2017-09-05 CITY COUNCIL SPECIAL MEETING MINUTESMINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON TUESDAY, SEPTEMBER 5, 2017, AT 7:00 P.M. IN
THE TRAINING ROOM, PUBLIC SAFETY BUILDING, 2555 CULLEN PARKWAY,
PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 7:26 p.m. with the following present:
Mayor
Tom Reid
Mayor Pro -Tem
Derrick Reed
Councilmember
Tony Carbone
Councilmember
Gary Moore
Councilmember
Keith Ordeneaux
Councilmember
J. David Little
Councilmember
Trent Perez
Councilmember
Woody Owens
City Manager
Clay Pearson
City Attorney
Darrin Coker
City Secretary
Young Lorling
Others in attendance: Jon Branson Deputy City Manager; Trent Epperson Assistant City
Manager; Roland Garcia Assistant Chief Community Risk Reduction; Michelle Graham
Director of Human Resource; John McDonald Director of Community Development; John
McCarter Budget Officer; Robert Upton City Engineer; Eric Wilson Director of Public
Works; Sparkle Anderson Communications Director; Joel Hardy Interim Management
Assistant; Jennifer Huhn Court Administrator; Daniel McGhinnis Chief Information Officer;
Bob Pearce Purchasing.
Call to Order
New Business:
Council Action — Resolution No. R2017-178 — A Resolution of the City Council of the
City of Pearland, Texas, temporarily waiving building permit fees associated with the
repair of homes and businesses damaged by Hurricane Harvey.
Councilmember Carbone made the motion, seconded by Councilmember Moore to
approve Resolution No. R2017-178.
City Manager Clay Pearson reported Council is being asked to temporarily waive building
permit fees associated with the repair of homes and businesses damaged by Hurricane
Harvey for the next thirty days.
Discussion ensued between Councilmember Ordeneaux and City Manager Clay Pearson
' regarding possibly extending the thirty days to temporarily waive building permit fees.
Discussion ensued between Councilmember Little and Director of Community
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Development John McDonald regarding repairs that require a permit and repairs that do I not require a permit.
Councilmember Perez stated he agrees if residents need more than thirty days to repair
their homes Council can come back and amend the motion to extend waiving building
permit fees.
Discussion ensued between Councilmember Perez and Director of Community
Development John McDonald regarding a way to assist residents with older homes in
finding ways to maximize their costs and information available on the City's website.
Discussion ensued between Councilmember Owens and Director of Community
Development John McDonald regarding all repairs will be inspected.
Voting "Aye" Councilmembers Carbone, Moore, Reed, Ordeneaux, Little, Perez and
Owens.
Voting "No" None.
Motion Passed 7 to 0.
Council Action — Resolution No. R2017-179 — A Resolution of the City Council of the
City of Pearland, Texas, awarding a bid for Emergency Debris Management Services. '
Councilmember Moore made the motion, seconded by Councilmember Ordeneaux to
approve Resolution No. R2017-179.
Assistant City Manager Trent Epperson provided an overview of the Emergency Debris
Management Services and the next item, Emergency Debris Monitoring Services.
Discussion ensued between Councilmember Perez and Director of Public Works Eric
Wilson regarding information made available to residents regarding regular trash pick-up
and Hurricane Harvey debris pick-up.
Discussion ensued between Councilmember Ordeneaux and Ceres Environmental
Services Representative regarding the Hurricane Harvey debris will be taken to different
landfills.
Discussion ensued between Mayor Pro -Tem Reed and City Engineer Robert Upton
regarding the experience and technical approach when reviewing the bids.
Discussion ensued between Councilmember Carbone and Assistant City Manager Trent
Epperson regarding the time frame for picking up the debris and communicating this
information to the residents. I
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' Councilmember Ordeneaux made the motion, seconded by Councilmember Carbone to
amend the motion to award a unit supply bid for Emergency Debris Management Services
to Ceres Environmental Services, Inc. as the primary vendor and CrowderGulf, LLC as
the secondary vendor.
Mayor Reid called for the vote on the amended motion.
Voting "Aye" Councilmembers Ordeneaux, Little, Perez, Owens, Carbone, Moore and
Reed.
Voting "No" None.
Motion Passed 7 to 0.
Mayor Reid called for the vote on the original motion as amended.
Voting "Aye" Councilmembers Carbone, Moore, Reed, Ordeneaux, Little, Perez and
Owens.
Voting "No' None.
Motion Passed 7 to 0.
' Council Action — Resolution No. R2017-182 — A Resolution of the City Council of the
City of Pearland, Texas, awarding a bid for Emergency Debris Monitoring Services.
Mayor Pro -Tem Reed made the motion, seconded by Councilmember Moore to approve
Resolution No. R2017-182.
Councilmember Ordeneaux made the motion, seconded by Councilmember Moore to
amend the motion to participate in an interlocal cooperative pricing arrangement with the
Houston -Galveston Area Council (HGAC) for the purchase of post -disaster debris
monitoring services from Tetra Tech, Inc.
Mayor Reid called for the vote on the amended motion.
Voting "Aye' Councilmembers Carbone, Moore, Reed, Ordeneaux, Little, Perez and
Owens.
Voting "No" None.
Motion Passed 7 to 0.
I
Mayor Reid called for the vote on the original motion as amended.
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Voting "Aye" Councilmembers Reed, Ordeneaux, Little, Perez, Owens, Carbone and
Moore.
Voting "No" None.
Motion Passed 7 to 0.
Council Input and Discussion — Regarding the possible suspension of regulations
relating to the placement of trailers and recreational vehicles on residential property
severely damaged by Hurricane Harvey.
