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R2020-200 2020-10-12RESOLUTION NO. R2020-200 A Resolution of the City Council of the City of Pearland, Texas, renewing a software maintenance contract with Tyler Technologies, Inc., for software maintenance services in the amount of $61,173.23 (Invoice # 025-307178). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby renews a software maintenance contract with Tyler Technologies, Inc. associated with the Incode Software. Section 2. That the Incode Software maintenance contract will renew for the period of October 1, 2020 through September 30, 2021. Section 3. The City Manager or his designee is hereby authorized to execute a software maintenance contract for software maintenance services, including the Maintenance Cost Schedule, a copy of which is attached hereto as Exhibit "A". PASSED, APPROVED and ADOPTED this the 12th day of October, A.D., 2020. ATT tRY&Al- ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: 4.t—_ L Z-> DARRIN M. COKER CITY ATTORNEY aYn � T EID MAYOR EPRLA�Vp U ; 'sLn Remittance: Invoice �i Tyler Technologies, Inc: i • r (FEIN 75-2303920) Invoice No Date Page �� t�Chri0I4I�S P.O. Box 203556 0tyle 25-307178 09101,12020 1 of 2 Dallas, TX 75320-3556 Bill To: City of Pearland 3519 Liberty Drive Pearland, TX 77581 Questions: Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertech.com Ship To: City of Pearland 3519 Liberty Drive Pearland, TX 77581 Cust No.-BWT6-Ship To Ord No PO Number 48415 - MAIN - MAIN 130589 Currency USD Terms NET45 Due Date 10/18/2020 Date Description Units Rate Extended Price Contract No.: Pearland. TX Basic NetNork Support Service 1 804.07 804.01 Maintenance Start: 01!Oct+e020, End: 30JSe1V2021 System SnN-mre- Maintenance 1 1,821.19 1,821.19 Maintenance Start: 011OcU202U, End: 3a!Scpi2021 Incode Court Case Management Suite 1 51,477.09 51,477.09 Maintenance Start: 0110ct!2020, End. 301Sep!2021 Incode ContentiDocument Managernent Suite - Maintenance 1 6,684.39 6,684.39 Maintenance Start: 01!Octr2020, End: 30.'Sep/2021 Topaz Signature Pad T-1-462 - USB - Maintenance 3 128.83 386.49 Maintenance Start 0110cU2020, End: 30!Scp12021 Secure Signatures - Maintenance 1 0.00 0.00 Maintenance Start- 011Octl2020, End: 30.'Sep,'2021 Tyler Content Manager Standard Edition -TCM SE - Maintenance 1 0.00 0.00 Maintenance Start: OVOct12020, End: 30!Sep.+2021 Fach Signature (scan & Prepare for use) - Maintenance 1 0.00 0.00 Maintenance Start: 0110ct!2020, End: 3TSeW2021 Output Director - Existing Customers -Maintenance 1 0.00 0.00 Maintenance Start 01;'Oct"2020, End. 30iSep;'2021 SETCIC (Harris Co Courts) Collections Export Interface - Maintenance 1 0.00 0.00 Maintenance Start: 0110ctr'2020, Fnd: 30+Sep!2021 Citation Issuing Device interface - Maintenance 1 0.00 0.00 Maintenance Start: 01!OcU2020, End: 30rSep;2021 Online Search - Maintenance 1 0.00 0.00 Maintenance Start 01,''Oct"2020, End: 30/Sep!7021 Centralized Cash Collections - Maintenance 1 0.00 0.00 Maintenance Start: 011OW2.020, Fnd: 301Sep!2021 Incode Scheduling - Maintenance 1 0.00 0.00 Maintenance Start: 01!0ctt2020, End: 30;Sep!2021 General Ledger (non-Incxide) Interface - Maintenance 1 0.00 0.00 Maintenance Start 01;0cu2020, End: 