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R2020-198 2020-10-12RESOLUTION NO. R2020-198 A Resolution of The City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with the Texas Department of Information Resources (DIR) for the purchase of computer equipment from Dell, in the estimated amount of $200,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That contract pricing has been obtained through interlocal cooperative partner DIR for the purchase of computer equipment from Dell. Section 2. That the City Manager or his designee is hereby authorized to participate in an interlocal cooperative pricing arrangement with the DIR for computer equipment from Dell, in the estimated amount of $200,000.00. PASSED, APPROVED and ADOPTED this the 12th day of October,- , 2020. a T EID MAYOR ATTEST, CRYWAL ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Bill To Accounts Payable P.O. Box 2719 Pearland, TX 77588-2719 accountspayable@pearlandtx.gov Vendor Dell Marketing LP Vendor No. 1303 Contact Dell Marketing LP PO Box 676021 c/o Dell USA LP Dallas , TX 75267-6021 Ship To 3519 Liberty Drive PEARLAND, TX 77581 Deliver by Ship Via Freight Terms Originator Resolution Number City of Pearland Reprint Purchase Order No. 2021-00000181 10/16/20 Eliana Fuentes R2020-198 Special Instructions Level Description Date Quantity U/M Description Unit Cost Total Cost 1.0000 EACH Computer - Supplies $100,000.0000 $100,000.00 Item Description Dell Computer Equipment 10/15/2020 Daniel McGhinnis GIL Account Project Amount Percent 100-140-100.5300.095 (Repair & Maintenance 6 100.00% Systems Hardware Repairs) Jon Branson 7 1.0000 EACH Computer - Supplies $100,000.0000 $100,000.00 Item Description Dell Computer Equipment 9th Level Buyer 10/16/2020 GIL Account Project Amount Percent 600-140-100.5300.097 (Repair & Maintenance 100.00% Systems Hardware Maintenance) Level Level Description Date Approval User 1 1 st Level 10/15/2020 Eliana Fuentes 4 5th Level Dir/AD 10/15/2020 Daniel McGhinnis 5 6th Level Budget 10/15/2020 Rachel Wynslow 6 7th Level ACM/DCM 10/15/2020 Jon Branson 7 8th Level Purch Off 10/16/2020 Julie Blackmore 8 9th Level Buyer 10/16/2020 Veronica Pena Total Due 1 $200,000.0 Purchase Order Terms & Conditions 1. Acceptance: Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be bound by any different or additional terms and conditions contained in the acceptance unless each such different or additional term is expressly agreed to in writing by city. Vendor's action in (a) accepting this order, (b) delivering materials, or (c) performing services called for hereunder shall constitute an acceptance of terms and conditions below on this order. 2. Contractual Relationship: Vendor shall perform the work described independently and not as an employee of the city. The city has no right to supervise, direct, or control the Vendor or the Vendor's officers or employees in the means, methods, or details of the work to be performed by Vendor. The city and Vendor agree that the work performed is not inherently dangerous, that Vendor will perform the work in a workmanlike manner, and that Vendor will take proper care and precautions to ensure the safety of Vendor's officers and employees. 3. Insurance: All insurance requirements applicable shall be fulfilled prior to the issuance of this Purchase Order. Vendor is responsible for keeping required insurance current until service is complete. 4. Packing Slips or other suitable shipping documents shall accompany each shipment and shall show: Vendor company name and address Name and address of the city department to which the shipment is being made City Purchase Order number Descriptive information as to the items delivered, including quantity and part numbers 5. Invoices for payment shall be addressed to City of Pearland and submitted to the e-mail address reflected in the Bill To field of this Purchase Order (preferred), and shall reference this Purchase Order number. If impracticable for Vendor to email, hard -copy invoice may be submitted to Accounts Payable, P.O. Box 2719, Pearland, Texas 77588- 2719, and shall reference this Purchase Order number. Payment will be made within 30 days of invoice date or satisfactory delivery of the product or service, whichever is later, provided that all other requirements as detailed in the contract have been fulfilled. 