Director of Community Development John McDonald provided and overview regarding
suspension of regulations relating to the placement of trailers and recreational vehicles
on residential property damaged by Hurricane Harvey.
Councilmember Carbone stated this makes sense and is good for the residents and
businesses.
Councilmember Ordeneaux stated someone may not have room to put a trailer or
recreational vehicle in their driveway, but the neighbor will allow it to be parked in their
driveway. He would like to see some flexibility regarding something like that.
Discussion ensued between Councilmember Little and Director of Community '
Development John McDonald regarding the resident will need to discuss this with their
Homeowners Association (HOA).
Councilmember Perez stated he would like to see some staff level variance included in
the Resolution when this is presented.
Discussion ensued between Councilmember Owens and Director of Community
Development John McDonald regarding this information to be sent to the Homeowners
Associations (HOA) listed on the City's website.
Discussion ensued between Councilmember Little and Director of Community
Development John McDonald regarding this applying to residents that have lost their
homes and no place to go and not commercial businesses.
Discussion #4, Fiscal Year 2017-2018 Budget
City Manager Clay Pearson stated staff would like to arrive at some consensus and
direction from Council regarding garage sale fees, impact fees, establishment of a Motor
Pool Fund and change to the Capital Improvement Plan (CIP) to move up the Library
Construction. He further stated the Compensation and Classification scenarios are to
provide information for discussion.
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' 1(a). Proposed Budget as -is (95% Comp & Class in April)
Tax Rate: 0.6800
Comp Scenario: 95% at mid -year
Fund Balance Over Policy: $290,700
Reductions: None
1(b). Proposed Budget w/100% in September
Tax Rate: 0.6800
Comp Scenario: 95% at mid -year, 100% in September
Fund Balance Over Policy:
$281,480
Reductions:
Reductions:
Item
Amount
PD Delay Officer
(40,000)
CD Vehicle
(27,100)
Parks Vehicle
(27,100)
Total
(94,200)
1(c). Proposed Budget w/100% at mid-vear
Tax Rate: 0.6800
Comp Scenario: 100% at mid
-year
Fund Balance Over Policy:
$229,620
Reductions:
Item
Amount
'
PD Vehicles (2)
(238,000)
FD Delay Cont. Onboarding
(200,000)
PD Delay Officers
(40,000)
PW Vehicle
(27,100)
CD Vehicle
(27,100)
Parks Vehicle
(27,100)
Total
(560,200)
2. FY17 Rate
Tax Rate: 0.6812
Comp Scenario: 95% at mid -year, 100% in September
Fund Balance Over Policy: $298,813
Reductions: None
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3. Rollback Rate '
Tax Rate: 0.68506
Comp Scenario: 100% at mid -year
Fund Balance Over Policy: $255,630
Reductions:
Item Amount
PD Delay Officer (40,000)
PW Vehicle (27,100)
CD Vehicle (27,100)
Parks Vehicle (27,100)
Total (122,200)
4. +f- 1/. cent over rollback
Tax Rate: 0.6900
Comp Scenario: 100% at mid -year
Fund Balance Over Policy: $632,903
Reductions: None
5. +/-1 %cents over rollback (Maximum rate)
Tax Rate: 0.700
Comp Scenario: 100% at mid -year
Fund Balance Over Policy: $439,687
Reductions: None '
Councilmember Moore thanked staff and employees for their hard work and everything
they did to keep the City going during and after Hurricane Harvey. He stated he is leaning
towards option 1(c). He further stated to leave the library construction as scheduled and
he is fine with delaying the Motor Pool Fund.
Councilmember Carbone thanked staff for putting together the memo outlining several
different options. He is leaning towards the combination of 1(c) and number 2. Proposed
cuts in 1(c) and tax rate at $0.6800 per $100 valuation and getting to the 100%
Compensation in September. He would like to use the cuts in 1(c) to help boost the
general fund balance. He is fine with pushing the Motor Pool Fund to next year.
Regarding the acceleration of the Westside Library, it makes sense to keep it on the
schedule that is in the 5 year Capital Improvement Plan (CIP).
Mayor Pro -Tem Reed stated he is comfortable with options 3, 4 and 5. He further stated
he would like to move the library construction up and he is ok with delaying the Motor
Pool Fund.
Councilmember Ordeneaux stated he agrees with Councilmember Carbone regarding
keeping the Library on the schedule that is in the 5 year Capital Improvement Plan (CIP).
He further stated his concerns regarding keeping the fund balance above policy. He is in t
favor of the $0.700 per $100 valuation tax rate, option 5, 4 and 3. He stated he would like
to proceed with the Motor Pool Fund.
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' Councilmember Little stated he is in favor of options 5 and 3. He further stated he would
like to leave the library construction as scheduled and he would like to proceed with the
Motor Pool Fund.
Councilmember Perez stated in respect with the 100% Compensation he is in favor of
options 1(c) and 3. The need for a library is accelerating, there is no good quality
community space on the west side for people to go. He would like to see the library
construction moved up. He is ok with delaying the Motor Pool Fund.
Councilmember Owens stated he would like to keep the 2% cost of living adjustment
(COMA). He is in favor of option 1(c). He further stated he would like to leave the library
construction as scheduled and he is ok with delaying the Motor Pool Fund.
Adjournment:
Meeting was adjourned at 8:50 p.m. ,,/
Minutes approved as submitted and/or corrected this the Alay day of J/4,u &r- , A.D.,
2017.
' Tom Reid
Mayor
ATTEST:
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