HomeMy WebLinkAboutR2020-184 2020-09-28RESOLUTION NO. R2020-184
A Resolution of the City Council of the City of Pearland, Texas, authorizing
the City Manager or his designee to enter into an amended contract with
CDM Smith, Inc., in the estimated amount of $1,919,101.00, to include
construction phase services associated with Surface Plant Package No. 2.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain amended contract by and between the City of Pearland and
CDM Smith, Inc., a copy of which is attached hereto as Exhibit "A" and made a part hereof for
all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest an amended contract with CDM Smith, Inc. for construction
phase services associated with Surface Plant Package No. 2.
PASSED, APPROVED and ADOPTED this the 28th day of September, A.D., 2020.
TOM REID
MAYOR
A
TAL ROAN, TRMC, CMC
R LAN
CITY SECRETARY ,•.•`•�Q
sem• •Ns
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Date of Issuance:
Consultant:
CITY OF PEARLAND
PROJECTS DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, TX 77581
pearlandtx.gov/projects
Professional Services Contract Amendment
Surface Water Plant (Final Design - Package 2)
09/02/2020 Amendment No.:
CDM Smith CoP Project No.:
P.O. No.:
Explanation:
This change order encompasses the following: Amending contract to add construction phase services
Description of Work Cost
1 Add Item No. 13 Construction Phase Services Basic Services $ 1,315,721.00
2 Add Item No. 14 Construction Phase Services Additional Services $ 603,380.00
Please attach back-up documentation.
Cost & Time Change Summary Cost
Original Contract: $ 5,202,432.00
Previous Amendment(s): $ 0.00
Contract prior to this Amendment: $ 5,202,432.00
Net increase (decrease) from this Amendment: $ 1,919,101.00
Revised Contract: $ 7,121,533.00
Finance Approval: 7q -a a
ACCEPTED":
By:
3
WA1605-Package2
2019-00001038
Time
810 Days
0 Days
Time
0 Days
0 Days
0 Days
810 Days
810 Days
Date 10/15/2020
APPROVED:
Date 09/09/2020 By. -moi%-= Date 10/07/2020
Consultant Project Manager
By. %z__ Date 10/15/2020
Owner
'Consultant agrees to perform change(s) included in the Contract Amendment for the price and time indicated. The prices for changes included all costs
associated with this Contract Amendment.
No work is to be done until this Amendment is executed. No payment to the Consultant shall be made for work included in the Amendment until this
Amendment is executed.
Upon execution by alt parties, the following changes identifies for the contract value and/or contract time shown, are made part of the
Design 1 of 1 D4. Revised 7/08
AMENDMENT 3 - CONSTRUCTION PHASE SERVICES
FOR
PEARLAND SURFACE WATER TREATMENT PLANT PROJECT
PROJECT#: WA1605
INTRODUCTION
This scope of services for the Pearland Surface Water Plant (SWM) defines the construction
service scope of work to be performed by the Engineer. This work will be completed as
Amendment 1 under the City of Pearland SWTP Project # WA1605 Contract, executed on
March 5, 2019.
This overall project is broken into three design packages. This scope of work only addresses
Package 2 - Surface Water Plant.
Package 1 - Intake and Raw Water Pump Station
Package 2 - Surface Water Treatment Plant
Package 3 - Ground Storage Tank, High Service Pump Station, and Off-site Transmission
System Improvements
Stakeholders for this contract include:
■ CDM Smith Inc. and its teaming partners as "Engineer"
■ City of Pearland as "City" or "Owner"
■ Ardurra Group as "Owner's Representative"
■ Construction Manager -at -Risk (CMAR) is Pepper Lawson Waterworks (PLW)
■ Freese and Nichols as "Package 1 Consultant"
■ Stantec as "Package 3 Consultant"
■ Texas Water Development Board as "the funding agency"
The work is separated into the following five phases:
Phase 1- PROCESS EVALUATION AND DEVELOPMENT - Complete.
Phase 2 - PRELIMINARY DESIGN - Complete.
Phase 3 - FINAL DESIGN - In Process.
Phase 4 - CONSTRUCTION SERVICES - Amendment 1.
Phases 1 and 2 were completed under the original authorization. Amendment 1 was a no -cost
reallocation of funds from the bench testing task to provide additional survey services. Phase 3
was authorized under a new Final Design Contract in the Pearland Manage -It system. Phase 4
services are described here as Amendment 1 to that Contract and will be an amendment in the
Pearland Manage -It system to the Final Design contract.