6. Taxes: This Purchase Order, when properly executed by the city, serves as a tax exemption certificate in that the City, as a municipality, claims an exemption from payment of taxes (under Texas Tax Code Section 151.309). These taxes must not be included on invoice. 7. Payment: All payments to be made by the City to Vendor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Texas Government Code. 8. Changes / Quantities: No changes may be made to this order without written authorization from a City Purchasing representative. Exact quantities ordered should be shipped, except in instances where this is impractical such as material in bulk, uneven lengths, etc., in which case nearest amount available and not exceeding specified quantity is acceptable. 9. Quality Control: Goods supplied as a result of this Purchase Order shall be subject to approval as to quality and must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications shall be replaced at the Vendor's expense within a reasonable period of time. Payment for defective goods or goods failing to meet specifications is not due until 30 days after satisfactory replacement has been made. 10. Warranty: Vendor shall warrant that all items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. 11. Warranty — Product: Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the City. Vendor warrants that the goods provided hereto will conform to all specifications, drawings and/or descriptions of any City solicitation for bid resulting in this order 12. Patents: Upon acceptance of this order, Vendor agrees to protect the city from any claim involving patent right infringements, copyrights, or sale franchises. 13. Shipping: All prices must be F.O.B. destination. No boxing or packing charges will be allowed by city unless specifically authorized on the face of this order. 14. Risk of Loss: Risk of loss, damage, or destruction of materials covered by this order, regardless of F.O.B. point, shall be and remain with the Vendor until the goods are delivered to the destination set out in the order and accepted by the city or city's nominee. 15. Deliveries: Delivery shall not be made to any place other than the destination indicated on this Purchase Order, except as subsequently stated in writing by authorized City Purchasing personnel, on a date prior to shipment by the Vendor. 16. Cancellations: The city reserves the right to cancel purchase orders for failure on the part of the Vendor to deliver as promised, or within a reasonable time if no delivery commitment is made, unless acceptable notification of delay is given to the city by the Vendor. 17. Liability: Any person, firm or corporation performing services pursuant to this Purchase Order shall be liable for all damages incurred while in performance of such services. Vendor assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes, and discharges the city, its officers, agents, and employees, from all claims, demands, and causes of action of every kind and character including the cost of defense thereof, for any injury to, including death of, any person whether that person be a third person, vendor, or an employee of either parties hereto, and any loss of or damage to property, whether the same be that of either of the parties hereto or of third parties, caused by or alleged to be caused by, arising out of or in connection with the issuance of this order to vendor, whether or not said claims, demands and causes of action in whole or in part are covered by insurance. Certificate of Insurance may be required for but not limited to Commercial General Liability, Commercial Auto Liability, Workers Compensation, and Professional Liability Insurance. 18. Personal Interest in City Contracts: Vendor agrees to comply with the Personal Interest In City Contracts provision of the Pearland City Charter, Section 10.07 latest amendment which states "Personal interest in city contracts or any other actual or potential conflicts of interest shall be governed by applicable state law, including Texas Local Government Code Chapter 171." Vendor agrees to maintain current, updated disclosure of information on file with the City Purchasing Department as appropriate throughout the term of this contract. 