30!Sep,2021 Jury Data Import {Generic Interram) - Maintenance 1 0.00 0.00 Remittance: Invoice •ity I Tyler Technologies, Inc. # e r (FEIN 75-2303920) lnvolce No Date Page technologies P.O. Box 203556 025-307178 49/61/2420 2 of 2 Dallas, TX 75320-3556 Bill To: City of Pearland 3519 Liberty Drive Pearland, TX 77581 Questions: Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertectl.com Ship To: City of Pearland 3519 Liberty Drive Pearland, TX 77581 Cust No_-BillTo-Ship To Ord No PO Number Currency Terms Due Date 48415 - MAIN - MAIN 130589 USD NET45 10/16i2020 Date Description Units Rate Extended Price Officer Email Notification (Generic Interface) - Maintenance 1 0.00 0.00 Maintenance Start.- 01;Oct+2020, End: 30.'Sep12D21 Criminal Court Case Management - Maintenance 1 0.00 0.00 Maintenance Start 0110cV2020, End: 30+'Sep12021 Collection Agency Export Interface - Maintcnancc 1 0.00 0.00 Maintenance Start: 0110cV020, Fnd: 30/8epj2021 GIS/ Street Index Import - Maintenance 1 0.00 0.00 Maintenance Start: 01?Oc:U2020, End: 3WSep{2021 `*ATTENTION" c11hr.,rn1 1 61.173.23 �• Remittance THIS IS NOT AN INVOICE ,•, •• ty, �� (FEINTyler 75-23 3920) Inc. PROFORMA • • • (FEIN 75 2303920) P.O. Box 203556 • technologies Dallas, TX 75320-3556 Company Order No. Date Page Empowering people who serve the public® questions 045 144730 09/10/2020 1 of Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com To: City of Pearland Ship To: City of Pearland 3519 Liberty Drive 3519 Liberty Drive Pearland, TX 77581 Pearland, TX 77581 Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd 1 48415 Net 45 USD No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost Contract No.: Pearland, TX 1 Renewal: NWERPU1_2SL-M No 600 1 EA 0.00 .00 0.00 SUPPORT & UPDATE LICENSING - User License to Site License Maintenance Plan: ; Start: 04/0112021, End: 03131/2022; Term: 12 months 2 Renewal: NWERPFA-M No 1 1 EA 1,928.27 .00 1,928.27 SUPPORT & UPDATE LICENSING -Asset Management Maintenance Plan: ; Start: 04/01/2021, End: 03/3112022; Term: 12 months 3 Renewal: NWERPBR-M No 1 1 EA 1,499.40 .00 1,499.40 SUPPORT & UPDATE LICENSING - Bank Rec Maintenance Plan: ; Start: 04/0112021, End: 03131/2022; Term: 12 months 4 Renewal: NWERPBM-M No 1 1 EA 1,928.27 .00 1,928.27 SUPPORT & UPDATE LICENSING - BID & QUOTE MANAGEMENT Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 5 Renewal: NWERPCM-M No 1 1 EA 1,928.27 .00 1,928.27 SUPPORT & UPDATE LICENSING - CONTRACT Accounting Maintenance Plan: ; Start: 04/01/2021, End: 03131/2022; Term: 12 months 6 Renewal: NWERPFMA-M No 1 1 EA 14,997.31 .00 14,997.31 SUPPORT & UPDATE LICENSING - FM Base Suite Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 7 Renewal: NWERPGASB-M No 1 1 EA 4,499.30 .00 4,499.30 SUPPORT & UPDATE LICENSING - GASB Reporting Maintenance Plan: ; Start: 0410112021, End: 03/31/2022; Term: 12 months 8 Renewal: NWERPGA-M No 1 1 EA 1,928.27 .00 1,928.27 SUPPORT & UPDATE LICENSING - Grant Management Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 9 Renewal: NWERPICC-M No 1 1 EA 4,499.30 .00 4,499.30 ••Remittance THIS IS NOT AN INVOICE t i er Tyler Technologies, Inc. •00 000, 0111111 (FEIN75-2375-2303920) PROFORMA •� technologies P.O. Box 203556 g Dallas, TX 