Pearland Surface Water Treatment Plant 1
Phase 4 and 5 Scope September 2020
SCOPE OF WORK
The scope of work presented below describes the base level of services for Phases 4 of the SWTP
Project (Project) covering construction services. The Engineer will provide construction service
support for the Project over a total of 33 months including:
Three (3) month bid phase (July through September 2020)
Twenty-seven (27) month construction period from Notice to Proceed (October 1, 2020) to
Final Completion (December 31, 2022)
Three (3) additional months for record drawings and any remaining close out items
aanuary through March 2023).
Construction Services include the following items:
■ Task 4.1- Project Management, Meetings, and Site Visits
■ Task 4.2 - Bid Phase Support
■ Task 4.3 - Shop Drawings and Substitutions
■ Task 4.4 - Clarifications and Interpretations: Requests for Information (RFIs) and Work
Change Directives (WCDs)
■ Task 4.5 - Substantial and Final Completion Inspections
■ Task 4.6 - Record Drawings
■ Task 4.7 - Additional Engineering Services
Phase 4 - Construction Services (Not to Exceed, Hourly T&M)
Task 4.1- Project Management, Meetings, Site Visits and Administration:
Task 4.1.1- Project Management: Engineer shall oversee the delivery of the Phase 4 tasks for
the Project. This task includes the Engineer's coordination with the City staff, CMAR firm, and
Owner's Representative to manage the delivery of the work outlined in this scope of work. The
Engineer will perform the duties of project oversight and reporting to provide updates on the
following items: project performance, schedule updates, budget tracking, monthly status
reports, and project invoicing. Engineer will provide a monthly M/WBE Report to the City
documenting work performed by and payment to the M/WBE subconsultants.
Deliverables: Monthly invoices, project status reports, and M/WBE Reports.
Task 4.1.2 - Monthly Project Meetings and Site Visits: Engineer will attend Monthly Progress
Meetings to be held during the project with the City staff, CMAR firm, and Owner's
Representatives to discuss aspects of the project presently underway, project schedule, and
upcoming issues. The scope of work assumes twenty-seven (27) progress meetings that will be
facilitated by PLW/Ardurra. These meetings will generally be about four hours in duration.
The appropriate Engineer team members shall attend these meetings to discuss pertinent issues,
typically by one person unless some specialty support is required..
In addition to the in-person progress meetings, it is anticipated that 27 virtual meetings will be
held once per month (effectively meeting every two weeks) over the course of construction to
discuss construction progress, coordinate on RFI and shop drawings responses, and schedule of
upcoming activities and meetings. It is assumed that CDM Smith will have one person unless
Pearland Surface Water Treatment Plant 2
Phase 4 and 5 Scope September 2020
some specialty support is required at each call and the call duration will be two hours for each.
The Engineer will make visits to the site to observe construction progress at intervals
appropriate to the stage and on-going work being conducted. Visits will be conducted when
deemed necessary by the Owners Representative or CMAR firm, and at a minimum of once per
month in conjunction with the construction progress meetings to observe construction progress.
The purpose of the visits will be to assess the construction progress, quality of the work, and
determine if the work is proceeding in accordance with the Contract Documents. The site visits
will be scheduled to coincide with the monthly project meetings and to walk the site and
develop a standardized report on the general conformance of the work in place, construction
observed and any issues identified by the project representatives that attended the meeting. In
addition, 12 site visits are included to cover special inspections by various discipline leads (this
assumes one project representative per visit).
Deliverables: Meeting agenda and meeting summary by others for Monthly Progress
Meetings. Site visit report (email summary) documenting details and
photographs (photo log) of each visit.
Task 4.2 - Bidding Support and Conformed Document Issuance: Bidding services will be
performed as described below:
• Engineer will respond in writing to written requests for clarifications from the CMAR
firm to address clarification of scope intent and /or inconsistencies within the documents,
no addenda will be issued by the Engineer.
• Engineer will prepare and submit permit package to the City of Pearland Building
Department. The budget assumes only CDM Smith's effort to complete and upload the
required permit applications for each building and/or structure that requires City permit
review.
• Engineer will have an outside lab analyze, and supply Owner with summary comparison
table of Missouri City WTP filtrate grab sample against the historical data for American
Canal for use in contract negotiations with GCWA.
