured. But except as specified above, this insurance will be excess of all other insurance available to the additional insured. VI. Solely with respect to the insurance granted by this endorsement, the section entitled COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows: The Condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended with the addition of the following: Any additional insured pursuant to this endorsement will as soon as practicable: 1. give the Insurer written notice of any claim, or any occurrence or offense which may result in a claim; 2. send the Insurer copies of all legal papers received, and otherwise cooperate with the Insurer in the I nvestigation, defense, or settlement of the claim; and 3a make available any other insurance, and tender the defense and indemnity of any claim to any other insurer or self -insurer, whose policy or program applies to a loss that the Insurer covers under this coverage part. However, if the written contract requires this insurance to be primary and non-contributory, this paragraph 3. does not apply to insurance on which the additional insured is a named insured. The Insurer has no duty to defend or indemnify an additional insured under this endorsement until the Insurer receives written notice of a claim from the additional insured. VII. Solely with respect to the Insurance granted by this endorsement, the section entitled DEFINITIONS is amended to add the following definition: Written contract means a written contract or written agreement that requires you to make a person or organization an additional insured on this coverage part, provided the contract or agreement: A. is currently in effect or becomes effective during the term of this policy: and B. was executed prior to: 1. the bodily injury or property damage; or 2a the offense that caused the personal and advertising injury; for which the additional insured seeks coverage. Any coverage granted by this endorsement shall apply solely to the extent permissible by law. All other terms and conditions of the Policy remain unchanged. This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and expires concurrently with said Policy. CNA75079XX (10-16) Policy No: 5088432366 Page 2 of 2 Endorsement No: Effective Date: 2/15/2020 Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office, Inc., with its permission,