19. Conflict of Interest (Chapter 176 of Texas Local Government Code): By doing business or seeking to do business with the city, Vendor acknowledges that they understand and accept the requirements of Chapter 176 of the Texas Local Government Code and that they are solely responsible for compliance. Vendor may register and post their Conflict of Interest questionnaires online by visiting the Supplier Registration page located on the City of Pearland's website, http://pearlandtx.gov/ 20. Applicable Law: This Purchase Order shall be interpreted and enforced according to the provisions of the State of Texas Law, and Vendor shall abide by, and be in compliance with, all applicable laws, statutes, ordinances, and regulations. 21. Venue: Both parties agree that venue for any litigation arising from this contract shall lie in Pearland, Brazoria County, Texas. 22. Arrears in Taxes: City shall be entitled to counterclaim and offset against any debt, claim, demand or account owed by the City to any person, firm or corporation who is in arrears to the City of Pearland for taxes, in the amount of taxes so in arrears, and no assignment or transfer of such debt, claim, demand or account after the said taxes are due shall affect the right of the City to offset the said taxes against the same DIR-TSO-3763, Contract Detail Texas Department of Information Resources dell Can't find what you're looking for? Call DIR Home / All Contracts & Services / Contract Detail Dell Marketing LP VendorlD 1742616805400 URL Vendor Website HUB Type Non HUB Contact Dell Marketing LP Contact Dennis Brabandt Phone (512) 723-2585 Fax (512) 283-9092 Contract Overview DIR Contract Number DIR-TSO-3763 Contract Term End Date 1/10/2020 Contract Exp Date 1/10/2024 Contact DIR Contact Sandy Fang Phone (512) 475-4650 Fax (512) 475-4759 Page 1 of 7 Menu This contract offers Dell branded computers, laptops, tablets, servers, printers, peripherals and other technology products and services through this contract. Dell offers their entire product catalog through this contract. Contracts may be used by state and local government, public education, other public entities in Texas, as well as public entities outside the state. This contract has a number of resellers, many of which are HUB vendors. Contract Documents DIR-TSO-3763, Contract Detail Page 2 of 7 • DIR-TSO-3763 Appendix A Standard Terms and Conditions PDF (1.01 MB) • DIR-TSO-3763 Appendix B HUB Subcontracting Plan (Approved on 7-26-2018) PDF (2.09MB) • DIR-TSO-3763 Appendix C Pricing Index (per Amendment 1) PDF (113.17KB) • DIR-TSO-3763 Appendix D Services Agreement PDF (349.86KB) • DIR-TSO-3763 Appendix E Master Operating Lease Agreement PDF (678.4KB) • DIR-TSO-3763 Appendix F Master Lease Agreement PDF (248.79KB) • DIR-TSO-3763 Appendix G E -Rate Agreement PDF (265.24KB) • DIR-TSO-3763 RFO DIR-TSO-TMP-251 PDF (6.58MB) • DIR-TSO-3763 Amendment 1 PDF (115.51 KB) Electronic and Information Resources (EIR) Accessibility Information regarding Electronic and Information Resources (EIR) accessibility of this vendor's offerings is included in the contract. Agencies purchasing products or services are responsible for complying with Texas EIR Accessibility statute and rules, as defined in TGC 2054 Subchapter M, 1TAC 206, and 1 TAC 213. For additional information, visit the Vendor Website or contact the vendor directly. Please note that some of the documents on this page are in the PDF format. Please download the Adobe Reader in order to view these documents. Reseller Vendor Contacts ";,-, Vendor Name Contact Name Phone/Fax Avatech Technology Solutions, Inc. Non HUB Brian Flynn Phone: (248) 835-4242 Fax: CDW Government LLC Non HUB Peter McGee Phone: (877) 708-8009 Fax: (312) 705- 4678 Centre Technologies, Inc. Woman Owned Caroline Phone: (281) Richards 741-6336 Fax: (888) 649- 1754 Checkpoint Services, Inc. Woman Owned Kristen Cox Phone: (915) 581-1185 Fax: (915) 585- 7751 Commonwealth Computer Company Black/Male Karla D. Phone: (210) Broadus 698-3825 Com.,• ill m raQ_ DIR-TSO-3763, Contract Detail Page 3 of 7 Vendor Name Contact Name Phone/Fax EST Group, L.L.C. Woman Owned Tim Spires Phone: 817-366- 1830 Fax: (817) 210- 4211 GCS Technologies, Inc. Non HUBMar Phone: (512) Satterfield 681-6489 Fax: General Datatech, L.P. Non HUB Ron Henager Phone: (214) 873-9437 Fax: (214) 857- 6500 GovConnection, Inc Non HUB lennifer Phone: (800) Schulte 800-0019 Fax: (603) 683- 1003 GTS Technology Solutions, Inc. Woman Owned Sue Hawk Phone: (512) 681-6246 Fax: (512) 452- 0691 HiEd Inc. Woman Owned Leslie Harris Phone: (800) 876-3467 Fax: Insight Public