• Engineer will update Issue for Bid Plans (dated May 29, 2020) and Specification (dated
June 2020) to incorporate clarification updates and requested design changes,
modifications or substitutions resulting from the bidding phase to produce a new set in
August 2020 to be "Issued for Construction" or "Conformed" documents.
Deliverables: Engineer will produce and transmit to program team electronic format copies
(PDF) of all conformed plans and specifications in a searchable pdf format
including all support documents such as Geotech reports, etc., one full-
size and two half size plan sets to the CMAR firm, one half-size to the
Owner's Representative, and three half-size sets to the City.
Task 4.3 Shop Drawings and Substitutions: The Engineer will review and approve, or take
other appropriate action, with respect to shop drawings, equipment operation manuals,
samples, and other data which the CMAR firm is required to submit for conformance with the
Contract Documents. The scope of work assumes up to 700 shop drawings and resubmittal
reviews.
The Engineer will evaluate and determine the acceptability of substitute materials and
Pearland Surface Water Treatment Plant 3
Phase 4 and 5 Scope September 2020
equipment proposed by the CMAR firm and make recommendations to the City as to their
acceptance or rejection. The scope of work assumes up to five (5) such individual substitution
evaluations.
Deliverables: Shop Drawing Review Responses.
Task 4.4 Clarifications and Interpretations - RFIs and WCDs: The Engineer will issue
necessary clarifications and interpretations of the Contract Documents as appropriate to
facilitate the completion of the work. Such clarifications and interpretations will be consistent
with the intent of and reasonably inferable from the Contract Documents. The Engineer will
address Requests for Information (RFIs) submitted during construction to provide additional
feedback regarding intent of the Contract Documents. The basis of estimate assumes the
response of up to 100 RFIs during the construction period.
Deliverables: Preparation of RFI response forms with supporting information.
Task 4.5 Substantial and Final Completion Inspections: Each required discipline will have a
representative on site following notice from the CMAR firm that they consider the entire work
substantially complete. The Engineer, Owner's Representative and City staff, accompanied by
the CMAR firm, shall conduct the necessary inspection(s) to determine if the work is
substantially complete. If after considering any objections by the City, the Engineer will deliver
a list of items to be corrected or completed prior to achieving Final Completion.
The Engineer will conduct a final inspection to determine if the completed work is acceptable,
so the Owner's Representative may recommend, in writing, final payment to the CMAR firm
and may give written notice to the City and CMAR firm that the work is acceptable. The
Engineer will indicate that the work is acceptable to the best of their knowledge, information
and belief and based on the extent of services performed and furnished under this Agreement.
Deliverables: Substantial Completion List inclusive of specification or drawing
reference and supporting numbered photos of Outstanding Items and
same for Final Completion Letter supporting information.
Assumptions:
1. It is assumed the Owner's Representative will issue notice of Substantial Completion.
2. It is assumed the Engineer and Owners Representative will jointly provide a
certification that work has been completed in accordance with the Contract Documents.
The Owner's Representative will draft the main Final Completion documents for CDM
Smith review and signature.
3. All Start Up Support, if requested, will be negotiated and paid for from the allowances
included in Task 4.8.
4. The Owner's Representative will be responsible for all calculations, data collection,
testing and coordination with TCEQ to address the conditional requirements from the
TCEQ construction permit for the Pearland SWTP.
Task 4.6 Record Drawings: The CMAR firm will provide the complete record of As -Built
redlines (CMAR's record of field changes to the work in line, grade and elevation). The
Engineer will develop record drawings for the SWTP based on the As -Built redlines provided
Pearland Surface Water Treatment Plant 4
Phase 4 and 5 Scope September 2020
by the CMAR Firm.
Deliverables: Record Drawings in electronic format (CAD and PDF files (searchable
format) on CD or thumb drive including final specifications), two (2) hard
copies in half-size and one (1) hard copies (full-size drawings) for City
records.
Task 4.7 Texas Department of Insurance: CDM Smith will retain a third -party firm certified
for windstorm inspections to review the design and perform required wind storm inspections to
obtain windstorm certification for the following structures located at the SWTP:
Electrical Building at RWPS (Package 1)
Canopies at Pre -Treatment and BFP Feed PS
Dewatering Building
BFP Pump Station
Membrane Building
Operations Building
High Service Pump Station (Package 3)
Chlorine Building
Electrical Building
Maintenance Building
Deliverables: Windstorm certification documents.