75320-3556 company order No. Date Page Empowering people who serve the public® questions 045 144730 09/10/2020 2of4 Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost 10 Renewal: NWERPMISCBR-M No 1 SUPPORT & UPDATE LICENSING - Misc. Billing & Receivables Maintenance Plan: ; Start: 04101/2021, End: 03131/2022; Term: 12 months Maintenance Plan: ; Start: 04/01/2021, End: 0313112022; Tenn: 12 months 11 Renewal: NWERPPROJA-M No 1 SUPPORT & UPDATE LICENSING - Project Accounting 1 SUPPORT & UPDATE LICENSING - EMPLOYEE EVENT TRACKING Maintenance Plan: ; Start: 04/0112021, End: 03/3112022; Term: 12 months 12 Renewal: NWERPPURCHASING-M No 1 SUPPORT & UPDATE LICENSING -PURCHASING Maintenance Plan: ; Start: 04101/2021, End: 03131/2022; Term: 12 months Maintenance Plan:; Start: 04/01/2021, End: 03/3112022; Tenn: 12 months 13 Renewal: NWERPREQ-M No 1 SUPPORT & UPDATE LICENSING - REQUISITIONS 1 SUPPORT & UPDATE LICENSING - Personnel Action Processing Maintenance Plan: ; Start: 04/01/2021, End: 0313112022; Term: 12 months 14 Renewal: NWERP3DII-M No 1 SUPPORT& UPDATE LICENSING -THIRD PARTY DOCUMENT IMAGING INTERFACE Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 15 Renewal: NWERPAT-M No 1 SUPPORT & UPDATE LICENSING -APPLICANT TRACKING 1,928.27 Maintenance Plan: ; Start: 04101/2021, End: 03131/2022; Term: 12 months 16 Renewal: NWERPSSEBA-M No 1 SUPPORT & UPDATE LICENSING - Benefits Admin 1,928.27 Maintenance Plan: ; Start: 04/01/2021, End: 03131/1022; Tenn: 12 months 17 Renewal: NWERPEET-M No 1 SUPPORT & UPDATE LICENSING - EMPLOYEE EVENT TRACKING 2,571.03 Maintenance Plan: ; Start: 04/01/2021, End: 03131/2022; Term: 12 months 18 Renewal: NWERPHRA-M No 1 SUPPORT & UPDATE LICENSING - HR Base Suites Maintenance Plan: ; Start: 04101/2021, End: 03131/2022; Term: 12 months 19 Renewal: NWERPLM-M No 1 Support & Update Licensing - Leave Management Maintenance Plan: ; Start: 04101/2021, End: 0313112022; Tenn: 12 months 20 Renewal: NWERPEPERS-M No 1 SUPPORT & UPDATE LICENSING - Personnel Action Processing 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1,928.27 .00 1,928.27 1,928.27 .00 1,928.27 4,499.30 .00 4,499.30 1,928.27 .00 1,928.27 1,928.27 .00 1,928.27 2,571.03 .00 2,571.03 2,142.16 .00 2,142.16 1 EA 2,571.03 .00 2,571.03 1 EA 11,140.76 .00 11,140.76 1 EA 3,213.79 .00 3,213.79 1 EA 2,571.03 .00 2,571.03 �• Remittance THIS IS NOT AN INVOICE �0 0 ty, er�EINyler 75-230 920) Inc.PROFORMA FEIN 75-2303920) •� technologies P.O. Box 203556 g Dallas, TX 75320-3556 Company order No. Date Page Empowering people who serve the public® questions 045 144730 09/10/2020 3 of 4 Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost SUPPORT & UPDATE LICENSING - Position Budgeting Maintenance Plan: ; Start: 04/01/2021, End: 03/3112022; Term: 12 months 22 Renewal: NWERPTA-M No 1 1 EA 2,571.03 .00 2,571.03 SUPPORT & UPDATE LICENSING - TIME AND ATTENDANCE INTERFACE Maintenance Plan: ; Start: 04101/2021, End: 03/31/2022; Term: 12 months 23 Renewal: NWERPWCA-M No 1 1 EA 3,213.79 .00 3,213.79 SUPPORT & UPDATE LICENSING - WORKERS COMPENSATION ADMIN Maintenance Plan: ; Start: 04/01/2021, End: 03131/2022; Term: 12 months 24 Renewal: NWERPIVRIABP-M No 1 1 EA 1,928.27 .00 1,928.27 SUPPORT & UPDATE LICENSING - IVR INTERFACE FOR ACCT BAL & PMTS Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 25 Renewal: NWERPMDI-M No 1 1 EA 2,357.15 .00 2,357.15 SUPPORT & UPDATE LICENSING - METER AND DEVICE INVENTORY Maintenance Plan: ; Start: 04101/2021, End: 03/31/2022; Term: 12 months 26 Renewal: NWERPSOP-M No 1 1 EA 4,713.19 .00 4,713.19 SUPPORT & UPDATE LICENSING - SERVICE ORDER PROCESSING Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 27 Renewal: NWERPUB-M No 1 1 EA 8,569.73 .00 8,569.73 SUPPORT & UPDATE LICENSING - UTILITY BILLING (Water/Sewer Base) Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 28 Renewal: NWERPFMD-M No 999 1 EA 3,213.79 .00 3,213.79 SUPPORT & UPDATE LICENSING - FM DASHBOARDS Maintenance Plan: ; Start: 04/01/2021, End: 03131/2022; Term: 12 months 29 Renewal: NWERPHRD-M No 999 1 EA 3,213.79 .00 3,213.79 SUPPORT & UPDATE LICENSING - HR DASHBOARDS Maintenance Plan: ; Start: 04/0112021, End: 03/31/2022; Term: 12 months 30 Renewal: NWERPUMD-M No 999 1 EA 3,213.79 .00 3,213.79 SUPPORT & UPDATE LICENSING - UM DASHBOARDS Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 31 Renewal: NWERPDSBD-M No 999 1 EA 4,499.3Q .00 4,499.30 SUPPORT & UPDATE LICENSING - DECISION SUPPORT BASE DATAMART Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months nnn 1n •• Remittance THIS IS NOT AN INVOICE • • • tylehr Tyler Technologies, Inc. ••• (FEIN 75-2303920) PROFORMA • • • P.O. Box 203556 • technologies Dallas, TX 75320-3556 Company Order No. Date Page Empowering people who serve the public® questions 045 144730 09/10/2020 4 of 4 Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Drop Ship # Users Quantity U/M Unit Price Disc % Total Cost 33 Renewal: NWERPHRA-M No 999 1 EA 2,571.03 .00 2,571.03 SUPPORT & UPDATE LICENSING - HR ANALYTICS Maintenance Plan: ; Start: 04/01/2021, End: 03/3112022; Term: 12 months 34 Renewal: NWERPUMA-M No 999 1 EA 2,571.03 .00 2,571.03 SUPPORT & UPDATE LICENSING - UM ANALYTICS Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 35 Renewal: NWERPSSEBA-M No 1 1 EA 3,213.79 .00 3,213.79 SUPPORT & UPDATE LICENSING - SELF SERVICE eBenefits Admin Maintenance Plan: ; Start: 04/01/2021, End: 0313112022; Term: 12 months 36 Renewal: NWERPSSEE-M No 1 1 EA 6,424.27 .00 6,424.27 SUPPORT & UPDATE LICENSING - SELF SERVICE eEmployee Maintenance Plan: ; Start: 04/01/2021, End: 03/3112022; Term: 12 months 37 Renewal: NWERPSSEP-M No 1 1 EA 2,142.16 .00 2,142.16 SUPPORT & UPDATE LICENSING - SELF SERVICE ePayments Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 38 Renewal: NWERPSSERECRUIT-M No 1 1 EA 3,213.79 .00 3,213.79 SUPPORT & UPDATE LICENSING - SELF SERVICE eRecruit Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 39 Renewal: NWERPESUITE-M No 999 1 EA 4,499.30 .00 4,499.30 SUPPORT & UPDATE LICENSING - eSUITE BASE (Payments) Maintenance Plan: ; Start: 04/0112021, End: 03/3112022; Term: 12 months 40 Renewal: NWERPSSES-M No 1 1 EA 2,142.16 .00 2,142.16 SUPPORT & UPDATE LICENSING - SELF SERVICE eSupplier Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months 41 Renewal: NWERPSSEUTILITY-M No 1 1 EA 2,142.16 .00 2,142.16 SUPPORT & UPDATE LICENSING - SELF SERVICE eUtilities Maintenance Plan: ; Start: 04/01/2021, End: 03/31/2022; Term: 12 months