Sector, Inc. Non HUB Amy Tschopp Phone: (800) 321-2437 Ext. 6820 Fax: Logical Front, LLC Non HUB Steve Wheeler Phone: (832) 764-3444 Fax: (936) 494- 1986 Mark III Systems Incorporated Non HUB Edgar Romero Phone: (713) 664-9850 Fax: (713) 664- 9860 Netsync Network Solutions, Inc. Hispanic/Female Kurt Phone: (713) Nordquist 218-5059 Fax: (713) 664- 9964 PC Specialists, Inc. dba Technology Non HUB Mario L. Phone: (210) DIR-TSO-3763, Contract Detail Page 4 of 7 Vendor Name Contact Name Phone/Fax Pivot Solutions, North America, Inc. dba Non HUB Michael Phone: (512) Sigma Technology Solutions, Inc. Renner 415-8671 Fax: (210) 348- 9124 Premier Logitech, LLC Non HUB Rick MCElrath Phone: (972) 606-1234 Fax: (972) 606- 1677 Presidio Networked Solutions Group, LLC Non HUB Stephanie Phone: (512) Tadevic 795-7128 Fax: (469) 549- 3888 Red8 LLC Non HUB Michelle Phone: (714) Rauso 939-2314 Fax: RLS Interests, Inc. dba Prime Systems Asian/Male lohnny Chen Phone: (713) 933-0934 Fax: (713) 933- 1030 SHI Government Solutions, Inc. Asian/Female TX Team Phone: (800) 870-6079 Fax: (512) 732- 0232 Sigma Technology Solutions, Inc. Non HUB Michael Phone: (512) Renner 415-8671 Fax: Sirius Computer Solutions, Inc Non HUB Phyllis Byrd Phone: 210-369- Im 0617 Fax: (866) 313- 0960 Spectrum Imaging Technologies, Inc. Hispanic/Male Kyle Elliott Phone: (915) 781-2000 Fax: (915) 781- 2100 Sterling Computers Corporation Woman Owned lordan Phone: (512) Campbell 872-5068 Fax: (605) 242- c____________�___.____ i___ ill___IT,f ,._ n_J.--__�._-._ 4001 inn• DIR-TSO-3763, Contract Detail Page 5 of 7 Vendor Name Contact Name Phone/Fax Fax: (281) 640- 1766 TanChes Global Management, Inc. Asian/Female Tanaz Phone: (281) Choudhury 826-2437 Fax: (281) 503- 7123 Technologent Non HUB Shari Jones Phone: (402) 387-8074 Fax: (949) 716- 9600 Technology Assets, LLC dba Global Asset American Cheryl Smith Phone: (972) Online Indian/Female 695-8600 Fax: (214) 975- 1232 The Personal Computer Store, Inc. dba Hispanic/Male lohn Crockett Phone: (979) Avinext 595-2770 Fax: (979) 268- 1017 Unique Digital Technology, Inc. Non HUB Laura Cash Phone: (713) 777-0447 Fax: Virtual Communication Specialists, LLC Non HUB Paul Benson Phone: (903) 675-8604 x201 Fax: (903) 675- 7242 Waypoint Business Solutions Non HUB Paul Neyman Phone: (281) 378-8049 Fax: (281) 378- 8049 Weaver Technologies, LLC Non HUB Donald M. Phone: (512) Weaver 436-0415 Fax: (512) 519- 8048 World Wide Technology, LLC Non HUB Carol Harting Phone: (314) 995-6103 Fax: (314) 919- 1470 DIR-TSO-3763, Contract Detail Page 6 of 7 How To Order I. For product and pricing information, visit the Dell Marketing LP website or contact your Agency's direct sales representative. Authorized DIR Resellers are available through this Contract. You can also obtain product and pricing information from the "Reseller Vendor Contacts" listed below. These are the only Resellers that are authorized to provide quotations under this contract. 2. When you REQUEST A QUOTE remember OTMMricimg for DIR Contract Number DIR-TSO- Available Brands (387 total) 1 -Dell IE 3D Connexion 3M 3S PocketNet Technology Inc. A-A—iin Available Products & Services (18 total) Computer Peripherals Computers Computers - Desktop Computers - Laptops Computers - Portable Show more Cnm. tare - CPIV rc Commodity Codes (94 total) 204-10 - Cabinets and Cases: Desktop Cases, Tower Cases, Drive Cabinets, etc. 204-13 - Cables: Printer, Disk, Network, etc. 204-16 - Chips: Accelerator, Graphics, Math Co -Processor, Memory (RAM and ROM), Network, SIMMS, etc. 204-19 - Communication Boards: Fax, Modem (Internal), etc. 204-20 - Communication Control Units: Concentrators, Multiplexors, Couplers, etc. ')OA -7d - C—tr 11— P,n q,mmqh1P- Tnd,iQtria1 Cnntrnl T_) wi,pc Rnhntc Ftr Stay Connected Calendar Careers About DIR News DIR-TSO-3763, Contract Detail Home About DIR Contact Us News Career Opportunities Cybersecurity Council Hot Topics See Hot Topics DIR News for Customers See DIR News for Customers Feedback Back to Top Calendar Site Policies Privacy & Security Policy Ethics Policy SAO Fraud Reporting Homeland Security Veterans Portal Texas.gov Follow DIR on Twitter 512.475.4700 View on Map Page 7 of 7 Capitol Complex Directory© 2019 Statewide Search Department Sponsored Sites of Document Library Information Information Security Resources Data Center 300 W. 15th Street, Suite Telecom 1300 FAQs Austin, TX 78701