Task 4.8 - Additional Services
These items are not part of the base engineering services and will be added to the scope of
services upon written authorization from the City.
Task 4.8.1 Construction Services Allowance: The ENGINEER shall provide services related to
the CMAR project delivery during the Phase 4 - Final Design, when requested by Owner. The
services provided under this task will be paid for from an allowance to be used at the Owner's
Discretion with agreed to scope and fee impact negotiated prior to use. These services may
include such items as:
Task 4.8.1.1- Washwater Recycle Pump Station Re -design: Redesigning the WWRPS to
reduce dewatering requirements and construction cost per request of CMAR firm.
Task 4.8.1.2 - Sanitary Lift Station Re -Design Allowance: Revising design to reduce SLS
depth and use a different diameter for optimizing formwork. This may or may not impact the
SLS pump flowrate dependent on the results of the GCWA outfall to American Canal. CDM
Smith will prepare a supplemental scope and budget and submit to the City for approval prior
to beginning work.
Task 4.8.1.3 Filtrate Outfall Design Allowance: This will include GCWA support in
negotiating the new outfall and design of a gravity outfall line into the American Canal. CDM
Smith will prepare a supplemental scope and budget and submit to the City for approval prior
to beginning work.
Pearland Surface Water Treatment Plant 5
Phase 4 and 5 Scope September 2020
Task 4.8.1.4 Filtrate Treatment or PS Allowance: Additional treatment or pumping of filtrate
may be required once the GCWA scope is negotiated. This allowance will include additional
funds for this design scope. CDM Smith will prepare a supplemental scope and budget and
submit to the City for approval prior to beginning work for this allowance item.
Task 4.8.1.5 Membrane Re -Design: Due to changes in the H2O Design from the bid proposal to
shop drawings, the electrical system will require redesign (for a second time) and major
modifications to the tank dimensions and pipe routing related to the CIP system are required in
order to produce the conformed drawings for the Contractor to install the membrane system.
The deliverable for this task will include a draft electronic deliverable for review by the CMAR,
City, and .Owner's Rep, and then inclusion with the Conformed Construction Documents.
Task 4.8.1.6 Membrane and Maintenance Building Allowance: To reduce overall construction
cost, CDM Smith will redesign the Maintenance and Membrane Building exterior building
systems, including evaluating impacts to HVAC, electrical and process design items. The
deliverable for this task will include a draft electronic deliverable for review by the CMAR,
City, and Owners Rep, and then inclusion with the Conformed Construction Documents. CDM
Smith will prepare a supplemental scope and budget and submit to the City for approval prior
to beginning work for this allowance item.
Task 4.8.1.7 CMAR Allowance: This will be reserved for additional design revisions to address
value engineering proposals by the CMAR firm; support Owner's Representative as needed in
the preparation of Work Change Directives or start-up support for the program. CDM Smith
will prepare a supplemental scope and budget and submit to the City for approval prior to
beginning work under this allowance item.
Pearland Surface Water Treatment Plant 6
Phase 4 and 5 Scope September 2020
BILLING INFORMATION
The following table summarizes the billing terms for Phase 4 - Construction Services as
outlined above.
Pearland Surface Water Treatment Plant Project
Package 2 - Engineering Fee Summary and Billing Terms2-
Project Phase
Engineering Fee
Billing Terms
Phase 4 - Construction Services
$1,384,149
HRNTE1
Previously Authorized ASR Adjustment
-$68,428
HRNTE1
Sub-Totalz-
$1,315,721
$160
Phase 4 - Additional Engineering Services
$603,380
TBD 3.
Total Amendment 12.
$1,919,101
-
1. HNTE is hourly not to exceed allowing a 10 -percent markup on direct costs and
subcontractors, excluding Carollo Engineers, Inc.
2. Fee Detail is provided on Table 1
3. To be determined based on terms of authorization.
Billing Rates - Construction Services (2019 Rates)
Position
Billing Rate
Principal / Project Manager
$250
Engineer 8
$230
Engineer 7
$210
AES Engineer Level 5/6
$180
AES Engineer Level 3/4
$160
AES Engineer Level 1/2
$140
Sr. Designer
$170
Designer
$130
Staff Support
$120
Project Administrator
$100
END OF SCOPE OF WORK
Pearland Surface Water Treatment Plant 7
Phase 4 and 5 Scope September 2020