2019-01-30 CHARTER REVIEW COMMISSION MEETING MINUTES2019 CHARTER REVIEW COMMISSION
MINUTES OF MEETING
JANUARY 30, 2019
CALL TO ORDER
The meeting was called to order at 6:13 pm
Present at the Meeting:
Commissioners City Staff
Mr. Paul Eskine Lawrence G. Provins
Mr. Gerald L. Koza, Jr
Mr. E. Craig Slater - Chair
Mr. Michael Wills, III
DISCUSSION OF MEETING FORMAT, DUTIES AND RESPONSIBILITIES OF
COMMISSIONERS
The Commission recognized that they are an advisory board to the City Council and as such are
not a governing body subject to the Open Meeting Act; however the Commission expressed a
desire to maintain a level of transparency and post their agendas on the City website and allow
the public to observe.
The Commission determined that a Quorum for this Charter Review Commission shall be three
members, but that members can participate via phone and video if technology allows.
The Commission determined that Robert's Rules of Order are too procedural and agreed to
follow basic parliamentary procedure, including: 1) if a Motion is required for a decision, it will
need to be Seconded, and 2) for a Motion to carry, it will require a simple majority of those
present. In the event the Chair cannot attend a meeting, the Chair will designate a substitute
Chair.
The Commission agreed that if a citizen would like to speak, it will be at the Chair's discretion
and if the Chair allows the Citizen to speak, the person must identify which issue in the Charter
they would like to speak about and that they are subject to a three minute limit.
Mr. Provins advised the Commission of the City's obligations under the Public Information Act
and pertaining to Records Retention and their role with compliance.
The Commission reviewed Article 10, Section 10.15 of the Charter as it pertains to their duties
and responsibilities.
III. INTRODUCTORY REVIEW OF PEARLAND CITY CHARTER
The Commission reviewed the format of the Charter and identified topics of concern, which
included:
1. At-Large Positions vs Single Member Districts (3.01)
2. Length of Term for Councilmembers (3.01)
3. Term Limits for Council Members (3.01)
4. The Size of Charter Review Commission (10.15)
5. Insuring the Charter uses Gender Neutral Terms (1 thru 10)
6. Zoning (7)
7. Residency Requirement for Higher Level Employees (4)
The Commission agreed to review Articles 1 and 2 at the next meeting.
IV. ESTABLISH MEETING DATES AND TIMES AND COMMUNICATION PROTOCOLS
The Commission agreed to meet the following two dates:
Wednesday, February 13, 2019 from 6:00 pm to 7:30 pm, and
Wednesday, February 27, 2019 from 6:00 pm to 7:30 pm.
The Commission agreed that if they are going to send emails pertaining to their duties with the
Charter Review Commission, they will include Lawrence Provins and Jenifer Smith in the email
and will use "2019 CRC" the subject line so that the record is easier to find and preserve in an
effort to comply with the Public Information Act and Record Retention Requirements.
The Commission agreed that if they are going to respond to an email that was sent to the entire
Commission, they will use "Reply All" so that the entire Commission is included in the
conversation.
V. ADJOURN
The meeting was adjourned at 7:23 pm.
Minutes appra as sub ii' t-: and/or corrected this the 27th day of February, 2019.
E. Cr,ig Sl. r